e  Town of Rising Sun December 22, 2015.    Mayor & Commissioners Town Meeting Minutes  Let it be remembered that the Mayor and Board of Commissioners of the Town of Rising Sun, held a Town Meeting on the 3rd floor of Town Hall on Tuesday evening, December 22, 2015 at 7:00 PM. For the record the meeting place and  time were duly posted as required.  MEMBERS IN ATTENDANCE: MayorTravis Marion, Commissioners AllenAuthenreath, Brian Leishear, Joe  Shephard and Dave Warnick. MEMBERS ABSENT: None.  STAFF/CONSULTANTS PRESENT: Town Administrator Calvin. A. Bonenberger, Jr., and Town Clerk Marsha. J. IN THE MATTER OF CALLING THE MEETING TO ORDER: The meeting was called to order at 7:00 PMI by Mayor IN THE MATTER OF APPROVAL OF MINUTES: Motion was made by Commissioner Warnick and seconded by Commissioner Authenreath to approve the Minutes of December 9, 2015. Motion carried 4-0.  Spencer.  Marion and followed byt the Pledge of Allegiance, roll call and prayer.  IN THE MATTER OFI REPORTING OF EXECUTIVE SESSIONS: None.  IN THE MATTER OF PUBLIC PRESENTATIONS: a. Consideration of Ordinances  Ordinance 2015-04 NFPA: 1 Fire Code Adoption - Town Administrator Bonenberger summarized the seamless transition tot this Ordinance, being consistent with the County with inclusion of the Life Safety Code. Motion was made by Commissioner Warnick and: seconded by Commissioner Shephard" to adopt Ordinance 2015-06 Rising Sun Property Maintenance Code = Town Administrator Bonenberger mentioned the ongoing challenges the Town will face with: future growth, especially with al large concentration of rental properties. This Code will address issues of property values, curb appeal as well enforce. general codes. Also, there is language that protects the tenants by compelling the landlords to  Ordinance 2015-04. Motion carried 4-0.  1    :  December 22, 2015 Town Meeting Minutes    consider the tenants' best interests. Motion was made by Commissioner: Authenreath and seconded by  Commissioner Leishear to adopt Ordinance 2015-06. Motion carried 4-0.  b.  Sewer & Water Mediation & Legal Settlement - Commissioner Leishear reported ont the final mediation of 12/8/15 with Howard Robson, the contractor who terminated construction on the waste I water treatment plant with al lawsuit of $3 Million Dollars against the Town fort time delays and suspension of work. As negotiations proceeded, Commissioners considered the costs oft time, legal expenses, actions of previously elected officials, overall damage toi the Town, possible breach of contract, Commissioner Authenreath further explained the priority given toi these negotiations called for an Executive Session, aj physical relocation of the meeting to' Wagner & Associates, and cancellation oft the regularly: stated meeting oft the Mayor and Commissioners. Many thanks to Patricia Wagner for use of  and an injunction filed by thet former mayor.  her conference. rooms,  Ordinance Status Update:  Ordinance 2015-05 Social Media & Information Technology- - Commissioner Leishear reported on the buzz generated on Face book: and the measures needed to protect the Town while still allowing people to post. As was the case this past weekend, Commissioner Leishear willl be: available here at" Town Hall on January 2, noon to 2 PM1 for public comment. Please read this Ordinance on the Town's website and give  us your input. No action willl be taken until after the New' Year.  Ordinance 2015-07 Town Records: Proper Storage, Public Access, Retention and Disposal and Ordinance 2015-08 Community & Public Affairs Officer - Town Administrator Bonenberger had received recommendations from thei insurance attorneyandi town attorney to consider these ordinances to prepare and Commissioner Warnick presented the original layout oft the conference room and proposed layout. Much oft the As a result oft this review and to address such action taken while Mayor Marion was on vacation, motion was made by Commissioner Leishear to rescind the vote passed at the December 9, 2015 meeting of the Mayorand Commissioners. Motion was seconded by Commissioner Shephard and motion carried 4-0.  protect the Town ini the event of certain lawsuits.  work could be performed work in-house over the Christmas break.  2    Rs P/G  e/  December 22, 2015 Town Meeting Minutes  After ample timei to review, answer and address various options, Commissioner Authenreath made a motion to move forward withr reconfiguration oft the conference room with much oft the work to be performed by the personneli int the Public! Works Department. An electrical contractor or plumber willl be used where required. Motion was: seconded by Commissioner Warnick. Although the Mayor and Commissioners were not in total agreement on this decision and the way it was handled, the Mayor specifically confirmed his support for this board. Motion carried  4-0.  Mayor Marion commended the Commissioners for settling the legal issue mentioned earlier and expressed  appreciation" for this space to speak.  INTHE MATTER OF BUSINESS MEETINGI ITEMS: None.  INTHE MATTER OF CITIZENS' INPUT: Comments were made and action items taken by respective  commissioners. Chief Peterson:  IN THE MATTER OF STAFF REPORTS:  215 incidents 12/8-12/22-0 one third are report-written incidents.  The Police Department is also experiencing growth of records andi the need for additional storage for  their Evidence Room.  Shop with a Cop- - Great article by! Lisa in The Herald; helped 73 kids, 381 families Coffee with a Cop - another one planned in March Shared a video on shooting at Panama City School Board Charged with safety, limitations with elevator in the middle of Town Hall.  IN THE MATTER OF THE REPORT OF THE TOWN ADMINISTRATOR:  Duet to changes in the economic market related to recycling, the County will pass on al huge increase to haul recycling. This increase takes effect in. January and will cost the Town: $3,000 through. June 30th. Consideration willl be given to moving collection from once per week to twice per month at a savings of approximately $1,500. Commissioner. Authenreath suggested that Mr. Bonenberger begin budget  calculations early.  REMINDER of vacancy on the Board of Appeals.  IN THE MATTER OF THE REPORT OF THE HISTORICAL PRESERVATION COMMISSION REPORT: None.  3    December 22, 2015 Town Meeting Minutes  e7)  IN THE MATTER OF THE REPORT OF THE RISING SUN ARTS COUNCIL (ALLIANCE): None.  IN THE MATTER OF OLD BUSINESS:  Commissioner. Authenreath reported that for accounting and audit purposes, the Town has been waiting fora final report oni this past fall's Spooktacular. Areport had. been submitted and was withdrawn due to missing invoices. The Mayor responded that another packet will be submitted. The Town and the elected body consider the Spooktacular as successful. annual event and hope that Desiree Davis will continue heri involvement.  Thel Mayor agreed to collect this report and meet with the commissioners.  (N THE MATTER OF NEW BUSINESS: Reminder of the Holiday Hours for Town Hall:  Town Hall will close at noon on Thursday, December 24th. Town Hall will close at noon on Thursday, December 31st.  IN" THE MATTER OF THE MAYOR'S REPORT:  Attended Shop with a Cop - great representation at this outreach.  Mayor for al Day - MML packet has been received to prepare fort this elementary school event. Recognition of State Championship' Volleyball team is planned after the New' Year. Social Media-i importance of transparency; moving forward after some personal issues.  Priority to resolve relationship issues in the New' Year.  IN THE MATTER OFT THE COMMISSIONERS REPORTS:  Commissioner Authenreath:  Letter from KCI regarding contractor Lindstrom Excavating on Ryan Drive. Motionwas made by Commissioner. Authenreath to pay $63,000 to Lindstrom for work completed on Ryan Drive. Motion  was seconded by Commissioner Shephard. Motion carried4 4-0. Two potential candidates are needed for the Zoning Board.  Commissioner Leishear:  Met with' Vice Chair oft the Chester' Water Authority with a second meeting two weeks later for formal negotiations. Adraft contract has been presented to CWA; the Towni is awaiting their response  sometime in. January. Commissioner Shephard:  Shop with a Cop-1 Thank youi to Mayor Marion and Commissioner Warnick as well as Chief Peterson and  the entire Police Department. Be sure to check outt the video.  4    December 22, 2015 Town Meeting Minutes  e7  Merry Christmas. Commissioner Warnick: Park.  Productive kickoff meeting was held last Monday for storm water management at' Veterans Community Surveying should start in. January to delineate the wetland areai followed by application for permits to  include some trail system projects ini that same area.  IN THE MATTER OF OTHER BUSINESS:  Mayor Marion commended Lisa Tome fori the difference she will make int thel lives of more than sixty children this coming Christmas morning. The Conowingo Lions Club has recognized Lisa with al big thank you. With no other business to come before the elected body, Commissioner Warnick made a motion to adjourn. Motion was: seconded by Commissioner Shephard. Motion carried 4-01 for adjournment at 9:32 PM. The next stated meeting of the Mayor and Commissioners is scheduled for Tuesday, January12, 2016at7PM.  Respectfulysubmittes, osn Marsha. J. Spencer  Motion was made, seconded and carried unanimously to approve these Minutes at the. January1 12, 2016  meeting of the Mayor and Commissioners of the Town of Rising Sun.  5    December 22, 2015 Town Meeting Minutes  e4  DECLARATION AND VERIFICATION OF AUTHENTICITY  I, Marsha J. Spencer, Clerk for the Town ofi Rising Sun, Maryland, do herby certify that the above and foregoing minutes iare a true, perfect and complete copy of the Minutes adopted by the Mayor and Commissioners of the Town of Rising Sun, Maryland, and is identical to the original thereof appearing in the official records of the Town of Rising Sun, Maryland and the same has not, since  its adoption, been rescinded or amended in any respect.  IN TESTIMONY WHEREOF, I have hereunto set my hand and have affixed the seal of  the Town of Rising Sun as of this 12th day of January 2016.  Respectfully submitted  DRuntin  Marshay. Spencer Town Clerk  CERTIFICATE & TOWN SEAL  (STATE OF MARYLAND) (COUNTY OF CECIL) (TOWN OF RISING SUN)  6