-60- July1,2020  fgmiatona/eguarweting  TOWN OF ABINGDON ORGANIZATIONALREGULAR COUNCIL MEETING WEDNESDAY,ULYL,D - 6:30PM COUNCIL CHAMBERS - MUNICIPAL BUILDING  An Organrzationa/Reguar Council meeting of the Abingdon Town Council was held on Wednesday, July 1, 2020 at 6:30 pm ini the Council Chamber oft the Municipal Building.  A. WELCOME and ROLL CALL - Kimberly Kingsley, Clerk  Members of Council Present:  James Anderson Amanda Pillion Donna Quetsch Derek Webb  B. PLEDGE OF ALLEGIANCE - James Morani, Town Manager led the Pledge of C. ELECTION OF MAYOR - Kim Kingsley, Clerk declared the floor open for nomination  Allegiance.  for the position of Mayor. (VIDEO 6:33- 7:16)  On nomination by Mrs. Quetsch, seconded by Mrs. Pillion, Derek Webb was nominated to serve as the Mayor of the Council. Hearing no further  nominations for Mayor, the Clerk declared the floor closed.  The roll call vote was as follows: Mr. Anderson Mrs. Pillion Mrs. Quetsch Mr. Webb  Aye Aye Aye Aye  At this time, the Clerk turned the meeting over tol Mayor Webb.  Mayor Webb stated that it has been aj pleasure to serve and thanked his family and  supporters.  D. ELECTION OF VICE-MAYOR - Mayor Webb declared the floor open for nomination  for the position of Vice-Mayor. (VIDE08:12-9:04)    -61- July1 1, 2020  Organzationa/Reguar Meeting  On nomination by Mrs. Pillion, seconded by Mr. Anderson, Donna Quetsch was nominated to serve as the Vice Mayor oft the Council. Hearing no further  nominations for Mayor, the Clerk declared the floor closed.  The roll call vote was as follows: Mr.Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  Mrs. Quetsch stated that it was an honor and privilege to serve as Vice Mayor.  E. Appointment ofTown Manager (VIDE09:04-9:39)  On nomination by Mrs. Quetsch, seconded by Mrs. Pillion, appointed James  Morani as Town Manager. The roll call vote was as follows: Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  F.  Appointment ofTown Treasurer (VIDEO 9:41-10:10)  On nomination by Mrs. Pillion, seconded by Mrs. Quetsch, appointed Tammy  Baldwin as Town Treasurer. The roll call vote was as follows: Mr.Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  G. Appointment ofTown Clerk (VIDE010:12-10.52)  On nomination by Mr. Anderson, seconded by Mrs. Quetsch, appointed Kim  Kingsley as Town Clerk. The roll call vote was as follows: Mr. Anderson Mrs. Pillion  Aye Aye    62- July1,2020  Organizationa/Regular rMeeting  Mrs. Quetsch Mayor Webb  Aye Aye  H. Appointment ofTown Attorney (VIDEO - 10:54-11:12)  On nomination by Mr. Anderson, seconded by Mrs. Pillion, appointed  Cameron Bell as Town Attorney. Ther roll call vote was as follows: Mr.Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  I.  Appointment of one member of Council to the following boards, commissions and Mayor Webb announced that he would encourage more citizens to become involved in local government by serving on boards, commission and committees. Mayor Webb also stated that some ofthe boards, commission and committees do not require a Town Council member to  committees: (VIDEO1114-20.25)  serve and would like to open those positions to citizens. 1. Abingdon Planning Commission  On motion of Mrs. Quetsch, seconded by Mrs. Pillion, appointed James  Anderson to the Abingdon Planning Commission. The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  2. Historic Preservation Review Board  After discussion, it was agreed that this appointment would be tabled. After discussion, it was agreed that this appointment would be tabled.  3. Tree Commission  4. Sinking Springs Cemetery Committee  After discussion, it was agreed that this appointment would be tabled.    -63- July 1,2020  Organzationa/Regular Meeting  5. Mount Rogers Planning District Commission  On motion ofl Mrs. Pillion, seconded by Mr. Anderson, reappointed Donna Quetsch to the Mount Rogers Planning District Commission.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  District Three Governmental Cooperative  On motion ofl Mrs. Quetsch, seconded by Mrs. Pillion, appointed James Anderson to the District' Three Governmental Cooperative.  The roll call vote was as follows:  Mr.A Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  7. Tourism Advisory Commission  On motion of Mrs. Quetsch, seconded by Mr. Anderson, appointed Amanda  Pillion to the' Tourism Advisory Commission. The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  8. Metropolitan Planning Organization  Town Manager James Morani stated that the bylaws for the Metropolitan Planning Organization allows for a staff member to be appointed and suggested that the Council consider  appointing Jason Boswell, Director of Planning, to represent the Town.  On motion of Mr. Anderson, seconded by Mrs. Pillion, appointed Jason Boswell,  Director of Planning to the Metro Planning Organization.    -64- July1,2020  Opgemiatona/eguarMering  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  9. Veteran's Memorial Park Board  On motion of] Mr. Anderson, seconded by Mrs. Quetsch, appointed Amanda  Pillion to the Veteran's Memorial Park Board. The roll call vote was as follows:  Mr.Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  10. Recreation Advisory Commission  On motion of Mrs. Pillion, seconded by Mrs. Quetsch, reappointed Derek Webb  to the Recreation Advisory Commission. The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  11.1 Infrastructure Advisory Commission  On motion of Mrs. Pillion, seconded by Mr. Anderson, appointed Donna  Quetsch to the Infrastructure Advisory Commission.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb 12. Finance Committee  Aye Aye Aye Aye    -65- July1,2020  Organzationa/Regular Meeting  On motion of Mr. Anderson, seconded by Mrs. Pillion, reappointed Donna Quetsch and Mayor Webb to the Infrastructure Advisory Commission.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  Town Manager James Morani advised that consideration for appointments to the Virginia Highlands Small Business Incubator will be placed on the August 3, 2020 agenda. Mayor Webb adjourned the organizational meeting and will call the regular meeting to order.  REGULAR MEETING  A. APPROVAL OF AGENDA (VIDEO 21:10-21:36)  On motion of Mrs. Pillion, seconded by Mrs. Quetsch, Council approved agenda as  presented.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb Billy E. Fullen Donna Bailey  Aye Aye Aye Aye  B. PUBLIC COMMENTS (VIDE021:37-31-45)  C.APPROVAL OF MINUTES (VIDE031:46-32-32)  On motion ofl Mrs. Quetsch, seconded by Mayor Webb, approved the June 15, 2020  minutes as presented.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch  Abstained Abstained Aye  (not a Councilmember on June 15, 2020) (not a Councilmember on June 15, ,2020)    -66- July1,2020  rgmiatona/eguarweting  Mayor Webb  Aye  D. PROCLAMATIONS  E. PETITION(S) AND PUBLIC HEARINGS  1. Public Hearing - Proposed Bond Issue by the Town in the Estimated Maximum Amount of $2,500,000 with proceeds expected tol be used to pay costs of constructing and equipping a recreational facility, to be known as the Abingdon Sports Complex, serving the residents of the Town. -. James Morani, Town Manager (VIDE032:36- Town Manager James Morani announced that bids for a forty-five day period for the David Rose with Davenport & Company, LLCp presented Observation ofFY 2021 Adopted Budget and Updated Funding Strategy for the Meadows Project and 911 Equipment. Mr. Rose also presented Council with an updated Financial Policy Guidelines for Council to review and  1:24:29)  Meadows Project will be advertised in the Bristol Herald Courier Sunday edition.  consider at the. July 16, 2020 meeting. Discussion followed. Mayor Webb declared the public hearing open.  Stephen Jett spoke on behalf of himself and his wife, Lisa, 333 Court Street, Abingdon, Virginia addressed the Council regarding concerns whether the fields were being built forl local or outside travel ball and opposed the proposal for $2,500,000 of additional financial indebtedness. Hearing no additional comments, Mayor Webb declared the public hearing closed. Council 2. Public Hearing - Proposed Bond Issue by the Town in the Estimated Maximum Amount of$550,000 with] proceeds expected tol be used toj pay costs of acquiring radio- communication and other equipment for use by police and emergency responders of the Town. -. James Morani, Town. Manager (VIDE01:24:29- -1:31:29) Town Manager James Morani explained that the proposed $550,000 was included in the FY 2021 budget, it was determined that it would be in the Town's best interest to include this expenditure in the bond sale to take advantage of the interest rates. The Resolution for the sale ofthe bonds includes this dollar amount and is for the public safety radios for the police and fire  discussion ensued.  departments.  Mayor Webb declared the public hearing open.  Donna Bailey addressed the Council to voice her support of purchasing the public safety radios  for the police and fire departments.    -67- July1,2020  Organzationa/Reguar Meeting  Hearing no additional comments, Mayor Webb declared the public hearing closed. Police 3. Public Hearing - To solicit public input on local community development in relation to Community Development Block Grant (CDBG) funding for a project in the community. - Tonya Triplett, Economic. Development Coordinator(VIDE01:31:32- Tonya Triplett, Economic Development Coordinator, advised Council of an opportunity through funding from Virginia Department of Housing and Community Development for twenty locally owned restaurants to prepare sixty hot meals, three days a week, to provide  ChiefJon Holbrook answered questions for the Council during discussion.  1:37:15)  meals to those ini need by partnering with Faith In Action. Mayor Webb declared the public hearing open.  Virginia Neyhart addressed the Council regarding the proposed meals and partnership with  Faith In Action. Mrs. Triplett addressed comments during the public hearing. Hearing no additional comments, Mayor Webb declared the public hearing closed.  F. RESOLUTIONS  1. Al Resolution Authorizing the Issuance and Sale of General Obligation Bonds of the Town of Abingdon in an Aggregate Principal Amount Not to Exceed $8,750,000 and Authorizing the Refunding of Prior Bonds and Certain Related Actions - James Town Manager James Morani questioned if the Council had any comments or questions regarding the proposed Resolution authorizing $8,750,000 as presented by the staff and David  Morani, Town Manager (IDE013716-138:59,  Rose, Financial Adviser.  On motion of Mrs. Quetsch, seconded by Mr. Anderson, approved the Resolution as  proposed.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  2. AResolution Declaring an Official Intent to Reimburse Certain Expenditures from the Proceeds of Bonds James Morani, Town Manager (VIDEO 1:38:55-1:39:59)    -68- July1,2020  Organzationa/Regular Meeting  Town Manager James Morani advised Council that this Resolution allowed the Town to include previous expenses incurred for this project and expenses for a radio tower and the public  safety radio project.  On motion of] Mr. Anderson, seconded by Mrs. Pillion, approved the Resolution as  proposed.  The roll call vote was as follows:  Mr.Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  3. Fourth Amended Resolution to suspend disconnection of water and/or sewer service effective from the date ofi its passage until July 31, 2020, to any customer due to non- payment. - James Morani, Town Manager (VIDEO 1:39:60 - 1:42:47)  Town Manager. James Morani advised Council that the Washington County Service Authority will resume water service disconnection in August and he would advise the Council that the' Town follow with disconnection of delinquent sewer accounts. Mr. Morani stated that the Town will  distribute notices and also post on the Town'ss social media and website.  On motion of Mrs. Quetsch, seconded by Mrs. Pillion, approved the Fourth  Amended Resolution as proposed.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES  1. Proposed zoning text amendment to amend The Code of the Town of Abingdon, Appendix B - Zoning Ordinance, Article 8. OH Old and Historic District, Section 8-2. Permitted uses - By Right, Subsection 8-2-4. - Jason. Boswell, Directoro ofPlanning Jason Boswell, Director of Planning, advised Council that the proposed zoning text amendment pertaining to Article 8. OH Old and Historic District, Subsection 8-2-4 was referred from Town Council to the Planning Commission at the February 19, 2020 work session. The  MIDEO142SS-139)    -69- July: 1, 2020  Organzationa/Regular Meeting  Planning Commission held a public hearing on June 1, 2020 and approved the proposed changes that would allow restaurants in existing buildings or portions ofexisting buildings as permitted use by right and the Council approved the first reading on June 15, 2020. Mr. Boswell stated that this  area includes Pecan along Main to Tanner Street tol Plumb Alley.  On motion of Mr. Anderson, seconded by Mrs. Pillion, approved the Zoning text amendment to amend Appendix B - Zoning Ordinance, Article 8. OH Old and Historic District, Section 8-2.- - Permitted uses- - By Right, Subsection 8-2-4.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  2. Proposed zoning text amendment to amend The Code of the Town of Abingdon, Appendix B -4 Zoning Ordinance, Article 8. OH Old and Historic District, Section 8-2. Permitted uses - By Right, Subsection 8-2-13. - Jason Boswell, Director of Jason Boswell, Director of Planning, advised Council that the proposed zoning text amendment pertaining to Article 8. OH Old and Historic District, Subsection 8-2-13 was referred from Town Council to the Planning Commission at the February 19, 2020 work session. The Planning Commission held a public hearing on June 1, 2020 and approved the proposed changes, with the Town Council approving the first reading on June 15, 2020. This proposed amendment would allow lofts in existing buildings or portions of existing buildings as approved use by rights in Old and Historic District specifically designated and located in the Old and Historic District.  Planning (VIDEO 1:44:53 -1 1:46:10)  On motion of Mrs. Pillion, seconded by Mr. Anderson, approved the Zoning text amendment to amend Article 8. OH Old and Historic District, Section 8-2. =  Permitted uses - By Right, Subsection 8-2-13. The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  I.C CONSIDERATION OF ANY BIDS  J. MISCELLANEOUS BUSINESS AND COMMUNICATION FROM TOWN  MANAGER    -70- July1,2020  Organizationa/Regular Meeting  1. Presentation regarding partnership between Abingdon Police Department and Highlands Community Services regarding the Crisis Intervention Team Assessment Chief. Jon Holbrook, Department Director Kandace Miller-Phillips and CIT Coordinator Byron Ashbrook presented information regarding the Crisis Intervention Team Assessment  Center. - ChiefJon Holbrook MIDE014641-2.825)  Center.  2. Discussion regarding vacation and sick leave policies - James Morani, Town Town Manager James Morani advised Council that the proposed vacation and sick leave On motion of Mr. Anderson, seconded by Mrs. Quetsch, approved the proposed  Manager MIDE07.8827-2.9414,  policies were discussed previously and would like to present for approval.  vacation and sick leave policies.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  3. Consideration of Certification for Receipt of Coronavirus Relief Fund Payments = Town Manager James Morani asked that Town Council adopt this certification prepared by the County attorney and reviewed by Mr. Bell regarding the Cares Act fund. This certification form will be used when expenses are incurred and will be submitted to the County, which is ultimately the responsibility of the County to insure the funds are expended correctly.  James Morani, Town Manager (IDE020414-2454P  On motion of Mrs. Quetsch, seconded by Mrs. Pillion, approved the proposed  Certification of Receipt of Coronavirus Relief Fund Payment.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  4. Consideration of date for upcoming work sessions, August-December, 2020- -J James  Morani, Town Manager (IDE024548-210.)    -71- July1,2020  Organzationa/Regular Meeting  Council agreed to schedule the following mid-month meeting as follows:  August 19, 2020 at 2:30 pm September 24, 2020 at 2:30 pm October 22, 2020. at 2:30 pm November 19, 2020 at 2:30 pm  Council also agreed to move the regularly scheduled Monday meeting to September 8, 5. Consideration of a proposed date for Council to tour Town Departments - James Town Manager James Morani requested that Council consider a date in late September or Mr. Morani further stated as a result oft the Charter revisions, John McCormick has been appointed as the Fire Chief. Mr. Morani also provided the Council with an update regarding to the Coomes Recreation Center; a meeting of the Courthouse Committee will be held next week, and hel has requested that ChiefHolbrook provide Council with a quarterly report.  2020 as Labor Day is Monday, September 7,2020.  Morani, Town Manager (VIDEO2 2:10:10-2:15:15)  October to tour the Town departments and discuss at the next meeting.  K. OLD BUSINESS  1. Reconsideration ofaj proposed right of way and easement for an electric power line(s) to Appalachian Power Company, a Virginia corporation, on property known as "Fairview Farm and Foundation", located at or near 908 Hillman Highway, consisting of421 feet, more or less. - John. Dew, Director ofPublic Works (VIDE02:15:16- Director ofPublic Works John Dew updated Council stating that the proposed right ofway and easement is located on the Town's property and does not impede the Old Glade Antique  2:19:24)  Tractor Association property.  On motion of Mr. Anderson, seconded by Mrs. Quetsch, approved the proposed right of way and easement for an electric power line to Appalachian Power Company as presented and give the Town Manager authority to sign such document.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  L. COUNCIL MEMBER REPORTS MIDE021934-2210)    -72- July1,2020  Organzationa/Regular Meeting  Vice Mayor Donna Quetsch welcomed the new Council members stating that she looks forward to working with both members. Mrs. Quetsch announced that during the past two years itl has been her pleasure to work with Town management, staff and fellow Council members in the face ofmany challenges and historic changes. Vice Mayor Quetsch thanked Mayor Wayne Craig for his leadership as Mayor, Town Manager James Morani and staff for serving the people of  Abingdon.  1. Discussion regarding appointment ofTown Council vacancy - Derek Webb (VIDEO Mayor Webb stated that as ai result of Council member Al Bradley resigning effective. July 1,2020, Council has forty-five days to fill the position. Att this time, Council will accept a Letter of Interest to fill the vacancy. Town Counsel Cameron Bell stated that anyone interested that is a registered voter and a resident oft the Town may submit a Letter of Interest and the Council will consider the person will be appointed. Mr. Bell further stated that this person would be appointed for an interim period until there is an election and within fifteen-days of the vacancy a petition should be filed with the Circuit Court, which the Court will order the election historically on the May election day. Mr. Bell requested that a Motion be made to authorize him to draft and file a petition to begin this process. Mayor Webb stated advertisement will begin after the meeting.  2:21:01 -2:25:10)  On motion of Mr. Anderson, seconded by Mrs. Pillion, authorized Town Counsel  Cameron Bell to draft and file a petition as discussed.  The roll call vote was as follows:  Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye  M. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 2:25:11-2:26:55) Discussion ensued. Mayor Webb announced that this item willl be tabled at this time.  1. Planning Commission  Appointment toi fill a vacancy as ai result ofTown Manager no longer serving  Appointment to fill a vacancy of. James Anderson  Mayor Webb declared the meeting adjourned.  Webb  M  Kim Kingsleyl