110- June 20, 2019 Work Session  TOWN OF ABINGDON WORK SESSION THURSDAY,JUNE: 20, 2019 -2:30PM  ARTHUR CAMBPELL ROOM-MUNICIFAL BUILDING  A work session of the Abingdon Town Council was held on Thursday, June 20, 2019 at  2:30 pm ini the Arthur Campbell Room ini the Municipal Building.  A. WELCOME- Mayor Craig  B. ROLL CALL- - Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  C. PUBLIC COMMENTS - None  D. REPORTS FROM' THE TOWN MANAGER  1. Presentation regarding objective criteria pertaining to yearly non-departmental budgeting - Ryan Henderson, Virginia Highlands Festival Board. Member (VIDE09:3-26.5) Ryan Henderson, Virginia Highlands Festival Board Member, presented information for the Council to consider during the upcoming non-departmental budget period to include three major  points to consider:  How the organization fits into the Town's vision; An application process with defined rubric; and funding recommendations to the Town Council.  Areviewj process that can inludeamon.dpartmental budget commission that would make  Discussion ensued.  2. Discussion regarding application for a special use permit, pursuant to Section 17-3 of the Town of Abingdon Zoning Ordinance, proposed construction of automobile repair, reconditioning and body shop, currently zoned M-1 Industrial District, located at 550 Lowry Drive, Tax Map No. 018-20-2 - Jason Boswell, Director of Planning (VIDEO  26:46-30:46)    -111- June 20, 2019 Work Session  Tyler Vencill, Engineer, presented Council with information regarding the special use permit application presented to the May 20, 2019 Planning Commission meeting. The application is for at three bay truck garage foras small trucking company and truck repair. The Planning Commission voted unanimously to approve the special use permit as submitted. Mr. Vencill stated that this matter would be on the July 1, 2019 agenda for the Council's consideration. Discussion ensued. 3. Discussion regarding reappointment of an additional one year term for Mayor Craig to District Three Governmental Cooperative or alternative appointment and/or an alternate member or an appropriate staffrepresentative for meetings the member is unable to attend. Mayor Craig stated that the would like to remain as the representative for the District Three Governmental Cooperative and would like to name the Town Manager, James Morani, as the 4. Discussion regarding Friends of Abingdon, Inc. appeal of the Certificate of Appropriateness (COA) approved by the Planning Commission on May 20, 2019, for Thom Crosby, CroBar LLC regarding Pal's Sudden Service facility Cameron Bell, Cameron Bell, Counsel advised Council that staffreceived the Friends of Abingdon Appeal of the Certificate of Appropriateness on June 19, 2019 regarding an outparcel located at the Meadows. The appeal was filed regarding three provisions, including the Entrance Corridor Overlay; special use permit; and Restrictive covenant document between Marathon and the Town. Mr. Bell stated that the Planning Commission approved the certificate of occupancy at the May 20, 2019 meeting. Further discussion ensued. Mr. Bell stated that the procedure is the Council will hear this as an appellate body with a standard review essentially to review the Planning Commission's decision to decide whether it was an arbitrary and capricious determination or not and then make a Council determination. Mr. Bell advised Council that ai notice forj public hearing was not technically required. Mayor Craig stated that he would like to hear the appeal at the. July 5. Discussion regarding permanent establishment of Infrastructure Committee and policy regarding appointments to said Committee. - Mayor Wayne Craig (VIDEO 39:47 - Matt Bolick, Director of Public Services and Construction addressed the Council regarding the possibility of establishing an Infrastructure Advisory Committee as the present Infrastructure Committee has met informally for over a year with some beneficial work for the Council and the Town. Mr. Bolick recommended that a Council member and the three citizens serving remain and appoint one additional citizens for a committee ofi five. Council agreed toj place this matter on  - Mayor Wayne Craig (VIDEO 30:48-31:33)  alternate.  Counsel (VIDEO 32:06-39:47)  1meeting as the Town is perceived as not being business friendly.  44:17)  the September agenda for consideration.    112- June 20, 2019 Work Session  6. Discussion regarding retention of applications to various boards and commissions - Kim Kim Kingsley, Clerk proposed that applications for various boards and commissions be retained for one year and proposed language be added to the application regarding certification and/or training for certain boards and commissions. Mayor Craig suggested that we include the 7. Discussion regarding donations made to the Sinking Spring Cemetery Committee - Kim Kim Kingsley, Clerk updated Council with regard to memorial contributions to the Sinking  Kingsley, Clerk (VIDEO 44:19 -4 46:45)  Infrastructure Advisory Commission to the application.  Kingsley, Clerk (VIDEO 46:47-47:53)  Spring Cemetery Committee.  E. OLD BUSINESS-I MATTERS NOT ON THE AGENDA  F.  COUNCIL MEMBER REPORTS (VIDE01:12:01-1 1:12:41)  Ms. Patterson stated she had nothing to report but requested a copy of the "Form Motion  for Convening Closed Meeting" that Mr. Webb was reading from. G. CLOSED SESSION (VIDEO 59:07-1:11:57)  Pursuant to 92.2-3711(A)39) of the Code of Virginia, 1950, as amended, for the discussion or consideration ofi information subject to the exclusion in subdivision 3 of Oni motion ofMr. Webb, seconded by Mrs. Quetsch, that the Abingdon Town Council convene in closed session pursuant to $2.2-3711(A)39) of the Code of Virginia, 1950, as amended, for the discussion or consideration of information subject to the exclusion in subdivision 3 of92.2-3705.6 related to economic development.  $2.2-3705.6 related to economic development.  The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion ofl Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open  session.    -113- June 20, 2019 Work Session  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, ini the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the  Virginia Freedom of Information Act cited in that motion.  The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Iso certify  H. CLOSED SESSION (VIDEO 48:11-59:05)  Pursuant to $2.2-3711(A)07) of the Code of Virginia, 1950, as amended, for the consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture oft the public Oni motion ofMr. Webb, seconded by Mrs. Quetsch, that the Abingdon Town Council convene in closed session to discuss the following as permitted by Virginia Code Section 2.2-3711(A)(7), consultation with legal counsel, or briefing by staff or consultants about the pending case of] Berry V. Town of Abingdon, et: al.  body, namely Berry V. Town ofAbingdon, et al.  The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye    -114- June 20, 2019 Work Session  On motion of Mr. Bradley, seconded by Ms. Patterson, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the  Virginia Freedom of] Information Act cited in that motion.  The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Isoc certify  Mayor Craig adjourned the meeting.  Can Mayor/  -Saas  Kimberly Kingsley,