-154- October 1,2 2019 Regular Meeting  TOWN OF ABINGDON REGULAR MIEETING TUESDAY, OCTOBERI,09-630 PM COUNCIL CHAMBERS - MUNICIPAL BUILDING  Ar regularn meeting ofthe. Abingdon' Town Council was held on' Tuesday, September3,2019  at 6:30 pm ini the Council Chambers, Municipal Building.  A. WELCOME- Mayor Craig  B. ROLL CALL - Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  C. PLEDGE OF ALLEGIANCE Donna Quetsch, Councilmember  D. PUBLIC COMMENTS- -] Please place your name on the sign-up sheet provided and comments are. limited to three (3) minutes per person. (VIDE09:45-9:50)  No public comments  E. APPROVAL OF MINUTES (VIDE09:51-11:20)  September 3, 2019 regular meeting September 18, 2019 work session  Mr. Webb requested correction oft two typographical errors in the September 3, 2019 On motion by Ms. Patterson, seconded by Mr. Bradley, Council approved the September 3, 2019 regular meeting and September 18, 2019 work session minutes  minutes.  with corrections made by Mr. Webb. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye    -155- October 1,2019 Regular Meeting  F.  PROCLAMATION (VIDEO 11:22-18:27)  1. October 6-1 12, 2019 as. Fire Prevention Week. "Not Every. Hero Wears a Cape. Plan and Practice Your. Escape!"- Donna Quetsch, Council Member Mrs. Quetsch read the Proclamation for the record and presentation was made to Chief 2. October 2019 as Community Planning Month - Al Bradley, Council Member  McCormick and members oft the Abingdon Fire Department.  Mr. Bradley read the Proclamation for the record.  G. RESOLUTION  1. Resolution authorizing the issuance of a General Obligation Refunding Bond in a principal amount not to exceed $7,500,000, providing for the form, details and payment of the bond and authorizing the partial refunding of a prior bond and certain related Mr. Morani reiterated information presented by David Rose with Davenport and. Associates regarding the issuance of a General Obligation Refunding Bond. Mr. Morani verified that the Resolution would authorize the Town to close on the direct bank loan not to exceed $7,500,000  actions - James Morani, Town Manager (VIDEO 18:27-19:49)  for ai twenty-five year term with Sterling National Bank at the rate of2.89%.  On motion by Mr. Bradley,seconded by Ms. Patterson, Council adopted al Resolution authorizing the issuance of a General Obligation Refunding Bond in the principal  amount not to exceed $7,500,000 with Sterling National Bank.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  2. Resolution accepting Final Plat for Washington Crossing to subdivide subject property into two parcels, 1) containing 8.32+ acres, 2) containing 3.22+ acres; Owner: Marathon Realty Corp. P.O. Box 1158, Abingdon, VA 24212: Tax Map ID 105A-2- 16-Jason Boswell, Director ofi Planning (VIDE019:49-21:57 Jason Boswell, Director of Planning, presented a Final Plat for Washington Crossings located at 510 Cummings Street, zoned B-2 General to be subdivided into two parcels. Mr.    156- October 1,2019 Regular Meeting  Boswell stated that the Final Plat was approved by the Planning Commission on September 23,  2019.  Council member Derek Webb declared that he had a personal interest in this transaction pursuant to Code of Virginia, Section 2.2-3112(A)(I), I disqualify myself from participating in Agenda Item G-2"A Resolution of the Council for the Town of Abingdon regarding the Washington County Courthouse" I am employed, as well as my wife, with K-VA-T Food Stores, Inc., 11 Food City Circle, Abingdon, Virginia, which is an affiliated company of the applicant, and our salaries derived from said employment may reasonably be expected On motion by Mr. Bradley,seconded by Mrs. Quetsch, to: adopt thel Resolution  to exceed $5,000. as presented.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Abstain Aye Aye  3. Resolution to submit application for allocation of funds through the Virginia Department of Transportation Alternative Program for a Pedestrian Improvement Project - Fiscal Year 2020 - Tyler Vencill, Town Engineer (VIDE021:59-2219) Mayor Craig requested that this matter be deleted from the agenda as a result of needing H. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES-  additional information.  1. Public Hearing - First Reading - Pursuant to Code of Virginia, 1950, as amended, Section $ 15.2-2204 and The Code for the Town of Abingdon, Appendix B - Zoning Ordinance, Article 25 - Amendments, Administration and Interpretation, to consider an amendment to Appendix B - Zoning Ordinance, Article 17, Section 17-4, Uses not providedfor - Wayne Craig, Mayor (VIDE022:20-24:12)(VIDEO: 28:37- 30:00) Mayor Craig commented that this was discussed in a work session and provides for the deletion of Section 17-4, Uses not providedj for. Mayor Craig stated that being ai first reading that  no action will be taken, but questioned shall the proposal be rejected?    -157- October 1,2019 Regular Meeting  Cameron Bell, Counsel stated that the Town's Charter states that at a first reading the Mayor shall read' "shall the proposal be rejected?" The question being shall the repeal of Section 17-41 be rejected? Mr. Bell stated that he considers the silence tol be that no one wants to reject it.  (VIDE078.37-30.00)  Cameron Bell, Counsel stated that during the discussion that the public hearing was not Mayor Craig declared the public hearing open for comment. Hearing no comments, Mayor  held and requested the Mayor conduct the hearing at this time.  Craig closed the public hearing. Mayor Craig reiterated shall the proposal be rejected?  I.  SECOND READINGS  1. Public Hearing Second Reading of Ordinance - Pursuant to Code of Virginia, 1950, as amended, Section 15.2-2204, consideration of an Ordinance of the Council of the Town of Abingdon, Virginia to enact an Infrastructure Advisory Committee, Chapter 62, Streets, Sidewalks and Other Public Places, Article VI, Section 62-108. Mayor Craig declared the public hearing open for comment. Hearing no comments, Mayor On motion by Mr. Bradley, seconded by Ms. Patterson, to create an Infrastructure Advisory committee as set forth in the proposed Ordinance.  (VIDE024:16-2628)  Craig closed the public hearing.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  2. Public Hearing - Second Reading of Ordinance - Pursuant to Code of Virginia, 1950, as amended, Section 15.2-2204 and The Code for the Town of Abingdon, Appendix B - Zoning Ordinance Article 25 - Amendments, Administration and Interpretation consideration ofan Ordinance oft the Council ofthe' Town ofAbingdon, Virginia to amend Zoning Ordinance, Article 18, Site Plan Review; Section 18-9 Historic District Entrance Corridor Overlay District. (VIDE02629-28.35) Mayor Craig declared the public hearing open for comment. Hearing no comments, Mayor  Craig closed the public hearing.    -158- October 1,2019 Regular Meeting  On motion by Mr. Bradley, seconded by Ms. Patterson, to follow the recommendation of the Planning Commission to approve the amendment of Zoning Ordinance, Article 18, Site Plan Review, Section 18-9, Historic District  Entrance Corridor Overlay District as presented. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig CONSIDERATION OF BIDS  Aye Aye Aye Aye Aye  J.  1. Authorization to award contracts for on-call engineering services - Tyler Vencill,  Town Engineer (VIDEO 30:01 -3 35:35) A. General Civil Engineering B. Transportation and' Traffic Engineering  Tyler Vencill, Town Engineer presented information regarding bids received as ai result of a Request for Proposal for on-call engineering services to include general civil engineering that includes architectural; general civil engineering; traffic and transportation services and wastewater treatment collection engineering services, however at this time only general civil engineering and transportation/tratic engineering has been scored at this time. Mr. Vencill explained that it is the staff's intention to award multiple contracts for each category to balance workflow and  eliminate any conflict ofi interest.  Mr. Vencill recommended that contracts be awarded for general civil engineering services to'l Thompson & Litton and The Lane Group; transportation and traffic engineering be awarded to Thompson & Litton; Rummell, Klepper and Kahl (RKK) and A. Martin Thomas.  Mayor Craig announced that his son works with Mattern & Craig Engineers submitted information and was not selected, however I will abstain from voting to avoid the appearance of  any conflict ofinterest.  On motion by Mr. Webb, seconded by Mrs. Quetsch, to authorize the Town Manager to enteri into a competitive negotiations with' Thompson & Litton for general civil engineering on-call services an execute an agreement for said  services.  The roll call vote was as follows:    -159- October 1,2019 Regular Meeting  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Abstain  On motion by Mr. Webb, seconded by Mrs. Quetsch, to authorize the Town Manager to enter into a competitive negotiations with The Lane Group for general civil engineering on-call services an execute an agreement for said  services.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Abstain  On motion by Mr. Webb, seconded by Mrs. Quetsch, to authorize the Town Manager to enter into a competitive negotiations with A. Martin Thomas for transportation and traffic engineering on-call services an execute an  agreement for said services.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Abstain  On motion by Mr. Webb, seconded by Mrs. Quetsch, to authorize the Town Manager to enteri into a competitive negotiations with' Thompson & Litton for transportation and traffic engineering on-call services an execute an  agreement for said services.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Abstain    -160- October 1,2 2019 Regular Meeting  On motion by Mr. Webb, seconded by Mrs. Quetsch, to authorize the Town Manager to enter into a competitive negotiations with Rummell, Klepper and Kahl (RKK) for transportation and traffic engineering on-call services an  execute an agreement for said services. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Abstain  K. REPORTS FROM THE TOWN MANAGER/STAFF (VIDEO 35:41 -43:30) James Morani, Town Manager and Tyler Vencill, Town Engineer, discussed details regarding the fall paving schedule and one-way traffic change pattern for Church and College L. OLDI BUSINESS/MATTERS NOT ON THE. AGENDA (VIDE043:30-45:18)  Streets.  Councimember Bradley discussed encouraging citizens oft the Town to vote as ai result of Oni motion by Mr. Bradley,seconded by Mr. Webb, to direct thet town attorney to research issues related to the town's involvement in voter education and outreach for the November 5 general election and authorize the town manager to conduct appropriate activities in accordance with thel law.  low turnout during the last few elections.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Councilman Bradley added that discussion included the possibility of Lynx buses to run a  better circuit on those days and ask that the town manager explore that avenue. M. COUNCIL MEMBER REPORTS (VIDEO 45:19-50:57)  Councilman Bradley stated that he had attended lots ofm meetings.    -161- October 1,2019 Regular Meeting  Councilman Webb stated that he and Mrs. Quetsch attended the Veteran's Expo that Mayor Craig stated that he shared upcoming events to support community involvement. Vice-Mayor Patterson stated that the Veteran's Day event will bel held on November 11  Delegate Pillion coordinated recently.  at 11:00 am and events happening at the Fairview Farm.  N. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 50:58-52:39)  Mayor Craig announced that he would like to table appointments to the Tree Commission  and the Board of Building Code Appeals, at which time all members agreed.  1. Infrastructure Advisory Committee  Appointment to fill four (4) new appointments with term(s) expiring in September 2023, and eligible for reappointment for an additional term  2. Tree Commission  Appointment to fill the expired term ofNicolas Leidig who isi ineligible to  serve an additional term  3. Sinking Springs Cemetery  Reappointment of Kari Tudor who is eligible to serve an additional term  4. Board of Building Code Appeals  Appointment to fill the expired term ofNick Griffith, who is ineligible to Appointment to fill the expired term of Chris Dye, who is ineligible to serve  serve an additional term an additional term  On motion by Mrs. Quetsch, seconded by Mr. Webb, to appoint Janet Woolwine, Charlie Fugate, John Dew, and Marty Vernon to serve and Mayor Craig as a member of the Council to the Infrastructure Advisory Committee; and reappoint Kari Tudor for an additional term on the Sinking Spring  Cemetery Committee.    162- October 1,2019 Regular Meeting  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mayor Craig adjourned the meeting.  fweys Wayne Craig, Mayor  Gut  Kimberly Kingsley, Cler