CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL REGULAR MEETING Wednesday, March 24, 2010  CALL TO ORDER/ROLL CALL  Mayor Scherman called the regular City Council meeting of March 24, 2010 to order  at 6:05 p.m. Present: Absent:  Mayor Scherman, Vice Mayor Detrick, Council Members Cooper,  Davis and Hume None.  City Clerk Blackston led the Pledge of Allegiance.  Mayor Scherman asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Cooper/Hume to approve the agenda as presented. The motion  passed by the following vote: Ayes: 5; Noes: 0.  CLOSED SESSION None. None.  PRESENTATIONSIANNOUNCEMENTS  PUBLIC COMMENT  Daphne Harris reported that the total amount raised during the March 19 Census Betty Williams, U.S. Census Bureau Partnership Specialist, presented a challenge from the City of Rancho Cordova to compete for the most census forms returned to the Bureau from April 1 to April 30. The winner will be declared on May 1. Council Members voiced agreement to participate in the competition and City Manager Gill accepted the challenge on behalf of the City Council. Lynn Wheat referenced an article recently published in the Sacramento Bee entitled, "Why is Elk Grove Vying to Expand". Ms. Wheat stated that she had concluded it is because Elk Grove politicians want to continue "empire building" with  Night Out with the Kings basketball game was $852.  Elk Grove City Council Regular Meeting, March 24, 2010 Page 1of 10    no thought to participating in the region's blue print. She asked who the driving force was behind the push for expansion and who would gain the most financially. She noted that many members of the public have voiced opposition to the expansion and she reminded Council that it should be a regional participant and a  reflection of all residents.  GENERAL ADMINISTRATION INFORMATION COUNCIL COMMENISFUTURE AGENDA ITEMS  City Manager Laura Gill reviewed the March 24, 2010 Administrative Report (filed). Reports on Regional Boards, Commissions, Committees; Travel/Training Expenditures Disclosure (in accordance with Resolution 2006-295 and Government Council Member Cooper reported that he attended the Sacramento Regional County Sanitation District Board meeting today at which a 50 cent increase in sewer Council Member Hume reported that sales tax revenue, and its impact on new Measure A, was discussed at the Sacramento Transportation Authority. The Sacramento Regional Transit District Board conducted a six hour hearing on potential service adjustments. Even with the recent "gas tax swap" legislation, Regional Transit is expected to have a budget shortfall of $13.2 million. He attended a meeting at Steele Realty with City staff, Capital Southeast Connector staff, and a consultant firm to discuss the limited access roadway alternative. He asked that an item be placed on a future agenda to discuss funding for the scope of work related to the economic analysis study and possible special planning area document for the Sheldon area. He requested that staff report back to Council on the concept of a flat fee for building permits, rather than basing the permit cost on building valuation. He received communication from a resident who claimed that she submitted a petition twice requesting that speed bumps be placed at Millstone Drive and Malheur Way, due to traffic accidents; however, she has not received a Vice Mayor Detrick reported that he attended a Sacramento Area Commerce and Trade Organization meeting on March 23 at which an economist projected that home prices would not reach their lowest level until 2013 and the economy would not fully rebound until 2023. On March 20 he attended the Elk Grove Cal Ripken baseball opening event and on March 19 he attended the ribbon cutting of Soccer Council Member Davis reported that the Elk Grove Youth Sports Foundation was able to provide 70 scholarships to low-income youth who otherwise could not afford top pay sports related fees. He invited everyone to attend the March 25 community discussion at the Glenbrook Community Center on the topic of public safety.  Code S 53232.3(d):  fees was discussed.  response from staff.  World.  Elk Grove City Council Regular Meeting, March 24,2010 Page 2of1 10    Mayor Scherman reported on the following:  Attended the Elk Grove Cal Ripken baseball opening event; Participated in the time capsule Discovery Channel video; Stockton Boulevard be treated for mosquitoes; signs or obstructing motorists' view on corners;  Asked that the swimming pool on vacant property near Valley Oak and East Asked that staff periodically conduct checks for trees that are blocking street Complained of many illegally posted signs throughout the City and she suggested staff schedule a meeting with the Realtors Association about the The Sacramento Area Commerce and Trade Organization brought 10 new businesses to the region; however, none were located in Elk Grove; Attended a meeting regarding the East Stockton Boulevard Sound Wall Received a $300 donation from Susan and Rodney Cochran for a WEAVE Attended the Police Department crab feed fundraiser for the Explorer Suggested that a Multi-Culture Day outdoor event be scheduled to celebrate  matter;  Project; housewarming kit; Program; and  the diversity of the community.  Council Members voiced agreement with the suggestion to coordinate a Multi- Mayor Scherman explained that, since earmarks were set aside this year, the lobbying trip to Washington D.C. was cancelled last week and a conference call was made with key staff members instead. She noted that this was appreciated by City Manager Gill explained that, when the Republican caucus decided not to push forward any earmarks, both the Mayor and Vice Mayor questioned the necessity for the lobbying trip. Following discussion, it was concluded that time would be better spent remaining in Elk Grove and conducting a conference call with technical staff from the offices of Senator Feinstein, Senator Boxer, and congresswoman Matsui. Council Members Cooper, Davis, and Hume emphasized the importance of face to face meetings and hoped that traditional meetings would resume in future years.  Culture Day event.  participants as a cost savings measure.  CONSENT CALENDAR ITEMS  In reference to Item 8.10, Council Member Hume asked for clarification on the cost of the deposit for design review, to which Interim Assistant City Manager Craig explained that a refund is given if it is delivered below cost and a balance billed if  Elk Grove City Council Regular Meeting, March 24,2010 Page 3of10    insufficient funds were collected. She noted that a more accurate deposit amount Motion: M/S Cooper/Hume to approve Consent Calendar as presented. The  will be considered as part of a future fee update process. motion passed by the following vote: Ayes: 5; Noes: 0. 2010 Special Meeting, and 2) March 10, 2010 Regular Meeting  Agenda Item No. 8.1: Agenda Item No. 8.2:  Approved City Council Meeting Minutes: 1) March 10, Received report on City Manager approved purchases  and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and  Purchasing, filed through March 17, 2010  Agenda Item No. 8.3: Qualifications, and Bids Agenda Item No. 8.4:  Received report on Requests for Proposals, Ordinance No. 5-2010 adopted levying and  apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 15) and amending Elk Grove  Municipal Code Section 3.19.010 (Second Reading)  Agenda Item No. 8.5:  Ordinance No. 6-2010 adopted levying and  apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 16) and amending Elk Grove Municipal  Code Section 3.18.010 (Second Reading)  Agenda Item No. 8.6:  Resolution No. 2010-50 adopted amending the Fiscal  Year 2009-10 Street Maintenance District No. 1 Zone 2 Budget to reflect an  additional $7,000 in formation revenue and expenditures  Agenda Item No. 8.7:  Resolution No. 2010-51 adopted authorizing the City  Manager to execute an agreement with Feeney Wireless for the purchase of replacement police vehicle computers in an amount not to exceed $450,000  Agenda Item No. 8.8: Estate Brokerage Services Agenda Item No. 8.9:  Resolution No. 2010-52 adopted authorizing the City  Manager to: 1) waive the requirement for disposal of real property by competitive proposals, and 2) execute a contract with CB Richard Ellis for Commercial Real  Resolution No. 2010-53 adopted authorizing the Mayor  to execute a Letter Agreement with William Lyon Homes regarding park obligations  for Laguna Ridge Village 3 in The Grove Subdivision  Elk Grove City Council Regular Meeting, March 24, 2010 Page 4 of10    Agenda Item No. 8.10: Resolution No. 2010-54 adopted approving the request from the Elk Grove Historical Society to waive the $2,356 Design Review fee for its Agenda Item No.8 8.11: Received the 2009 General Plan Annual Status Report and authorized staff to file the report with the Office of Planning and Research and Agenda Item No. 8.12: Resolution No. 2010-55 adopted authorizing the City Manager to execute a contract amendment with Constance Hornig, Esq., for Legal Counsel for Integrated Waste Matters, increasing the amount by $23,000 [for a total Agenda Item No. 8.13: Resolution No. 2010-56 adopted authorizing the City Manager to execute a consultant services contract with Kappe + Du Architects, LLP for Architecture and Engineering services associated with the Corporation Yard Miscellaneous Improvements Project, the Federal Energy Efficiency Community Block Grant, and Public Transportation Modernization, Improvement, and Service Agenda Item No. 8.14: Resolution No. 2010-57 adopted authorizing the City Manager to execute a consultant services contract amendment with PB Americas, Inc. for construction management services for the Sheldon Road /S State Route 99 Interchange Reconstruction Project to extend the term of the contract through December 31, 2010 and increase the contract amount by $217,442 [for a total  planned wrought iron fence project  State Department of Housing and Community Development  compensation amount not to exceed $72,000]  Enhancement Program in the amount of $119,840  compensation amount not to exceed $2,849,044]  PUBLIC HEARINGS None.  REGULAR AGENDA ACTION TEMSRECOMMENDATONS  Agenda Item No. 10.1: Receive information related to the process for establishing the elective office of mayor and provide direction (continued from  January 27, 2010) RECOMMENDATION: mayor and provide direction.  Receive information related to the process for establishing the elective office of  Susan Blackston, City Clerk, provided an overview of the staff report.  Itv was pointed out that, in the event a majority of voters preferred to have six districts and an elective mayor, at the 2012 General Municipal Election, districts 1, 3,5, and 6 (for a two year term) and the elective mayor position would be open.  Elk Grove City Council Regular Meeting, March 24, 2010 Page 5of10    PUBLIC COMMENT: None.  In reply to Council Member Davis, City Attorney Cochran explained that the advantage of putting forth the questions on the 2010 ballot would be in knowing where to place effort when conducting the redistricting process, i.e. whether to expand or contract the number of districts. If the voters rejected the elective mayor position, then the 2011 redistricting process could proceed for five districts. Council Member Davis asked what would happen if voters approved the elective mayor position in 2010, but rejected the adjustment of legislative boundaries in 2011. City Attorney Cochran replied that it would then default to State law, which Council Member Davis believed there were a majority of residents who wanted to have an elective mayor position. He felt that Elk Grove was a large enough city to justify six districts, to which Council Member Cooper expressed agreement. Discussion ensued regarding the redistricting process and Council Members voiced a preterence to have significant citizen involvement, as well as neighbornood Council Member Hume believed that a seven member legislative body would provide a greater propensity for loggerhead" situations. He suggested that the voters be allowed to decide whether they prefer a five or seven member legislative City Attorney Cochran received confirmation that Council wished to place a measure on the November 2010 ballot regarding the elective mayor question and the term of two or four years, as well as two separate advisory questions seeking preference on a five or seven member legislative body, i.e. four or six districts. Agenda Item No. 10.2: Provide staff direction regarding the Noticing of Potential Transit Service Adjustments and Scheduling of a Public Hearing for May  would allow the Council to establish the four districts.  associations, and an advisory committee.  body, to which Council concurred.  26, 2010 to Consider Service Adjustments  RECOMMENDATION:  Provide direction regarding the noticing of potential transit service adjustments and the scheduling of a public hearing for May 26, 2010 to consider service adjustments necessary to offset declining revenues and to coordinate service with Sacramento Tiffani Fink, Transit Manager, reported that, because of the "gas tax swap" signed by the Governor, Elk Grove Transit will receive $775,000 in revenue it had not previously anticipated. A deficit of $250,000 is projected for next year. She noted that there has only been a slight ridership decline since the September 2009 service  Regional Transit.  Elk Grove City Council Regular Meeting, March 24, 2010 Page 6of10    adjustments went into effect. Paratransit has doubled ridership since last year. Service adjustments will be needed this year, due to effects from anticipated Regional Transit service cuts. Staff will be proposing for future Council action that Elk Grove paratransit service boundaries be identical to that provided by Regional  Transit paratransit. PUBLIC COMMENT: None.  Council Member Cooper asked staff to return with the percentage of Elk Grove Ms. Fink reported that, subsequent to Council's direction on this item, public meetings would take place, followed by a public hearing on May 26, with Council Council directed staff to notice potential transit service adjustments and schedule a Agenda Item No. 10.3: Consideration of the 2010-11 Community Development Block Grant Action Plan Public Review Draft and the 2010-11 City of Elk Grove  paratransit riders that originate from outside the city.  action on the service adjustments in June. public hearing for May 26, 2010.  Community Service Grants Requests RECOMMENDATION:  1) Provide direction on the allocation of Fiscal Year 2010-11 Community Development Block Grant funds and approve the release of the Draft 2010-11 2) Receive an update on the 2010-11 Community Service Grant requests. Sarah Bontrager, Grants Specialist, provided an overview of the staff report and noted that the deadline for Community Grant applications had been extended to  Action Plan for public review; and  April 7.  PUBLIC COMMENT:  Tom Borsdorf, Facilities and Operations Manager for Elk Grove Adult Community Training, stated that the new kitchen would allow classes to teach independent living skills to clients and provide them with healthy meals. He stated that the Williamson Drive Sidewalk Improvement Project would provide a much safer Mary Ann Chappelle, Program Manager of Support Works for Women, acknowledged that the U.S. Department of Housing and Urban Development (HUD) requires that eligible programs serve both men and women. Next fiscal year, Support Works for Women will be renamed "Support Works" and will offer a  environment.  parenting program open to both men and women.  Elk Grove City Council Regular Meeting, March 24,2010 Page7of10    The following individuals spoke in support of programs offered by Support Works for Women: Lynda Diaz, Cynthia Mallen, Betty Hall, Linda Bittner, and Nancy Therese Schultz and Pat Beal representing the Elk Grove Senior Center thanked Council for its support of the congregate meal program and Meals on Wheels offered by the Sacramento County Department of Human Assistance. Sandi Russell voiced support for the Elk Grove Adult Community Training program Council Member Hume expressed support for staff's recommendations and hoped that an effort would be made to reduce administration costs. He suggested that Marie Jachino, representing the Helping Hands program, explained that trained Ina answer to Council inquiries, Ms. Bontrager explained that staff's recommendation to fund $15,000 toward Helping Hand was to assist the Elk Grove Food Bank. A component of the grant application from the Food Bank was for the Helping Hand Council Member Davis suggested that $15,000 from Helping Hands and $10,000 from the Public Services Grant be used to fund Support Works (for $25,000) if the program is compliant with HUD regulations by July 1, to which Council concurred. Council Member Cooper expressed concern about allocating funding for the East Stockton Boulevard Sound Wall project. He feared that the City would end up having to pay back the money if the remaining funds for the project cannot be found within the five year timeframe as required by HUD regulations. He noted that the Mayor Scherman pointed out that there is a safety issue to be concerned with because pieces of the fence come loose during windy weather and could fly into the pathway of vehicles. She was confident that sufficient funding could be raised to Vice Mayor Detrick reported that there will be a realignment of the street and sidewalk sO that the sound wall can be built on public property. He noted that an In answer to Council, Interim Assistant City Manager Craig stated that staff would return to Council next month with Community Service Grant applications at which time the remaining $13,000 for Public Services could be allocated. In reference to  Rodriguez-Rios.  and the Williamson Drive Sidewalk Improvement Project.  Support Works for Women apply for a Community Service Grant. volunteers operate the program, sO there is no need for funding.  program.  current fence is on private property.  complete the project within five years.  attempt is being made to get federal funding for the project as well.  Elk Grove City Council Regular Meeting, March 24, 2010 Page 8of10    the Police Activity League's possible need for tenant improvements, Ms. Craig stated that staff would ask the PAL to submit an application for Council's Agenda Item No. 10.4: Update on Sustainability Element and Climate Action Plan process and approval of a resolution authorizing the formation of an Advisory Committee to guide the Sustainability Element and Climate Action Plan work  consideration.  program  RECOMMENDATION: and public input process;  1) Review update on the Sustainability Element and Climate Action Plan schedule 2) Adopt resolution authorizing the formation of an Advisory Committee to guide the Sustainability Element and Climate Action Plan work program; and 3) Provide direction to staff on the sufficiency of the public outreach process. Daniel Hamilton, Senior Planner, provided an overview of the staff report and  recommendation. PUBLIC COMMENT: None.  Motion: M/S Davis/Detrick to adopt Resolution No. 2010-58 authorizing the formation of an Advisory Committee to guide the Sustainability Element and Climate Action Plan work program. The motion passed by the following vote: Ayes: 5; Agenda Item No. 10.5: Introduce an amendment to Elk Grove Municipal Code  Noes: 0.  Chapter 6.18 titled "Abandoned Vehicles"  RECOMMENDATION:  Introduce and waive the full reading, by substitution of title only, an ordinance adding Elk Grove Municipal Code Section 6.18.120 and amending Section 6.18.360 Shane Diller, Community Enhancement Manager, provided an overview of the staff  relating to Abandoned Vehicles". report and recommendation. PUBLIC COMMENT: None.  Motion: M/S Hume/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 7-2010 adding Elk Grove Municipal Code Section 6.18.120 and amending Section 6.18.360 relating to "Abandoned Vehicles". The  motion passed by the following vote: Ayes: 5; Noes: 0.  Elk Grove City Council Regular Meeting, March: 24,2010 Page 9of10    Agenda Item No. 10.6: Introduce an amendment to Elk Grove Municipal Code  Chapter 16.20 titled "Housing Code" RECOMMENDATION: "Housing Code".  Introduce and waive the full reading, by substitution of title only, an ordinance amending Elk Grove Municipal Code Sections 16.20.100 and 16.20.200 relating to Shane Diller, Community Enhancement Manager, provided an overview of the staff  report and recommendation. PUBLIC COMMENT: None.  Motion: M/S Hume/Davis to introduce and waive the full reading, by substitution of title only, Ordinance No. 8-2010 amending Elk Grove Municipal Code Sections 16.20.100 and 16.20.200 relating to "Housing Code". The motion passed by the  following vote: Ayes: 5; Noes: 0.  ADJOURNMENT was adjourned at 8:23 p.m.  With no additional business to conduct, the March 24, 2010 City Council meeting  COLE SUSANJ. BLACKSTON, CITY CLERK  ATTEST:  hph  SOPHISCHERMAN, MAYOR  Elk Grove City Council Regular Meeting, March 24, 2010 Page 10of10