se  Town of Rising Sun December 9, 2015  Mayor & Commissioners Town Meeting Minutes  Let it be remembered that the Mayor and Board of Commissioners of the Town of Rising Sun, held a Town Meeting on the 3rd floor of the Town Hall on Wednesday evening, December 9, 2015 at 7:00 PM. For the record the meeting place and  time were duly posted as required.  MEMBERS IN ATTENDANCE: Vice Mayor Dave Warnick, Commissioners Allen Authenreath and. Joe Shephard.  MEMBERS ABSENT: Mayor Travis Marion and Commissioner Brian Leishear.  STAFF/CONSULTANTS PRESENT: Town Administrator Calvin A. Bonenberger, Jr. and Town Clerk Marsha. J. IN" THE MATTER OF CALLING THE MEETING TO ORDER: The meeting was called to order at 7:07 PMI by Vice IN" THE MATTER OF APPROVAL OF MINUTES: Motion was made by Commissioner Authenreath and seconded by Commissioner Shephard to approve the Minutes of November 24, 2015. Motion carried 3-0. IN THE MATTER OF REPORTING OF EXECUTIVE SESSIONS: Town Administrator Bonenberger read ar report of  Spencer.  Mayor Warnick and followed by the Pledge of Allegiance, roll call and prayer.  the Executive Session of December 8, 2015. (See Executive Session Report.)  IN THE MATTER OF PUBLICP PRESENTATIONS:  Presentation of Ordinance 2015-04.NFPA: 1 Fire Code Adoption - Mr. Bonenberger presented Ordinance 2015- 04 and: summarized the relationship of NFPA toi the Fire Prevention Code and hisi involvement as a municipally appointed fire officer, The Town will bet following the Fire Prevention Code, Motion was made by' Vice Mayor Warnick to proceed with the reading of the summary of this Ordinance. Motion was seconded by Commissioner Authenreath. Motion carried 3-0. Mr. Bonenberger then read the summary of Ordinance 2015-04 into the record, suggesting that the elected body review the Ordinance for possible adoption at the next town meeting. Presentation of Ordinance 2015-05 Social Media & Information Technology - Motion was made by Commissioner Shephard and: seconded by Commissioner Authenreath to read Ordinance 2015-05 into the  1    ve  December 9, 2015 Town Meeting Minutes  record. Motion carried 3-0. Town Administrator Bonenberger then read the summary for Ordinance 2015-05 into. the record. He also read the Purpose, pointed to definitions, and read the Policy Statement. This Ordinance Presentation of Ordinance 2015-06 Rising Sun Property Maintenance Code - Commissioner. Authenreath made ar motion to read Ordinance 2015-06 into the record. Motion was seconded by Commissioner Shephard and motion carried 3-0. Mr. Bonenberger introduced Ordinance 2015-06 withi its summary statement and a copy of Presentation of Ordinance 2015-07 Town Records Proper Storage, Public Access, Retention and Disposal - Although scheduled on this evening's agenda, Ordinance 2015-07 will not be presented. Note that this ordinance will address the stored records int the basement, determining which are to be destroyed, maintained Presentation of Ordinance 2015-08 Community & Public. Affairs Officer- Ordinance 2015-08 will not be presented tonight. This Ordinance will address respective procedures for community: and publica affairs.  isb being considered for adoption at the next town meeting.  the code, Property Maintenance Minimum Housing Quality of Life Code.  and organized forf future access.  INT THE MATTER OF BUSINESS MEETING ITEMS: Consideration & Adoption of Ordinances:  Ordinance 2015-02 Rising Sun Arts Alliance - Cleaning up loose ends with the changes from "Council" to' "Alliance"; opportunities willl be available for funding on state and county levels. Vice Mayor Warnick made a motion to establish the Arts Alliance to replace the Arts Council. Motion was seconded by Ordinance 2015-03 Rising Sun Community Activities Alliance- As presented at the last town meeting, Ordinance 2015-03 will direct, advise, guide and ensure that the elected body, staff, fire company, and any other community organizations are appropriately involved in respective community activities. Having benefit of the past two weeks to review this Ordinance, Commissioner Warnick moved to adopt Ordinance 2015-03.. Motion was seconded by Commissioner. Authenreath. Motion carried 3-0. Rising Sun Arts Alliance Appointments: Inaccordance with the change from "Arts Council" to "Community Activities Alliance, Commissioner Warnick moved to appoint the same positions as follows:  Commissioner Shephard. Motion carried 3-0.  Shelly Delia Leishear, Chair Term expires 12-11-18  Melissa Hammond Crystal Felty Nikki Elkins Haley! Miller  Term expires 12-12-17 Term expires 12-12-17 Term expires 12-13-16 Term expires 12-13-16    ey  December 9, 2015 Town Meeting Minutes  Motion was seconded by Commissioner Shephard to proceed with these appointments. Motion carried  3-0.  IN THE MATTER OF CITIZENS' INPUT: None IN THE MATTER OF STAFF REPORTS:  Chief Peterson-  292 calls fori the period of 11/25-1 12/10  Ast the result of safety issues identified in the France and San Bernadino terrorists attacks, Chief Peterson shared the video: "Surviving Active Shooter Event" with Run, Hide, Fight to summarize our response. A detailed handout was shared with copies available in the lobby ofT Town Hall. Note that this Neighborhood summaries included: Valley' View, West Main St. @ Harrington Drive, incident on So. Queen, at family in Bryans Grace using a generator as their primary source of electricity inside their  video is listed on YouTube.  garage, etc.  2arrests; 61 moving violations;  Parking along' Valley View Drive near! Street Lamp Productions - recommendation for "No Parking" signs on both sides of roadway. With only one entrance into' Valley' View, easy access isi imperative for emergency vehicles. Commissioner Shephard moved toi install "No Parking" signs on both sides of the roadway into Valley View. Motion was seconded by Commissioner Authenreath. Motion carried 3-0. Shop With A Copi is this Saturday. AlI RS police officers and Commissioner Shephard will participate. Community members are welcome to join thei fun. Commissioner Shephard provided window clings and other designs for Shop with a Cop Cecil County. The elected body and Police Department expresseda  special thank you to Commissioner Shephard.  December 19th Coffee with a Cop- - 10:00 AM-12:30 at Martins Food Store.  INTHE MATTER OF THE REPORT OF THE TOWN ADMINISTRATOR:  Following up on the report of an indoor generator mentioned in the Chief's Report, the Town Administrator referenced the Property Maintenance Code to identify the resource this code represents. Sewer overflow at manhole at: sewer plant - MDE and the Health Department were involved. No sewage flowed to the: streets or waterway. This occurrence had nothing to do with the plant's Met with contractors for Big Foot this morning; an incomplete set of plans were reviewed that réquired acouple of changes on their end; the amount of parking is a concern, but one that seems resolvable.  performance and appeared to be al lot of grease.    ES    December 9, 2015 Town Meeting Minutes  The potential buyer fort the Town House Restaurant is still visiting design concepts. The Planning  Commission and Board of Appeals will likely see a variance in the future.  Development- - Nothing new to report. process willl be slow and tedious.  Records Retention Program: = have met with a contractor and have appointments with two others. This  IN THE MATTER OF THE REPORT OF THE HISTORICAL PRESERVATION COMMISSION: No Report. IN THE MATTER OF THE REPORT OF THE RISING SUN ARTS COUNCIL (ALLIANCE): No Report.  IN THE MATTER OF OLD BUSINESS: No Report. IN THE MATTER OF NEW BUSINESS: No Report.  Public Notification REMINDER: Town Hall will close at noon on 12/24 and: 12/31.  IN THE MATTER OF THE VICE MAYORSREPORT: No report. INTHE MATTER OF THE REPORTS OF THE COMMISSIONERS:  Commissioner. Authenreath:  Reminder of the Gingerbread House Contest here at Town Hall Saturday, December 12"5-7PM;  Reminder of the Christmas train display and Santa at Queen Street Nutrition. Contractor returned to Ryan Drive for temporary repairs to weather the winter.  Planning Commission this Monday, 6PM12/14.  Commissioner Shephard: Reminder to join us for Shop with a Cop.  The next regularly stated meeting oft the elected bodyi is Tuesday, December 22nda at7PM.  On behalf of Commissioner Leishear:  Town Administrator Bonenberger. reported that Commissioner Leishear would have suggested that staff might move forward with moving records from thel basement in preparation fort the Records Retention efforts that include a redesign of the conferencé. room on the second floor. Also, staff could move ahead with demolition.    1  e  December 9, 2015 Town Meeting Minutes  Instead of signing with a general contractor, muchwork could be completed in-house with individual contractors being called for carpeting and electrical work. Motion was made by Commissioner Authenreath to do as much work as possible in house to keep. costs down and move forward as soon as possible. Motion was seconded by Motion was made by Commissioner Shephard to adjourn. Motion was seconded by Commissioner Authenreath  Commissioner Shephard. Motion carried 3-0. and carried 3-0. Meeting adjourned at 8:34 PM  Respectfully: submitted Marsha. oi  J. Spencer  Motion was made by Vice Mayor Warnick and seconded by Commissioner Authenreath to approve these Minutes at the December 22, 2015 meeting oft the Mayor and Commissioners. Motion carried 4-0. DECLARATION AND VERIFICATION OF AUTHENTICITY  I, Marsha J. Spencer, Clerk for the Town of Rising Sun, Maryland, do herby certify that the above and foregoing minutes are a true, perfect and complete copy of the Minutes adopted by the Mayor and Commissioners of the Town of Rising Sun, Maryland, and is identical to the original thereof appearing in the official records of the Town of Rising Sun, Maryland and the same has not, since  its adoption, been rescinded or amended in any respect.  IN TESTIMONY WHEREOF, Ihave hereunto set my hand and have affixed the seal of  *  the Town of Rising Sun as of this 22nd day of December 2015.  Respectfully submitted  onc Marsha J.Spencer Town Clerk      3  December 9, 2015 Town Meeting Minutes  CERTIFICATE & TOWN SEAL  (STATE OF MARYLAND) (COUNTY OF CECIL) (TOWN OF RISING SUN)