-37- April 20, 2020  Regular Meeting/Budget Work Session  TOWN OF ABINGDON REGULAR MEETINGIBUDGET WORK SESSON MONDAY, APRIL: 20, 2020 - 6:30 PM COUNCIL CHAMBERS-I MUNICIPAL BUILDING  A regular meeting/budget work session of the Abingdon Town Council was held on  Monday, April 20, 2020 at 6:30 pm in the Council Chambers, Municipal Building.  A. WELCOME- Mayor Craig  B. ROLL CALL - Kimberly Kingsley, Clerk  Members ofCouncil Present:  Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Mr. Bradley  Member(s) of Council Absent:  C. PLEDGE OF ALLEGIANCE- Donna Quetsch, Council. Member D. APPROVAL OF AGENDA - Mayor Craig (VIDEO 6:49-7:49)  On motion by Mayor Craig, seconded by Mr. Webb, Council amended the agenda to move item H-1E Resolution regarding an. Electronic Meeting Policy, to the top of the agenda and item I-11 Public Hearing - Proposed issuance of al bond in the amount of$2,000,000, by the Town of Abingdon for the purpose to provide funds, together with other available funds, to pay costs of developing and constructingofp public sports and recreation complex, to follow  item H-1a and approved as amended. The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Absent Aye Aye Aye Aye  E. PUBLIC COMMENTS- Please place your name on the sign-up sheet provided and comments are. limited to three (3) minutes per person. (VIDE057:04-58:23) Mayor Craig explained the procedure for the meeting as a result of the COVID-19  pandemic.  No Comments    -38- April 20, 2020  Regular Meeting/Budget Work Session  F. APPROVAL OF MINUTES (VIDEO 58:24-1:00:22)  February 19, 2020 work session March 2, 2020 regular meeting March 18, 2020 work session  March 26, 2020 non-departmental budget meeting  On motion by Mrs. Quetsch, seconded by Mr. Webb, Council approved the February 19, 2020 work session, March 2, 2020 regular meeting, March 18, 2020 work session, and the March 26, 2020 non-departmental budget meeting  minutes as presented.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  G. PROCLAMATIONS H. RESOLUTIONS  1. Resolution regarding an Electronic Meeting Policy - Cameron Bell, Counsel  (VIDE07:54-13:39)  Cameron Bell, Counsel advised Council that the proposed Resolution would allow Council, boards, committees and other groups subject to Virginia Open Meeting law may participate in meetings by electronic means as permitted by Virginia Code during an emergency. Mr. Bell stated that the policy would allow Mr. Bradley to participate in the meeting once itis  adopted.  On motion by Mr. Webb, seconded by Mrs. Quetsch, adopted the Electronic Meeting Policy as presented by Cameron Bell, Counsel and allow Mr. Bradley  to join us.  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. latterson Mayor Craig  Absent Aye Aye Aye Aye    -39- April 20, 2020  Regular Meeting/Budget Work Session  Mr. Bradly joined the meeting at this time stating his location was 143 Stonewall Heights and the reason he was remotely attending was the result of 2. Resolution regarding supporting Thompson Drive and Stanley Street Roundabout and Cook Street Extension for the Virginia Department of Transportation Smart Scale Evaluation Cycle for funding John Dew, Director ofPublic Works (VIDEO: 1:00:29 John Dew, Director ofPublic Worksp presented information with regard to the two proposed On motion by Mr. Bradley, seconded by Ms. Patterson, approved the two  the COVID-19 virus.  -1:03:54)  projects.  projects set forth in the Resolution as presented.  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  3. Resolution to Encourage Support for the Mutual Aid and Cooperation Agreement for Law Enforcement Services by and between The Town of Abingdon, Virginia and The County of Washington, Virginia - James Morani, Town Manager (VIDEO 1:03:56 Town Manager James Morani stated that this is an extension to the 2002 Mutual Aid and On motion by Ms. Patterson, seconded by Mr. Bradley, approved the Mutual Aid and Cooperation Agreement for Law Enforcement Services as set forth in  -1:04:58)  Cooperation Agreement for Law Enforcement Service with Washington County.  the Resolution as presented. Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  4. Resolution extending the suspension ofs sewer disconnections - James Morani, Town Town Manager James Morani proposed an extension ofthe April 30, 2020 suspension ofsewer  Manager (VIDEO 1:04:58 -1 1:07:59)  disconnect deadline passed on March 18, 2020 to May 31, 2020.    40- April 20, 2020  Regular Meeting/Budget Work Session  On motion by Ms. Patterson, seconded by Mr. Webb, approved the extension of suspension of sewer disconnection from April 30, 2020 to May 31, 2020 as  set forth in the amended Resolution as presented.  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  . - PETITIONS, PUBLIC: HEARINGS AND FIRST READING OF ORDINANCES  1. Public Hearing Proposed issuance of a bond in the amount of $2,000,000, by the Town of Abingdon for the purpose to provide funds, together with other available funds, to pay costs of developing and constructing of public sports and recreation complex. - James Morani, Town Manager (VIDEO 13:41-56:41) David Rose with Davenport & Company presented Council with Observations on FY 2021 Proposed Budget and Updated Funding Strategy for the Meadows Project. The presentation incorporated COVID-19 adjustments; debt profile; and an update on the Meadows project. Mr. Rose stated that the next step would be develop key documents, including credit rating update and consider a combined new: money and refunding issue to take maximum advantage of economies ofscale and conduct aj public hearing in. June, 2020. Ms. Patterson requested that the presentation  bej placed on the Town's website.  Mayor Craig declared the public hearing open for comment. Hearing no comments, Mayor Craig closed the public hearing. Mayor Craig polled the Council members as to whether this matter should be proceed with the timetable presented by Mr. Davenport. Discussion ensued with Mayor Craig, Mrs. Quetsch and Mr. Webb in favor ofmoving forward and Mr. Bradley and Ms.  Patterson opposed.  2. Public Hearing - Consideration of VDOT request for a permanent easement over a portion of the Virginia Creeper Trail right-of-way, parallel to Drowning Ford Road, approximately 700 feet north of the existing intersection of Route 58 and Virginia Creeper Trail rights-of-way. VDOT seeks this easement for construction and maintenance of two new bridges to be constructed along the proposed new alignment ofRoute 58. - John Dew, Director ofPublic Works (VIDE056:41-56:59)(VIDEO John Dew, Director of Public Works provided Council with an update with regard to VDOT's request for a right-of-way and easement for construction and maintenance. Cameron Bell, Counsel, stated that he was communicating with the. Attorney General for clarification on1 the  1:08:00-1 1:13:53)  easement language.    -41 - April 20, 2020  Regular Meeting/Budget Work Session  Mayor Craig declared the public hearing open for comment. Hearing no comments, Mayor 3. Public Hearing / First Reading of Ordinance - Amendment to Part II - Code, Appendix B - Zoning Ordinance, Article 8. - OH Old and Historic District, Section 8.6. -I Board of Architectural Review - Creation and membership, namely renaming to "Historic Preservation Review Board". - James Morani, Town Manager (VIDEO Town Manager James Morani advised Council that this was for clarification purposes as the Board ofArchitectural Review adopted the renaming to "Historic Preservation Review Board" at: ai meeting in December 2004. However the name was not formally adopted by the Council and  Craig closed the public hearing. No action was: required at this time.  1:13:56-1 1:16:48)  this is to simply clarify the Town's ordinance.  Mayor Craig declared the public hearing open for comment. Hearing no comments, Mayor On motion by Mr. Webb, seconded by Mrs. Quetsch, approved the renaming of the Board of Architectural Review to Historic Preservation Review Board  Craig closed the public hearing.  and dispensed with the second reading.  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  4. First Reading of Ordinance - Amendment to Part II - Code, Chapter 2 - Administration, Article VI. - Planning Commission, Division 2. - Powers and Duties, Section 2-326. - Town provisions, Subsection (b) - Composition, qualifications and appointment of members. = James Morani, Town Manager (VIDEO 1:16:48 -  1:21:35)  Town Manager James Morani communicated that the proposed change would remove the Town Manager as ai member ofthel Planning Commission as he felt thati it was not the best practice for the Town Manager to serve on an advisory board. Mr. Morani also stated that the change included that the Town Council "may" appoint a member versus "shall". Discussion ensued. Mayor Craig questioned shall thej proposal bei rejected. Hearing no comments, it was requested  that the matter be considered for second reading at the next meeting.  J. SECOND READINGS    42- April 20, 2020  Regular Meeting/Budget Work Session  K. CONSIDERATION OF BIDS  L. REPORTS FROM THE TOWN MANAGER/STAFF  1. Budget Work Session and Presentation of Draft FY 2020-2021 Budget - James Town Manager James Morani and Stephanie Davis, Ph.D., with Virginia Tech Center for Public Administration and Policy presented Council with the draft FY 2020-2021 budget. Discussions were held regarding various information presented, including non-departmental expenditures. Discussion ensued and Council agreed that they would continue to review the proposal and offer any comments to the' Town Manager. Mr. Morani and Ms. Davis discussed the upcoming timeline regarding advertisement deadlines and public hearing dates.  Morani, Town Manager (VIDEO 1:21:41 1-2:08:30)  Ms. Patterson requested a small break. (VIDEO 2:08:27) had done an excellent job and the Council appreciates it. M. OLD BUSINESS - MATTERS NOT ON THE AGENDA  (VIDEO 2:13:11 - 2:13:51) Mayor Craig stated that the budget committee, staff and Ms. Davis  1. Discussion regarding property and casualty insurance renewal with VACORP. - James Morani, Town Manager (VIDE02:13:53- -2:15:01) Town Manager James Morani advised Council that recommends the Council renewal of On motion by Mr. Webb, seconded by Mrs. Quetsch, approved the renewal of property and casualty insurance with VACORP as recommended by the  property and casualty insurance with VACORP.  Town Manager. Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  N. COUNCIL MEMBER REPORTS (VIDE0215.0)-21619,  Vice Mayor Patterson encouraged donations to Meals on Wheels; Feeding Southwest Virginia; Faith in Action; and other food pantries and banks during the COVID-19 pandemic.    -43- April 20, 2020  Regular Meeting/Budget Work Session  0. APPOINTMENTS TO BOARDS AND COMMITTEES MIDE021614-229>39) On motion by Mr. Webb, seconded by Ms. Patterson, to go into closed session pursuant to the Code of Virginia, 1950, as amended, Section 2.2- 3711(A)(1) for the purpose of considering applications for appointment for position on the Recreation Advisory Commission and the Tourism  Advisory Board.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion by Mr. Webb, seconded by Mrs. Quetsch to reconvene in open session.  The roll call vote was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom ofInformation Act cited in the motion. The certification was as follows: Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Iso certify Iso certify Iso certify Iso certify Iso certify  1.  Recreation Advisory Commission  On motion by Mrs. Quetsch, seconded by Mr. Webb, Council appointed  Steven Bednar to fill the unexpired term ofLarry Bales.    44- April 20, 2020  Regular Meeting/Budget Work Session  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  On motion by Mr. Webb, seconded by Mrs. Quetsch, Council appointed Robert "Bob" Howard to fill the unexpired term of Steve Puckett.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig Tourism Advisory Committee  Aye Aye Aye Aye Aye  2.  On motion by Ms. Patterson, seconded by Mrs. Quetsch, Council appointed Morgan Eagen to fill the unexpired term of Dan McNeillie, who is no longer  available to serve.  The roll call vote was as follows:  Mr. Bradley Mrs. Quetsch Mr. Webb Ms. Patterson Mayor Craig  Aye Aye Aye Aye Aye  Mayor Craig adjourned the meeting.  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