82- April 25, 2019 Work Session  TOWN OF ABINGDON WORK SESSION  THURSDAY, APRIL: 25, 2019 - 2:30 PM  ARTHUR CAMBPELL ROOM-I MUNICIPAL BUILDING  A work session of the Abingdon Town Council was held on Thursday, April 25, 2019 at  2:30 pm int the Arthur Campbell Room in the Municipal Building.  A. WELCOME- Mayor Craig  B. ROLL CALL-1 Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  C. PUBLIC COMMENTS- -None  D. REPORTS FROM INTERIM TOWN MANAGER-  1. Presentation: regarding financial update on Thel Meadows project - David Rose, Davenport David Rose ofDavenport & Associates presented the April 25, 20191 Preliminary Financial Analysis - Financial Analysis related to the Meadows Project. (Report posted to the Town's website). Fred Parker, Washington County, Virginia Treasurer and Cameron Bell, Counsel for Town of Abingdon, Virginia spoke regarding the projected revenue and costs Joe LeVine proposed several clarifications regarding the presentation that were addressed 2. Discussion regarding proposed change order to Green Spring Road related to final grading and utilities Ken Vittum, Interim Town Manager (VIDEO11IS-146.15) Kenneth Vittum, Interim Town Manager advised Council that the remainder of the $10,000,000 bond is $6,766,682. Mr. Vittum stated that he foresees several months' progress and financial savings ofapproximately $300,000 to proceed with a change-order for final grading and underground utility work. Stephen Steele of CHA Desigm/Construction Solutions requested Council to consider the action att the. June meeting  & Associates (VIDEO 6:54-1:11:53)  relating to the Meadows Project.  by Mr. Rose, Mr. Parker and Mr. Bell. Lengthy discussion ensued.    83- April 25, 2019 Work Session  which would allow the soil additional time to dry and additional time would be need to begin utility construction. Mr. Vittum further addressed possible delays associated with manufacturer production and delivery of planned permanent signal poles due to documented severe weather. Thej proposed change-order fort temporary wood poles would be $58,118.76, less 50% for Virginia Department ofTransportation: reimbursement, with a time extension up to 60-days with substantial completion by July3 3, 2019. On motion by Mr. Bradley, seconded by Mrs. Quetsch, to authorize change order number 015 for the Green Springs Road project in the amount of  $58,118.76 to Baker's Construction.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  3. Discussion regarding Fire Prevention Code amendment - Ken Vittum, Interim Town Kenneth Vittum, Interim Town Manager advised Council the suggested amendment was tonot charge for annual inspections toi the Washington County schoolsl located in the Town of Abingdon. Mr. Vittum advised that the charges for the two previous years was waived at the request of the Washington County School Board. Mr. Vittum stated that this item 4. Discussion regarding Noise Ordinance amendment mixed use district - Ken Vittum, Kenneth Vittum, Interim Town Manager advised Council that the amendment was made tor reflect mixed-use districts. Cameron Bell, Counsel clarified some oft the questions of 5. Discussion regarding permits for parades and costs - Ken Vittum, Interim Town Manager Kenneth Vittum, Interim Town! Manager discussed the issues pertaining to the fee schedule that was adopted in 2013. Mr. Vittum stated that some fees were being waived and not uniformly applied. Discussion ensued and it was determined that staff meet with Mr.  Manager MDEO14632-1914  would be placed on the June 3, 2019 agenda.  Interim Town Manager (VIDEO 1:49:16-1:51:24)  Council.  (VIDEO 1:51:25-1:9:57)  Morani.    84- April 25, 2019 Work Session  Council took brief recess. (1:59:57-2:08:27) Manager MIDE022535-12629) would meet on a monthly basis. 2:26:24-2:31:59)  6. Discussion regarding creation of Finance Committee - Ken Vittum, Interim Town Donna Quetsch and Derek Webb volunteered to serve on the Finance Committee which 7. Update regarding sale oft two (2)t trolleys - Ken Vittum, Interim Town Manager (VIDEO Kenneth Vittum, Interim Town Manager estimated value of the trolleys would be $10,000 - $12,000 each with a savings ofapproximately $1,000 annually for insurance. Council requested that this matter be placed on the May 6, 2019 agenda. 8. Updated on proposed changes to employee handbook related to credit card use by employees - Ken Vittum, Interim Town Manager MDE023139-2.93) Kenneth Vittum, Interim Town Manager stated that a drafted credit card policy would be presented to the department heads for consideration and placed on the June 3, 2019 agenda for Council consideration. Mr. Vittum further stated that he requested Stacey Reichler to redraft the employee policy in general and Mrs. Quetsch added that she would 9. Discussion regarding proposed Great Knobs Mountain Bike Trail access point(s) - Jayne The Clerk asked that this matter be continued until additional information was received. 10. Discussion regarding civic organization board located at municipal parking lot - Kevin Worley, Director of Outdoor. Parks & Recreation (VIDEO 2:08:52-2:23:31) Kevin Worley, Director of Outdoor Parks & Recreation briefed Council that the civic seals sign located near the Fields Penn House has deteriorated and unstable. Mr. Worley presented a plan to remove the sign and adjacent holly trees. Mr. Worley suggested an area for photo opportunities and public art. Council members agreed.  like to see aj policy on merits.  Duehring, Director of Tourism (VIDEO  11. Schedule work sessions for May, June and July, 2019 - Ken Vittum, Interim Town Meetings were scheduled for May 14, 2019 at 2:30 pm; June 20, 2019 at 2:30 pm; July  Manager VIDE023930-7.57  18, 2019 at 2:30 pm in the Arthur Campbell meeting room.    -85- April 25, 2019 Work Session  12. Closed Session pursuant to $2.2-3711(A)() of the Code of Virginia, 1950, as amended, a personnel matter involving salary or other compensation of a specific employee and pursuant to 2.2-3711(A)3), a matter involving disposition of publicly held real property because discussion in open meeting would adversely affect the Onn motion by Mrs. Quetsch, seconded by Mr. Webb, moved that the Abingdon Town Council convene in closed session to discuss the following as permitted by Virginia Code Section 223711A)0aperomne. matteri involving appointment or promotion of particular officers or employees and pursuant to $2.2-3711(A)(3), a matter involving disposition of publicly held real property because discussion in open  Town's bargaining position. MDE074804-23839)  meeting would adversely affect the' Town's bargaining position.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion of Mr. Bradley, seconded by Ms. Patterson, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom ofInformation Act cited in that motion.    86- April 25, 2019 Work Session  The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Isoc certify Iso certify Iso certify Iso certify Iso certify  E.  COUNCIL MEMBER REPORTS (IDE02S9.83-3485.15)  Mr. Bradley reported that he attended the VML Newly Elected Officials training. Ms. Patterson reported that she graduated Washington County Leadership; raised $1,067 for Meals on Wheels project; attended historic meeting with the Washington County Board of Supervisors and Washington County Service Authority; and several other  events  Mayor Craig adjourned the meeting.  Maadei  Kimberly Kingsley, Clerl