-102- June3 3,2019 Regular Meeting  TOWN OF ABINGDON REGULAR MEETING MONDAY,JUNE: 3, 2019 - 6:30 PM COUNCIL CHAMBERS- MUNICIPAL BUILDING  A regular meeting of the Abingdon Town Council was held on Monday, June 3, 2019 at  6:30j pm in the Council Chambers ini the Municipal Building.  A. WELCOME- Mayor Craig  Vice Mayor Cindy Patterson led Council members and visitors in a belated "Happy  Birthday" rendition. (Video 11:03-11:48) B. ROLL CALL - Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  C. PLEDGE OF ALLEGIANCE - Al Bradley, Council Member D. SPECIAL RECOGNITION (VIDEO 12:28-19:24)  Recognition of Virginia Stockner, a student at] E. B. Stanley Middle School, Region 1 winner of the Virginia Municipal League Essay Contest "IfI Were Mayor. for a Day".-J Jessica. Ackerman, Virginia Municipal. League representative Mayor Craig introduced Virginia Stockner, who read her essay followed by a presentation by Jessica Ackerman, Virginia Municipal League representative.  E.  APPROVAL OF MINUTES (VIDEO 19:25-20:11)  April 25, 2019 Work Session May 6, 2019 Regular Meeting May 14, 2019 Work Session  On motion by Mr. Bradley, seconded by Mrs. Quetsch, Council approved the April 25, 2019 work session; May 6, 2019 regular meeting; and May 14, 2019 work session  minutes as presented.    1 103- June 3, 2019 Regular Meeting  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  F. PUBLIC COMMENTS - Please place your name on the sign-up sheet provided and comments are limited to three (3) minutes per person. (VIDE070.12-28-47,  Stephen Jett, 333 Court Street, Abingdon, Virginia Joel LeVine, 350 Green Spring Road, Abingdon, Virginia  G. RESOLUTION-  1.  A Resolution oft the Council for the Town of Abingdon honoring and recognizing Connie Duncan upon her retirement as a' Town employee. - Sarita Moore, Director of Wastewater Operations (VIDE028:9-3417,  Sarita Moore, Director of Wastewater Operations, read the Resolution honoring Connie Duncan.  On motion by Mr. Bradley, seconded by Ms. Patterson, Council approved the  Resolution as read honoring Dan Callahan. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  H. PROCLAMATION-  1.  Proclamation designating June 3-8, 2019 as National Garden Week Ms. Patterson read the proclamation designating June 3 -8, 2019 as National Garden  Week. (VIDEO 34:21-37:45)  2.  Proclamation designating June 10 - 16, 2019 as Men's] Health Week Mr. Webb read the proclamation designating June 10-16, 2019 asl Men's Health Week.  (VIDE03749-39255)    104- June 3, 2019 Regular Meeting  I. J.  PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES-  NONE  SECOND READINGS (VIDEO 40:00-44:29)  1.  Public Hearing First Reading - An Ordinance of the Council for the Town of Abingdon, Virginia proposing al budget for the Town of Abingdon, Virginia and toi make appropriation for the current expenses oft the Town and to fix a tax rate upon real and personal property, to fix all other local tax rates and fees and rates on utility services for the fiscal year beginning July 1,2019 and ending June 30,  2019.-C Chuck Banner, Director ofFinanceTreasurer  Chuck Banner, Director of Finance/Ireasurer presented information regarding the proposed budget for the fiscal year beginning July 1,2019 and ending June 30, 2020.  Mayor Craig declared the public hearing open. Having heard no comments, Mayor Craig On motion by Mayor Craig, seconded by Mr. Webb, Council approved the budget  closed the public hearing.  as presented to become effective July 1, 2019.  Discussion ensued.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Nay Aye Aye Aye Aye  K. CONSIDERATION OF BIDS  1.  Consideration of Green Spring Road change order - Matt Bolick, Director of  Public Service/Construction (VIDEO 56:07 -1 1:03:26)  Matt Bolick, Director of Public Services/Construction addressed the Council stating that the proposed change order would facilitate the completion of the fill placement from the Green Spring Road project to the Town owned sports complex property. Mr. Bolick stated that Town staff and the Town's consultant has reviewed the change order and recommended approval as a substantial cost savings; save several months from the schedule ofthe sports complex construction; and would be very beneficial to secure the contractor for the grading and associated work. Mr. Bolick recommended approval of the change order in the amount of $1,133,261.86 and authorize  the' Town Manager to execute said change order.  Discussion ensued.    -105- June 3, 2019 Regular Meeting  On motion by Mr. Webb, seconded by Mrs. Quetsch, Council approved the Town Manager and staff the authority to move forward with this change order as stated, not to exceed $1,133,261.86, and authorize the Town Manager to sign any documents  pertaining to such.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  L. REPORTS FROM' THE TOWN MANAGER  1.  Presentation regarding The Community Center of Abingdon - Nathalie Graham,  Executive Director (VIDEO 44:31-56:06)  Ernest Daniels spoke on behalf of Ms. Graham as she was unable to attend. Mr. Daniels informed the Council that effective. July 1, 2019 he would assume the role of] Executive Director and Ms. Graham would remain as. Deputy Director. Mr. Daniels introduced Angie Ryder, Director of Development and advised Council of several programs developed for The Community Center  of Abingdon. 2.  Discussion regarding an additional eight (8) hours ofholiday leave for. July 5,2019 as granted by Governor Northam. - James Morani, Town Manager (VIDEO  1:03:31- -1:05:03)  James Morani, Town Manager advised Council that Governor Northam has granted an additional eight hours ofl holiday leave for July Sth. Mr. Morani stated that he understood that it is the Town's policy to follow the Commonwealth of Virginia calendar and wanted to advise of  the same. Consensus from Council was to grant July Sth as aj paid holiday.  3.  Discussion regarding appointment to Southwest Virginia Cultural Heritage Foundation of one non-legislative citizen member who shall be an elected or appointed official oft the Town of Abingdon to be appointed by the Governor, upon recommendation, ifa any, of the Abingdon Town Council. - James Morani, Town  Manager (VIDEO 1:05:08 -1:07:49)  Mayor Craig stated that he understands the Governori is asking the' Town Council toj provide two to four names to: replace an individual with an expiring term of. June 30th. Discussion ensued. It was determined that the names of Mayor Wayne Craig; Town Manager James Morani, and Ms.  Patterson would be provided for consideration.    -106- June 3, 2019 Regular Meeting  M. OLD BUSINESS-I MATTERS NOT ON THE. AGENDA  1.  Discussion to refer to Planning Commission proposèd changes regarding Historic District Entrance Corridor Overlay district, Appendix B - Zoning Ordinance, Article 18. Site Plan Review, Section 18-9. - Cameron Bell, Counsel (VIDEO  1:07:49-1:26:40)  Cameron Bell, Counsel discussed the proposed changes to the ordinance, in particular, Section 18-9-8-C5 and the difficulty with the current wording. Mr. Bell stated that the proposed changes would be referred to the Planning Commission to seek recommendations and then the Planning Commission would) hold aj public hearing with Council then conducting aj public hearing. Also, Mr. Bell described the parameters defined in Code of Virginia, 1950, as amended, Section  15.2-2306 regarding historic districts. Discussion ensued.  Ms. Patterson called for point of privilege, at which time Mayor Craig stated he was not allowing further discussion unless it is related to Mr. Bell's recommendation to the Council. Mayor Craig stated that Ms. Patterson would need to make a motion to overrule the Chairman.  Ms. Patterson did not make ai motion.  On motion by Mr. Webb, seconded by Mrs. Quetsch, approved Mr. Bell's draft and to refer to the Planning Commission for a consensus as to what they (Planning Commission) feels is correct and that they can adopt and request a recommendation Mr. Bradley added the review the list of streets and make deletions, corrections Mr. Webb accepted Mr. Bradley's addition to the motion and added a 60-day time  from Planning Commission. and/or additions as necessary.  limit.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  N. COUNCIL MIEMBER REPORTS (VIDE01:46:09 -1:49:03)  Ms. Patterson stated that attended the 10th anniversary meeting oft the Washington County Prevention Coalition where Carrie Baxter with Abingdon Main Street previewed the "Wolves". Ms. Patterson stated that she approved of the new "Wolf" graphics on the police vehicles. Discussion ensued regarding how some reports were presented to Council members.    -107- June 3,2019 Regular Meeting  O. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 1:26:46-1:36:57)  1.  Planning Commission- =  Appointment to fill the expired term ofH. Ramsey White, Jr. or reappointment of  H. Ramsey White, Jr. for an additional four year term.  On motion by Mr. Bradley, seconded by Mr. Webb, moved that the Abingdon Town Council convene in closed session pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(A)() for the purpose of considering applications for appointment for position on Planning Commission.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Oni motion of Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the' Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom of Information Act cited in the motion.  The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Iso certify  P. Pursuant to $2.2-3711(A)7) of the Code of Virginia, 1950, as amended, for the consultation with legal counsel and briefings by staff members or consultants    108- June 3, 2019 Regular Meeting  pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, namely Berry V. Town ofAbingdon, etal, Case No. 191CL19000989- 00, Washington County, Virginia Circuit Court. (VIDE01:36:58- - 1:46:00) On motion by Mr. Bradley, seconded by Mr. Webb, pursuant to Section 2.2- 3711(A)(7) moved that the Abingdon Town Council convene in closed session, for the consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, namely Berry V. Town ofAbingdon, et al, Case No. 19ICLI9000989-0, Washington County, Virginia Circuit Court.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion ofl Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom of Information Act cited in the motion.  The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Iso certify    -109- June3,2019 Regular Meeting  Mayor Craig adjourned the meeting.  f.blupe Wayne Crig,    5mib buly Kimberly  ahungduy  Kingsley Clerk