TOWN OF  BEDFORD LIFE. LIBERT.HAPPINESS. Regular Council Meeting AGENDA  March 12, 2024 Administrative  7:00 p.m.  Approval ofl Minutes Report ofTown Manager Appearance before Council Council Comments Report of Council Committees Revisions to Agenda  Public Hearings I-FIN-2-42-3-12  FY24 Budget Amendment for Grant Funding  Consent Agenda (roll call) 2-PICD-4-2-3-12 3-P/CD-2-1-1-3-12 Old Business 4-P/CD-1-1-3-12 New Business 5-FIN-2-42-3-12 6-FIN-2-42-3-12 7-FIN-2-42-3-12 8-FIN-2-42-3-12 9-FIN-2-42-3-12  Appointment of Members - Planning Commission Appointment of Members Local Board of Building Code  Appeals (LBBCA)  Adoption of2 Zoning Ordinance (roll call)  FY2024 Non-Competitive Litter Prevention and Recycling Grant (roll call)  DCJS Crisis Intervention Team Funding (roll call) FY24 FEMA Hospital Generator Grant (roll call) Law Enforcement American Rescue Plan Act Grant (roll call) FY2024 DMV: Selective Enforcement Alcohol Grant (roll call)    10-FIN-2-42-3-12 11-CC-15-1-3-12 12-P/CD-1-1-3-12  FY2024 DMV Selective Enforcement Police Traffic Services Grant (roll call)  Ordinance Campaign Finance Reporting (roll call) Presentation - Economic DevelopmenvPamning and  Building Inspections  Citizens may watch the meeting ini real time viat the" Town of Bedford Live Stream website: tps/wwnwyyontupe.com/Qtowmolbedford  The Town will strive toj provide reasonable accommodations and services for persons who require. special assistance to participate ini this public involvement opportunity. Contact (540). 587-6001 for more information.    PUBLIC HEARING NOTICE  Notice is hereby given that the Town Council of the Town of Bedford, Virginia, at 7:00 PM on Tuesday, March 12, 2024, will hold a public hearing at the Council Hall in the Town Municipal Building at 215 E. Main Street, Bedford, Virginia, 24523 to consider a budget amendment for FY2024 for grant funding received in an amount not to exceed $5,031,686. A copy of the detailed budget amendment request is available for inspection by the public in the Office ofthe Clerk oft the Town Council, Town Manager'sofice,215  E. Main Street, Bedford, Virginia 24523.  Publish: March 4, 2024    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Consent Agenda  DATE OF COUNCIL MEETING: March 12,2024  DATE: March 6. 2024  PRESENTATION:  Appointment of Members - Planning Commission  Mr.. Jason Horne and Ms. Frances Colel have requested reappointment to the Planning Commission as the current terms expire March 31, 2024. The positions have been advertised int the local newspaper, and no other citizens have volunteered to serve.  ACTION REQUESTED:  Town Council is requested to reappoint Mr. Jason Home and Ms. Frances Colet to the Commission with terms to expire March3 31, 2028.  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWN. ATTY. () IT. () () () COMM. .DEV. C) POLICE () () () ELECTRIC C) PUBLIC: SERV. C) () () () ENGINEERING () OTHER C)) () FINANCE () () () FIREI DEPT. () () () () H.R.  ) () ()  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Consent Agenda  DATE OF COUNCIL MEETING: March 12, 2024  DATE: February 28. 2024  PRESENTATION:  Appointment of] Members Local Board of Building Code Appeals(LBBCA)  Two member'st terms ont thel LBBCA expire on April 30, 2024. Both current members have agreedt to continuei to serve ont thel LBBCA for  an additional two year term. ACTION REQUESTED:  Council is requested to reappoint LBBCA members as follows: James Rose two year term to expire on April 30, 2026 Jody Mayhew - two year term to expire on April 30, 2026  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. C) I.T. C) () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING () OTHER () () () FINANÇE () () () FIREI DEPT. () () () () H.R.  ) () ()  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: FY2024 Non-Competitive Litter Prevention and Recycling Grant DATE OF COUNCIL MEETING: March 12. 2024  DATE: February 28,2024  PRESENTATION:  The' Town ofBedford has been notified byt the Virginial Department ofEnvironmental Qualityo ofat total grant awardofs10,410.93 forl Litter Prevention andl Recycling Program activities andt the Extended Polystyrene (EPS)o campaign for thep periodo ofJuly 1,20231 to. June 30, 2024. Staffv would like to request for the adopted budget to be amended to reflect the correct balance ofr revenue and expenditure.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 100083-424302 Expenditure Increase 10088170-558401  Litter Control Grant Keep Bedford Beautiful Comm.  $10,411 $10,411  YES NO OTHER  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () C) () TOWN ATTY. C) I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () C) () () ENGINEERING () OTHER () () () FINANCE () C) () FIRE DEPT. () () () () H.R.  ) ) )  APPROVED () FOREMAN  C) ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: DCJSCrisis Intervention Team Funding DATE OF COUNCIL MEETING: March 12, 2024  DATE: February28.2024  PRESENTATION:  The" Town ofl Bedford continues toj participate witht thel Department ofCriminal! Justice Services(DCJS): ont trainingy which provides funding of $1,000 per officer that attends training for the crisis intervention team. The funds from DCJS are restricted to police department expenditures only, but may be used fori items such as equipment andt training. The Police Department plans to use thesei funds towards the  remaining amount needed to update expired trauma kits.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 100033-424059 Expenditure Increase 10033110-557274  DCJS Crisis Intervention Team DCJS Crisis Intervention Team Exp  $5,000 $5,000  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  C) () () TOWNA ATTY. C) I.T. () () () COMM.DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING C) OTHER C) () () FINANÇE () () () FIRE DEPT. () () () () H.R.  () C) ()  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: FY24 FEMA Hospital Generator Grant DATE OF COUNCIL MEETING: March 12, 2024  DATE: February: y28,2024  PRESENTATION:  The Town ofBedford has received $4,840,2751 in funding fori installation oftwo (2) 500KW generators fort the Central Bedford Memorial Hospital from thel Federal Emergency Management Agency (FEMA). Thet total approved project costs are $4,648,8601 towards theg generator project and $191,415 towards subrecipient: management reimbursement: for a total project cost of$4,840,275. The grant acceptance was presented at the February 27, 2024 Council Meeting, and thei item below includes the formal budget appropriation for the grant.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 500084-433706 Expenditure Increase 50088901-557304 50088901-557305  FEMA Hospital Grant FEMA Project Cost FEMA Subrecipient Management  $4,840,275 $4,648,860 191,415  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLICSERV. () () () () ENGINEERING C) OTHER C) () () FINANCE C) () () FIRE DEPT. () () () () H.R.  () () ()  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Law Enforcement American Rescue Plan Act Grant DATE OF COUNCIL MEETING: March 12,2024  DATE: February 28.2024  PRESENTATION:  The Town of Bedford has received $157,000 in funding for law enforcement equipment through the Department of Criminal Justice Services from the American Rescue Plan Act. This grant period fort this award is July 1,2022 through. June 30, 2024. The award covers eligible equipment purchased for the police department including tough! book laptops, ballistic helmets, rifles, technology solutions, etc.  AÇTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget toi the general ledger accounts  listed. Budget Entry: Revenue Increase 100033-419213 Expenditure Increase 10033110-557275  Law Enforcement ARPA Funding Law Enforcement ARPA Expense  $157,000 $157,000  YES NO OTHER  ROUTING  DATE: APPROVED C) FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWN ATTY. () I.T. C) () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING C) OTHER C) () () FINANCE ()() () FIRE DEPT. () () () () H.R.  ) )  () C)    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: FY2024 DMV Selective Enforcement Alcohol Grant DATE OF COUNCIL MEETING: March 12,2024  DATE: February 28,2024  PRESENTATION:  The Town of Bedford has received $8,000i ini funding during FY2024 for selective enforcement - alçohol through thel Department ofMotor Vehicles (DMV). This grant program has been offered through DMV on the federal fiscal year basis, with the current award covering the time period of October 1,2 2023 to September 30, 2024. The award covers overtime expenses incurred by the officers to participate in  eligible enforcement and required training. ACTION REQUESTED:  Town Council ist requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 100033-433168 Expenditure Increase  DMV Police Traffic Services  $8,000 $8,000  1003110.557273-23002 DMV Police Traffic Services  YES NO OTHER  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. C) () () COMM.. DEV. () POLICE () () () ELECTRIC C) PUBLIC SERV. () () () () ENGINEERING () OTHER () () () FINANCE C) () () FIRE DEPT. () () () () H.R.  () () ()  APPROVED () FOREMAN  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: FY2024 DMV Selective Enforcement Police Traffic Services Grant  DATE OF COUNCIL MEETING: March 12, 2024  DATE: February 28.2024  PRESENTATION:  The Town of Bedford has received $11,000 in funding during FY2024 for selective enforcement - police traffic services through the Department of Motor Vehiçles (DMV).T This grant program has been offered through DMV ont the federal fiscal year basis, with the current award covering the time period ofOctober 1,20231 to September 30, 2024. The award covers overtime expenses incurred by the officersto  participate in eligible enforcement and required training.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 100033-433168 Expenditure Increase  DMV Police Traffic Services  $11,000 $11,000  1003110.55727323002 DMV Police Traffic Services  YES NO OTHER  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWN ATTY. () LT. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING C) OTHER C) () () FINANCE () () () FIRE DEPT. () () () () H.R.  () ()  )  APPROVED () FOREMAN  ( ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Ordinance - Campaign Finance Reporting DATE OF COUNCIL MEETING: March 12.2024  DATE: March 7,2024  PRESENTATION:  The Virginia Campaign Finance Disclosure Act of 2006, Title 24.1, Chapter 9.3, Code of Virginia, 1950, as amended, provides for transparency about campaign finance in Virginia by requiring the filing of campaign finance reports with the Elections Registrar by candidates, campaign committees, and political action committees. However, the. Acte excludes towns withap population! below 25,000 unless acandidate accepts contributions ort makes expendituresi in excess of$25,000, or the Town Council so provides by ordinance. Va. Codes 24.2-945(A). Further information on campaign reporting is published by the Department of Elections at: As requested by Council ati its last meeting, the Town Attorney has prepared the enclosed draft ordinance for your review.  upshooaikstiomsviginanlarguhtomamdpalisies.  ACTION REQUESTED:  Review the enclosed draft ordinance, and, ifacceptable, direct its placement on a future agenda for adoption.  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM.I DEV. () POLICE () () () ELECTRIC () PUBLICSERV. - () () () () ENGINEERING ( ) OTHER C) () C) FINANCE () () (C) FIRE DEPT. () () () () H.R.  ) () ()  () ()    ORDINANCE NO.  ORDINANCE  ADOPTING NEW SECTION 2-59 OF THE CODE OF THE TOWN OF BEDFORD, VIRGINIA, 2006, AS AMENDED, RELATING TO APPLICATION OF THE CAMPAIGN FINANCE DISCLOSURE ACT OF  2006 TO TOWN COUNCIL ELECTIONS  WHEREAS, the Virginia Campaign Finance Disclosure Act of2006, Title 24.2, Chapter 9.3, Code of Virginia, 1950, as amended (the "Act") provides that candidates for office in cities and counties, as well as in towns with a population over 25,000, must make certain disclosures  regarding their campaign financing; and  WHEREAS, the Act permits towns with a population smaller than 25,000 to opti into its provisions by Ordinance, and the Town Council wishes, in the interest oft transparency, to do SO. NOW THEREFORE, the Town Council of the Town of Bedford, Virginia, hereby resolves and ordains ai new Section 2-59 ofthe Code ofthe' Town of Bedford, Virginia, to read and  provide as follows: Sec. 2-59.  Campaign finance disclosures.  The Town hereby applies the provisions ofthe Virginia Campaign Finance Disclosure Act of 2006, Title 24.2, Chapter 9.3, Code of Virginia, 1950, as amended, to candidates for Town  Council, as permitted by Section 24.2-945 oft the Code.  This ordinance isi in effect upon adoption.