67- April: 1,2019 Regular Meeting  TOWN OF ABINGDON REGULAR MEETING MONDAY,APRIL: 1,2019-6:30PM COUNCIL CHAMBERS-MUNICIFAL BUILDING  A regular meeting of the Abingdon Town Council was held on Monday, April 1, 2019 at  6:30 pm in the Council Chambers in the Municipal Building.  A. WELCOME- Mayor Craig  B. ROLL CALL - Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Administrative/lown Staff:  Kenneth Vittum, Interim Town Manager Kimberly Kingsley, Clerk Chuck Banner, Treasurer/Director of Floyd Bailey, Director ofl IT ChiefTony Sullivan, APD  Finance  Closed Session pursuant to $2.2-3711(A)(1) of the Code of Virginia, 1950, as amended, a personnel matter involving consideration or interviews of candidates for employment or  appointment.  (VIDE0Z137-4035)  Oni motion by Mr. Webb, seconded by Mr. Bradley, moved that the Abingdon Town Council convene in closed session to discuss the following as permitted by Virginia Code Section 2.2-3711(A)(1), a personnel matter involving appointment or promotion of particular officers or employees.    68- April 1,2 2019 Regular Meeting  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion of Mr. Webb, seconded by Mr. Bradley, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the' Town Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom of Information Act cited in that motion.  The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Isoc certify Iso certify Iso certify Isoc certify  On motion of Mr. Bradley, seconded by Ms. Patterson, that pursuant to Sections 4.2 and 4.10 oft the' Town Charter that Council appoint. James Morani as' Town Manager effective May 6, 2019 at 8:00 am and further move that Council authorize the Mayor to endorse an employment agreement with Mr. Morani; and move that at that time, Ken Vittum will bei relieved ofhis appointment as Interim Town Manager at that time with our gratitude, but Mr. Vittum will remain until May 10 in a consulting capacity. And further move that the Mayor be authorized to endorse an extension of the non- professional services agreement with The Berkley Group to that effect.  The roll call vote was as follows:    69- April1,2 2019 Regular Meeting  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Briefrecess to address media questions  C. PLEDGE OF ALLEGIANCE- - (matter was inadvertently overlooked) D. APPROVAL OF MINUTES (VIDE04111-43.3)  March 4, 2019 Regular Meeting March 5, 2019 Departmental Budget Work Session March 6, 2019 Departmental Budget Work Session March 14, 2019 Work Session March 19, 2019 Special Called Meeting March 20, 2019 Non-Departmental Work Session  Mr. Bradley stated that the last page of the March 20th Non-departmental budget meeting needed to be updated with correct: names. Ms. Patterson stated that the minutes oft the March 4th Regular meeting reflected that she was in Washington DC, however she was inl Richmond, Virginia with the Washington County Leadership group. On motion by Mr. Bradley,seconded by Ms. Patterson, Council approved the March 4, 2019 minutes with stated correction by Ms. Patterson.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion by Ms. Quetsch, seconded by Mr. Webb, Council approved the minutes  of the March 6, 2019 Departmental Budget work session minutes.  The roll call vote was as follows:    70- April 1, 2019 Regular Meeting  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion of Mr. Webb, seconded by Mr. Bradley, Council approved the March 5, 2019 Departmental Budget Work Session; March 14, 2019 Work Session; and the March 19, 2019 Special Called Meeting minutes as presented and the March 20, 2019 Non-Departmental Budget meeting with corrections as stated by Mr. Bradley.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  F.  PUBLIC COMMENTS (VIDE04 43:39-54:02)  Richard Macbeth Becky Caldwell Joel LeVine G. RESOLUTION-None  H. PROCLAMATION (VIDEO 54:18-5 56:08)  1. Proclamation designating April 12, 2019 as Arbor Day  Mayor Craig read the proclamation designating April 12, 2019 as Arbor Day. PETITIONS, PUBLICI HEARINGS AND FIRST READING OF ORDINANCES- Public Hearing - Consideration of a lease agreement between the Town and James D. Moore, Jr., Family Limited Partnership for property located at 908 Hillman Highway, Tax Map No. 106-A-2, consisting of 8.6 acres, Kevin Worley, DirectorofOutdoor Parks & Recreation advised Council that ai final agreement between the parties reached consisting of a five-year term with  I.  1.  more or less. (VIDE05621-1-00.12)    71- April 1, 2019 Regular Meeting  automatic renewal. Mr. Worley stated that it iss staffsrecommendation to Council Mayor Craig declared thej public hearing open. Hearing no comments, Mayor Craig Ms. Patterson thank Mr. Moore and the family. Mr. Bradley expressed his gratitude On motion ofl Ms. Patterson, seconded by Mr. Bradley, Council moved that the  to enter into the lease agreement. closed the public hearing. to the Moores also.  lease agreement be approved.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  2.  Public Hearing Consideration of a license agreement between the Town and Fairview Farm and Homestead Foundation, Inc. for property located at 910 Hillman Highway, Tax Map No. 106-A-2A, consisting of4 4.642 acres, Kevin Worley, Director of Outdoor Parks & Recreation advised Council that this license agreement with Fairview Farm and Homestead Foundation, Inc. allowed Mayor Craig declared the public hearing open. Hearing no comments, Mayor Craig On motion ofl Ms. Patterson, seconded by Mr. Bradley, Council moved that the  more or less. (VIDE01:00:13-1 1:02:51)  various events, including opening the cabin as needed.  closed the public hearing. license agreement be approved. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye    -72- April 1, 2019 Regular Meeting  3.  Public Hearing Consideration of a lease agreement between the Town and Old Glade Antique Tractor Association, Inc. for property located at 910 Hillman Highway, Tax Mapl No. 106-A-2A, ,consisting of4.642 acres, more Kevin Worley, Director of Outdoor Parks & Recreation advised Council that this lease agreement with Old Glade Antique Tractor Association, Inc. allowed continue Mayor Craig declared the public hearing open. Hearing no comments, Mayor Craig On motion of Mr. Bradley,seconded by Mr. Webb, Council moved that thel lease  orl less. (VIDEO 1:02:52- -1:04:37)  various events and demonstrations. closed the public hearing. agreement be approved.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  4.  Public Hearing Consideration of a nonprofessional services agreement between the Town and Old Glade Antique Tractor Association, Inc. for property located at 908 Hillman Highway, Tax Map No. 106-A-2, consisting of 8.6 acres, more or less and property located at 910 Hillman Highway, Tax Map No. 106-A-2A, consisting of 4.642 acres, more or less.  (VIDEO 1:04:38-1:07:24)  Kevin Worley, Director of Outdoor Parks & Recreation advised Council that this nonprofessional service agreement with Old Glade Antique Tractor Association, Inc. that sets for the activities/duties for Old Glade Antique Tractor Association, Mayor Craig declared the public hearing open. Hearing no comments, Mayor Craig On motion of Mr. Webb, seconded by Mrs. Quetsch, Council moved that the lease Ms. Patterson thanked the Moores again and Old Glade Tractor Association, Inc.  Inc.  closed the public hearing.  nonprofessional service agreement be approved.  for all they do for the community.    73- April 1, 2019 Regular Meeting  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  5.  Public Hearing Consideration of a lease between the Town and David Millsap dba Millsap Farms forj property located at Harmony Hills Lane, Tax Map No. 086-12-5, consisting of 24.185 acres, more or less. (VIDEO Kenneth Vittum, Interim Town Manager advised Council that this lease agreement with David Millsap dba Millsap Farms to use the property for hay, some  1:07:25-1:10:42)  agricultural crops and keeping the fence lines maintained. Mayor Craig declared the public hearing open.  David Millsap addressed Council stating that he would using a nutrient management plan to grow organic hay and ai three to four acre crop ofs small grain Cameron Bell, Counsel, stated that title should actually be "Lease Agreement" and Hearing no further comments, Mayor Craig closed the public hearing.  to thrash at at tractor show in late September. not "nonprofessional services".  On motion of Mr. Bradley,seconded by Ms. Patterson, Council moved that the  lease agreement be approved.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  J.  SECOND READINGS-NONE K. CONSIDERATION OF BIDS    -74- April 1, 2019 Regular Meeting  1. Consideration of bids for Virginia Creeper Trail Enhancement Project, Watauga Road Facilities Project, UPC# #81125 Kenneth Vittum, Interim Town. Manager  (VIDEO 1:10:49-1:17:18)  Kevin Worley, Director of Outdoor Parks & Recreation and Scott Thompson from Thompson & Litton addressed Council. Mr. Worley advised Council that the inception oft this project began in 2005 and presenting now consideration of base bids for the construction ofr new entrance, grade-level for existing parking lot on Watauga, twenty parking spaces and parking for horse trailers. Two alternates listed within the project included extended paving in the parking lot as well as the restroom facility. Mr. Worley stated that the Town currently has funding through the Virginia Department ofTransportation and transportation alternative program of $522,160 ofwhich $58,000 oft that is local match. Three bids received and staffis recommending the low bid to Boring Construction for $419,600. Discussion ensued regarding additional funds from Virginia Department ofTransportation and timeline for completion and  consideration for each of the alternates.  Mr. Worley requested that Council consider authorizing the Town Manager to execute any documents that may arise as we continue through the development. All the plans and bid packages are at Virginia Department ofTransportation currently pending their final approval to ensure all requirements including bid documents. Mr. Vittum will execute that document to recommend to Virginia Department ofTransportation to award the bid to Boring Contractors and  to allow us toj proceed with the project.  L. REPORTS FROM' THE INTERIM TOWN MANAGER On motion of Mr. Bradley, seconded by Mr. Webb, Council moved to authorize the' Town Manager to  review the bids and award the contract to Boring Construction.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  1. Veterans Memorial Park Foundation- "State of Park" report and presentation Emmitt Yeary, President of the Veterans Memorial Park Foundation provided the  Emmitt Yeary, President (VIDE01:17:22 2-1:38:01)  Council with the State of Park and provided a vision for the future.    -75- April 1, 2019 Regular Meeting  Ms. Patterson and Council joined to thank everyone that has served our Country. Oni motion ofMr. Bradley, seconded by Ms. Patterson, Council moved to appropriate $10,000 from Council contingency for the completion of the restroom facility to the  Veterans Memorial Park Foundation. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig 1:38:02-1:53:31)  Aye Aye Aye Aye Aye  2. Updated on Abingdon Sports Complex project - Stephen Steele, CHA (VIDEO Matt Bolick, Director of] Public Services/Construction and Stephen Steele with CHA presented aj proposed change order for Green Spring Road for the potential ofs saving time and money. Mr. Bolick stated that this presentation was for discussion and consideration at this time. Discussion ensued with Mr. Bolick, Mr. Steele, Cameron Bell, Counsel and  Council.  3. Arborist Annual Tree Report - Kevin Sigmon, Town Arborist (VIDEO 1:53:32- Kevin Sigmon presented the Annual Tree Report. Mr. Sigmon invited Council to attend the Arbor Day Celebration at Greendale Elementary School on April 12th and Earth Day  2:03:57)  on April 13th.  4. Update on FY2019/2020 budget process = Kenneth Vittum, Interim Town Kenneth Vittum, Interim Town Manager advised that Council was] presented with the first draft of the budget for discussion during the April 25th meeting. Mr. Vittum stated that it is a  Manager (VIDEO 2:04:00-2:05:56)  balanced budget and no tax increase recommended. Discussion ensued.  5. Update regarding proposed Amendment to Wastewater Service Agreement among the Town of Abingdon, Washington County Service Authority and Washington County, Virginia (to be adopted on April 9,2019 during Joint Meeting) - Kenneth  Vittum, Interim Town Manager (IDE028557-249.35)    -76- April 1, 2019 Regular Meeting  Kenneth Vittum, Interim Town Manager, stated that Council was presented with the final draft agreement and recommended that any changes be expressed prior to the April gth meeting  date.  6. Discussion regarding request from District Three Government Services relating to continued operation and funding of additional bus routes. - Kenneth Vittum,  Interim Town. Manager MIDE010938-2113)  Kenneth Vittum, Interim Town Manager, stated that this matter arose during the budget process to expand two bus routes. Ameeting has been scheduled with representatives from District  Three for discussion.  7. Update regarding acceptance of gifted property from John K. and Kimberly G. Nicewonder, specifically 1.82 acres, more or less, and being a portion of tax parcel number 105-A-35. - Ken Vittum, Interim Town Manager (VIDEO 2:11:17 -  2:12:22)  Kenneth Vittum, Interim Town Manager, advised Council that the Town has received a survey plat. Mr. Bell will begin work on preparing the proper documentation for transfer. Cameron Bell, Counsel stated that it may be a boundary line adjustment and was waiting on the M. OLDRUSINESSMATTERS NOT ON THE. AGENDA MDE021222-2163) 1. Discussion regarding temporary closure on Hagy Street Ken Vittum, Interim Town Kenneth Vittum, Interim Town Manager stated that staff moved ahead with closing one- block area of Hagy Street with relation to the Urban Path. After researching, closing to vehicular traffic would require a public hearing. Staff is recommending a temporary closure att this time as the Celebration ofthe Urban Path opening is scheduled for April 12th and continue until aj public hearing can be advertised. and scheduledi for the May 6th meeting On motion of Ms. Patterson, seconded by Mrs. Quetsch, Council approved the moved to appropriate $10,000 from Council contingency for the completion of the  survey in order to do the legal description  Manager  and permanent closure to vehicular traffic  temporary closure of that road until construction is completed. restroom facility to the Veterans Memorial Park Foundation.  The roll call vote was as follows:  Mr. Bradley  Aye    -77- April1,2019 Regular Meeting  Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye  N.  COUNCIL MEMBER REPORTS (VIDEO: 2:14:34-2:27:10) Mr. Webb stated that March was a very busy month.  Ms. Patterson spoke regarding meetings, Washington County Leadership, and matters Discussion among Council members and Cameron Bell continued regarding the bond  regarding al bond issue.  issues.  O. APPOINTMENTSTO BOARDS AND COMMITTEES  1. Board of Building Code Appeals = MIDE022713-2274)  Appointment to fill the expired term of Chris Dye and not eligible for  reappointment.  fCouncil SO desires, Closed Session pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(4)0)for the purpose ofconsidering applications for Mayor Craig stated that it was the consensus of Council to carry this matter over to the  appointment, for position on Board of Building Code Appeals.  next meeting as only one application was received.  P.  Closed Session pursuant to $22-3711(A)3)ofthe Code ofVirginia, 1950, as amended, for the purpose of discussion or consideration of disposition of publicly held property because discussion in an open meeting would adversely affect the Town's bargaining Onmotion by Mr. Webb,seconded by Mrs. Quetsch, moved that the Abingdon Town Council convene in closed session for the purpose of discussion or consideration of disposition of publicly held property because discussion in an open meeting would adversely affect the' Town's bargaining position. Tonya Triplett, Community Development Coordinator, joined Council ini the closed  position. (VIDEO2 2:27:49 - 2:53:11)  meeting.    78- April1,2019 Regular Meeting  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion of Mr. Bradley, seconded by Mr. Webb, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in  that motion.  The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Isoc certify Iso certify Isoc certify Iso certify Isoc certify  Mayor Craig adjourned the meeting.  Gai  sears  Kimberly Kingsley, Salalaskesar