135- August 15,2019 Work Session  TOWN OF ABINGDON WORK SESSION  THURSDAY,AUGUST 15,2019 - 5:00 PM ARTHUR CAMBPELL ROOM - MUNICIPAL BUILDING  A work session oft the Abingdon Town Council was held on Thursday, August 15,2019at  5:00 pm in the. Arthur Campbell Room in the Municipal Building.  A. WELCOME- Mayor Craig  B. ROLL CALL - Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  C. PUBLIC COMMENTS (VIDEO 0:03-0:45)  Ramsey White  D. NEW: BUSINESS  1. Presentation from David Kalb, Ph.D., Virginia Department of Game and Inland Fisheries regarding deer population in the Town of Abingdon (VIDEO 0:53-3 32:31) David Kalb, Ph.D. with the Virginia Department of Game and Inland Fisheries presented to Council information regarding the deer population within the Town limits and offered several harvesting options, including urban archery. Dr. Kalb stated that the Town would need to amend The Code for the Town of Abingdon, Section 50.7. Discussion ensued and Council agreed to 2. Discussion regarding Planning Commission proposed amendment to the Historic District Entrance Corridor Overlay District-. Jason. Boswell, Director C ofPlanning (VIDE032:32 Jason Boswell, Director of Planning advised Council that the Planning Commission reviewed and prepared two proposed drafts of the amended Historic District Entrance Corridor Overlay District for consideration. Mr. Boswell stated that the Planning Commission recommended that the guidelines be as separate document then the ordinance. Discussion ensued. Council consensus was to ask Planning Commission for feedback on removingrelocating boundaries of the entrance  place this matter on the October 2019 work session for further consideration.  52:33)    1 136- August 15,2019 Work Session  corridor overlay district including Porterfield Highway, Jonesboro Road, East Main Street, from historic district to Porterfield Highway, and West Main Street from historic district to Thompson 3. Discussion regarding right-of-way dedication for Green Spring Road - Matt Bolick, Director of Public Services and Construction MIDE052:34-6:04, Matt Bolick, Director of Public Services and Construction informed Council that the Town acquired property to build the road and also for temporary construction and stormwater areas needed for detention ponds and after completion oft the property the Town needs to clarify what is needed for the street right-of-way. Basically we will dedicate Town owned property to be used as a street to Virginia Department of Transportation to qualify for matching funds. Discussion 4. Motion to refer the Towne Centre of Abingdon, LLC's Proposed Zoning Text Amendment tot the Planning Commission - Cameron Bell, Cownse/VIDE0S6:07 Cameron Bell advised Council that an email from a representative from Towne Centre of Abingdon, LLC stating that because Washington County has requested that the Zoning Administrator make a determination ofa definition ini regarding B-2, that this matter shouldb be tabled. Mr. Bell informed the Council that he did not feel that the matter should be "tabled" On motion of Mr. Bradley, seconded by Ms. Patterson, that Council refer Towne Centre of Abingdon, LLC's proposed Zoning Text Amendment to the Mr. Webb stated that pursuant to Code of Virginia, Section 2.2-3112(A)0), disqualify myself from participating in Agenda Item D-4 4 "Motion to refer the' Towne Centre of Abingdon, LLC's proposed Zoning' Text Amendment"to the Planning Commission. Iam employed, as well as my wife, with K-VA-T Food Stores, Inc.,1F Food City Circle, Abingdon, Virginia, which is an affiliated company of the applicant, and our salaries derived from said employment may Cameron Bell advised Council that another email had been received stating that Towne Centre of Abingdon, LLC has withdrawn the proposed Zoning Text Amendment. Mr. Bell explained that Towne Centre of Abingdon, LLC paid for the Notice of Public Hearing advertisement and the August 12, 2019 publication was printed and Jason Boswell, Director of Planning, will announce at the Planning Commission meeting that this matter was withdrawn. Mr. Bradley withdrew his motion. Ms. Patterson withdrew her second.  Drive; include ai map and include the guideline in the ordinance.  ensued with regard to covenants regarding access to retention basins.  -1:10:07)  but probably deem it "withdrawn". Discussion ensued.  Planning Commission.  reasonably be expected to exceed $5,000.    -137- August 15,2019 Work Session  Mayor Craig allowed Emmitt Yeary's request to speak. Discussion ensued. Mr. Bell stated that Washington County has requested, in a separate letter, to the Zoning Administrator (Jason Boswell) to define "public use" as set forth in the Town's Code of Ordinances. Mr. Bell  suggested that this matter be addressed under "Matters not on the. Agenda".  E.  UNFINISHED BUSINESS  1. Consideration of bids for one ()New/Unused 20220 Kenworth T370 Chassis with Reynolds 12' Dump Body' Truck for WolfCreek Waste Reclamation Facility A Sarita Moore, Director of Wastewater Operations (VIDEO 1:10:08-1:16:02) Sarita Moore, Director of Wastewater Operations, clarified that the three bids were procured via telephone for a stock truck as set forth ini the Virginia Procurement. Act. Ms. Moore stated that she would like to purchase the second lowest bid as iti is more suited for the specific purpose ofs sewer collection and discussed details with a difference ofapproximately $3,000. Chuck Banner, Director ofFinance/Treasurer reviewed information presented at the August 5,2019 Council meeting requesting authorization to finance said truck with First Bank & Trust with an interest rate of2.75%, semi-annual interest payments and annual payments.  On motion of Mr. Bradley, seconded by Mrs. Quetsch, that the bid from National Auto Fleet Group (World Wide) in the amount of $93,311 be approved and financed  through First Bank & Trust.  The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  2. Closed Session pursuant to $2.2-3711(A)(8) of the Code of Virginia, 1950, as amended, for specific legal matters requiring the advice ofcounsel. VIDE011727-156.0) On motion of Ms. Patterson, seconded by Mrs. Patterson, that the Abingdon Town Council convene in closed session pursuant to $2.2-3711(A)(29) of the Code of Virginia, 1950, as amended, for discussion of the terms or scope of the contract, because public discussion would adversely affect our bargaining position or negotiating strategy and $2.2-3711(A)(8) of the Code of Virginia, 1950, as amended, for the purpose of a matter involving a specific legal matter requiring the advice of  counsel.    - 138- August 15,2019 Work Session  The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion ofl Mr. Webb, seconded by Mr. Bradley, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Ms. Patterson moved that the Town Council certify that, in the closed session just concluded, nothing was discussed except thei matter or matters (1)s specifically identifiedin the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions ofthe Virginia Freedom ofl Information Act cited in that motion.  The certification was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Iso certify  D. MATTERS NOT ON THE AGENDA MDE01160-1a723) Boswell) to define "public use" as set forth in the Town's Code ofOrdinances. COUNCIL MEMBER REPORTS (VIDEO 1:56:01 - 1:59:14)  Discussion ensued regarding Washington County request to the Zoning Administrator (Jason  F.  James Morani, Town Manager updated Council regarding renewal of an agreement with the Masonic Lodge exhibit al ladle at. Retirement. Mr. Morani also an initiative for a group to    139- August 15,2019 Work Session  Virginia's Great Valley Lewis and Clark Eastern Legacy Trail to bring awareness to Eastern  portion oft the trail.  Mayor Craig reminded Mr. Morani to coordinate a capital improvement program retreat. Mrs. Quetsch questioned whether the capital projects had been separated in the budget.  Mayor Craig adjourned the meeting.  Gerg Mayo  Sdat  Kimberly Kingsley, Clerk!