The Town ofNew Market  1793  Town Council Minutes General Session March 19, 2024 - 7:00 p.m.  40 South Alley, New Market, MD. 21774  The Mayor and Council of the Town of New Market met in person and virtually via Zoom on Thursday, March 19, 2024, with Mayor Winslow Burhans presiding. Council members present were Dennis Kimble, Matt Chance, Chris Weatherly, and Michael Wright. Councilman Rossman was absent. Pat Faux, Zoning Administrator/Town Planner; Shawn Burnett, Town Engineer; Erica  Adamski, WTB; and Steve Pippin, President, NMCP, were also in attendance. CALLTOORDER: The meeting was called to order at 7:00 p.m.  CONTINUED BUSINESS Speed Camera Disbursement Policy  Councilmen Chance and Weatherly presented a Draft Speed Camera Disbursement Policy. Discussion ensued, and comments were suggested. The matter continued to the agenda on April  11,2024.  Public Comment: Phil Gamble Appraisal Results  Councilman Chance presented a Comparative Market Analysis completed on 39 West Main Street by Val Vinson, Century 21. A more in-depth discussion is needed. Staff will research portable  restroom costs to place behind Old Town Hall. Public Comment: Rick Fleshman Address Complaint from Resident  Ceumelman-ChaneedisusedacomplaintfivmrsdemtbivokePomahe-Me-Penahuereported -recent-imeident-invelving-e-pupord-buglary-ata-local-business-end-residenee. He-was eneermed-abeut-phepholespestedensecia-mediabyttheowner-Thesepphetes-shewed: the-pessible vemlesuspetinsideasemptingeasReeetieameameeandiegewerewibe.  Amendment oft ther minutes was approved at the. June: 10, 2024, meeting.  Initials: Mayoral  5    Town Council Minutes March 19,2024 Page2of6  Amended language:  Councilman Chance discussed a complaint from resident Brooke Donahue. Mr. Donahue reported a recent incident, which Mr. Donahue claimed involved a purported burglary at a local business and residence. He was concerned about photos posted on social media by the owner. These photos showed suspects which Mr. Donahue claimed were juveniles insidea competing business where the name and logo were visible. Councilman Wright suggested tor recognize the complaint in town records and inquired whether that would be acceptable  as formal to Mr. Donahue.  Motion: Second: Discussion: Public Comment: Vote:  Councilman Chance made a Motion to Accept the Complaint from the  resident Councilman Weatherly None Brooke Donahue For-3( (Kimble, Chance, Weatherly) Against-0 Abstain-1 1( (Wright) Absent-1 (Rossman) The Motion passed.  PZand HDC Appointments  Councilman Rossman was absent. There was a discussion on this matter; however, no decision  was made, and we continued to the next meeting. Public Comment: Walter Olson, Brooke Donahue  NEW BUSINESS  Request for Town Project - Book Exchange/Library - NMES Girl Scout Troop Subject matter was removed from the agenda at the request oft the presenters.  Leaders on Loan - Frederick County Board ofTourism  Councilman Wright introduced Dave Ziedelis from Visit Frederick. Mr. Ziedelis explained the  Leadership on Loan program and how it could help the Town of] New Market.  Shentel POP Site Request for Zoning Text Amendment  Staff received a request from the internet provider, Shentel, for permits to build an unoccupied public utility facility on the New Market District Volunteer Fire and Rescue Company property on the current station training area site next to Town Hall. The Shentel team has been notified that a zoning text amendment would be required to allow this land use in the Residential Merchant District. Currently, the Town code only permits this use in the Mixed Commercial/Indugfial Zoning category. Nol land in Town is presently in the MCI zoning category. Adam Richardsonand  Mayoral Initials:      Town Council Minutes March 19, 2024 Page 30 of6  Byrd presented on behalf of Shentel. A public hearing will be set before the Planning and Zoning Commission and Town Council. There was unanimous consent to move forward on a principal permitted use for this type of project, given that we could put some parameters on: it SO that it didn't have unintended consequences ofending up in a place where they might not want it.  Future Updates to FCO  Erica Adamski and Shawn Burnett provided an update on the Forest Conservation Ordinance. (FCO). The General Assembly updated Maryland's Forest Conservation Act (FCA) and the Governor's action last year, and new provisions are expected to take effect July 1, 2024. Town Staffi is working with DNR to determine the extent of these changes and what they will mean for  the Town of New Market's FCO. Messannelle Park Recommendations  Pat Faux and Chris Goettge recommended improving Messanelle Park and establishing a water source. Council, by unanimous consent, authorized staff 1) to take the necessary steps to prepare an easement for Council approval for the neighboring property's water service, obtain public water service, and have improvements installed at the park, and 2) amend the Town's current landscape maintenance contract to include additional ongoing and one-time tasks needed at the park,  including watering until aj new water source is established. Public Comment: Rick Fleshman, Gayla Wheeler  Grants Requests  Pat Faux presented several grant options, requesting authorization to apply for them.  FY25TRIPP Grant Reauthorization other county Main Street communities.  Request authorization to apply for a grant for advertisements again this year in coordination with  Motion: Second: Discussion: Public Comment: Vote:  Councilman Chance made al Motion to Reauthorize this grant  Councilman Weatherly None None Against- -0 Abstain-C 0 Absent -1 1 (Rossman) The Motion passed.  For-4( (Kimble, Chance, Weatherly, Wright)  Main Street Operating Assistance Grant Program Manager for the next fiscal year.  Request for authorization to apply for $25,000 to cover a portion of the salary of our Main Street  Motion:  Councilman Kimble made a Motion to Authorize to apply for  Mayoral Initials      Town Council Minutes March 19, 2024 Page 4 of6 Second: Discussion: Public Comment: Vote:  Councilman Wright None None Against - 0 Abstain- - 0 Absent -1 1 (Rossman) The Motion passed.  For- 4 (Kimble, Chance, Weatherly, Wright)  FY18 POS Grant Alteration at the Community Park. Motion: Second: Discussion: Public Comment: Vote:  Request for authorization to apply already allocated funds toj planned added parking and lighting  Councilman Weatherly made a Motion to take Ms. Faux's recommendation for the FY18 POS grant alteration  Councilman Wright None None Against-0 Abstain- - 0 Absent-1 (Rossman) The Motion passed.  For-4(Kimble, Chance, Weatherly, Wright)  FY24 POS Grant water service. Motion: Second: Discussion: Public Comment: Vote:  Request for authorization to apply for a new grant to improve Messanelle Park and obtain public  Councilman Kimble made a Motion to Proceed  Councilman Wright None None Against- -0 Abstain - 0 Absent-1 1 (Rossman) The Motion passed.  For-4 4( (Kimble, Chance, Weatherly, Wright)  FY21 POS Acquisition Grant Repurposing or Relinquishment  Request for authorization to find a site to use already allocated funds. Councilman Weatherly  was tasked with locating aj property to acquire.  Motion: Second: Discussion:  Councilman Chance made a Motion to Repurpose the grant  Councilman Wright None  Mayoral Initidls  L    Town Council Minutes March 19, 2024 Page 5 of6 Vote:  Public Comment: None  For- 4 (Kimble, Chance, Weatherly, Wright)  Against -0 Abstain-0 Absent -1 1 (Rossman) The Motion passed.  Town Staffing Space Planning  Today, the Town has aj population of about 1,650 people. Based on current development approvals, there will be about 2,378 people in five years, 3,900 in ten years, and 5,000 in sixteen years. This growth is consistent with the Town's comprehensive plan vision and is part ofthe community plan toe ensure the Town's financial viability and Main Street districtseconomic vitality. In preparation, staff will ask that the Council approve plans for Town facility improvements and staff capacity increases SO that we are ready to serve changing community needs when they occur. Staffadvises An additional clerk to assist the Town Clerk was approved int thel FY241 budget. Int thel FY25 budget, we are also proposing the addition of a handyperson to meet the growing need for maintenance and public works support. These tasks are becoming too heavy a burden for council members and other volunteers. The staffhas been working together on newj job descriptions for new and current staff to ensure that tasks are shared efficiently as we grow. Based on this overall review and the growing workload, we are requesting an increase in thel hours for our current part-time staffand to offer benefits to full-time staff. We are also proposing that the next Main Street Program Manager be full-time. Our recommended scope of work for the next program manager is intended to fit within our review of the overall tasks that need tol be done. Should the Council wish to change the proposed role, we will also ask that other staffing for those duties be considered. Regarding space planning, we will request funds for new file cabinets, furniture, and a partial partition wall upstairs. This wall will convert the open meeting space upstairs into two office P&Z Questions about Pavilion re: handrails at steps, parking, traffic impact of Pavilion Councilman Chance reported that at the March 7, 2024, Planning and Zoning meeting, staff presented final Improvement Plans for the Open-Air Pavilion at the Community Park. After the staff presentation, the Commission voted to table the matter to get answers to their questions. Staff prepared a response to the questions raised by the Commission by way ofa Staff Report  that we are already understaffed compared to other the Towns our size.  spaces.  dated March 12, 2024 (copy attached).  ADJOURNMENT Decision: Second: Vote:  Councilman Kimble made a Motion to Adjourn the meeting For-4( (Kimble, Chance, Weatherly, Wright)  Councilman Weatherly Against- 0 Abstain-C 0  Mayoral Initials:  6    Town Council Minutes March 19,2024 Page 6 of6  Absent - 1( (Rossman) The Motion passed.  The meeting was adjourned at 10:16 p.m.  Respectfully submitted, Michelle Mitchell Clerk to Mayor and' Town Council  Mayoral Initials: