CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL REGULAR MEETING Wednesday, March 10, 2010  CALLTO ORDER/ROLL CALL  Mayor Scherman called the regular City Council meeting of March 10, 2010 to order  at 6:05 p.m. Present: Absent:  Mayor Scherman, Vice Mayor Detrick, Council Members Cooper,  Davis and Hume None.  Norm DeYoung led the Pledge of Allegiance.  Mayor Scherman asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Cooper/Hume to pull Item 8.1 for discussion and approve the remainder of the agenda as presented. The motion passed by the following Motion: M/S Detrick/Davis to remove Payment No. 51585 (vendor Colantuono & Levin in the amount of $1,670) from the warrant listing on the grounds that there was no policy in place to have authorized the investigation for which the services were rendered. The motion FAILED by the following vote: Ayes: 2; Noes:3  vote: Ayes: 5; Noes: 0.  (Cooper, Hume, and Scherman). CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENTS  4.1 Roy Herburger, President of the Elk Grove Citizen newspaper, presented Eagle awards to honor community leaders Norm DeYoung and Howard Sihner. Norm DeYoung was recognized specifically for his efforts related to the Veterans' Parade and Howard Sihner for his work related to the Old  Town Merchants Association.  4.2 Sarah Bontrager, Grants Specialist, reported that, in January, the City received an agreement from the U.S. Department of Housing and Urban  Elk Grove City Council Regular Meeting, March 10, 2010 Page1of15    Development for $2.4 million in Neighborhood Stabilization Plan funding. All funds must be obligated by September. The Down Payment Assistance Program has been operating since the summer of 2009. There is $550,000 in the program which offers funds for low- and moderate-income homeowners to purchase foreclosed homes within the City. Four loans have been extended to date and seven loan applications are being considered. Funding in the amount of $600,000 has been applied toward a very low-income acquisition rehabilitation and rental program with a goal of renting the units to very-low income households. The City will be partnering with Mission Housing who will acquire units beginning in April. Funding in the amount of $1 million was applied toward a residential acquisition rehabilitation and resale component for low- and moderate-income households. Three proposals were received last month from firms who wish to partner with the City to acquire and rehabilitate 12 foreclosed properties. Staff will return to Council in April for approval to enter into a contract with a developer who will Council Member Cooper asked staff to ascertain the track record, creditworthiness, and financial solvency of contractors and developers before entering into a contract for services to rehabilitate homes. Additionally, he Council Member Davis voiced agreement with Mr. Cooper's comments. Ms. Bontrager reported that a committee comprised of Interim Assistant City Manager Rebecca Craig, Economic Development Coordinator/ Ombudsman Heather Ross, and Planning Director Don Hazen will review contractor Council Member Hume mentioned that a residence at the corner of Waterman Road and Chablis Way is in dire need of renabilitation, to which Ms. Bontrager responded that she would relay the information to contractors. Inr response to Council Member Cooper, Interim Assistant City Manager Craig estimated that there were between two to three dozen units eligible for  begin work in May.  requested that preference be given to local businesses.  applications.  rehabilitation under the program.  PUBLIC COMMENT  Lynn Wheat asserted that there are health risks related to tattoos and piercings being done by unsterilized needles and regulations should be in place to protect consumers. She distributed a media advisory notice from the County of Sacramento that included information related to a proposed ordinance on the  subject (filed).  Elk Grove City Council Regular Meeting, March 10,2010 Page2of15    Bruce Slaton introduced himself as a real estate broker and suggested that a map be created and provided to lenders for Elk Grove properties eligible for the Neighborhood Stabilization Plan. He recommended that Elk Grove model San Diego's incentive program to install front and rear irrigation on foreclosed properties, Michael Fajardo sought additional information related to the City's moratorium on medical marijuana dispensaries and its repeal of Municipal Code Chapter 4.16. City Manager Laura Gill reviewed the March 10, 2010 Administrative Report (filed). Ms. Gill announced that Deputy City Manager Cody Tubbs has accepted a position with Southern California Edison and will be resigning effective March 18.  which is also designed for water conservation.  GENERAL ADMINISTRATION INFORMATION  COUNCIL COMMENISFUTURE AGENDA ITEMS  Reports on Regional Boards, Commissions, Committees; Travel/Training Expenditures Disclosure (in accordance with Resolution 2006-295 and Government Council Member Cooper attended the Sacramento Regional County Sanitation District meeting at which it was announced that a water rate increase is slated for fiscal year 2009-10 and, due to budget cuts, the 2010-11 rate increase will be reduced by 40 cents. He asked staff to look into possible regulations on check Council Member Hume reported that, on March 11, the Sacramento Transit Authority will review sales tax projections and restructuring the new Measure A [countywide one-half percent sales tax for roadway and transit improvements). Sacramento Regional Transit is projected to have a $25 million revenue shortfall over the next two years. The Capital Southeast Connector Joint Powers Authority (JPA) Board authorized staff to enter into negotiations for a consulting firm to study the effects of the limited access roadway component that would potentially reorient businesses, residential driveways, and create a grid network in the Sheldon community. Residents of the Sheldon community asked the JPA to conduct an economic analysis of how the limited access roadway component would affect businesses. Mr. Hume stated that he also asked that the analysis include a bypass causeway to the south. The JPA Executive Director would like to know if the City will share in the cost of the economic analysis. City Manager Gill replied that staff would be attending the March 11 meeting and could bring an item back for Council Mayor Scherman asked staff to look into a possible parking violation of a large truck that has been advertising the closing of a furniture store for two years. Additionally, she noted that there are many illegally posted signs throughout the City. She  Code S 53232.3(d):  cashing outlets that are charging usury loan rates.  consideration at the next regularly scheduled meeting on March 24.  reported on attending the following events:  Elk Grove City Council Regular Meeting, March 10,2010 Page 30 of15    Elks Lodge bestowed medal of valor to fallen military soldier Bryan Hall; Ribbon cutting ceremony for new Burlington Coat Factory store; Welcome to Marine Corp Auxiliary Conference at Holiday Inn Express; Senior Center Board meeting at which fundraising was discussed.  Vice Mayor Detrick reported that he attended the Sacramento Metropolitan Cable Television Commission Board meeting last week at which a $3 million grant was discussed. If the grant is approved, every school in Elk Grove will benefit from Council Member Davis attended the Sacramento Area Council of Governments Committee meeting at which it was reported that $1 million in reserve funds will have to be used due to decreased revenue and a mandate to produce the next metropolitan transportation plan for the region. He invited everyone to attend the March 25 neighborhood leaders' discussion at the Glenbrook Community Clubhouse regarding public safety and code enforcement. He noted that most of the opposition to the City's Sphere of Influence (SOI) application now at the Sacramento Local Agency Formation Commission is due to its inclusion of the flood plain. He felt the City should refocus its core municipal services of increasing jobs and keeping the public safe. He asked that a future agenda item be scheduled to consider removal of the flood plain from the SOI application. Council Members Council Member Hume felt that it was premature to remove the flood plain at this City Manager Gill reported that the final outreach meeting regarding the SOI would occur on March 31. She suggested the regularly scheduled meeting of April 14 for Council to discuss the matter of the flood plain, to which Council Members  cable upgrades over a three year period.  expressed support for an agenda item to discuss the matter. time because benefits of its inclusion have not yet been discussed.  concurred.  CONSENT CALENDAR ITEMS  Motion: M/S Hume/Cooper to approve Consent Calendar Items 8.2 through 8.6 as presented. The motion passed by the following vote: Ayes: 5; Noes: 0. Motion: M/S Hume/Cooper to approve Consent Calendar Item 8.1. The motion passed by the following vote: Ayes: 3; Noes: 2 (Davis, Detrick).  Agenda Item No. 8.1:  Approved Automatic Clearing House Nos. 917 through  1015 and 1046 through 1076, General Warrant Nos. 51575 through 52081, and  Electronic Fund Transfer Nos. 2010087 through 2010101  Agenda Item No. 8.2: February 24, 2010  Approved the Regular City Council Meeting Minutes of  Elk Grove City Council Regular Meeting, March 10,2010 Page 4of15    Agenda Item No. 8.3:  Received report on City Manager approved purchases  and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and  Purchasing, filed through March 3, 2010  Agenda Item No. 8.4: Qualifications, and Bids Agenda Item No. 8.5: Agenda Item No. 8.6: not to exceed $985,000 PUBLIC HEARINGS Agenda Item No. 9.1:  Received report on Requests for Proposals, Resolution No. 2010-42 adopted in support of the Local Resolution No. 2010-43 adopted authorizing the City  Taxpayer, Public Safety, and Transportation Protection Act of2 2010  Manager to execute a consultant services contract with Psomas, Inc. for the Elk Grove Boulevard I State Route 99 Interchange Modification Project in an amount  A public hearing to consider: A) adoption of resolutions  calling an election and declaring results of the special election for annexation to Community Facilities District No. 2006-1 (Maintenance Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 15); B) adoption of resolutions calling an election and declaring results of the special election for annexation to Community Facilities District No. 2003-2 (Police Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 16); and C) adoption of a resolution determining to levy street maintenance assessments for certain properties in the Laguna Area which represents Annexation No. 5 into Street  Maintenance District No. 1 - Zone 2-A  RECOMMENDATION  A-1) Adopt resolution calling an election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on March 10, 2010 for the fifteenth annexation to Community Facilities District No. 2006-1 A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 15; AND B-1) Adopt resolution calling an election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District  No. 2006-1 (Maintenance Services) to the qualified electors;  (Maintenance Services); and  No. 2003-2 (Police Services) to the qualified electors;  Elk Grove City Council Regular Meeting, March 10, 2010 Page 5of15    B-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on March 10, 2010 for the sixteenth annexation to Community Facilities District No. 2003-2 (Police B-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 16; AND C) Conduct a public hearing on Supplement No. 5 to the Engineer's Report, the question of levying assessments within Street Maintenance District No. 1 - Zone 2 and creating a subset of Zone 2 to be titled Street Maintenance District No. 1, Zone 2-A for certain property in the Laguna Area pursuant to the Benefit Assessment Act of 1982. Following the close of the public hearing and tabulation of ballot results, staff recommends the adoption of a resolution determining to Levy Assessments in Street Maintenance District No. 1 - Zone Andrew Keys, Finance Analyst, reported that this item is related to one project annexing into three financing districts. The project is comprised of 7.5 acres of commercial space for a future assisted living facility near at the intersection of Elk Mayor Scherman declared the public hearing open for Community Facilities District  Services); and  2-A (Annexation 5).  Grove Boulevard and Bruceville Road.  No. 2006-1 (Maintenance Services) Annexation No. 15.  PUBLIC COMMENT: None.  Mayor Scherman declared the public hearing closed.  Motion #1: M/S Cooper/Detrick to adopt Resolution No. 2010-44 calling an election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors. The motion passed by the following vote: Ayes: 5; City Clerk Blackston announced that, of eight possible votes, eight affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. She confirmed that the measure passed with more than two-thirds of all votes cast in the election in favor of the measure. Motion #2: M/S Cooper/Detrick to adopt Resolution No. 2010-45 declaring the results of the special election held on March 10, 2010 for the fifteenth annexation to Community Facilities District No. 2006-1 (Maintenance Services). The motion  Noes: 0.  passed by the following vote: Ayes: 5; Noes: 0.  Elk Grove City Council Regular Meeting, March 10,2010 Page 60 of15    Motion #3: M/S Cooper/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 5-2010 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 15. The motion passed by the following vote: Ayes: 5; Mayor Scherman declared the public hearing open for Community Facilities District  Noes: 0.  No. 2003-2 (Police Services) Annexation No. 16  PUBLIC COMMENT: None.  Mayor Scherman declared the public hearing closed.  Motion #1: M/S Cooper/Detrick to adopt Resolution No. 2010-46 calling an election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2003-2 (Police Services) to the qualified electors. The motion passed by the following vote: Ayes: 5; Noes: 0. City Clerk Blackston announced that, of eight possible votes, eight affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. She confirmed that the measure passed with more than two-thirds of all votes cast in the election in favor of the measure. Motion #2: M/S Cooper/Detrick to adopt Resolution No. 2010-47 declaring the results of the special election held on March 10, 2010 for the sixteenth annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed Motion #3: M/S Cooper/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 6-2010 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 16. The motion passed by the following vote: Ayes: 5; Noes: 0. Mayor Scherman declared the public hearing open for Street Maintenance  by the following vote: Ayes: 5; Noes: 0.  District 1, Zone 2-A (Laguna Area) Annexation 5.  PUBLIC COMMENT: None.  Mayor Scherman declared the public hearing closed.  City Clerk Blackston announced that there was no majority protest. She reported that of one possible vote, one affirmative vote was returned. The ballot approved  Elk Grove City Council Regular Meeting, March 10, 2010 Page 7of1 15    the proposed assessment and the proposed inflation adjustment limit described for Motion: M/S Cooper/Detrick to adopt Resolution No. 2010-48 determining to Levy Assessments in Street Maintenance District No. 1 - Zone 2-A (Annexation 5).  the parcels identified in the ballot.  The motion passed by the following vote: Ayes: 5; Noes: 0. REGULAR AGENDA ACTION EMSRECOMMENDATONS Agenda Item No. 10.1: Civic Center Project Update  RECOMMENDATION:  Receive a presentation from ERA-AECOM regarding the Civic Center Market and Financial Planning, Phase 1 - Market Report and Program Recommendations and Don Hazen, Planning Director, reported that, in 2004, the location of the Civic Center project was established as 76 acres south of Elk Grove Boulevard and east of Big Horn Boulevard. In 2007, the City Council authorized staff to work with Zaha Hadid Architects (ZHA) and the City entered into a contract with ZHA in 2008 in the amount of $450,000. In 2009, Council determined potential uses to be included in the Civic Center site. Twenty acres on the northerly portion of the project were Bill Lee of ERA-AECOM recommended that a 80,000 to 100,000 square foot library be the centerpiece of the new Civic Center. It would be the catalytic piece to create value for the project. Program costs are likely to be $1,000 per program square foot and it is estimated to be a $30 to 50 million capital project. The operating cost is likely to be $2 to 3 million annually. A children's discovery museum of 22,000 to 24,000 gross square feet is recommended, half of which would be for an exhibit area. Its capital cost would range between $8 to 12 million. The museum would have earned income from rentals and contributed income estimated at $600,000 to 800,000 covered in part by membership fees, corporate donations, and grants. The museum would likely need a City fund subsidy of $150,000 to 250,000. The central facility would be operated by a non-profit organization. A national trend shows a decline in participation in theater arts. Music plays have gained market share from other types of facilities. For most facilities, the earned income sources cover 40% to 60% of the budget. Because of a funding gap of $3 to 4 million a year and in light of the current fiscal situation, ERA-AECOM recommends that three acres be reserved in the Civic Center complex for a performing arts center to be built five or more years in the future. An arts center or gallery, as well as a veteran's memorial hall, could be incorporated into the library or community center. Many cities use a hallway within their city hall or library building as a civic gallery. A botanical garden is not suggested; however, it is recommended that there be attractive landscaping and specialty garden(s). A destination restaurant of 10,000 square feet is  provide direction on next steps for the Civic Center project.  assessed by the firm ERA-AECOM.  Elk Grove City Council Regular Meeting, March 10,2 2010 Page 80 of1 15    recommended to support the civic facilities and help generate revenue, as well as some concession space built into the library and other civic buildings. A community events center of 25,000 to 35,000 square feet with a 300 seat banquet room is recommended and should be designed for weddings and community events with a good backdrop of landscaped gardens, water features, bridges, and gazebos. Itis strongly recommended that five acres be reserved on the eastern most portion of the civic center site for a hotel conference center development. The land lease to a hotel and transient occupancy tax may be able to generate $1.5 million a year, which would off-set the operating carry on the community center and children's discovery center. A full service hotel with 200 rooms and a conference center of 12,000 to 16,000 square feet is recommended. Mr. Lee suggested that the hotel operate the conference center; otherwise, the estimated annual operating cost to the City would be $500,000. The community center would be geared to local events and the hotel conference center would be for the purpose of revenue generation and economic development. Iti is also recommended that land be reserved next to the hotel for future expansion of either additional rooms, an expanded conference center, or an area for outdoor events where large tents could be erected. Recommended recreational facilities include a 25,000 square foot gymnasium, aquatics center, and sports tournament complex that is geared as an economic development tool. Elk Grove's population is expected to reach 211,000 by 2030. It Mr. Lee noted that ERA-AECOM'S next step will be construction cost estimation, financial strategy, and development of an implementation plan. A more concise development plan and concepts of the buildings are needed in order to estimate Ina answer to Council Member Hume, Mr. Lee did not recommend including the children's discovery center into the library because entrance fees would be charged and the facility could be rented for birthday parties. He reiterated that the library  isa also recommended that land be reserved for ball fields.  costs.  would be the central iconic facility to anchor the civic center.  PUBLIC COMMENT: accommodate conventions.  Connie Conley stated that seating for 500 is needed in the banquet hall in order to  Council Member Hume voiced support for the following: Reserve space for a hotel and conference center; attraction = he favored including a ZHA component; primary goal should be that is for public space.  Include veteran's hall with space that can be used for multiple purposes; The main component of the civic center should be an iconic, recognizable Agreeable to having City offices located in the civic center; however, the  Elk Grove City Council Regular Meeting, March 10,2010 Page9of15    Vice Mayor Detrick suggested that partitions be installed in large buildings sO the space can be adjusted to suit the needs of various sized groups and events. In regard to sports facilities, he felt that the best use would be for training during the week and tournaments on the weekend. He supported centralizing government Council Member Davis stated that government facilities should be included in the civic center. He recommended reaching out to the Cosumnes Community Services District (CCSD) to ascertain its interest in collocating in the civic center in order to form a "one stop shop" for the convenience of the public. He believed that lease- leaseback construction would be a good method to use in order to take advantage of current low construction costs and use investments to create synergies and incentivize economic development along the Elk Grove Boulevard corridor. He suggested implementing a community council similar to what the City of Rancho Cordova has done where the non-profit, funded primarily by the City, organizes community events, helps to secure corporate partners, and applies for grants. He Council Member Cooper expressed concern about operating costs. He supported sports and tournament facilities, as well as government offices being located in the civic center. He agreed with the suggestion that the CCSD also be included to Mayor Scherman explained that veterans follow certain protocols for private functions and, therefore, it would be preferable to have the veteran's hall as a separate facility. She agreed that government offices should be located in the civic center and supported reserving an outdoor space large enough to erect tents for events. She expressed concern about the unusual building designs of ZHA and questioned whether such a design would be representative of Elk Grove. Inr response to Mayor Scherman, Mr. Lee stated that the next step should be a land plan to the guide the development of various components. He pointed out that development of the horizontal plane is as important as iconic buildings, to ensure all the pieces work together in a synergistic way. He felt that ZHA could be the architect for iconic vertical pieces, but likely not for land, park, and landscape planning. He explained that the centerpiece should be in context with the land plan, City Manager Gill summarized her understanding of Council's direction as follows: Incorporate governmental facilities and invite the County, CCSD, and other  facilities at the civic center.  supported obtaining a general design for the main building by ZHA.  create a "one stop shop".  rather than dictate the land plan.  governmental agencies to collocate in the civic center; Include a community center with expansion to 500 seats; and Include veteran's hall with flexible space.  Elk Grove City Council Regular Meeting, March 10, 2010 Page 10of15    Agenda Item No. 10.2: Present Internal Audit Review of the Public Works  Recommended Organization and Request for Proposals Model  RECOMMENDATION:  The Audit Committee recommends that the City Council direct staff in implementing the proposed organization and request for proposal recommendations. Interim Assistant City Manager Rebecca Craig provided an overview of the staff Council Member Hume voiced support for the alternative described on Exhibit 4 of the staff report. Additionally, he recommended that the request for proposals be structured in a way that provides the greatest flexibility and allows for tailored responses, which would allow the City to select the optimal delivery of contractor services and provide the highest quality of services possible at the most competitive Council Member Cooper noted that the Sinclair & Associates Development Services Delivery Review report was concluded in April 2008, prior to the economic decline. He pointed out that Elk Grove has weathered financial difficulties better than other cities because of its contract model. He was opposed to making staff changes at this time and cautioned that the staff report claims the proposal "could" be cost neutral. He recalled many times in the past where staff's recommendations ended up costing more than originally projected. He felt that department heads and management staff should be held accountable for creating sound agreements and In response to Council Member Cooper, Ms. Craig reported that, three of the six positions are for administrative functions, which would be transferred from the cost of the contractor to City services and result in a savings or be cost neutral. She believed the contract managers would "pay for themselves quickly"; however, it could not be quantified until controls were put in place. She reported that the Public Works Director has direct services of over $10 million and oversees other contracts for construction and operations of approximately $50 million annually. The auditors determined that additional assistance is needed to monitor this volume of cash flow. Council Member Davis disagreed with the staff report suggestion that the City would be moving toward a deeper level of in-house employees. He did not believe there should be any further positions added, beyond the six being recommended. He was opposed to having multiple subcontractors as he believed it would result in contract managers dealing with disputes between the subcontractors and eventually require more contract managers to provide oversight. He stated that allegations have been raised about overbilling by City contractors and he expressed hope that the proposed changes would correct this. He felt that the best request for proposal model would be for one prime contractor. Further, he clarified that the City should design the best program operationally and find a contractor that will fit within it.  report and recommendation.  cost.  monitoring contracts and invoicing.  Elk Grove City Council Regular Meeting, March 10,2010 Page 11of15    Vice Mayor Detrick expressed support for Exhibit 4 in the staff report and suggested that a salary incentive be offered for contract manager applicants who have professional certifications that would better qualify them for the position. He favored a flexible request for proposal model that would allow consultants to propose on Mayor Scherman expressed support for Exhibit 4. She also mentioned having heard allegations about overbilling and hoped that, with better oversight, it would no  single or multiple functional areas within Public Works.  longer occur. PUBLIC COMMENT: None.  Motion #1: M/S Scherman/Hume to direct staff to proceed with the Alternative "Contract Management" Model for Public Works (as described in Exhibit 4 of the staff report). The motion passed by the following vote: Ayes: 4; Noes: 1 Motion #2: M/S Detrick/Hume to direct staff to use a flexible request for proposals model that will allow consultants to propose on single or multiple functional areas with in Public Works. The motion FAILED by the following vote: Ayes: 2; Motion #3: M/S Davis/Cooper to direct staff to proceed with a request for proposals for one prime contractor. The motion passed by the following vote: Public Works Director Richard Shepard received clarification from Council that the motion was to have a request for proposals issued for one prime contractor who would manage its subcontractors, sO that the City would be managing one contract. Council Member Cooper asked that costs related to the proposed changes be NOTE: Council recessed at 9:13 p.m. and reconvened at 9:20 p.m. with all Agenda Item No. 10.3: Adopt resolution supporting the findings of the California Statewide Local Streets and Roads Needs Assessment and authorizing the City Manager to express opposition to cuts in transportation funding to the Governor and  (Cooper).  Noes: 3 (Davis, Cooper, Scherman).  Ayes: 2; Noes: 2 (Detrick, Hume).  monitored to ensure staff's fiscal projections are accurate.  Members present.  each legislator RECOMMENDATION:  Elk Grove City Council Regular Meeting, March 10,2010 Page 12of15    Adopt resolution supporting the findings of the California Statewide Local Streets and Roads Needs Assessment and authorizing the City Manager to express opposition to cuts in transportation funding to the Governor and each legislator. Richard Shepard, Public Works Director / City Engineer, provided an overview of  the staff report and recommendation. PUBLIC COMMENT: None.  Motion: M/S Hume/Cooper to adopt Resolution No. 2010-49 supporting the findings of the California Statewide Local Streets and Roads Needs Assessment and authorizing the City Manager to express opposition to cuts in transportation funding to the Governor and each legislator. The motion passed by the following Agenda Item No. 10.4: Review Alternatives and Provide Direction for Utility  vote: Ayes: 5; Noes: 0. Billing Service Delivery RECOMMENDATION: action: Alternatives to draw, if needed;  Evaluate the merits for each alternative and provide direction for future Council 1) Applications and Deposits = obtain applications for new accounts with deposits 2) Lifeline Program Rate - provide a rate reduction to those who qualify while back- filling the discount with a General Fund subsidy and voluntary contributions; 3) Household Hazardous Waste Availability Fee = establish a fee for new customers who use the HHW but are not paying for weekly waste removal 4) Suspend Integrated Waste Services = reduce expenses by limiting services to those who pay and receivables to a few billing cycles for those who fail to pay; 5) Privatize Billing Services - transfer this activity and related issues to private 6) General Fund Reserve Transfer - authorize a one-time transfer of monies from Rebecca Craig, Finance Director, provided an overview of the staff report and  services;  sector services provider (Allied); OR the General Fund's reserves.  alternatives. PUBLIC COMMENT:  Bruce Slayton complained that Finance Department staff are not being cooperative when realtors and bank representatives ask for substantiation of utility fees on foreclosed properties. Being that their intent is to pay the overdue bill, he felt that more assistance should be provided. He was opposed to suspending waste service as it would lead to additional problems. He suggested that the City institute a  Elk Grove City Council Regular Meeting, March 10, 2010 Page 130f15    program that ties the bill to the individual, such as those that require social security Discussion ensued regarding alternatives, during which the following determinations Applications and Deposits - obtain applications for new accounts with deposits to  numbers, because customers are more likely to pay.  were made: draw, if needed. Council unanimously agreed.  Lifeline Program Rate - provide a rate reduction to those who qualify while back- filling the discount with a General Fund subsidy and voluntary contributions. Household Hazardous Waste Availability Fee = establish a fee for new customers who use the HHW but are not paying for weekly waste removal services. Council unanimously agreed to implement for new customers. Following discussion regarding the approximately 30 residents who opted out of trash service, it was decided to consider elimination of exceptions at the time the Solid Waste Management Ordinance amendment is considered, which is tentatively scheduled Motion: M/S Hume/Cooper to waive rule of procedure not to consider new business after 10:00 p.m. and to proceed with the remainder of the agenda. The Suspend Integrated Waste Services - reduce expenses by limiting services to those who pay and receivables to a few billing cycles for those who fail to pay Council agreed, with Vice Mayor Detrick dissenting, to place notices on trash receptacles of residents with the most overdue accounts notifying them that suspension of service is being considered. Staff will seek further direction from Privatize Billing Services - transfer this activity and related issues to private sector  Council unanimously agreed.  for April 28.  motion passed by the following vote: Ayes: 5; Noes: 0.  Council to regarding suspension of service on April 28.  services provider  Council was unanimously opposed to privatizing billing service.  General Fund Reserve Transfer - authorize a one-time transfer of monies from the Council was unanimously opposed to a General Fund reserve transfer.  General Fund's reserves.  Elk Grove City Council Regular Meeting, March 10,2010 Page 14of15    ADJOURNMENT  With no additional business to conduct, the March 10, 2010 City Council meeting was adjourned at 10:15 p.m. in recognition of Deputy City Manager Cody Tubbs'  seven years of service to the City of Elk Grove.  Bat  SUSAN J. BLACKSTON, CITY CLERK  ATTEST:  SOPHIA  Shrbsis  Elk Grove City Council Regular Meeting, March 10,2 2010 Page 15of15