The Town of1 New Market  1793  Town Council Minutes General Session April11,2024-7:00, p.m.  40 South Alley, New Market, MD 21774  The Mayor and Council of the Town of New Market met in person and virtually via Zoom on Thursday, April 11,2024, with Mayor Winslow Burhans presiding. Council members present were Shane Rossman, Dennis Kimble, Matt Chance (via Zoom), Chris Weatherly, and Michael Wright. Debra Butler, Clerk-Treasurer (via Zoom), and Kathryn Gratton, Grants Administrator, were also  present.  CONTINUED BUSINESS Speed Camera Disbursement Policy for vote at the next meeting. LOUYAA Briefing  Councilmen Weatherly and Chance presented the revised version of the Speed Zone Speed Safety Program Fund Disbursement Policy. A discussion ensued. The revised version will be presented  At the February Town Council meeting, LOUYAA requested constructing a wrestling facility at the 100-acre Woods. In response to the meeting, Councilman Wright had multiple concerns he wanted to discuss further. He sent a memo to LOUYAA with his talking points and suggested a workshop in May. These five points included several issues: traffic, trash, and ensuring that all structures were permitted. In addition, specific dates were included for the potential wrestling Mr. Tom Welch, President OfLOUYAA, requested to be on the agenda in April to speak to the talking points briefly. The LOUYAA board met and decided on several items in response. These included a monthly reminder email to all parents reminding them of the traffic rules and encouraging them to be mindful of the neighbors to the ballfields, whether on foot, bike, or car. They are also working on a traffic plan with items such as staggered times, a stop sign, speed bumps, etc. Extra pick-up times and a dumpster are being added to address the trash issue. Mr. Welch said they are working with the town to ensure all structures have been permitted. On the wrestling facility issue, Mr. Welch announced that the LOUYAA board is withdrawing its request, will not move forward, and will seek a facility outside the town. The facility is a signifiçant investment for the organization, and they had concerns after the February meeting and subsequent social media discussions. Councilmen Rossman suggested they could use the Pavilion thatistob be  facility, with fines implemented for non-compliance.  Mayoral Initials:  77    Town Council Minutes April 11, 2024 Page 2 of4  constructed at the community park. Councilmen Weatherly and Wright requested that they reconsider, and both expressed theirs support for LOUYAA. Councilman Weatherly discussed two letters from the Green Team that he would send to LOUYAA through Councilman Wright. Public Comment: Lori Finafrock, Elizabeth Powell, Brian Custer, Nicole Morary, Erik Russell,  Katie Russell, Claire Cawthon  By unanimous consent, Councilman Wright was appointed the LOUYAA liaison.  NEW BUSINESS  Partially Enclosed Pavilion - Ratify Planning and Zoning Commission Decision Mr. Burnett presented the concerns raised at the March 7, 2024, Planning Commission Meeting. The March 12, 2024, Requested Supplemental Staff Report addressed the problems. At the April 4, 2024, meeting, the Planning Commission approved the improvement plans and recommended  that they be sent to the Town Council for approval.  Motion: Second: Discussion: Public Comment: None Vote:  Councilman Kimble made a Motion for the Mayor to sign the plans  Councilman Weatherly None Against-0 Abstain-0 Absent - 0 The Motion passed.  For-5( (Rossman, Kimble, Chance, Weatherly, Wright)  Grant Manager Contract Renewal  Kathryn Gratton has served as the Town's Grant Manager sincel March 1,2023. Afterr re-evaluating its "circuit" for Frederick County, the Maryland Department of Housing and Community Development found insufficient communities toj participate. Ms. Gratton submitted aj proposal to  provide the same services under her company, Red Lips Mentor, LLC.  Motion: Second: Discussion: Public Comment: None Vote:  Councilman Weatherly made a Motion authorizing the Mayor to sign the contract with Red Lips Mentor, LLC, from the period of July 1,2024,to  June 30, 2025. Councilman Kimble None Against-0 Abstain- - 0 Absent - 0 The Motion passed.  For-5( (Rossman, Kimble, Chance, Weatherly, Wright)  Mayoral Initials  65    Town Council Minutes April 11,2024 Page 3 of4  Office Coordinator Job Description  After the staff presented the revised Office Coordinator job description and staff report, which the Mayor and Council discussed, minor changes were made and accepted. Councilman Chance  recommended investigating using an outsourcing company for HR services.  Councilman Rossman left the meeting at 9:10p p.m.  Motion: Second: Discussion: Public Comment: None Vote:  Councilman Weatherly made al Motion to approve toj proceed with hiring the Office Coordinator for 35 hours per week at a salary range of $23-$25 per hour with the caveat that item #15, as assigned, is removed.  Councilman Kimble None Against-0 Abstain- 0 Absent - 1 (Rossman) The Motion passed.  For- 4 (Kimble, Chance, Weatherly, Wright)  Motion: Second: Discussion: Public Comment: None Vote:  Councilman Weatherly made al Motion to approve hiring an Office Intern for the summer, subject to an agreement on salary. Ms. Butler and Ms.  Mitchell shall have the authority to hire the intern.  Councilman Chance None Against-0 Abstain-0 Absent 1 1 (Rossman) The Motion passed.  For- 4 (Kimble, Chance, Weatherly, Wright)  Motion:  Councilman Weatherly made al Motion to approve the purchase ofa computer for the Office Coordinator. Funds are available ini the FY24 approved budget; therefore, no budget amendment is required for this  action. Councilman Wright None None Against-0 Abstain-0 Absent-1 1( (Rossman) The Motion passed.  Second: Discussion: Public Comment: Vote:  For-4 (Kimble, Chance, Weatherly, Wright)  Mayoral Initials:  6    Town Council Minutes April 11,2024 Page 4 of4 Motion: Second: Discussion: Public Comment: None Vote:  Councilman Kimble made a Motion to approve the increase ofs staff! hours to3 35 hours per week (Karen Kohut and Michelle Mitchell) starting July 1,  2024, and be incorporated into the FY25 budget  Councilman Wright None Against-0 Abstain-0 Absent -1 1 (Rossman) The Motion passed.  For-4( (Kimble, Chance, Weatherly, Wright)  Employee Benefits/Retirement Plan This matter was continued to another meeting.  LIAISON REPORTS  Councilman Weatherly mentioned the two letters he brought to LOUYAA's attention, which he will forward to Councilman Wright. He also mentioned that while he was unable to attend the Green Team meeting, there was a discussion of the bike trails. He and Ms. Faux met with the Orchard HOA regarding purchasing the HOA's soccer field and parking lot using the grant funds. The HOA seemed receptive to the idea. He was waiting to hear back from them. Councilman Kimble is scheduled to meet with a contractor next week regarding the leaking Ms. Mitchell discussed the complaints she has received regarding the audio/visual system.  foundation and is waiting for HVAC quotes.  Councilman Chance recommended someone who may be able tol help.  ADJOURNMENT Decision: Second: Vote:  Councilman Kimble made a Motion to Adjourn the meeting For-4( (Rossman, Kimble, Weatherly, Wright)  Councilman Weatherly Against-0 Abstain-0 Absent -1( (Chance) The Motion passed.  The meeting was adjourned at 9:39 p.m.  Respectfully submitted, Michelle Mitchell  Clerk to Mayor and Town Council  Mayoral Initials:  46