TOWN OF  BEDFORD LIFE. LIBERTY. HAPPINESS. Regular Council Meeting AGENDA  February 27,2024 Administrative  7:00 p.m.  Approval ofl Minutes Report ofTown Manager Appearance before Council Council Comments Report of Council Committees Revisions to. Agenda  Public Hearings I-CC-15-1-2-27 2-CC-15-1-2-27 Consent Agenda (roll call) 3-FIN-2-42-2-27 Old Business 4-FIN-2-42-2-27 5-CC-15-1-2-27 New Business 6-CC-15-1-2-27 7-CC-15-1-2-27 8-CC-15-1-2-27 9-CC-15-1-2-27  Quitclaim ofTax Mapl Nos. 195-5-3A-1-Ta and 195-5-1-1-Tto Conveyance of Easement to D-Day Memorial  Michael Lee Arthur  Bedford Get Together Request for Funding  Real Estate Refund to! Bedford Residences LLC Campaign Finance Reporting  Request for Contract Extension Waukeshaw Development, Inc. Quitclaim of" Tax Mapl Nos. 195-5-3A-1-T: and 195-5-1-1-Tto Conveyance of Easement to D-Day Memorial (roll call)  Michael Lee Arthur (roll call)  Discussion of Zoning for Schools    10-CC-15-1-2-27 11-CC-15-1-2-27 12-CC-15-1-2-27  Resolution- USDA Grant Application Downtown Strategic Plan (roll call) Resolution - FEMA Grant Generators at Bedford Memorial Hospital (roll call) Resolution Celebrating the Centennial of the Bedford Rotary Çlub (roll call)  Citizens may watch the meetingi in real time via the Town of Bedford Live Stream website: tps/wnnwyyoumpecomm/Qtownofbedford  The Town will strive to provide reasonable accommodations and services for persons who require. special assistance to participate in this public involvement opportunity. Contact (540). 587-6001 for more information.    PUBLIC HEARING  Pursuant to Sections 15.2-1800(B) and 15.2-1813 of the Code of Virginia, 1950, as amended, the Town Council of the Town of Bedford, Virginia, hereby advertises its intention to hold a public hearing at its regular meeting at 7:00 p.m. on February 27, 2024, in Council Chambers of the Municipal Building at 215 East Main Street,  Bedford, Virginia 24523, in order to hear public comment on:  Quitclaim of the Town'si interest, if any, in Town Tax Map Parcels 195-5-3-1-T and 195- 5-1-1-T. One of the parcels is carried on the records of the Bedford County Commissioner of the Revenue in the name of the Town; however, the Town does not appear to have an interest in the  property based on the County land records.  A draft of a quitclaim deed, including a current plat of the property, is on file in the office of the Town Manager, in the Municipal Building. Written comments may be submitted prior to  the meeting by February 22, 2024.  The Town of Bedford is committed to providing reasonable accommodations to disabled members of our community who wish to be present for Council proceedings. If you wish to have the Town provide an accommodation to you, please contact the Town Clerk, Debra Anderson, at 540-587-6001 or anderon@badorvagor at least 241 hours' before the hearing in ordert to arrange  an accommodation for you.  By Order of the Clerk of the Town Council  Town of Bedford  Publish: February 20, 2024    PUBLIC HEARING  Pursuant to Sections 15.2-1800(B) and 15.2-1813 of the Code of Virginia, 1950, as amended, the Town Council of the Town of Bedford, Virginia, hereby advertises its intention to hold a public hearing at its regular meeting at 7:00 p.m. on February 27, 2024, in Council Chambers of the Municipal Building at 215 East Main Street, Bedford, Virginia 24523, in order  tol hear public comment on:  Conveyance of permanent easements to thel National D-Day Memorial Foundation to allow construction of, and grading for, a recreational pedestrian trail around the Memorial. Upon  discontinuation oft the use, the easements would be abandoned.  A draft ofa a deed of easement, including a scaled drawing of the easements on the property based on a survey, is on file int the office oft the Town Manager, in the Municipal Building. Written  comments may be submitted prior to the meeting by February 22, 2024.  The Town of Bedford is committed to providing reasonable accommodations to disabled members of our community who wish to be present for Council proceedings. If you wish to have the Town provide an accommodation to you, please contact the Town Clerk, Debra Anderson, at 540-587-6001 or amderon@hdorhagor atl least 241 hours before thel hearing in order to arrange  an accommodation for you.  By Order of the Clerk of the Town Council  Town of Bedford  Publish: February 20, 2024    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Consent Agenda  DATE OF COUNCIL MEETING: February27.2024  DATE: February22.2024  PRESENTATION:  Bedford Get Together Request for Funding  Bedford Get Together is sponsoring an art mural on thes side ofa privately-owned building adjacent to Centertown Plaza. They have requested a contribution of $2,000 from the Town to assist with materials and also toj provide leverage for potential matching funds and  grants.  ACTION REQUESTED: on South Bridge Street.  Town Council ist requested to authorize a one-time contribution of $2,000 tol Bedford Get Together for assist witht their art mural proposal  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  C) () () TOWN. ATTY. () I.T. C) () () COMM.DEV. () POLICE () () () ELECTRIC () PUBLIC: SERV. C) () () () ENGINEERING () OTHER, () () () FINANCE C () FIRE DEPT. () () () () H.R.  () () ()  C) ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Quitclaim ofTax Map Nos. 195-5-3A-1-Tand 195-5-1-1-T tol Michael Lee Arthur  DATE OF COUNCIL MEETING: February 27,2024  DATE: February6.2024  PRESENTATION:  Tax Mapl Parcels 195-5-3-Al-T'a and 195-5-1-1-T, at the comer ofQuarles St. and. Jackson St., are unbuilt parçels totaling 0.390 acres, more or less. Currently, 195-5-3-A1-Tis carriedi in ther name ofthe" Town ofBedford ont thel Bedford Countyl Land Book. The Circuit Court land records, however, do not appear toi indicate any conveyance ofa an ownershipi interest by the Town. Inc ordert tor remove any potential cloudon title and in order fort the Bedford County Commissioner ofthel Revenuei to correct the Land Book, the current owner byt the Circuit Court land records, Michael Lee Arthur, requests that the Town quitclaim any righti itr might have in thel lot tol him. A form deed is enclosed with  this action item. ACTION REQUESTED:  Authorize and direct thel Mayor to execute and deliver the attached Deed, with such final changes as may be necessary to fully effect the quitclaim; further, authorize the Town Attorney to prepare, and the Mayor to execute, the necessary closing documents to affect the  quitclaim ofthe property to Michael Lee Arthur.  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWN ATTY. () I.T. () () () COMM. DEV. C) POLICE C) () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING ( ) OTHER () () () FINANCE () () () FIRE DEPT. () () () () H.R.  () () ()  () ()    Prepared by: Radford & Wandrei, P.C. Tax Mapi #'s: 195-S-3A-ITand 195-5-1-1T Titlel Insurance: N/A Consideration: $ 0.00 Assessed Value: not assessed Tax Exempt: Va. Codes58.1-SI4)  Grantees address: 12941 Bella Vista Way  112 S. Bridge St Bedford,' VA: 24523  Goode, VA2 24556  THIS DEED, made this the day of  20 by and between THE  TOWN OF BEDFORD, a Virginia municipal corporation, Grantor, and MICHAEL LEE  ARTHUR, Grantee.  WHEREAS, by deed dated July 27, 1904 and recorded in the Office of the Circuit Court Clerk, Bedford County, Virginia in Deed Book 86, at page 392, H. L. Lowry, conveyed a parcel ofland containing one-fourth (VA) acre to J.P. Garrett a/k/a Josephine P. Garrett; and,  WHEREAS, by deed dated March 24, 1908 and recorded in the aforesaid clerk's office in Deed Book 95, at page 461, J. Lawrence Campbell conveyed Lot 2 Block 1 Greenwood as shown on the map of the property of the Greenwood Land Company of record in the aforesaid  clerk's office inl Deed Book 75, atj page 427 to Josephine P. Garrett; and,  WHEREAS, by deed dated May 22, 1908 and recorded in the aforesaid clerk's office in Deed Book 96, at page 66, C. A. Board conveyed Lot 1 Block 1 Greenwood to Josephine P.  Garrett; and,  WHEREAS, by deed dated July 26, 1969 and recorded in the aforesaid clerk's office in Deed Book 355, at page 304, R. L. Harris conveyed the above referenced parcels ofl land to Ruth  Connor Claytor; and,  Page 1 of7  Prepared by: Steven C. Wandrei VSB# #66052 RADFORD & WANDREI, P.C. ATTORNEYSATLAW BEDFORD, VIRGINIA    WHEREAS, by deed dated November 2, 1978 and recorded in the aforesaid clerk's office inl Deed Book 472, at page 797, Ruth Connor Claytor conveyed a parcel of land containing 0.390  acre unto Eddison J. Andrews and Ethel N. Andrews; and,  WHEREAS, the legal description contained in the deed dated July 24, 1968 from R. L. Harris to Ruth Connor Claytor and recorded in the aforesaid clerk's office in Deed Book 355, at page 304 is insufficient to verify that it is the same parcel described in Deed Book 86, at page 392 and as shown on the map of Greenwood as being located at the southwest corner of the intersection of. Jackson Street and Quarles Street in the' Town of Bedford, Virginia; and  WHEREAS, the aforesaid 0.390 acre parcel which includes the parcels identified as Lot 1 and Lot 2 Block 1 Greenwood and the parcel described in in Deed Book 86, at page 392 are more particularly shown and described on a plat of a survey of the same entitled "RESURVEY OF 0.390 ACRE FOR RUTH CONNOR CLAYTOR CITY OF BEDFORD, VA." made by B. R. Shrader dated October 26, 1978, revised November 8, 1978 and recorded in the aforesaid clerk's office in Deed  Book 472 at 799; and,  WHEREAS, Ruth Connor Claytor and her predecessors in title had actual possession and used the northern portion of 0.390 acre parcel located at the southwest corner of the intersection of Jackson Street and Quarles Street adversely against the claims of others openly, notoriously and exclusively under a claim of right for a period ofi in excess of fifteen (15): years since at least  November 1, 1929; and,  WHEREAS, the northern portion of the 0.390 acre parcel is shown on the plat by B. R.  Shrader as PROPERTY CLAIMED BY RUTH C. CLAYTOR,"and;  Page 2 of7  Prepared by: Steven C. Wandrei VSB#66052 RADFORD & WANDREI, P.C. ATTORNEYSATLAW BEDFORD, VIRGINIA    WHEREAS, the entire 0.390 acre parcel has been conveyed to the grantee's predecessors  ini title through various deeds recorded int the aforesaid clerk's office; and,  WEHREAS, by deed dated May 1, 2023 and recorded in the aforesaid clerk's office as Instrument Number 230004017, Andrew M. Neville conveyed the 0.390 acre parcel shown on  the aforesaid plat by B. R. Shrader tol Michael Lee Arthur; and,  WHEREAS, Michael Lee Arthur and his predecessors in title have had exclusive possession of the northern portion of 0.390 acre parcel located at the southwest corner of the intersection of Jackson Street and Quarles Street adversely against the claims of others openly, notoriously and exclusively under a claim of right since at least November 1, 1929; and,  WHEREAS, the herein described property is shown on the tax records for the Town and  County of Bedford Virginia as being owned by the Town ofl Bedford; and,  WHEREAS, there is no deed recorded among the land records for the County of Bedford, Virginia conveying the northernmost portion of the 0.390 acre parcel to the Town of Bedford;  and,  WHEREAS, the erroneous notation in the tax records potentially creates a cloud on the  grantee's title; and,  WHEREAS, the Town Council at its meeting on.  20 adopted  ar resolution authorizing its Mayor to execute a quit claim deed to release any interest the Town  of] Bedford may have in the herein described parcel.  WHEREAS, to resolve any question as to the ownership of the 0.390 acre parcel in favor of the grantee, the Town of Bedford does hereby quit claim and release all of its right title and  interest in the herein described property to the grantee; and,  Page 3 of7  Prepared by: Steven C. Wandrei VSB! # 66052 RADFORD & WANDREI, P.C. ATTORNEYSATLAW BEDFORD, VIRGINIA    WHEREAS, the grantee and the Subdivision Agent for the Town of Bedford join in this deed to confirm that the herein described parcel shall become part and parcel with the adjoining property owned by the grantee and shall not be conveyed as a separate building lot.  WITNESSETH"  That for and in consideration of the sum of No DOLLARS ($0.00) DOLLARS, the TOWN OF BEDFORD, a Virginia municipal corporation. does hereby QUIT CLAIM and RELEASE without warranty of any kind unto the said grantee, MICHAEL LEE ARTHUR, all of the hereinafter described real property, and being more particularly described as follows, to-wit: All that certain tract or parcel of real property together with the improvements thereon and the privileges and appurtenances thereto appertaining, situate in the Town of Bedford, Virginia and being the northernmost portion of the 0.390 acre parcel of land designated as PROPERTY CLAIMED BY RUTH C. CLAYTOR" as more particularly shown and described on a plat ofa survey of the same entitled RESURVEY OF 0.390. ACRE FOR RUTH CONNOR CLAYTOR CITY OF BEDFORD, VA." made by B. R. Shrader dated October 26, 1978, revised November 8, 1978 and recorded int the aforesaid clerk's office in Deed Book 472 at' 799. This conveyance is made subject to all valid and existing conditions, easements, reservations, and restrictions heretofore imposed upon said property by recorded deed or plat and now binding thereon. This conveyance is further made subject to the condition that the property herein conveyed designated as Tax Map # 195-5-3A-1T shall become part and parcel with Tax Map # 195-5-1-1T to create a single lot containing .0.390 acres to be designated as Tax Map #  195-5-1-1T and shall not be conveyed as a single building lot.  REMAINDER OF PAGE INTENTIONALIYIET BLANK SIGNATURES AND SEALSTOFOLLOW.  Page 4 of7  Prepared by: Steven C. Wandrei VSB#66052 RADFORD & WANDREI, P.C. ATTORNEYSATLAW BEDFORD, VIRGINIA    WITNESS the following signatures and seals:  TOWN OF BEDFORD, VIRGINIA  (SEAL)  By: Its: Mayor  STATE OF. CITY/COUNTY OF  The foregoing instrument was acknowledged before me this the  day of  20 by the TOWN OF BEDFORD, VIRGINIA, a municipal corporation,  by.  its Mayor upon authority duly conferred.  Notary Public  My commission expires: Notary Id #:  Page 5of7  Prepared by: Steven C. Wandrei VSB#66052 RADFORD. & WANDREI,P.C. ATTORNEYSATLAW BEDFORD, VIRGINIA    The Town ofl Bedford Department of Planning  By:  (SEAL)  Subdivision Agent  STATE OF VIRGINIA COUNTY/CITYOF  to wit:  The foregoing instrument was acknowledged before me on this the Planning Department ofTown of Bedford, Virginia, upon authority duly conferred.  day of  20  by  as Subdivision Agent for the  Notary Public  My commission expires: Notary Id #:  Page 6 of7  Prepared by: Steven C. Wandrei VSB#66052 RADFORD & WANDREI, P.C. ATTORNEYS ATLAW BEDFORD, VIRGINIA    (SEAL)  Michael Lee. Arthur  STATE OF CITY/COUNTY OF  The foregoing instrument was acknowledged before me this the  day of  20_,by MICHAELI LEEARTHUR.  Notary Public  My commission expires: Notary Id! #:  Page 7 of7  Prepared by: Steven C. Wandrei VSB# #66052 RADFORD & WANDREI,P.C. ATTORNEYSATLAW BEDFORD, VIRGINIA    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Conveyance of Easement to D-Day Memorial DATEOF COUNCIL MEETING: February27,2024  DATE: February 6,2024  PRESENTATION:  The D-Day Memorial Foundation isi int thep process ofc constructing ar recreational trail around the outside ofthe Overlord Circle cul-de-sac on Tax Map Parcel 232-A-3-T. Thej path oft the trail and grading for the trail encroaches on the Town's surrounding property, Tax Map Parcel212-A-2-Tins some places, as shown ont the map enclosed witht this actioni item. The D-Dayl Memoriall Foundationl hasr requestedt that the Town grant it an easement for grading and minor pathe encroachments. A draft deed ofe easement is enclosed witht this action item. The use ofthis property for a recreational trail to enhancel thel D-Day! Memorial is consistent witht the covenants ont they property. Upon closure or abandonment ofthet trail, the easement would! be abandonedi to the Town. Pursuant tot thel Recreational Usel Law,' Virginia Code $29.1-509, and the recreational use: sovereigni immunity law, Virginia Codegl 15.2-1809, the Townl has nol liability fori injuries suffered byt the public for  use oft the trail. ACTION REQUESTED:  Authorize and direct thel Mayor to execute and deliver the attached Deed, with: such final changes as may be necessary to fully convey the easement; further, authorize the Town Attorney to prepare, and the Mayor to execute, the necessary closing documents to affect the  conveyance ofthe easement to thel National D-Day Memorial Foundation, Ltd.  YES NO OTHER  ROUTING  DATE: APPROVED C) FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () C) () TOWNATTY. () I.T. C) () () COMM.DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING () OTHER C) () () FINANCE () () () FIREI DEPT. C) () () () H.R.  ) () ()  () ()    This instrument was prepared without the benefit ofat title examination.  Prepared by:  Return to: Barrett F. Warner Bedford Town Manager Municipal Building 215 East Main Street Bedford, Virginia 24523  Michael W.S. Lockaby (VSB No. 74136) Bedford Town Attorney Spilman, Thomas & Battle, PLLC Post Office Box 90 Roanoke, Virginia 24002-0090 Tax Map No. 212-A-2-T Title Insurance: None Consideration: None  DEED OF EASEMENT  This instrument partially exempt from taxes andj fees pursuant to $$58.1-811(A)3), 17.1-266,  and 17.1-279(E) ofthe Code of Virginia, 1950, as amended.  THIS DEED OF EASEMENT ("Easement") is made and entered into as ofthe day of  2024, by and between the TOWN OF BEDFORD, VIRGINIA, a  Virginia municipal corporation formerly known as the City of Bedford, Virginia (to bei indexed as "Grantor") and the NATIONAL D-DAY MEMORIAL FOUNDATION, LTD., a Virginia  nonstock corporation (to be indexed as "Grantee").  Recitals:  WHEREAS, Grantor owns real property situate within the Town of Bedford, Virginia, being Tax Mapl No. 212-A-2-T, as more particularlyhereinafter. described, which is adjacent to the  property of the Grantee ("Grantor's Property"); and  WHEREAS, the Grantee, in connection with its purposes as an organization founded and existing for the purpose of commemorating the D-Day Landings in Normandy, France, the servicemen who participated in the D-Day Landings, and wishes to place a commemorative trail on its property, being Tax Map No. 232-A-3-T, as more particularly hereinafter described (the  "Benefited Tract"), which trail will encroach on the Grantor's Property; and  WHEREAS, Grantor has agreed to grant to Grantee an easement on the Grantor's Property, to benefit the Benefited Tract and enable construction and grading of certain trails as depicted on' "Overlap and Easement Exhibit Bedford D-Day Memorial Bedford County, Virginia" on Exhibit A attached hereto and made a part hereof(the "Trail Easement Area") for the purpose ofconstructing, maintaining, operating, and repairing aj pedestrian trail as shown on Exhibit A.  Witnesseth:    Thisi instrument was prepared without the benefit ofat title examination.  NOW THEREFORE, in consideration ofthe mutual benefits to be realized by the premises hereof and as a gift from the Grantor unto the Grantee, the Grantor and Grantee do hereby agree  as follows: 1.  Grant tofTrail Easement. Grantor hereby GRANTS and CONVEYS to Grantee, for  the benefit of the Benefited Tract, a perpetual easement in, on, across and through the Trail Easement Area for the limited purpose of allowing Grantee to construct, maintain, repair, replace and remove the Trail and necessary grading therefor. The Trail is an interpretive nature trail that provides a five-foot wide and 2,000 linear foot long asphalt walking path around the D-Day Memorial (the "Trail"). Grantee and its agents, guests, permittees, and licensees shall have the right to enter upon and use the Trail Easement Area as may be reasonably necessary for pedestrian passage and for construction, maintenance, repair, operation, replacement and removal by Grantee  ofthe Trail. 2.  Maintenance Obligation. Grantee shall keep the Trail Easement Area and the Trail  in good condition and repair, and in compliance with any and all applicable laws and regulations, and be solely responsible for all taxes, costs, and expenses incurred in connection with the Trail orits construction, maintenance, and repair, including but not limited to, any grading, excavating or other site work necessary in connection with such construction, repair, maintenance, landscaping and grass mowing. The Grantee shall exercise reasonable care to ensure that its agents, guests, permittees, and licensees do not damage areas oft the Grantor's Property outside oft the Trail Easement Area, and, in the event that trash, rubbish or debris is cast or otherwise on Grantor's Property as a result of use of the Trail, or if users of the Trail cause damage to the Grantor's Property outside of the Trail Easement Area, the Grantee shall promptly remove such trash, rubbish or debris and restore the disturbed areas to same-or-better state in the reasonablejudgment  of the Grantor. 3.  Default. In the event Grantee fails to perform its obligations hereunder, Grantor,  following ten (10) days' prior written notice to Grantee, to cause such cleanup, maintenance, repair, and/or removal to be performed and Grantor shall be entitled to reimbursement of all the reasonable costs and expenses incurred by Grantor. Grantee shall reimburse Grantor for all such costs and expenses within thirty (30) days after receipt of an itemized statement from Grantor.  This Paragraph 3 shall survive termination.  4. Property. 5.  Recreational Use. The Grantor grants the easements for recreational use of the  Grantee as provided in Virginia Code SS 29.1-509 and 15.2-1809 with respect to the Grantor's  Termination. This Easement shall terminate upon the cessation of use or  abandonment ofthe" Trail. Int the event oftermination ofthis Agreement, Grantee (i) shall cooperate with Grantor to execute and file a release and affidavit oft termination in the Clerk's Office of the Circuit Court of Bedford County, Virginia, and (ii) promptly remove the Trail from the Grantor's Property at Grantee's sole cost and expense and leave the Trail Easement Area neat, clean and  sodded.  2    This instrument was prepared without the benefit ofat title examination.  6.  General Provisions. a.  Grantee warrants that its use oft the Trail Easement Areas is consistent with  the uses permitted by the covenants with Wilmer R. Dinwiddie and Connie B. Dinwiddie. In the event that it isj judicially determined that this conveyançe in inconsistent with said covenants, this  conveyance shall be void.  b.  The easements granted herein shall run with the land and be binding upon  and inure to the benefit of Grantor's and Grantee's respective successors and permitted assigns. THIS INSTRUMENT HAS BEEN PREPARED WITHOUT BENEFIT OF A FULLTITLE REPORT. NO CERTIFICATION AS TO STATE OF TITLE IS MADE BY THE ATTORNEY  PREPARING THIS DEED.  Signatures onj following, pages  3    This instrument was prepared without the benefit ofat title examination.  GRANTOR:  TOWN OF BEDFORD, VIRGINIA, Formerly known as City of Bedford, Virginia:  [SEAL]  Timothy Black Mayor  COMMONWEALTH OF VIRGINIA,  CITY/COUNTY OF  to wit:  The foregoing instrument was acknowledged before me this  day of  2024, by Timothy Black, Mayor, on behalf of the Town of Bedford,  Virginia, a Virginia municipal corporation.  My Commission expires:  Notary Public  Registration No..  Approved as to Form:  Michael W.S. Lockaby Town Attorney  Signatures continue on next page  4    Thisi instrument was prepared without the benefit ofat title examination.  GRANTEE: LTD.: By:  NATIONAL D-DAY MEMORIAL FOUNDATION,  COMMONWEALTH OF VIRGINIA,  CITY/COUNTY OF  to wit:  The foregoing instrument was acknowledged before me this  day of  2024, by  on behalf of the National D-  Day Memorial Foundation, Ltd., Grantee. My Commission expires:  Notary Public  Registration No.  5    Thisi instrument was prepared without the benefit ofat title examination.  GRANTOR'S PROPERTY  All that certain lot or parcel of land, together with the buildings and improvements thereon and the privileges, appurtenance and easements thereunto belonging, situate, lying and being in the City of Bedford, Virginia, containing 33.288 ac., as shown on a boundary survey for City of Bedford, of a 33.228 Ac. Tract situate on U.S. Route 460, Property of W.H. Saunders Estate : made by Frank B. Caldwell, III, C.L.S., dated September 2, 1997, a copy of which survey is ofrecord in the Clerk's Office for the Circuit Court ofBedford County at Plat Book 35, page And being a part of that same property conveyed unto the Grantor by deed dated October 30, 1997, from Dorothy Davidson Saunders, Stuart Thomas Saunders, Jr., and C. Vernon Spratley, III, Trustees; and Frances S. Hawkins, Rebecca S. Anderson, Margaret S. Walton, and Thomas L. Griffin, Jr., and of record in the  345.  Clerk's Office aforesaid as Instrument No. 970013610.  BENEFITED PROPERTY  All that certain tract ofland located west of Burks Hill Road in the CityofBedford, Virginia, containing 16.376 acres, more particularly shown on the plat of survey entitled "Subdivision for City of Bedford . prepared by T.P. Parker & Son, Engineers - Surveyors- Planners, dated November 14, 1997, a copy of which is attached to a Deed from the City of Bedford, Virginia, and Wilmer R. Dinwiddie and Connie B. Dinwiddie to National D-Day Memorial Foundation, LTD, dated November 14, 1997, and of record in the Clerk's Office for the Circuit Court of And being that same property conveyed unto the Grantee by deed dated December 8,1 1997, from The City of Bedford, Virginia, and of record in the Clerk's Office  Bedford County at Plat Book 35, page 346.  aforesaid as Instrument No. 970013654.  6    OVERLAP AND POTENTIAL EASEMENT EXHBIT  BEDFORD D-DAY MEMORIAL BEDFORD COUNTY, VIRGINIA    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Resolution -USDA Grant Application - Downtown Strategic Plan DATE OF COUNCIL MEETING: February27,2024  DATE: February 22,2024  PRESENTATION:  Town staffhas been working with at firm that specializes in consulting with local governments for development: and business attraction in commercial. areas. They havei identifiedag grant from the USDA through the! Rurai Business Development Grant (RBDG)programt that can pay for planning services through an Enterprise fund. The firm has developed ai framework of a strategic plan process that involves a community workshop and market analysis that willl be used to create a strategic plan. The Town last had ar market analysis performed in 2018 as part oft the School-to-School /E Bridge Street Revitalization Plan. The current proposed: strategic plan can be used to inform the The grant amount would not be more than $50,000. The Town woulds still need toj procure: ac consultant to conduct the downtown strategic Certain assurances and forms must be: signed andi included as] part oft the application submittal, as well as authorization tos submit the grant.  upcoming work of the Comprehensive Plan revision.  plani ift the grant is awarded.  The Town Attorney has reviewed required forms related to this Federal grant request.  ACTION REQUESTED:  Town Council is requested to adopt the attached Resolution authorizing the Town Manager tosign the required assurance forms  and to also authorize the grant application.  Attachment: Resolution  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING () OTHER C) () () FINANÇE () () () FIRE DEPT. () () () () H.R.  () () C)  ( ) ()    RESOLUTION  TOWN COUNCIL OF BEDFORD  AUTHORIZING APPLICATION FOR. A USDA RURAL BUSINESS DEVELOPMENT GRANT FOR. Al DOWNTOWN STRATEGIC PLANINTHE TOWN OF BEDFORD, VIRGINIA AND AUTHORIZING STAFF TO SIGN  REQUIRED ASSURANCE FORMS  WHEREAS, the Town Planning Commission is beginning a revision of the WHEREAS, the Downtown area is a key center ofc commerce and a focal point of Town WHEREAS, the United States Department of Agriculture (USDA) has Rural Business Development Grant (RBDG) programs to assist communities with planning, including developing  Comprehensive Plan; and identity; and  downtown strategic plans; and  WHEREAS, Town staff have been working with a firm that specializes in providing planning services to communities in order to determine ways to fund planning efforts, including WHEREAS, the RBDG appliçation requires that a locality authorize the application and authorize appropriate staff to sign various documents as assurances related to the project; and NOW THEREFORE, BE IT RESOLVED that the Bedford Town Council authorizes staff to submit an application seeking grant funding from USDA to further the purpose ofstrategic planning for the Downtown area for use int the Comprehensive Plan revision; and  evaluating the USDA RBDG program as a funding source; and  BE IT FURTHER RESOLVED that the Town Manager is authorized to sign required assurances, forms and documents related to USDA grants, but is not authorized to execute and deliver any agreement that requires the expenditure of public funds on a specific project without  further action oft this Council.    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Resolution- - FEMA Grant Generators at Bedford Memorial Hospital  DATE OF COUNCIL MEETING: February 27,2024  DATE: February22.2024  PRESENTATION:  Town Council adopted the Central Virginia Hazard Mitigation Plan in March 2021. Inclusion in that plan makes the Town eligible for FEMA grants to mitigate certain hazards and infrastructure needs. One oft thei identified critical needs int thel Plan was for generators and ancillary improvements for emergency powera at Central Bedford Memorial Hospital. Working with the Virginia Departmento ofEmergency Management (VDEM), the Town applied for a grant through the FEMA Hazard Mitigation Grant Program (HMGP) in 2020. In. July 2023, Town Council authorized staff to sign required assurances and forms to finalize the application submittal. At that time, Council passedaresolution: for thet forms andi reserved future actioni fore executing any agreement ore expending funds ifana award wasi made. The" Town was given formal notice ofal FEMA grant award in. January 2024 for 90% ofthe project cost. Thej project cost of the generator project is $4,648,860. The Town will be aj pass through of the grant funds and will pay those back to thel Hospital based on documented expenditures. The Hospital is committed to paying the local share of the grant match while VDEM will pay thes state match. The Town With the grant award, Council will need to accept the grant, authorize stafftos sign the: agreement with' VDEM1 from FEMA, andt to: sign the agreement drafted for the arrangement between the Town as grant sub-recipient and the Hospital as the grant beneficiary. At a future meeting, Council willi needi to adjust the Town budget to include the: amount ofthe grant that will pass through as expenses and as revenue.  Electric Department willl be providing the transformer.  ACTION REQUESTED:  Town Council is requested to adopt the attached Resolution accepting the FEMA grant, and authorizing the Town Manager to sign the  required agreements with VDEM and Bedford Memorial Hospital.  Attachment: Resolution  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLAÇK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () C) () COMM.DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () C) () () ENGINEERING ( ) OTHER () () () FINANCE C) () () FIRE DEPT. () () () () H.R.  () () C)  () ()    RESOLUTION  TOWN COUNCIL OF BEDFORD  ACCEPTING A FEMA GRANT FOR GENERATORS AT BEDFORD MEMORIAL HOSPITAL IN THE TOWN OF BEDFORD, VIRGINIA AND AUTHORIZING STAFF' TO SIGN REQUIRED AGREEMENTS  WHEREAS, the 2020 Central Virginia Planning District Commission "Hazard Mitigation WHEREAS, the Plan identified Centra Bedford Memorial Hospital as a Critical Facility and included a hazard mitigation strategy to, "Seek opportunities to evaluate and execute improvements (e.g. backup generators) tol harden essential community resources to ensure safe and continued service during short or long-term disruption caused by natural disaster, epidemic or other  Plan" was adopted by" Town Council on March 23, 2021; and  disruption factor including Bedford Memorial Hospital"; and  WHEREAS, the Federal Emergency Management Agency (FEMA) has a Hazard Mitigation Grant Program (HMGP) to assist communities with emergency preparedness; and WHEREAS, the Electric Committee of the Town of Bedford met on June 22, 2021, to discuss the role of Bedford Electric in improving service to the hospital and that the Town was  assisting the Hospital with FEMA grants for generators; and  WHEREAS, Town staff worked with the Virginia Department of Emergency Management (VDEM) as the grant-submitting agency to submit an HMGP application to FEMA to request generators and ancillary improvements for emergency power at the Hospital; and WHEREAS, the Town Attorney worked with legal counsel for the Hospital to draft a memorandum of understanding for fiscal responsibility and also reviewed required agreements WHEREAS, the Town Council authorized staff to finalize the application for the grant WHEREAS, the Town was awarded the grant from FEMA as a sub-recipient to VDEM, NOW THEREFORE, BE IT RESOLVED that the Bedford Town Council accepts the BEITFURTHER: RESOLVED that the Town Manageri is authorized to sign the required agreement for the FEMA grant, and the agreement with Centra Bedford Memorial Hospital.  related to a Federal grant; and  and sign related forms on. July 25, 2023; and  which requires an agreement with VDEM be signed by the Town; and grant funding from FEMA to further the purpose ofhazard preparedness; and    COMMONWEALTH OF VIRGINIA Department ofE Emergency Management 9711 Farrar Court, Suite 200, North Chesterfield, Virginia 23236 TEL 804.267.7600 TDD804.674.2417 FAX804272.2046  SHAWN G. TALMADGE State Coordinator Deputy Homeland: Security Advisor  January 18, 2024 Mr. Bart Warner Town Manager Town of Bedford 215 E Main Street Bedford, VA 24523  RE: Town of Bedford- Bedford Memorial Hospital Generator  EMA-DR-4512-VA-020  Dear Mr. Warner:  lam pleased to notify you that the Federal Emergency Management Agency (FEMA) has approved the project titled' "Town of Bedford Bedford Memorial Hospital Generator." The funds have been obligated through the Hazard Mitigation Grant Program. Attached you willi find the grant award package. Please read all documents carefully priort to initiating your project. As funded, thet federal Your project cannot begin until the authorized agent has signed the grant award package. No reimbursements will be made until the award package is signed and received by the Virginia Department of Emergency Management. Please sign the attached grant agreement and scan and email it to Alex Krupp, Deputy State Hazard Mitigation Officer. Congratulations on the approval of this project. Ify you have questions regarding this award or thei implementation of your project, please contact Alex Krupp at (804) 213-6524 or by e-mail at Alexanderkupp@vdemirgna.goy  share is 90% and the state share is 10% of the total project costs.  Sincerely, Claf Adlio Cheryl. J. Adkins Enclosures CJA/DJM/ak  Alternate Governor's Authorized Representative  Saving lives through effective emergency management and homelands security.  "AReady Virginia isal Resilient Virginia."  Page!1    COMMONWEALTH OF VIRGINIA Department of Emergency Management 9711 Farrar Court, Suite 200, North Chesterfield, Virginia 23236 TEL 804.267.7600 TDD804.674.2417 FAX 804.272.2046  SHAWN G. TALMADGE State Coordinator Deputy Homeland Security Advisor  Hazard Mitigation Grant Program Grant Agreement EMA-DR-4512-VA-020  This Agreement is made as of this 19th day of December of 2023, by and between the Virginia Department of Emergency Management, hereinafter called "VDEM," and the Town of Bedford, herein after called the Sub-grantee." The UEI-EFT number for the Town of Bedford is The parties to this Agreement, in consideration of the mutual covenants and stipulations set out  HZK3HAND5828. herein, agree as follows: (1) GENERAL PROVISIONS:  This Agreement is a sub-grant award of federal funds from VDEM to the sub-grantee. VDEM has received a grant from the Department of Homeland Security, Federal Emergency Management Agency Hazard Mitigation Grant Program, Catalog of Federal Domestic Assistance Number 97.039. The sub-grantee shall implement the project as set forth in the grant Agreement  documents. These documents consist of: (1) Executed Grant Agreement; (2) Scope of Work, Attachment. A; (3) Project Budget, Attachment B; (4) Milestone Table, Attachment C; and  (5) Grant Assistance Agreements and VDEM-FEMA General Terms and Conditions and State agencies acting as the sub-grantee shall report all federal funds received as partof this Agreement as federal pass-thru funds on their agency's Schedule of Federal Assistance. Nothing in this Agreement shall be construed as authority for either party to make commitments, which will bind the other party beyond the Scope of Work contained herein. Furthermore, the sub-grantee shall assign, sublet, or subcontract any work related to this Agreement or any interest itr may have herein with full compliance with federal and state procurement regulations. The schedule of service seti forth in the Scope of Work and Milestone Table shall be deemed to have been consented to, as required by the preceding sentence, upon the execution of this  Assurances; Attachment D.  Agreement by' VDEM.  Saving! lives through effectivee emergency management and homeland: security,  "AF Readyl Virginia isaR Resilient Virginia."  Pogel1    (2) SCOPE OF WORK:  The sub-grantee shall provide the service to VDEM set forth and summarized in the Scope of Work (Attachment A) and Milestone Table (Attachment C). All deliverables shall conform to accepted standards and practices. If there is any change in the original scope of work, a formal request must be made to VDEM for review and approval prior to implementing the change. These attachments are consistent with the original VDEM-FEMA (Federal Emergency Management Agency) grant project application. The sub-grantee shall provide VDEM with quarterly reports and a final report on the progress of work set forth ini the Scope of Work. The quarterly reports and final report shall contain the following components: (1) a narrative describing in detail the progress oft the sub-grantee int fulfilling the provisions of the Scope of Work; (2) Reimbursement Requests as needed that itemize the expenses incurred by the sub- grantee, including separate columns for the federal, state, and the sub-grantee's matching contribution to the total cost of services as reflected in the Project Budget-Attachment B; and (3) the schedule of specific project tasks with target completion dates and actual completion dates (Milestone Table - Attachment C). The first quarterly report is due to VDEM at the end of the first  complete quarter following the award of the grant.  Reporting Period January 1 - March 31 April 1 -J June 30 July 1- September 30 October 1 - December 31  Report Due to VDEM no later than April 15 no later than July 15 no later than October 15 no later than January 15  (3) TIME OF PERFORMANCE:  The services of the sub-grantee shall begin on the date of sub-grantee's signature of this document and terminate on 8-5-2025, unless otherwise altered through provisions of this Agreement or extended by written authorization of VDEM. Requests fori time of performance extension must be received in writing by' VDEM within 75 days oft termination date with reasons for requested time of performance extension and a revised Milestone Table - Attachment C. All time limits stated are of essence of this Agreement. All funds must be obligated no later than the project completion date. The final request for reimbursement must be received no later than 60  days after the completion date for the project.  (4) COMPENSATION:  The total grant award from VDEM is $4,840,275 provided through the Hazard Mitigation Grant Program, Disaster 4512, Virginia COVID-19 Pandemic. FEMA shall provide funds for the project identified in the Scope of Work (Attachment A) totaling $4,183,974. FEMA shall also provide sub-recipient management cost funds int the amount of $191,415. VDEM shall provide funds for the project identified ini the Scope of Work (Attachment A) totaling $464,886. The sub-grantee isaware of and shall comply with the cost-sharing requirements of federal mitigation grant assistance, specifically, that federal assistance is limited to 90 percent of eligible expenditures and  state assistance is limited to 10% of eligible expenditures. Saving lives through effective emergencyn management andi homeland: security.  "AReady Virginia is a Resilient Virginia."  Pagel 2    VDEM shall release the grant award to the sub-grantee on a cost-reimbursement basis upon receipt and approval of the sub-grantee's quarterly and final reports and deliverables as required by this Agreement or at other times agreed to by' VDEM. Any cost overruns incurred by the sub- grantee during the time of performance shall bet the responsibility of the sub-grantee. The sub- grantee shall spend the funds according to the specified categories of the contract budget. The sub-grantee shall use mitigation grant funds solely for the purposes for which these funds are provided and as approved by FEMA and' VDEM. General policies for determining allowable costs are established in 44 Code of Federal Regulations (CFR), Part 13.22 (included in Attachment D) and the appropriate OMB circulars that identify cost principles for different kinds of organizations. Minor shifts of the funds among categories by the sub-grantee, not to exceed 10% of any budget line item are permissible, but in no case can the total expenditures exceed the amount provided by this contract. Shifts in funds exceeding 10% among budget line items must  be approved in writing by' VDEM. (5) ASSISTANCE:  VDEM agrees upon request of the sub-grantee toi furnish, or otherwise make available to the sub-grantee, copies of existing non-proprietary materials in the possession of VDEM that are reasonably related to the subject matter of this Agreement and are necessary to the sub-grantee for completion of its performance under this Agreement. VDEM Recovery and Mitigation Division staff will provide technical support to the sub-grantee and make periodic site visits to monitor  progress.  (6) ACKNOWLEDGEMENIS:  The role of the Virginia Department of Emergency Management (VDEM) and the Federal Emergency Management Agency (FEMA) must be clearly stated in all press releases, news articles, requests for proposals, bid solicitations, and other documents describing this project, whether Acknowledgement of financial assistance, with VDEM and FEMA logos, must be printed on all reports, studies, web sites, and other products (including map products) supported, in whole or in part, by this award or any sub-award. The sub-grantee is responsible for contacting VDEM staff in adequate time to obtain the logo in camera-ready or digital form. The final draft must be approved by' VDEM staff prior to production. The acknowledgement should read as follows: This report was funded by the Federal Emergency Management Agency through the Virginia Department of Emergency Management via grant Agreement number EMADR4512-VA020 for  funded in whole or part.  $4,840,275.  (7) CREATION OF INTELLECTUAL PROPERTY:  To the extent that the copyright to any copyrightable material created pursuant to this Agreement is owned by the sub-grantee and/or the sub-grantee is empowered to license its use, VDEM agrees to grant to the sub-grantee, and hereby does grant to the sub-grantee, a license to use the materials sO owned for public, not-for-profit purpose within the territory oft the  Saving! lives throughe effectivee mergenymonogement andh homeland: security.  "AF Ready Virginia isak Resilient Virginia."  Pagel3    Commonwealth and shall execute and deliver such further documents as the Commonwealth may reasonably request for the purpose of acknowledging or implementing such license. A copyright notice shall be placed in an appropriate location on any copyrightable material being distributed or published. Such notice shall include (1) either the symbol "@", the word "Copyright", or the abbreviation "Copr."; (2) the year of first publication; and (3) the name of the copyright owner (the Commonwealth of Virginia). This information shall be  followed by the words, "all rights reserved." (8) STRUCTURAL MITIGATION REQUIREMENTS:  Specific requirements must be adhered to for structural mitigation projects such as structural relocation, property acquisition and demolition and structural retrofitting or improvement as detailed in Attachment D. These requirements can include deed restrictions, operation and maintenance plans, and insurance requirements, as dictated by the specific grant and project  requirements.  (9) BREACH AND TERMINATION:  Int the event of breach by the sub-grantee of this Agreement, VDEM shall provide written notice to the sub-grantee specifying the manner in which the Agreement has been breached. If a notice of breach is given and the sub-grantee has not substantially corrected the breach within sixty (60) days of receipt of the written notice, VDEM: shall have the right to terminate the Agreement. The sub-grantee shall be paid for no service rendered or expense incurred after receipt of the notice of termination, except such fees and expenses incurred prior to the effective date of termination Termination of this Agreement can occur as an effect of one of two results: First, as a result of the proper completion and closeout of this project. Second, termination may occur as a result of Termination for Convenience or other termination as allowed or required by 44 CFR for projects, which cannot be completed as described in the FEMA-approved grant project application and the Scope of Work - Attachment, herein. Communication of this decision and information related to the project termination will be provided to the sub-grantee in coordination with FEMA  that are necessary for curtailment ofi its work under the Agreement.  through registered mail.  Soving! lives through effective mergengymonogement and homeland: security.  "AReady Virginia isak Resilient Virginia."  Pagel 14    IN WITNESS THEREOF the parties have caused this Agreement to be executed by the following  duly authorized officials:  Sub-grantee: Town of Bedford By:  Grantor:  Virginia Department of Emergency! Management  By:  Chos Adlio  01/18/2024  Date:  Date:  Authorized Sub-grantee! Signatory  Alternate Governor's Authorized Representative  Saving lives through effectivee emergency management and! homeland: security.  "AReady Virginia isa Resilient Virginid."  Pagel 5    Attachment A EMA-DR-4512-VA-020 Project Scope of Work  Project Sponsor: Town of Bedford  Project Title: Town of Bedford - Bedford Memorial Hospital Generator Project Description from VDEM-FEMA HMGP application:  The proposed generator system will replace one indoor 240kW generator with two 500kW outdoor, diesel-powered generators. New switch gears and buildings to house them will be added. The new system would be able to power all facilities at the site. The property can easily accommodate the new system within an area that has already been developed, minimizing  disturbance.  Special Conditions:  Endangered Species Act (ESA): The project location is within range of federally listed bat species. This review does not include standing tree removal. If the scope of work changes to include removal of standing trees, EHP should be notified to allow for coordination with the U.S.  Fish and' Wildlife Service.  Soving lives through effective mergencymonogement and homelands security.  "A Ready Virginia isa Resilient Virginia."  Page/6    Attachment B EMA-DR-4512-VA-020 Project Budget  Project Awarded Budget-F Funding Source HMGP:  Federal Project Funds (90%) State Project Funds (10%) Sub-recipient Management Costs Total Project Costs  $4,183,974 $464,886 $191,415 $4,840,275  Project Budget from VDEM-FEMA HMGP application:  CostType  Quantity 1 1 1 1 1  Unit Cost Average $1,845,740 $314,120 $1,710,287 $688,713 $90,000  Total $1,845,740 $314,120 $1,710,287 $688,713 $90,000 $4,648,860 Total $191,415  Rough-ins, wiring, generators, transformers, grounding, switch gears, docking Labor - Install generators, switch gears, disconnects, branch & feeder roughs, related site Contractor site work, fees/permits, building construction of switch rooms, relocate tanks to fit generators, all site improvements Centra costs of the project for preconstruction designs & direct job costs Town of Beford Electric Department partnership for electric infrastructure improvements - labor and materials Total Project Costs  work & buildings  Cost Type  Quantity 1  Unit Cost Average $191,415  Sub-Recipient Management Costs  Saving lives through effective mergenymongemen. and! homeland: security.  "AI Ready Virginia is ak Resilient Virginia."  Pagel 17    Attachment C EMA-DR-4512-VA-020 Project Milestone Table  Task Description  Days 1month 2months 1month 1month 4 months 7months 21 months 1month 19 months  Project Implementation and Kickoff meeting. Project bidding and Procurement Signing of Contract Site preparation and Construction  Lead time to receive materials for system and electrical Installation time at hospital and for Town Electric Department  Inspection and testing Project Closeout Total Days  Saving lives throughe effective emergency management and! homelands security.  "AA Ready Virginia is aR Resilient Virginia."  Page/8    Attachment D EMA-DR-4512-VA-020  Administrative Requirements and Guidance  Federal Administration and Guidance Documents:  1. 2CFR Part 200 Cost Principles for State, Local, Indian Tribal Governments  2. 3. 4. 5.  CATEX documentation (where required)  Structural Mitigation Project Requirements (where required) Current Hazard Mitigation Assistance (HMA) Guidelines  FEMA Award Package  Federal Emergency Management Agency (FEMA) Contact:  Gail Gronlund FEMA Region III One Independence Mall, 6th Floor 615 Chestnut Street Philadelphia, PA 19106-4404 Mobile: (771)202-0535 algronundPlemadhisgew  Saving lives through effective emergencyn management andi homelandsecurity.  "A Ready Virginiai is ak Resilient Virginia."  Pagel 9    Attachment E EMA-DR4512-VA-020  Hazard Mitigation Assistance  Non-Supplanting. Certification  Icertify that any funds awarded under Hazard Mitigation Assistance grants willl be used to supplement existing funds for program activities and will not replace (supplant) non-federal  funds.  Designated. Agent  Name  Signature  Title  Agency  Saving! lives throughe effective emergencyr management andi homelandsecurilty.  "AReady Virginia isaR Resilient Virginia."  Pagel 10    U.S. Department of Homeland Security Federal Emergency Management Agency One Independence Mall 615 Chestnut Street, 6" floor Philadelphia, PA 19106-4404  Region3  FEMA  December 19, 2023  Shawn Talmadge  Governor's Authorized Representative 9711 Farrar Court, Suite 200 North Chesterfield, VA 23236 Re: Generator Project Approval Letter EMA-5I2-DRVA-V2D  Virginia Department of Emergency Management (VDEM)  Town of Bedford- Generator for a Hospital Hazard Mitigation Grant Program (HMGP) Governor's Authorized Representative Talmadge:  Iam pleased to inform you that the EMA-SI2-DR-VA-2D Town of Bedford - Generator for al Hospital has been approved. This project is approved for the installation ofai new generator system consisting oft two (2) 500KW generators for the Central Bedford Memorial Hospital. Both  generators will be located at the same site.  Street 1613 Oakwood St.  City Bedford  State Zip VA  Coordinates  24523 37350941,79.51758  The total approved project costs are $4,648,860.00 with a 90% Federal Share ofS4,183,974.00, and al 10% Non-Federal Share $464,886.00. In addition, the Subrecipient Management of $191,415.00, which is 5% oft the' Total Project Cost, has been approved. The total federal share in the amount of $4,375,389.00 is available in the SMARTLINK system. A copy of the obligation report is ençlosed  for your records. Project Costs Total  Federal Share Non-Federal Share  Total  $4,183,974.00 $191,415.00 $4,375,389.00  $464,886.00 $4,648,860.00 $0.00 $191,415.00 $464,886.00 $4,840,275.00  Sub-Recipient Management Costs  Ini implementing this project Virginia Department of Emergency Management (VDEM), as the recipient, shall ensure compliance with the applicable Grant Agreement Articles and all appliçable    FEMA-4512-DR-VA-0020 Page 2of2  laws, assurances, and guidance. This includes the conditions outlined in the attached Record of Endangered Species Act (ESA): The project location is within range of federally listed bat species. This review does not include standing tree removal. Ift the scope of work changes to include removal of standing trees, EHP should be notified to allow for coordination with the U.S. Fish and Wildlife Please be aware that all projects approved under FEMA-4512-DR-VA have al Period of Performance (POP) that expires on August 5, 2025. All work and administrative tasks must be completed within this POP to request reimbursement for eligible project costs. All changes to this award must be submitted to our office in writing for review and approval prior to commencement ofany change-related work. Please provide our office with a quarterly report thirty Ifyou have any questions concerning the approval of this project, please contact Sabrina Jefferson,  Consideration (REC) and the Special Conditions highlighted below:  Service.  (30) days after the end ofe each federal fiscal year quarter. HMGP Section Supervisor, at bimaslamomatmadhsses  Sincerely,  DUSTY R Digitally: signed by BROSIUS Date: 2023.12.19 Dustin R. Brosius Community Resilience and Infrastructure Grants (CRAIG) Branch Chief  DUSTYRBROSIUS 23:26:02-05'00  Enclosure(s): Record of Environmental Consideration  Obligation Report  cc: Cheryl Adkins, CFO, Deputy State Coordinator Dillon Taylor, Chief of Staff and Senior Counsel Robert Coates, Director of Grant Management and Recovery Debbie Messmer, State Hazard Mitigation Officer Alexander Krupp, Deputy State Hazard Mitigation Officer Maura Hannigan-Pierce, HMGP Branch Chief Sabrina Jefferson, HMGP Section Supervisor    10/16/2023 14:54  FEDERAL EMERGENCY MANAGEMENT AGENCY HAZARD MITIGATION GRANTS PROGRAM Obligation Report w! Signatures  HMGP-OB-02  Disaster FEMA Amendment State Action Supplemental No Project No No Application! ID No  No State 18 VA  Recipient Statewide  4512 20-R Subrecipient: Bedford Subrecipient FIPS Code: 515-90204 Total Amount Previously Allocated $4,183,974.00  0  16  1  Project Title: Town of Bedford- Generator fora al Hospital  Total Amount Previously Obligated $4,183,974.00  Total Amount Pending Obligation $0.00 Total Obligation  Total Amount Available for New Obligation  $0.00  Project Amount Subrecipient Cost Amount Management  IFMIS Date IFMIS Status FY  $4,183,974.00  $191,415.00  $4,375,389.00 10/13/2023 Accept 2024  Comments  Date: 10/13/2023 User Id: CMILLS4 Comment: 4512-DR-VA-0020 Town of Bedford- Generator for a Hospital Approved for funding. All documentation ont file. Total project costs: $4,648,860.00 Federal share: $4,183,974.00 (90%) Non-Federal share: $464,8 886.00( (10%) Total Federal share: $4,375,389.00  Subrecipient Management Costs: $191,415.00 (100% Federal share)  Authorization  Preparer Name: NATALAENCARMACION: COHEN  Preparation Date: 10/13/2023 HMO Authorization Date: 10/13/2023  HMO Authorization Name: CONNIE MILLS DUSTY R BROSIUS BROSIUS Authorizing Official Signature Authorizing Official Signature  Digitally signed by! DUSTYR Date: 2023.12.1923.28:56: 05'00'  Authorizing Official Title Authorizing Official Title  Authorization Date Authorization Date  Page 1of1    05/22/2023 20:25:57  FEDERAL EMERGENCY MANAGEMENT AGENCY RECORD OF ENVIRONMENTAL CONSIDERATION (REC)  REC-01  Project HMGP45120020WAC) NEPA DETERMINATION  Title: Bedford County- Town ofE Bedford Hospital Generator  Non Compliant Flag: No EAI Public Noticel Date: EIS Notice ofl Intent  EA Draft Date: EAI Fonsi EISI ROD Date:  EAI Final Date: Leve!: CATEX  Comment HMGP4512002DVAC). Town ofE Bedford, Bedford County. Centra Bedford Memorial Hospital complex at1 1613 Oakwood St, Bedford, VA: 24523 37.350941,79517759). Projecti isf for the procurement. andi installation oft two! 500KW outdoor, diesel- -powered generators with new switch gears and buildings tot house them. Ground disturbance will total 2,500 sqf fti inap previously developed utility area. The generators will power all facilities int the complex tor maintain continuous operation during  electrical power outages. joswalt1 05/22/2023 19:43:04 GMT  CATEX CATEGORIES  Catex Category Code *n18  Description  Selected Yes  ("n18) Federal Assistancet for Construction or! Installation of Structures, Facilities, or Equipment to Ensure Continuity of Operations. Federal assistance fort thec construction ori installation ofr measures for thep purpose of ensuring the continuity ofc operations duringi incidents such as emergencies, disasters, flooding, and power outages involving less thand one acre ofg ground disturbance. Examples includet the inslallation ofg generators, installation of storaget tanks of upto1 10,000 gallons, installation ofp pumps, construction ofs structures tol house emergency equipment, and utility linei installation. This CATEX covers associated ground disturbing activities, such as trenching, excavation, and vegetation removal ofl less than one acre, as well as modification ofe existing  structures.  EXTRAORDINARY  Extraordinary Circumstance Code  Description  Selected?  NoE Extraordinary Circumstances were selected  ENVIRONMENTAL LAW/EXECUTIVE ORDER  Environmental Law! Executive Order Clean Air Act (CAA) (CBRA) Clean Water Act (CWA)  Status Description  Comment  Completed Project will not resulti inp permanent air emissions- Review concluded ord otherwise protected area- Review concluded Review concluded  Coastal Barrier Resources. Act Completed Projecti isr not on ord connected to CBRAL Unit  Completed Project would nota affect any water oft thel U.S.  NOTE: Allt times are GMT using a 24-houro clock.  Page 1of3    05/22/2023 20:25:57  FEDERAL EMERGENCY MANAGEMENT AGENCY RECORD OF ENVIRONMENTAL CONSIDERATION (REC)  REC-01  Project HMGP-4512.0020AAC  Title: Bedford County- Town ofE Bedford Hospital Generator  Environmental Law! Executive Order (CZMA) Executive Order 11988- Floodplains  Status Description  Comment  Coastal Zone Management. Act Completed Project isr notl locatedi ina a coastal zone area  and does not affect a coastal zone area- Review concluded  Completed No effect ont floodplain/fiood levels and PerF FIRM panel 51019C0307D, dated  project outside floodplain- Reviewo concluded 09/29/2010, the project is) located outside the 1%  and 0.2% annual chance floodplains, andt the activity has nop potential to affect or bea affected byt the floodplain. See attached documents.- joswalt1- - 05/22/2023 19:05:43 GMT 05/22/2023 18:57:28 GMT  Executive Order 11990- Wetlands Executive Order 12898- Environmental. Justice fort Low Income andl Minority Populations  Completed No effects on wetlands and project outside Project is outside ofv wetlands. joswalli- Completed Nol Lowi income or minority populationi in, Nor minority or low-income populations were near or affected! by the project- Review identified through program coordination: and  wellands Review concluded concluded  publici involvement, state EJ community lists or maps, or EJSCREEN reports for the area around 1613 Oakwood St, Bedford, VA 24523 (37. 350941, 79.517758). Therefore, no additional reviewf for potential EJ concernsi is required. Ther maps, reports, and other information reviewed for this determination are savedt to the projectf files. joswalti- 05/22/2023 18:55:02 GMT  Endangered! Species Act (ESA) Completed Listeds species and/or designated criticat Per the attached determination table and self-  habitat presenti ina areas affected directly or certifiçation letter, this projecty willr nota affecti listed  indirectly by thef federal action  species. See associated condition. joswalt1- 05/22/2023 19:10:03 GMT  Completed No effect los species or designated critical habitat (See comments forj justification)- Review concluded uniquef farmland- Review concluded Project does nota affect, control, or modifya Applicable waterwaylbody ofv water- Review concluded  Farmland Protection! Policy Act Completed Project does nota affect designated prime or  (FPPA) Fish and Wildlife Coordination Not Act (FWCA)  Migratory Bird Treaty Act (MBTA) Completed Project! located within ai flyway: zone  Completed Project does not have potential tot take migratory! birds Review conçluded Completed Project notl located inc orr near Essential Fish Habitat Review concluded  Magnuson-Stevens. Fishery Conservation. and! Management Act (MSA)  NOTE: All times are GMT usinga a: 24-hour clock.  Page 2of3    05/22/2023 20:25:57  FEDERAL EMERGENCY MANAGEMENT AGENCY REÇORD OF ENVIRONMENTAL CONSIDERATION (REC)  REC-01  Project HMGP4512002DVAC)  Title: Bedford County- Town ofE Bedford Hospital Generator  Environmental Law! Executive Order (NHPA)  Status Description  Comment  National Historic Preservation. Act Completed Applicable executed Programmatic  2020 (Amended 2021)Virginia Programmatic  Agreement. Activity meets Programmatic Agreement, Allowance 1.D.2.a.- jhathaw1 - Allowance (enter date and* #i inc comments)- 05/22/2023 17:26:28 GMT  Review concluded  Wild and Scenic Rivers Act (WSR)  Completed Projecti isr nota alonga and does nota affect' Wild and Scenic River Review concluded  CONDITIONS  Special Conditions required oni implementation of Projects:  Thep project! locationi isv within range of federally listed bats species. This review does noti include standingt tree removal. If the scope ofv work changes to include removal ofs standingt trees, EHP should ber notified toa allow for coordination with the U.S. Fisha and Wildife Service.  Source of condition: Endangered Species Act (ESA)  Monitoring! Required: No  Standard Conditions:  Any changet tot the approved scope ofv work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. This review does not address allf federal, state andI local requirements. Acceptance off federal fundingr requires recipient to comply with all federal, state and local laws. Failuret to obtain alla appropriate federal, state and! local environmental permits and clearances may lfground disturbing activities occur during construction, applicant will monitor ground disturbance andi if any potential archeological resources are discovered, willi immediately cease constructioni int that area andr notifyt the State and FEMA.  jeopardize federalf funding.  NOTE: Allt times are GMT usinga a 24-hour clock.  Page 3of3    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Resolution- - Celebrating the Centennial oft the Bedford Rotary Club DATE OF COUNCIL MEETING: February 27,2024  DATE: February22,2024  PRESENTATION:  Thel Rotary Club of! Bedford is observing the 100th anniversary oft that group's chartering. Given the group's longstanding service to the  community, it certainly seems appropriate for the Town to acknowledge this milestone event.  ACTION REQUESTED:  Town Council is requested to approve the attached resolution celebrating the centennial oft the Bedford Rotary Club.  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. C) I.T. C) () () COMM, DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. C) C) () () ENGINEERING ( ) OTHER C) C) () FINANÇE C) () FIRE DEPT. () ()() () H.R.  () () ()  () ()    Resolution  Celebration of the Centennial Anniversary ofthe Rotary Club of Bedford, Virginia  WHEREAS, The Rotary Club of Bedford, Virginia, was chartered at the National Elks Home on May 10, 1924 with 22 local members and more than 100 visiting Rotarians from Lynchburg, Roanoke and other cities, and has since played a crucial role in fostering community development, humanitarian service,  and international understanding;  WHEREAS, The Rotary Club of Bedford has consistently demonstrated a commitment to the principles of"Service Above Self," contributing significantly to upkeep and beautification of roads, parks, and schools, including gaining.public support in the early years for construction of Virginia Highways; WHEREAS, Over the past 100 years, the Rotary Club ofl Bedford has been al beacon ofi inspiration, bringing positive change to the lives of countless individuals and making a lasting impact on the Town; WHEREAS, the members of the Rotary Club of Bedford, both past and present, have dediçated time, talents, and resources to projects of painting, cleaning, serving youth and adults, building peace and reconciliation to a village in Rwanda, distributing backpacks to Bedford County students, funding wheelchairs for thosei in poverty, building little free libraries and a 9-hole disc golfcourse for local students,  and providing annual STEM Academy scholarships for Liberty High School students;  WHEREAS, the members of the Rotary Club of Bedford have dedicated countless hours to eradicating polio, both by holding clinics in the 1950's in Bedford to protect local children, and raising more than $75,000: since the 1990's to contribute to Rotary'sit international effort to save 2.5 billion children  from the crippling disease in 122 countries;  NOW,THEREFORE, BEI ITR RESOLVED, That the Town Council of Bedford, Virginia, hereby extends its heartfelt congratulations to the Rotary Club of Bedford on the occasion ofits 100th anniversary; FURTHER RESOLVED, That the Town Council expresses its deepest gratitude to the members oft the Rotary Club of Bedford for their unwavering commitment to the betterment of our community; FURTHER RESOLVED, That this resolution be presented to the Rotary Club of Bedford as a token oft the town'sa appreciation for a century ofo outstanding service and community leadership.