128- August 5, 2019 Regular Meeting  TOWN OF ABINGDON REGULAR MEETING MONDAY, AUGUST 5, 2019 - 6:30. PM COUNCIL CHAMBERS- - MUNICIPAL BUILDING  A regular meeting oft the Abingdon Town Council was held on Monday, August 5, 2019a at  6:30 pm in the Council Chambers, Municipal Building.  A. WELCOME- Mayor Craig  B. ROLL CALL - Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  C. PLEDGE OF ALLEGIANCE- Cindy. Patterson, Vice Mayor  D. PUBLIC COMMENTS - Please place your name on the sign-up sheet provided and comments are limited to three (3) minutes per person. (VIDE0439-21:54)  Emmitt Yeary Dickie Kiser  E. APPROVAL OF MINUTES (VIDE021:5-22.39)  June 20, 2019 Work session July 1,2019 Regular meeting July 18, 2019 Work session  On motion by Mr. Bradley, seconded by Mrs. Quetsch, Council approved the June 20, 2019 work session; July 1, 2019 regular meeting; and the July 18, 2019 work  session minutes as presented.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye    1 129- August 5,2019 Regular Meeting  F.  RESOLUTION- (VIDE022-40-28.14,  1. Resolution oft the Council for the' Town of Abingdon regarding the Washington James Morani, Town Manager read the Resolution setting forth that if Washington County should decide the existing Courthouse is to be renovated, the Town will work with the County in good faith in accordance with Town Code and Ordinances. Discussion ensued.  County Courthouse - James Morani, Town Manager  On motion by Mr. Bradley, seconded by Ms. Patterson, to amend the Resolution by including this sentence to this Resolution that it is the preference on the part of the  Town Council for retaining the Courthouse ini its present location.  Discussion ensued.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Nay Nay Aye Nay  On motion by Mr. Webb, seconded by Mrs. Quetsch, to adopt the Resolution as  drafted.  Ther roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  G. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES-  None  H. SECOND READINGS - None CONSIDERATION OF BIDS  I.  1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis with Reynolds 12' Dump Body Truck for Wolf Creek Waste Reclamation    - 130- August 5, 2019 Regular Meeting  Facility - Sarita Moore, Director of Wastewater Operations (VIDE028:23- Chuck Banner, Finance Director/Ireasurer presented that four bids for financing were received and VML/VACO: reached out to approximately twenty difference banks and provided the Town with one that expressed an interest. Mr. Banner recommended First Bank and Trust for the lowest interest provided with 2.75% interest rate for a five year term for $93,311.00. Mr. Banner stated that this has been approved int the budget and to secure financing for this purchase and asked that the Council authorize the Town Manager and Treasurer to sign the documents toj proceed with  3)d8547-1V7S,  this financing for the purpose of this dump truck.  Mrs. Quetsch questioned if $93,311 was the lowest bid for the truck. Discussed ensued with Council requesting information on how bidding was received. This matter was tabled until the August 15,2019 work session sO that information would be available for consideration.  On motion by Mr. Bradley, seconded by Ms. Patterson, to table the consideration of  the dump truck until the August 15, 2019 work session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  J.  REPORTS FROM THE TOWN MANAGER  1. Presentation regarding new bus route(s) serving Town of Abingdon by Mountain Lynx Transit (formerly District' Three Governmental Cooperative) - David  Richardson and Molly Steffey (VIDE03436-42.38)  David Richardson and Molly Steffey provided Council with an update regarding the establishment of the two. loop systems, one serving the east part of the Town and one serving the west part of the Town with two buses remaining to augment that service with: final implementation  in the fall.  2. Presentation regarding updated funding strategy for The Meadows Sports Complex and Infrastructure - David. Rose with Davenport & Company (VIDEO 42:32- David Rose presented Council with an updated funding strategy for The Meadows project and to take advantage of the recent drop in long term interest rates by authorizing Davenport &  1:02:50)    -131- August 5, 2019 Regular Meeting  Company toj proceed with developing a competitive Request for Proposal to banking institutions  as an option to obtain long term, fixed rate debt.  On motion by Mr. Bradley, seconded by Ms. Patterson, that the Town Manager authorize Davenport & Company to issue an RFP to secure financing for $7,500,000  offixed rate, long term debt.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  3. Consideration of request from Sustain Abingdon Committee to remove an appointed voting member - James Morani, Town Manager (VIDE01:02:51 -1:04:57) James Morani, Town Manager advised Council that an appointee to the Sustain Abingdon Committee has not fulfilled the attendance requirement and the Committee would like to vacate  that position at this time.  On motion by Mayor Craig, seconded by Mr. Webb, that Mr. Doane be removed  from the Sustain Abingdon Committee for the reasons set forth. Ms. Patterson questioned whether proper notice was given regarding the  meetings. (VIDEO 1:07:34 - 1:08:08) The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  K. OLD BUSINESS- MATTERS NOT ON' THE. AGENDA L. COUNCIL MEMBER REPORTS MIDEO1515-18537  Ms. Patterson reported that shel has been attending her meetings as she is supposed to and  doing my. job.    -132- August 5, 2019 Regular Meeting  M. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 1:08:15-1 1:40:36)  1.  Economic Development Authority-  Appointment to fill the expired term of. John Mahaffey, who is ineligible to serve Appointment to fill the expired term of Laura L. Blevins, who is ineligible to  an additional term. serve an additional term.  2. Sinking Spring Cemetery Committee-  Appointment to fill expired term of Wayne Miller, who is ineligible to serve an IfCouncil sO desires, Closed Session pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(4)0.for the purpose of considering applications for appointment for position on. Economic Development. Authority and/or Sinking Spring Cemetery Committee. N. Closed Session pursuant to $2.2-3711(A)7) of the Code of Virginia, 1950, as amended, for consultation with legal counsel and briefings by staff members or consultations pertaining to actual or probable litigation where such consultation affect the negotiating or litigation posture ofthe public body, specifically for the purpose of discussing EEOCI letter. Oni motion by Mr. Webb, seconded by Ms. Quetsch, moved that the Abingdon (1) pursuant to $22311(A)Cofthe Code of Virginia, 1950, as amended, for the consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, namely Berry V. Town (2) pursuant to the Code of Virginia, 1950, as amended, Section 2.2- 3711(A)(1) for the purpose of considering applications for appointment for position on Economic Development Authority and/or Sinking Spring  additional term.  Cameron Bell, Counsel  Town Council convene in closed session:  ofAbingdon, et al; and  Cemetery Committee.    -133- August 5, 2019 Regular Meeting  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion of Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom ofInformation Act cited in the motion. The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Iso certify  On motion by Mr. Bradley, seconded by Ms. Patterson, Council appointed Robert Trevorrow and Ernest Daniels to fill the expired terms of. John Mahaffey and Laura L. Blevins to the Economic Development Authority.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye    - 134- August 5, 2019 Regular Meeting  Mayor Craig adjourned the meeting.  wg Rag  Kimberly Kingsléy, Clerk