185-  December 2, 2019 Regular Meeting  TOWN OF ABINGDON REGULAR MEETING  MONDAY, DECEMBER 2,2019-6:30PM COUNCIL CHAMBERS - MUNICIPAL BUILDING  Aregular meeting ofthe Abingdon Town Council was held on Monday, December 2, 2019  at 6:30 pm ini the Council Chambers, Municipal Building.  A. WELCOME- Mayor Craig  B.  ROLL CALL- - Kimberly Kingsley, Clerk  Members of Council Present:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  C.  PLEDGE OF ALLEGIANCE Cindy. Patterson, Vice Mayor  D. PUBLIC COMMENTS- - Please place your name on the sign-up sheet provided and comments are limited to three (3) minutes per person. (VIDE0835-16:46)  Katy Brown Jackie Blevins Ross Eagen  E. APPROVAL OF MINUTES MVIDE02944-30257  November 4, 2019 regular meeting November 12, 2019 work session  November 7,2 2019 Capital Improvement Plan Retreat  On motion by Mr. Bradley,seconded by Mr. Webb, Council approved the November 4, 2019 regular meeting, November 7,2019 Capital Improvement Plan Retreat and  the November 12, 2019 work session minutes as presented.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye    186-  December 2, 2019 Regular Meeting  E.  PROCLAMATION-None  G. RESOLUTIONS  1.  Resolution appointing Coordinator of Emergency Management - James Morani,  Town Manager (VIDEO 30:36 - 33:03)  Town Manager James Morani read the proposed Resolution into the minutes. On motion by Mr. Bradley, seconded by Ms. Patterson, Council adopted a Resolution naming Chief of Police Tony Sullivan as the Coordinator of  Emergency Management.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  H. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES-  1. First Reading of Ordinance regarding adoption of Town of Abingdon Code, Chapter 4 - Appointive Officers (Boards and Commissions) - James Morani,  Town Manager MIDE03327-36:37  Town Manager James Morani briefed the Council stating this Ordinance would set standards regarding appointment and qualification of members, notices of meetings, excessive absences, and priority to Town residents and/or affiliation to organizations and/or business located int the Town. Mr. Morani also clarified that each board or committee mayl have bylaws that would  govern. was concluded. 2.  Mayor Craig questioned shall the proposal be rejected? Hearing no objection, discussion  First Reading of Ordinance to repeal, amend and reenact Part II - Code, Chapter 54, Parks and Recreation, Article II. - Advisory Commission = James Morani,  Town Manager (VIDEO: 36:51-3 38:18)  Town Manager James Morani communicated that members of the Recreation Advisory Commission requested an amendment to consider ai four-year term of office for each appointed member. Mayor Craig questioned shall the proposal be rejected? Hearing no objection, discussion was  concluded.    187-  December 2, 2019 Regular Meeting  3.  First Reading of Ordinance to repeal, amend and reenact Part II- Code, Chapter 2 Administration, Article III. Officers and Employees, Section 2-126. - Town Manager; Treasurer James Morani, Town Manager (VIDE038:19-39.1) Town Manager James Morani advised Council that this ordinance amendment that states the appointment of any officer having supervisory or administrative authority should be confirmed by Council, which conflicts with the recent Resolution that was passed giving authority to the  Town Manager. was concluded. I. J.  Mayor Craig questioned shall the proposal be rejected? Hearing no objection, discussion  SECOND READINGS - None CONSIDERATION OF BIDS  K. REPORTS FROM THE' TOWN MANAGER/STAFF  1.  Presentation of2018/2019 Financial Audit for the Town of Abingdon - Brown,  Edwards & Company (VIDEO 16:51-2 29:31)  Jordan Owens, Audit Manager for Brown, Edwards & Company, presented to Council an unmodified opinion on the financial statements for the year ending June 30, 2019 and discussed other three findings regarding the Conflicts of Interest Act; Budget Appropriations and Highway  Maintenance Disbursement and Weldon Cooper Survey.  (VIDE043:34-5223)  Discussion ensued regarding required Conflict of Interest training prior to December 31, 2019. Town Manager James Morani announced that two officers will graduate from the police academy on December 3, 2019 and invited the Council to attend. Mr. Morani stated that during the recent Capital Improvement Plan Retreat, the facilitator suggested that the Town consider employing a facilities manager and after discussion with the Directors of Public Works and  Planning, the position was advertised recently.  L. OLD BUSINESS- - MATTERS NOT ONT THE. AGENDA M. COUNCIL MEMBER REPORTS (VIDE039:36-4334)  Mr. Bradley hoped everyone had a good Thanksgiving. Mrs. Quetsch stated that she attended the grand opening for Hallmark. Mr. Webb stated that he enjoyed the Capital Improvement Plan Retreat and the Finance Committee meeting and was grateful to serve. Vice Mayor Patterson stated that had attended several meetings and talked to several citizens about    - 188-  December 2, 2019 Regular Meeting  things in the Town. Ms. Patterson also stated that she was honored to serve as the Master of Ceremony for the recent Veteran's Memorial celebration. Mayor Craig reported that the N. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 52:30- -1 1:09:58)  Infrastructure Advisory Committee received its sewer report.  Upon motion by Ms. Patterson, seconded by Mr. Bradley, to convene in Closed Session pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for position on the Abingdon Redevelopment and Housing Authority, Tourism Advisory Committee and/or  Sustain Abingdon.  The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion ofl Ms. Patterson, seconded by Mr. Webb, Council reconvened in open  session.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the' Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom ofInformation Act cited in the motion. The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Iso certify    -189- December 2,2019 Regular Meeting  1. Abingdon Redevelopment and Housing Authority  Reappointment of Mike Rush, who is eligible to serve an additional four-year  term  On motion by Mr. Bradley, seconded by Mrs. Quetsch, Council reappointed Mike Rush for an additional term to the Abingdon Redevelopment and Housing  Authority.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  2. Tourism Advisory Committee  Appointment to: fill the (Hotel/Motel entity) expired term of Chris Lowe, whois Reappointment or appointment to fill the (Arts and Culture - William King Museum of Art) expired term of. Joe LeVine to serve a three-year term  unable to serve an additional three-year term  On motion by Mr. Webb, seconded by Mrs. Quetsch, Council appointed Samir Patel for the hotel/motel entity to the Tourism Advisory Committee.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion by Mrs. Quetsch, seconded by Mr. Webb, Council appointed Callie Hietala for the arts and culture - William King Museum of Art entity to the  Tourism Advisory Committee.    -190- December 2,2019 Regular Meeting  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  3. Sustain Abingdon  Appointment to fill the expired term of Melissa Kalb, who is ineligible to serve an  additional two-year term  On motion by Ms. Patterson, seconded by Mr. Bradley, Council appointed Tim  Wade to the Sustain Abingdon committee. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mayor Craig adjourned the meeting.  Waye aiy Wayne Craig, Mayor  ly  Kimberly Kingsley, Clerk