-1- January 6, 2020 Regular Meeting TOWN OF ABINGDON REGULAR MEETING MONDAYJANUARY 6, 2020 - 6:301 PM COUNCIL CHAMBERS MUNICIPAL BUILDING A regular meeting of the Abingdon Town Council was held on Monday, January 6, 2020 at 6:30 pm in the Council Chambers, Municipal Building. A. WELCOME- Mayor Craig Members of Council Present: B. ROLL CALL = Kimberly Kingsley, Clerk Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig C. PLEDGE OF ALLEGIANCE - Al Bradley, Councilmember D. PUBLIC COMMENTS- - Please place your name on the sign-up sheet provided and comments are limited to three (3) minutes per person. (VIDE0651-16.18) Link Elmore Anita Manuel Billy E. Fullen E. APPROVAL OF MINUTES (VIDEO1 16:30-19:02) December 2, 2019 regular meeting December 19, 2019 work session Ms. Patterson advised ofo one change to thel December 2, 2019 minutes pertaining to Section M- Council Members Reports to stated "honored to serve" not "honored to service; and one change to the December 19, 2019 work session pertaining to H. - Reports from Council /S Staffto state "regarding getting a recycle program back to Abingdon" from "regarding a recycling program." On motion by Ms. Patterson, seconded by Mr. Bradley, Council approved the December 2, 2019 regular meeting minutes with noted correction. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Aye Aye -2- January 6, 2020 Regular Meeting Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye On motion by Ms. Patterson, seconded by Mr. Webb, Council approved the December 19,2019 work session minutes with noted correction. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig PROCLAMATION- None G. RESOLUTIONS - None Aye Aye Aye Aye Aye F. H. PETITIONS, PUBLIC: HEARINGS AND FIRST READING OF ORDINANCES- 1. Resolution for submission of proposed changes to Town of Abingdon Charter- = Town Manager Morani stated the presented modification to the proposed Charteri resulting Mayor Craig declared the public hearing open for comment. Hearing no comments, Mayor On motion by Ms. Patterson, seconded by Mr. Bradley, Council adopted the Resolution in support of an act to amend and reenact Part I - Charter, James Morani, Town Manager (VIDEO1 19:22-21:55) from discussion in the December work session. Craig closed the public hearing. Chapters 1-7 as presented. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig SECOND READINGS Aye Aye Aye Aye Aye I. -3- January 6, 2020 Regular Meeting 1. Second Reading of Ordinance regarding adoption of Town of Abingdon Code, Chapter 2 - Administration, Article VII. Boards, Commissions and Committees- James Morani, Town Manager MIDE02138-73:48)05.36-26.5, Town Manager Morani stated that this is the second reading of the Ordinance. Mr. Morani also updated Council that this ordinance was regarding serving and how uniformity is addressed. On motion by Mr. Bradley, seconded by Mr. Webb, Council adopted the proposed Ordinance relating to Chapter 2 = Administration, Article VII. Boards, Commissions and Committees as presented. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye Aye Aye 2. Second Reading of Ordinance to repeal, amend and reenact Part II- Code, Chapter 54, Parks and Recreation, Article II. - Advisory Commission = James Morani, Town Manager MVIDE023:51-2526) Town Manager Morani stated that this matter has been through the first reading and Mr. Bell stated that the appointment term was changed from three toi four-years and languagei referring to expiring annually that is being removed regarding the Recreation Advisory Committee. On motion by Mr. Webb, seconded by Ms. Patterson adopted the proposed repeal, amendment and reenactment Part II - Code, Chapter 54, Parks and Recreation, Article II.-A Advisory Commission as presented. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye Aye Aye 3. Second Reading ofOrdinance to repeal, amend and reenact Part II-C Code, Chapter 2-A Administration, Article III. - Officers and Employees, Section 2-126. - Town Manager; Treasurer - James Morani, Town Manager (VIDE02526-3427) -4- January 6, 2020 Regular Meeting Mr. Bell stated that the Council is only addressing Section 2-126 and at the present time Section 2-129. Firel Department is still in effect since the Charter has not been changed. Discussion ensued. On motion by Mr. Webb, seconded by Ms. Patterson adopted the proposed repeal, amendment and reenactment Part II - Code, Chapter 2 - Administration, Article III. - Officers and Employees, Section 2-126. - Town Manager, Treasurer as presented. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye Aye Aye J. CONSIDERATION OF BIDS- 1. Authorization to award contract to Hydrostructures for on-call engineering services Mr. Dew advised Council that a result of the Infrastructure and Infiltration study, several areas need to be addressed and additional work not anticipated, he would propose hiring an John. Dew, Director of Public Works (VIDE03429-36.59) additional on-call engineering service, namely Hydrostructures. On motion by Mr. Bradley, seconded by Mr. Webb, to authorize the Town Manager to enter into competitive negotiation with Hydrostructures to be added to our list ofwastewater treatment and collection on-call consultants. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye Aye Abstain 2. Authorization to award contract to. Dovetail Cultural Resource to perform professional services associated with Historic District. - Jason Boswell, Director of Planning Town Manager Morani stated this is a contract for performing surveys of the structures through the historic district, original and the expanded district, as it is estimated that one has not (VIDEO 37:45- - 40:34) 5- January 6, 2020 Regular Meeting been completed for 30-40 years. Mr. Morani stated that aj portion of this is being funded through ag grant for $26,000 awarded by DHR and the staffhas ranked thel bidders recommending Dovetail Resource out of Fredericksburg. This will include all the structures and some outreach to residents. Discussion ensued. Mr. Morani advised Council that this does not include structures on Bradley Street as that would require a separate contract. Oni motion by Mr. Bradley, seconded by Ms. Patterson, to authorize the' Town Manager to engage the services of Dovetail Cultural Resource to perform professional services associated with Historic District. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye Aye Aye K. REPORTS FROM THE TOWN MANAGER/STAFF 1. Consideration of financing IT equpment/software Floyd. Bailey, ITI Director Mr. Bailey presented information to Council with regard to the need to upgrade IT On motion by Mr. Bradley, seconded by Mr. Webb, to authorize the Town Manager, working with Finance Director, to secure leasing for IT (VIDEO 40:41 - 57:48) equipmentlsoftware to remedy storage issues. Lengthily discussion ensured. equipmentlsoftware upgrades. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye Aye Aye L. OLDI BUSINESS-I MATTERS NOT ON THE AGENDA (VIDE057.51-1a4925) Town Manager James Morani provided an update with regard to the Barter Theatre crosswalk. John Dew, Director ofl Public Services also provided an update regarding additional enhancements to increase the visibility. Discussion ensued. Jackie Blevins, Director of Advancement at. Barter Theatre, also addressed the Council. 6 January 6, 2020 Regular Meeting M. COUNCIL MEMBER REPORTS (IDE014926-1a1509, Mr. Bradley wished everyone a Happy New Year. Mrs. Quetsch provided the Council with the Finance Committee update. Ms. Patterson stated that it had been a busy December attending Council meetings, Conflict of Interest Act training and several events. Ms. Patterson also stated that she was speaking with a Roanoke company regarding recycling. Mr. Webb stated that he attended several events, including the Finance Committee and Recreational Advisory Committee meetings. Mr. Webb also stated that he plans on attending an upcoming meeting N. APPOINTMENTS TO BOARDS AND COMMITTEES MIDEO1150)-11619) regarding the sports complex later this month. 1. Tourism Advisory Committee Appointment to fill the (Attractions - Barter Theatre entity) unexpired term of Kalonn Roberts, who is unable to serve appointed term On motion by Ms. Patterson, seconded by Mr. Webb, Council appointed Daniel McNeillie, Director of] Marketing, to fill the unexpired term of Kalonn Roberts. The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Aye Aye Aye Aye Aye Mayor Craig adjourned the meeting. Sdbs Gt huNb Kimberly Kingsley, Clerl