&s 7  Town of Rising Sun November 24, 2015  o/  Mayor & Commissioners Town Meeting Minutes  Letit be remembered that the Mayor and Board of Commissioners of the Town of Rising Sun, held a Town Meeting on the 3rd floor of the Town Hall on Tuesday evening, November 24, 2015 at 7:00 PM. For the record the meeting place and  time were duly posted as required.  MEMBERS IN ATTENDANCE: Mayor Travis Marion, Vice Mayor Dave Warnick, Commissioners Allen  Authenreath, Brian Leishear and Joe Shephard.  MEMBERS, ABSENT: None.  STAFF/CONSULTANIS PRESENT: Town Administrator Calvin A. Bonenberger, Jr., and Town Clerk Marsha. J. IN THE MATTER OF CALLING THE MEETING TO ORDER: The meeting was called to order at 7:00 PMI by Mayor IN THE MATTER OF APPROVAL OF MINUTES: Motion was made by Commissioner Authenreath and seconded by Commissioner Warnick to approve the Minutes of November 10, 2015 as corrected. Motion carried 4-0. IN THE MATTER OF REPORTING OF EXECUTIVE SESSIONS: Town Administrator Bonenberger read into the record Minutes of the Executive Session of November 19, 2015 (See Executive Session Report).  Spencer.  Marion' and followed by the Pledge of Allegiance and prayer.  IN THE MATTER OFI PUBLIC PRESENTATIONS:  Ravens Roost Presentation - A check for $200 was presented to Chief Peterson in appreciation fort the Ordinance 2015-02 Rising Sun Arts Alliance- Commissioner Warnick read a summary paragraph to introduce Ordinance 2015-02. Town Administrator Bonenberger will post this Ordinance ont the Ordinance 2015-03 Rising Sun Community Events Alliance - Commissioner Warnick also introduced Ordinance 2015-03, that permits the coordination of community events with respect to representation,  Police Department coverage over the past two years at the 5KI runs.  website.  liability; and participation. Again, this ordinance will be posted online.  1    ec  November  2015 Town  Minutes  9/  24,  Meeting  IN THE MATTER: OF CITIZENS INPUT: Comments were made and action items taken by the Commissioners.  IN THE MATTER OFI BUSINESS MEETINGI ITEMS: Ryan Drive Paving Update-  Incorrect water connections and clamp systems from the maini to residents' homes have been replaced. As a result ofs soilt tests, the KCI Geotechnical engineer has reviewed the asphalt and supporting aggregate to further determine that the road base is substandard and needs to be replaced. The base Approaching the end of seasonal production for blacktop, the contractor will proceed with applying blacktopi in the cul-de-sac, test pit and connection areas. This application will allow residents smooth While the Town Administrator has applied for grants, alternate funding is being considered along with With the work already completed and this change in plans, a change order has been submitted for Commissioner. Authenreath made: a motion to approve the additional cost of $66,907. Motion was  conditions are worse than originally thought.  access as well as promote easy snow plowing through the winter months.  Thank you again to residents fort their patience.  possible legal options.  $66,907, dependent on the estimated quantities of blacktop. seconded by Commissioner Warnick and carried 4-0.  Town Financials - Patricia Wagner presented the Financial Statements for the period ended October 31, 2015.  Chief of Police - Chief Peterson reported:  281 incidents for: 11/10- - 11/2 with ten arrests; Harrington Drive, East Side of.Town at Maple Heights Drive; Officer McKinney is teaching DARE at the Middle School; Shop with a Cop - Reminder to check out this opportunity to serve. Coffee with a Cop at Martins will begin December 19th, 10 am to 12:30 pm. FBI suggests reviewing our protocols for an active shooter. Be vigilant - see something, say something; contact the Police Department.  Spotlighted: activities in area neighborhoods: Valley' View, Broadleaf Court, West Main Street @  Town Administrator-  -  Due to Thanksgiving holiday, trash pickup willl be Saturday. Reminder of vacant position on Board of Appeals.    e  6 5  November 24, 2015 Town Meeting Minutes  Property Maintenance Code = still receiving lots of complaints; deficiencies in our ordinances cause enforcement issues that are often safety-related issues. Vacant Property Registration program will bea a Development: Rising Sun Library is expanding; Janes United Methodist is renovating their interior layout; the Town House Restaurant has a potential owner interested in renovations that could take its occupancy from 50 or sO to nearly: 100 with outdoor seating and a tavern; a developer is looking at 7-9 acres for a quasi -strip malls similar to Martins/Brixmoor; another legacy property owner is looking to develop lowi impact commercla/prolessional offices and different level/priced homes; prospects are asking about tearing down a home for new construction or subdivision (two different properties). Legal issues - With $480,000 in unrestricted funds as oft tonight's Financial Statement and the cost of Ryan drive starting at $466,000, residents are paying a price for unresolved land development issues. At this stage, the Towni is not going to review any of their plans. An ordinance will be developed to An ordinance is needed to clearly define one-way streets, i.e. Valley View entrance where street is not Fire Code Adoption - Being appointed as Fire Marshal/Inspector by the State Fire Marshall's office, Mr. Bonenberger is refreshing his background on thet fire code by taking some training classes. Records Retention: Tot further protect town residents by being responsive to legal issues, the location and assimilation ofs stored documents has become increasingly important. Using the State'sguidelines, an ordinance willl be created to outline a policy and schedule by department. Additionally, since documents would be moved from storage int the basement to a safer, controlled room, the plan might also consider access to al larger and moret functional conference space that promotes after-hours access  component of the Code.  articulate this directive.  wide enough for parking on one or both sides.  fort the public with improved control and access to that space.  IN THE MATTER OF THE RISING SUN ARTS COUNCIL:  Thanks toi the Board and Towni for their support of thet transition to the Arts Alliance. The State of Maryland andi the Cecil County Arts Council have been extremely supportive. Reminder: Gingerbread House night on December 12,5-7 PM with Ray of Hope Food Drive.  INT THE MATTER OF THE REPORT OF THE HISTORICAL PRESERVATION COMMISSION: None.  IN THE MATTER OF OLD BUSINESS: None.  INT THE MATTER OF NEW BUSINESS: Reminder of Town Hall Office Holiday Hours.    e  November 24, 2015 Town Meeting Minutes  IN THE MATTER OF THE MAYORSREPORT: Executive! Session meeting;  Formal apology for his error inj judgment and resulting frustration that led to his missing the last  December 1st - formal tree lighting and Carol Sing at 61 PM; Congratulations to Rising Sun' Volley Ball team for State Championship win. Take note of students' artwork in stairwell. IN THE MATTER OF COMMISSIONERS REPORTS: Commissioner. Authenreath:  Comments made earlier with respect to Ryan Drive; Planning Commission meeting - December 14 ate 6P PM  Records Retention discussed earlier: The board's consensus is to move forward with enlarging the conference room. Motion was made by Commissioner. Authenreath to instruct the Town Administrator tor move forward with an area for records retention and with plans foral larger conference room, keeping the price down as much as possible. Commissioner Warnick seconded the motion which carried  4-0.  Commissioner Leishear:  Attended the Rising Sun Arts Council show of Commissioner Warnick's and his mother's photography. Proceeds are being donated tot the Arts Council; some inventory remains available and ready for  purchase.  Sewer plant-MDE inspection; ready to file final report.  Commissioner Shephard: few weeks.   15 Two new- police vehicles. are scheduled to be fitted with lights, lettering andi interior equipment over the next  Shop with a Cop - Reminder of this opportunity to become involved on December 12th. Building security issues = an Elkton consulting company' will review and provide suggestions.  Commissioner Warnick:  The two Scouts who completed the boardwalk, bridge and learning platform at Triangle Dog Park were awarded the rank of Eagle Scout at a ceremony: this past Saturday. Plans are made to recognize them at the December  22nd meeting here at Town Hall.  :: With a questionregarding the above motion to secure aj price for the larger conference room and records  retention arèa, Town Clerk: Spencer read the motion as recorded above. Commission Warnick made a motion to    Rs  >  November 24, 2015 Town Meeting Minutes  put the motion on the floor and to rescind. that motion. Commissioner Authenreath seconded the motion, 1 Commissioner Warnick made a motion to direct the Town Administrator to move forward with a policy for record retention and tor request quotes to fill the needs for record retention plans. Motion was: seconded by With no other business to come before the elected body, motion was made: to adjourn at 8:45 PMI by Commissioner Warnick and: seconded by Commissioner Authenreath. Motion carried 4-0..  which carried 4-0.  Commissioner Shephard. Motion carried 4-0.  Respectfully: submitted, Town Clerk   Motion was made by Commissioner. Authenreath and seconded by Commissioner Shephard to approve these minutes at the December 9, 2015 Meeting of the Mayor and Commissioners. Motion carried 3-0.  DECLARATION AND VERIFICATION OF AUTHENTICITY  1, Marsha J. Spencer, Clerk for the Town of Rising Sun, Maryland, do herby certify that the above and foregoing minutes are a true, perfect and complete copy of the Minutes adopted by the Mayor and Commissioners of the Town of Rising Sun, Maryland, and is identical to the original thereof appearing in the official records' of the Town of Rising Sun, Maryland and the same has not, since  its adoption, been rescinded or amended in any respect.  :::: :  IN TESTIMONY WHEREOF, Ih have hereunto set my hand and have affixed the seal of  the Town of Rising Sun as of this Qth dayofDec - 2015.    cRs  3  November 24, 2015 Town Meeting Minutes  e  35.4 Mr  Respectfuly submitted  wlgn  Marsha J. Spencer Town Clerk  .  CERTIFICATE & TOWN SEAL  (STATE OF MARYLAND) (COUNTY OF CECIL) (TOWN OF RISING SUN)