CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL  REGULAR MEETING Wednesday, May 25, 2011  CALL TO ORDER/ROLL CALL  Mayor Detrick called the regular City Council meeting of May 25, 2011 to order at  6:10 p.m. Present: Absent:  Mayor Detrick, Vice Mayor Cooper, Council Members Davis, Hume and  Scherman. None.  Steve Lee led the Pledge of Allegiance.  Mayor Detrick asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Scherman/Davis to approve the agenda as presented. The motion  passed by the following vote: Ayes: 5; Noes: 0.  CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENTS  4.1 Council Member Davis presented a proclamation to Deon Batchelder, Commissioner of the Sacramento County Adult and Aging Commission, Pat Beal, Executive Director of the Senior Center, and volunteers Donna and Ken  Flavell, recognizing May as Older Americans Month. efforts in raising awareness about childhood obesity.  4.2 Mayor Detrick presented a certificate of recognition to Teddy Herrera for his 4.3 Council Member Hume presented recognitions to the Elk Grove Teen Idol 2011 finalists: Kayana Albritton, Reyna Armour, Danielle Baldwin, Briana Carter, Grant Chesin, Ashley Garcia, Zoey Giammona, Jade Gomez, KaJohnna Johnson, Joanna Koford, Selena Pearson, Claire Pierce, Triton Taylor, Emoree Ulufale,  Isabella Waddell, Kylie White, Alisha Williams, and Calvin Yee.  4.4 Sean Donahoe of the Grassroots Working Group (GWG) gave a presentation, with the aid of an overhead presentation (filed), regarding regional parks and  open space systems.  Elk Grove City Council Regular Meeting, May 25,2011 Page 1of1 19    Mr. Donahoe identified that GWG was independent of Sacramento County, created after a County workshop in May 2010, to identify alternate funding and governance to maintain regional parks and open space systems. Since that time private funding, in an amount over $53,000, provided for study of funding and governance options, and public polling of those options was conducted via a countywide survey. The survey results favored an independent regional parks district, and a tax for funding, to be presented on the November 2012 ballot. 73% of respondents were in favor for the measure as described in the survey, which included a 1/8 of one percent sales tax to sunset in 10 years. GWG's final recommendation was creation of a special district, funded by a 1/10 Mr. Donahoe noted that to condense the multiple questions for creating a new special district into a singular, easily understood ballot measure, and to implement a sales tax increase at the increment described, would require sponsorship and approval of such a measure by the state legislature. He anticipated that on the same ballot a measure would be presented for the election of seven members to the board for the new district. He reviewed expenditures and revenues projected for the new special district, noting the goal was to restore staffing levels to those seen in 2008 and 2009, including restoration of the full ranger staffing, and improvement of existing land. A funding assistance program for local parks and nonprofits would provide 2/3 of program funding as dedicated, strict pass-through funding to local agencies, with the remaining 1/3 reserved under a competitive grant program. New acquisitions were not being considered at this time, as the focus was to restore service levels, but with the creation of a special district the ability to acquire land would be a future option. Mr. Donahoe noted he had given presentations to numerous neighborhood associations and regional 4.5 Debbie Travis, Chair, Jim Cline, Board Vice President, and Angie Perry, Interim Executive Director, presented an update on the Elk Grove Economic  of one percent sales tax that would net $17 million annually.  elected bodies.  Development Corporation (EGEDC).  Debbie Travis, Chair of the EGEDC, provided an overview of recent EGEDC activities noting that the investment by the City had yielded benefits in developing an economic development infrastructure consisting of site Inventories, a prospect database, marketing materials, and responsive teams for recruiting businesses. She stated that recruitment efforts of the EGEDC included identification of over 4,000 companies in targeted sectors, with more than 300 of those being contacted considering possible relocation to the City, and a strategic business newsletter was delivered monthly to developers, brokers and expanding businesses. She noted that the EGEDC had leveraged $471,000 in contributions. Ms. Travis stated the EGEDC Board was focused on organizational effectiveness, future directions, and necessary reorganization, and that the financial audit of the first three years of the EGEDC operations was concluded,  and indicated all records had been maintained and presented fairly.  Elk Grove City Council Regular Meeting, May: 25, 2011 Page 2of19    Jim Cline, Board Vice President of the EGEDC, stated a short term transition plan was under implementation from May to December, focused on increasing access to the EGEDC, creating a sustainable funding plan, improving communication, aligning efforts amongst the City, the EGEDC, and the Elk Grove Chamber of Commerce, and refocusing activities and involvement in retaining business and bringing new businesses to the City. Staffing options were being evaluated to rebuild the organization, oriented with the skills and abilities to achieve the new objectives and goals designed for the Angie Perry, Interim Executive Director of the EGEDC, noted the focus to develop a coordinated effort between the City, the Elk Grove Chamber of Commerce, and the Mike Monasky believed the EGEDC should be disbanded and to halt use of City funds. He believed that the five year investment by the City in the EGEDC yielded no documentation for how funds were spent, nor could confirm statements of fundraising or  EGEDC.  EGEDC to collaborate towards achieving economic development goals.  accompishments. PUBLIC COMMENT  Elizabeth Pinkerton stated the Spotlight at the Ranch Barbecue and Blues fundraiser for the Elk Grove Community Foundation scholarship group would be held June 12. She requested consideration be given to creating a façility in the City to host large events, such as high school graduations, as many such events currently have to be held in regional facilities outside of the City. Ms. Pinkerton commended the Public Works Department for their expeditious and thorough response in handling a weed situation on Oscar Ocon, representing the Veteran's Memorial Committee, extended the invitation to attend the groundbreaking event on Flag Day, 5:00 p.m. on June 14 at the Elk Grove Regional Park site for the Veteran's Memorial. Mr. Ocon provided a handout (filed) of the sign that would be unveiled that day and requested the City Council consider becoming a major sponsor with a donation of $25,000 for the Veteran's Memorial. Jason Olson and Ed Cavasos thanked the Council and the people of Elk Grove for the support they have shown for veterans, and spoke in support of the Veteran's Memorial. In reply to Council Member Scherman, Mr. Ocon stated the total cost of the memorial was $450,000, and currently $65,000 had been raised, though fundraising efforts had only just commenced and information would be available at the groundbreaking for individual donations. He noted the memorial was unique in that it provided an By consensus the City Council voiced support in evaluating an appropriate budget line  North Creek.  opportunity to honor not only past veterans but living veterans as well.  item to sponsor the memorial.  Elk Grove City Council Regular Meeting, May 25,2011 Page 3of19    Howard Sihner expressed thanks from the Old Town Elk Grove Foundation for the community's participation in the annual Spring Festival and Chili Cook-off event. Lynn Wheat stated May 11 was School Nurse Day, and expressed her appreciation for the work of school nurses. She appreciated the Youth Commission workshops, addressing issues related to bullying, and cited detrimental effects of bullying. Mike Monasky believed more open communication, transparency, and inclusiveness was needed in presentation of policies and actions of the City. He believed information needed to be released further in advance, such as presentation of the annual budget, and believed numerous items addressed on the consent calendar were approved  without adequate review.  GENERAL ADMINISTRATIONINFORMATION  City Manager Laura Gill reviewed the May 25, 2011 Administrative Report (filed). COUNCIL COAMEMEIBEPOAIBINIRE AGENDA ITEMS  Council Member Hume reported the Sacramento Regional Transit District (RT) Board reviewed the Short Range Transit Plan which forecasted a $185 million budget shortfall and considered implementing a future % cent sales tax to address the shortfall. Mr. Hume did not attend the Sacramento Transportation Authority (STA) Board meeting as he attended the Cap to Cap trip to Washington D. C. At Cap to Cap he participated on the Transportation Team. One discussion at Cap to Cap addressed the potential of an additional release of Transportation Investment Generating Economic Recovery (TIGER) grant funding in the amount of $520 million, where the Grant Line Road Widening and Kammerer Road Extension projects would be well poised for such funding. Regarding multimodal transit stations, he received feedback to look at bus transit as the viable transportation alternative in lieu of light rail, as federal representatives stated bus transit systems were more malleable and adaptive to change Vice Mayor Cooper attended the Sacramento Regional County Sanitation Board of Directors meeting which held budget discussions and continued reviewing permit requirements and impacts of the National Pollutant Discharge Elimination System Council Member Davis reported the Sacramento Area Council of Governments (SACOG) continued work on updating the 2035 Metropolitan Transportation Plan (MTP), and initial projections for the MTP were released today. SACOG addressed that the Delta Stewardship Council, created through the 2009 Delta Reform Act, had drafted a Delta Plan which contained language essentially granting the Delta Stewardship Council land use jurisdiction over the entire watershed. SACOG and local governments within the region were getting involved as this had the potential to affect  than systems relying on track in the ground.  (NPDES).  Elk Grove City Council Regular Meeting, May 25,2011 Page 40 of19    local land use authority. Mr. Davis participated in the Old Town Elk Grove Foundation Spring Festival and Chili Cook-off event and encouraged participation in the upcoming Relay 4 Life fundraiser and breast cancer awareness event on May 28. He noted working with the faith community in Elk Grove regarding service to the community generally, homelessness, and interaction with the business community, and the group decided to become a standing committee. From the group's efforts a need was identified to keep the Food Bank open on Fridays, and one of the churches offered to fund $10,000 toward the Food Bank to offer Friday operating hours. He attended the Cap to Cap trip to Washington D. C. participating on the Business Economic Development Team. He believed the consistent, annual effort through Cap to Cap to advocate for regional needs would produce results, and felt the City was best served by ensuring City priorities were deeply placed within the regional agenda. Mr. Davis participated in a bus tour hosted by Linking Education and Economic Development (LEED), and believed greater connection was needed between City initiatives and students in Elk Grove, believing such topics should be raised through the 2 X 2 Council Member Scherman reported none of her boards met since her last report. She reported on attending the Cap to Cap trip to Washington D. C. participating on the Civic Amenities Team. She attended the groundbreaking ceremony for the Sutter Health Elk Grove Ambulatory Surgery Center, the Old Town Elk Grove Foundation Spring Festival and Chili Cook-off event, and the Elk Grove Community Foundation Spotlight on Scholarships ceremony where she presented two scholarships. She met with staff from Allied Waste in selecting the three scholarship recipients for the City / Allied Waste scholarships to be awarded in June. Ms. Scherman noted this would mark the 13th year she would be handing out free, American flags in front of the Cosumnes Community Services District (CCSD) administration building to commemorate Memorial Mayor Detrick attended the St. Maria Goretti Church groundbreaking, a community meeting regarding safe operation of the local bowling alley business Strikes, the May 4 special meeting regarding sports complexes, the Elk Grove Community Foundation Spotlight on Scholarships ceremony, the Cosumnes River College Foundation Gala fundraiser, the opening of Camden Springs senior facilities, the groundbreaking ceremony for the Sutter Health Elk Grove Ambulatory Surgery Center, an Eagle Scout award banquet recognizing five scouts, a fundraiser for My Sister's House non-profit organization providing domestic violence support services, and noted throwing out the first pitch at the Elk Grove community night with the Sacramento River Cats minor league baseball team. Mr. Detrick attended the Cap to Cap trip to Washington D. C.  committee with the Elk Grove Unified School District.  Day.  participating on the Jobs and Business Growth Team.  Elk Grove City Council Regular Meeting, May 25, 2011 Page 5of19    CONSENT CALENDAR ITEMS  Mike Monasky commented that Items 8.6 through 8.8 encompassed extensive changes tot the municipal code. He believed the ordinance titles were non-descriptive of the numerous changes called out in the ordinances, and raised concern over conducting widespread changes, advocating that the code should be written in as simple and as Planning Director Taro Echiburu noted the ordinances related to comprehensive updates to the Zoning Code, and cross references into other sections of the municipal Inr relation to Item 8.19, Mr. Monasky noted he could not download the online file. He believed complex issues that required such extensive background information should not be placed as consent calendar items, and that executive summaries be attached separately for easier access by the public. Regarding Item 8.23 relating to refunding monies for roads, Mr. Monasky inquired if the item was related to General Growth Properties, and if so, he did not believe such refunds should be approved as he did not feel the community benefitted from the improvements surrounding the currently vacant City Attorney Susan Cochran stated the reimbursement agreement between the City and General Growth Properties was approved by the Bankruptcy Court, and required Motion: M/S Cooper/Hume to approve the Consent Calendar as presented. The  understandable a format as possible.  code required revision based on the changes to the Zoning Code.  mall site.  the City to accept and reimburse the roadway improvements. motion passed by the following vote: Ayes: 5; Noes: 0.  Agenda Item No. 8.1:  Received Automatic Clearing House Nos. 3257 through  3457 dated April 1, 2011 through April 30, 2011, General Warrant Nos. 58588 through  59183, and Electronic Fund Transfer Nos. 2011145 through 2011163  Agenda Item No. 8.2:  Received March 2011 Treasurer's Report  Agenda Item No.8.3: Approved April 27, 2011 Special City Council Meeting  Minutes  Agenda Item No. 8.4:  Received report on City Manager approved purchases and  contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and  Purchasing, filed through May 18, 2011  Agenda Item No. 8.5: and Bids  Received report on Requests for Proposals, Qualifications,  Agenda Item No. 8.6: Ordinance No. 8-2011 adopted amending portions of the  Elk Grove Municipal Code Title 23 (Second Reading)  Elk Grove City Council Regular Meeting. May 25,2011 Page6of19    Agenda Item No. 8.7: Agenda Item No. 8.8: Agenda Item No. 8.9:  Ordinance No. 9-2011 adopted amending portions of the Ordinance No. 10-2011 adopted amending portions of the Ordinance No. 11-2011 adopted repealing Elk Grove  Elk Grove Municipal Code Title 6 (Second Reading) Elk Grove Municipal Code Title 4 (Second Reading)  Municipal Code Sections 16.90.020 and 16.90.030 and amending Section 16.90.010 of Title 16 relative to Buildings and Construction and Development Fees (Second Agenda Item No. 8.10: Ordinance No. 12-2011 adopted repealing Elk Grove Municipal Code Section 22.20.015 and adding Chapter 22.150 to Title 22 relative to Agenda Item No. 8.11: Resolution No. 2011-73 adopted authorizing the City Manager to execute a protessional services contract with Pacific Municipal Consultants to provide Planning Services for a term of three years with three (3) additional one (1) Agenda Item No. 8.12: Resolution No. 2011-74 adopted authorizing the distribution of 57.2 Treatment Capacity Bank Sewer Credits to The Carlton Senior Living Project Agenda Item No. 8.13: Resolution No. 2011-75 adopted authorizing the Finance Director to exercise the sale and disposal of surplus City property in the form of two (2) Agenda Item No. 8.14: Resolution No. 2011-76 adopted authorizing the City Manager to accept grant funding from the U.S. Department of. Justice Drug Enforcement Administration for the purpose of eradicating marijuana cultivation and amending the Police Department's Fiscal Year 2010-11 budget to appropriate grant funds in the Agenda Item No. 8.15: Resolution No. 2011-77 adopted authorizing the City Manager to accept grant funding from the U.S. Department of Justice for the purpose of supporting the purchase of bulletproof vests and amending the Police Department's Fiscal Year 2010-11 budget to appropriate grant funds in the amount of $8,863 Agenda Item No. 8.16: Resolution No. 2011-78 adopted authorizing the City Manager to execute a consultant contract amendment with Mendoza & Associates for construction management services for the Sheldon Road / State Route 99 and Grant Line Road / State Route 99 Landscaping Project to increase the contract amount by Agenda Item No.8.17: Resolution No. 2011-79 adopted finding the Human Resources Tenant Improvements Project exempt from the California Environmental Quality Act and directing the filing of a Notice of Exemption, authorizing the City Manager to execute a construction contract with Corr Construction for an amount not-to-  Reading)  Planning Services Fees (Second Reading)  year extension options  Compressed Natural Gas (CNG) Compressors  amount of $25,000  $108,240 [for a total not-to-exceed amount of $354,040]  Elk Grove City Council Regular Meeting, May2 25,2 2011 Page7of19    exceed $39,900, authorizing the City Engineer to approve change orders not-to-exceed Agenda Item No. 8.18: Resolution No. 2011-80 adopted authorizing the City Manager to execute a master services contract with Interwest Consulting Group, Inc. for Real Property Management Services for a term of three (3) years with three (3) Agenda Item No. 8.19: Resolution No. 2011-81 adopted adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and approving Agenda Item No. 8.20: Resolution No. 2011-82 adopted authorizing the City Manager to execute a construction contract with Talbott Solar & Radiant Homes, Inc. for the Solar Collector = Water Pre-Heat Project in an amount not-to-exceed $6,467.50, and authorizing the City Engineer to approve change orders not-to-exceed $2,000 Agenda Item No. 8.21: Resolution No. 2011-83 adopted 1) allocating $100,000 in Capital Facilities Funds for the Corporation Yard Improvements Project (PF0017); and 2) amending the Fiscal Year 2010-11 Budget and 2010-15 Capital Improvement Agenda Item No. 8.22: Resolution No. 2011-84 adopted authorizing the City Manager to release a purchase order for bus shelters and fixtures to LNI Custom Manufacturing, Inc. for the Citywide Bus Stop Improvements Project = Phase 1 in the Agenda Item No. 8.23: Resolution No. 2011-85 adopted accepting the public Agenda Item No. 8.24: Resolution No. 2011-86 adopted authorizing the City Manager to certify and submit the 2010-2011 Transit System Safety, Security and Disaster Response Account Program grant assurances, authorized agent signature authority and any additional required forms to execute grant funding from the California  $5,000, and amending the Fiscal Year 2010-11 Annual Budget  additional one (1) year extension options  the Longleaf Drive Bridge Over Elk Grove Creek Project  Program  amount of $207,728.69  improvements for Elk Grove Promenade Major Roads Project  Emergency Management Agency PUBLIC HEARINGS Agenda Item No. 9.1:  A public hearing to consider approval of a Rezone from AR-  5 to AR-2 and a Tentative Parcel Map for the Albiani Justamere Tentative Parcel Map Project located at 10170 Justamere Lane (EG-10-019; APN: 127-0080-049-0000)  RECOMMENDATION  The Planning Commission recommends (4-1; No: Murphey):  1) Adopt resolution finding the Albiani Justamere Tentative Parcel Map Project exempt from the California Environmental Quality Act and direct staff to file a Notice of  Exemption for the project, EG-10-019; and  Elk Grove City Council Regular Meeting, May 25,2011 Page 8of19    2) Introduce and waive the full reading, by substitution of title only, an Ordinance amending the City of Elk Grove Zoning Map from AR-5 to AR-2 for the Albiani 3) Adopt resolution approving a Tentative Parcel Map for the Albiani Justamere Taro Echiburu, Planning Director, provided an overview of the staff report and recommendation. He noted the applicant had submitted a request to continue the item  Justamere Tentative Parcel Map Project, EG-10-019; and  Tentative Parcel Map Project, EG-10-019.  toa date uncertain.  Mayor Detrick declared the public hearing open.  PUBLIC COMMENT:  Mike Monasky commented that all applicants should abide by requirements for Motion: M/S Hume/Scherman to continue consideration of Item 9.1 to a date uncertain. The motion passed by the following vote: Ayes: 5; Noes: 0.  environmental analysis of projects.  Agenda Item No. .9.2:  A public hearing to consider an extension to the existing  approvals for the previously approved Vineyard at Madeira Shopping Center Project  (EG-11-016; APNS 132-2170-002 through 006)  RECOMMENDATION Adopt resolution: EG-11-016; and  1) Finding that no further California Environmental Quality Act review is necessary for the extension to the approvals for the Vineyard at Madeira Shopping Center project, 2) Approving the extension subject to the findings and conditions of approval for the Taro Echiburu, Planning Director, provided an overview of the staff report and recommendation. He noted the request was for the original approvals to be extended one year, and that additional conditions had been identified and included from other Council Member Davis noted there was extensive involvement by the neighboring community regarding this project. He inquired if additional conditions could be added to ap project when considering extensions of existing approvals, and if sO to see if concerns of residents adjacent to the project could be met in regards to additional requirements for security and hours of operation. Mr. Davis suggested the item be continued to allow City Attorney Susan Cochran noted that when considering an extension it included the power to amend the approvals, and to the extent a new owner had assumed the benefit of the land use entitlements and then sought an extension, the Conditional Use Permit (CUP) could be amended to address additional concerns. Ms. Cochran agreed, in fairness to interested parties, that allowing additional time to consider additional  Vineyard at Madeira Shopping Center project, EG-11-016.  agencies.  interested parties to discuss additional conditions.  Elk Grove City Council Regular Meeting, May: 25,2011 Page9of19    conditions would be appropriate, and as the expiration was not until June 25, that the item could be continued and considered at the meeting of June 22, 2011.  Mayor Detrick declared the public hearing open.  PUBLIC COMMENT:  Mike Monaksy believed the project impacts and environmental studies should be re- evaluated, and that applicable conditions should be included, including considerations City Attorney Cochran stated when the original project approvals were granted, they tiered off from the original Laguna Ridge Environmental Impact Report and submitted supporting documents, approved three years ago on the basis of those documents. A CUP runs with land, equating that new owners benefited from existing land entitlements. The City did not regard who the owners were, only that the current owner make use of those approved, existing land use entitlements. If a new owner applied for a new project not substantially in compliance with existing land entitlements, then it would be appropriate to evaluate for the need of additional conditions or environmental review. The 12 month extension requested was for land use entitlements, and was not related toa any change of ownership, and the extension was based on the original environmental analysis for the originally approved project (which included the additional uses included Motion: M/S Cooper/Scherman to continue the public hearing to the regular meeting of. June 22, 2011. The motion passed by the following vote: Ayes: 5; Noes: 0.  for congestion, air quality, and pedestrian circulation.  in the project).  Agenda Item No. 9.3:  A public hearing to consider: A) adoption of resolutions  calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2006-1 (Maintenance Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 18); B) adoption of resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2003-2 (Police Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 18); and C) adoption of resolution determining to levy street maintenance assessments for certain properties in the Eastern Area which represents Annexation No. 14 into Street Maintenance District No. 1 - Zone 3C  RECOMMENDATION  A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on May 25, 2011 for the eighteenth annexation to Community Facilities District No. 2006-1 (Maintenance A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 18; AND  No. 2006-1 (Maintenance Services) to the qualified electors;  Services); and  Elk Grove City Council Regular Meeting. May 25, 2011 Page 10 of19    B-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District B-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on May 25, 2011 for the eighteenth annexation to Community Facilities District No. 2003-2 (Police B-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 18; AND C) Adopt resolution determining to levy assessments in Street Maintenance District Andrew Keys, Finance Analyst, provided an overview of the staff report and  No. 2003-2 (Police Services) to the qualified electors;  Services); and  No. 1-2 Zone 3C (Annexation 14).  recommendation  Note: Council Member Davis left at 7:57 p.m. 2006-1 (Maintenance Services) Annexation No. 18.  Mayor Detrick declared the public hearing open for Community Facilities District No.  PUBLIC COMMENT: None.  Mayor Detrick declared the public hearing closed.  Motion #A-1: M/S Hume/scherman to adopt Resolution No. 2011-87 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors. The motion passed by the following vote: Ayes: 4; Noes: 0; City Clerk Lindgren announced of three possible votes, three affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the special Motion #A-2: M/S Hume/Scherman to adopt Resolution No. 2011-88 declaring the results of the special election held on May 25, 2011 for the eighteenth annexation to Community Facilities District No. 2006-1 (Maintenance Services). The motion passed Motion #A-3: M/S Hume/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 13-2011 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance  Absent: 1 (Davis).  election was available for Council consideration.  by the following vote: Ayes: 4; Noes: 0; Absent: 1 (Davis).  Elk Grove City Council Regular Meeting, May 25,2011 Page 11of19    Services) Annexation No. 18. The motion passed by the following vote: Ayes: 4;  Noes: 0; Absent: 1 (Davis).  Note: Council Member Davis returned at 8:00 p.m. 2003-2 (Police Services) Annexation No. 18.  Mayor Detrick declared the public hearing open for Community Facilities District No.  PUBLIC COMMENT: None.  Mayor Detrick declared the public hearing closed.  Motion #B-1: M/S Hume/Scherman to adopt Resolution No. 2011-89 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2003-2 (Police Services) to the qualified electors. The motion passed by the following vote: Ayes: 5; Noes: 0. City Clerk Lindgren announced of three possible votes, three affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the special Motion #B-2: M/S Hume/Scherman to adopt Resolution No. 2011-90 declaring the results of the special election held on May 25, 2011 for the eighteenth annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the Motion #B-3: M/S Hume/Scherman to introduce and waive the full reading, by substitution of title only, Ordinance No. 14-2011 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 18. The motion passed by the following vote: Ayes: 5; Noes: 0. Mayor Detrick declared the public hearing open for Street Maintenance District No. 1-  election was available for Council consideration.  following vote: Ayes: 5; Noes: 0.  Zone 3C (Eastern Area). Annexation No. 14.  PUBLIC COMMENT: None.  Mayor Detrick declared the public hearing closed.  City Clerk Lindgren noted there was no majority protest. Of three possible votes, three affirmative votes were returned. The ballot approved the proposed assessment and the proposed inflation adjustment limit described for the parcels identified in the ballot. A resolution determining to levy assessments in the district was available for Council  consideration.  Elk Grove City Council Regular Meeting, May 25,2011 Page 12of19    Motion #C: M/S Hume/Scherman to adopt Resolution No. 2011-91 determining to levy assessments in Street Maintenance District No. 1- Zone 3C (Annexation 14). The  motion passed by the following vote: Ayes: 5; Noes: 0.  Agenda Item No. 9.4:  A public hearing to consider adoption of a resolution  confirming the Written Report of Fiscal Year 2011-12 service charges and establishing Fiscal Year 2011-12 service charges for certain miscellaneous extended services within  the Laguna West Service Area RECOMMENDATION  Adopt resolution confirming the Written Report of Fiscal Year 2011-12 service charges and establishing Fiscal Year 2011-12 service charges for certain miscellaneous services With the aid of an overhead presentation (filed), Andrew Keys, Finance Analyst,  in the Laguna West Service Area (formerly County Service. Area 5). provided an overview of the staff report and recommendation. Mayor Detrick declared the public hearing open.  PUBLIC COMMENT: None.  Mayor Detrick declared the public hearing closed.  Motion: M/S Hume/Cooper to adopt Resolution No. 2011-92 confirming the Written Report of Fiscal Year 2011-12 service charges and establishing Fiscal Year 2011-12 service charges for certain miscellaneous services in the Laguna West Service Area (formerly County Service Area 5). The motion passed by the following vote: Ayes: 5;  Noes: 0.  REGULARAGENDA, ACTIONITEMSRECOMMENDATIONS  Agenda Item No. 10.1: Presentation of Fiscal Year 2011-12 Annual Budget  RECOMMENDATION:  Receive and file the Proposed Fiscal Year 2011-12 Annual Budget, and receive the Annual Budget Message. The budget document would be distributed at the May 25, City Manager Laura Gill provided an overview of the staff report and recommendation. Ms. Gill stated the total proposed budget for Fiscal Year 2011-12 across all funds was $147.8 million, a 30% decrease from the prior year as a number of capital projects were completed. The proposed General Fund budget was $50.4 million, approximately $1.1 million more, or about a 2% increase, than the prior budget. The budget provided for maintaining current levels of service with enhancements in the following specific areas: 1) funding an Economic Development Director position, 2) replenishing the economic development incentive fund, 3) funding to commence pre-entitlement activities for the Southeast Study Area, 4) funding an Animal Services Officer to ensure  2011 regular City Council meeting.  Elk Grove City Council Regular Meeting, May 25, 2011 Page 13of19    adequate on-call coverage, 5) funding for the renovation for the East Stockton Sound Wall, and 6) continued funding for design and financial planning for the Civic Center. Ms. Gill noted the budget included implementation of a step pay plan for City employees. City employees had not received pay increases since July 1, 2008, and had agreed to furloughs and other compensation reductions over the last two and a half years. The pay plan proposed for implementation would immediately place each employee at the next highest step in the range assigned for their respective classification, and during Fiscal Year 2011-12 each employee would also be eligible for a 5% pay increase dependent upon their performance review. While there was the ability to implement the step pay plan system in Fiscal Year 2011-12, implementation of the system would create a future structural deficit if no corrective actions were taken by the following fiscal year. The projected structural deficit from implementing the step pay plan, if no action to correct was taken, was $2.5 million for Fiscal Year 2012-13, growing to a deficit of approximately $5.5 million by 2016. The projected deficit was based on expectations of a flat, annual average 3% revenue growth compared against an expenaiture scenario expected to increase at a more rapid rate due to the cost of implementing the step pay plan, as well as expectations that contributions to the California Public Employees' Retirement System would increase. Ms. Gill believed the projected structural deficit was a solvable problem if addressed by identifying and implementing $2 million in compensation cuts by Fiscal Year 2012-13 (which could be offset if sales tax revenue growth exceeded current flat projections). A volunteer task force of city employees was formed to assist in identifying proposed compensation cuts, to be reported on at the mid-year budget review. Ms. Gill noted the budget document was available online, available for review in the Office of the City Clerk, and at each of In reply to Council Member Scherman regarding funds allocated for Council interns, City Manager Gill stated budget review was the appropriate time to evaluate use of all funds,  the branches of the public library in Elk Grove.  and to present alternatives for Council review and approval.  PUBLIC COMMENT:  Michael Monasky believed the budget document should be released earlier for public review. He did not believe proposed budget expenditures reconciled with available funds and raised concern over the creation of government entity debt. He inquired how Director of Finance and Administration Rebecca Carr noted that the treasurer's report was a display of all funds, citing examples that it included funds for transit, public works, and solid waste; subsequently, monies reflected in the treasurer's report included the General Fund, and differentiated between existing funds and available cash on hand. For the approximate $50 million in the General Fund, General Fund cash today was about $13 million. Ms. Carr clarified that the treasurer's report was a summary of what  the budget document and the treasurer's report compare.  Elk Grove City Council Regular Meeting, May 25,2011 Page 14of19    was in the cash pool, that actual cash was spread across every fund in the City, and Agenda Item No. 10.2: Adopt a resolution levying the Fiscal Year 2011-12 special taxes or special assessments for seven Community Facilities and Special Districts Adopt resolution levying the Fiscal Year 2011-12 special taxes or special assessments  was not the same as fund balance.  RECOMMENDATION:  for seven Community Facilities Districts and other Special Districts.  The verbal staff report was waived. PUBLIC COMMENT: None.  Motion: M/S Cooper/Davis to adopt Resolution No. 2011-93 levying the Fiscal Year 2011-12 special taxes or special assessments for seven Community Facilities Districts and other Special Districts. The motion passed by the following vote: Ayes: 5;  Noes: 0.  Agenda Item No. 10.3: Speed Control Program Presentation  RECOMMENDATION:  Adopt resolution: 1) finding the proposed implementation of traffic calming devices is exempt from California Environmental Quality Act review, 2) approving identified streets for speed control measures, 3) directing staff to proceed with design, and 4) directing staff to modify the Speed Control Program Guidelines to include a staff-sponsored meeting with residents of a street recommended for speed control improvements, with said meeting occurring after staff has developed a preliminary design and before ballots are mailed to residents seeking approval for speed control improvements. With the aid of an overhead presentation (filed), Larry Wing, Capital Program and Engineering Services Support Manager, provided an overview of the staff report and recommendation. On October 27, 2010, 13 out of 25 streets were approved for design for vertical speed control measures. The remaining 12 streets were referred to the Traffic Safety Committee, and subsequently reviewed January 12, 2011 where one was fully supported, three were partially supported, and eight were not supported because of issues with response time due to the nature of vertical speed control devices. The City Council directed staff to evaluate alternative speed control measures, such as signage and striping, and several of the streets could be accommodated by such means. Inr reply to Mayor Detrick, Mr. Wing noted that when adding additional street striping, a seven foot parking stripe would be accompanied by two feet from the gutter pan, effectively providing nine feet of clearance for parking on the side of the road (where the majority of cars were under 8 feet in width). Mr. Wing noted the staff recommended modification to the speed control program to add a condition to meet with area residents prior to preliminary design and before ballots were mailed to seek consensus before  proceeding with a plan.  Elk Grove City Council Regular Meeting, May 25, 2011 Page 150 of19    PUBLIC COMMENT:  Robert Goss thanked staff for proposing the modifications to the speed control program, and offering non-physical solutions as alternatives for speed control measures in Motion: M/S Hume/Cooper to adopt Resolution No. 2011-94 1) finding the proposed implementation of traffic calming devices is exempt from California Environmental Quality Act review, 2) approving identified streets for speed control measures, 3) directing staff to proceed with design, and 4) directing staff to modify the Speed Control Program Guidelines to include a staff-sponsored meeting with residents of a street recommended for speed control improvements, with said meeting occurring after staff has developed a preliminary design and before ballots are mailed to residents seeking approval for speed control improvements. The motion passed by the Agenda Item No. 10.4: Review and provide input on the draft Sustainability Element and Climate Action Plan prior to completion of the California Environmental Quality Act  neighborhoods.  following vote: Ayes: 5; Noes: 0.  document  RECOMMENDATION: Quality Act documentation.  Review the draft Sustainability Element and Climate Action Plan and provide comments and feedback on the draft document prior to completion of the California Environmental With the aid of an overhead presentation (filed), Taro Echiburu, Planning Director, provided an overview of the staff report and recommendation. Mr. Echiburu reviewed the state mandate origins for the Climate Action Plan, and the relation to the draft Sustainability Element, with the overall goal to achieve a 15% reduction (over the baseline of 2005 levels) in greenhouse gases by the year 2020. The Sustainability Element would set the overall policies, becoming a part of the General Plan, and the Climate Action Plan was the implementation of those policies. In adopting these documents, it would provide a streamlined environmental analysis of greenhouse gas emissions for new development projects, and the City would be enabled to meet obligations under the grant funding these plan completion programs. He reviewed the Sustainability Element, noting its 20 year scope of actions and programs. Input on development of the plans came from the Council appointed advisory committee, and surveys of General Plans from other jurisdictions addressing the same topic. Key elements of the Sustainability Element included the following: 1) promoting green building techniques, 2) providing alternative modes of transport, 3) encouraging a community forest through planting, 4) promoting innovation in energy efficiency, 5)p promoting the City as a center for green jobs and businesses, 6) emphasizing placemaking" design principles in new development projects, and 7) continuing education, job training, and support of programs that deal with healthy living and  municipal responsibility as related to sustainability.  Elk Grove City Council Regular Meeting, May 25, 2011 Page 16of19    The Climate Action Plan (CAP) provided the means to reach the goal of the 15% reduction, based on an inventory establishing the City's baseline for comparison. Implementation of different programs, each with associated reduction points, would lead to the reduction goal. Benefits in adopting the CAP included compliance with state mandates, placing the City at an advantage when competing for varying funding sources, and provision for a reduced time and cost for environmental review of new development. The CAP would achieve a 16.18% reduction from the baseline levels by 2020, which was slightly more than what the state required, and a 16.42% reduction from the baseline levels by 2035. Key elements of the CAP included the following measures: 1) energy efficiency for new development, 2) adoption of an energy conservation ordinance, 3) on-site renewable energy installations, 4) cool paving materials, 5) waste reduction, 6) recycled water use, 7) transit oriented development, 8) efficient and alternative vehicles, and 9) car sharing programs. Each of these measures generated different amounts of reduction points to achieve the final reduction Mayor Detrick believed creation of residential and commercial property energy conversation ordinances could have a negative effect if they required new home buyers Council Member Davis believed such obligations only impacted homes that turn over, and at this time such measures were not being recommended under the program. Mr. Davis noted several voluntary incentive based programs, offering energy efficiency audits, were available through various utility providers. He believed outreach should be Mr. Echiburu noted staff was evaluating offered programs to create low to no cost  goal.  to pay for energy and water efficiency audits.  included to educate and engage residents of available programs. program offerings to incentivize voluntary compliance for residents.  PUBLIC COMMENT:  Lyn Hawkins, member of the Sustainability Element and Climate Action Plan Advisory Committee, noted the Committee recognized the need to take a practical approach in dealing with these issues while considering the state of current economic times. He expressed that active pursuit of sustainability efforts was required to maintain momentum for the program and to attract the talents of the community, creating the Council Member Davis believed means should be pursued for the City to lead by example, such as promoting hybrid fleet vehicles, building the new Civic Center Complex with the highest level possible certification with respect to energy efficiency,  opportunity for others to participate and propagate the program.  and promoting policies to encourage positive habits and behaviors.  Elk Grove City Council Regular Meeting, May 25,2011 Page 17of19    Agenda Item No. 10.5: Consider Appointments to the Affordable Housing Loan  Committee RECOMMENDATION: members as needed. recommendation. PUBLIC COMMENT: None.  Adopt resolution appointing members to fill two vacancies on the Affordable Housing Loan Committee, assigning member designations as voting and alternate representative Jason Lindgren, City Clerk, provided an overview of the staff report and  Motion: M/S Hume/Davis to adopt Resolution No. 2011-95 appointing Laura Kobler and Jay Pawlek to fill two vacancies on the Affordable Housing Loan Committee, assigning Rachel Iskow as the non-profit representative voting member, Laura Kobler as the non-profit representative alternate member, and Jay Pawlek as the Northern California Building Industry Association representative alternate member. The motion Agenda Item No. 10.6: Consider additional representation and review Council appointments to Regional Boards, Commissions, and Committees and consider authorizing recruitment for an additional Advisory Board Member appointment on the  passed by the following vote: Ayes: 5; Noes: 0.  Sacramento Regional Human Rights /F Fair Housing Commission  RECOMMENDATION:  Provide direction as deemed appropriate, including:  1) Adopt resolutions appointing additional representation of Council appointments to: a) the Sacramento Regional County Sanitation District, b) the Sacramento Public 2) Authorizing the City Clerk to solicit applications to fill an additional public member representative seat on the Sacramento Regional Human Rights I Fair Housing Jason Lindgren, City Clerk, provided an overview of the staff report and recommendation. Recent census data displayed the City's population exceeded 150,000 residents, making available three additional appointments on the Sacramento Regional County Sanitation District Board, the Sacramento Public Library Authority and the Sacramento Transportation Authority, as well as the addition of a third public member position on the Sacramento Regional Human Rights / Fair Housing Commission Advisory Board. For consideration under the item was appointment of second, voting representatives to these agencies, and consideration of how to address assignment for alternates where two representative seats exist. The last item for consideration was authorizing a recruitment for the public member vacancy for the new, third seat on the Sacramento Regional Human Rights / Fair Housing Commission  Library Authority, and c) the Sacramento Transportation Authority, and  Commission Advisory Board  Advisory Board.  Elk Grove City Council Regular Meeting, May 25,2011 Page 18of19    PUBLIC COMMENT: None.  Council Member Hume suggested moving the current alternates into the representative seats, appointing new alternates, having a singular alternate to fill either position in the event of an absence, and directing the City Clerk to solicit applications for the public member vacancy on the Sacramento Regional Human Rights I Fair Housing Motion #1: M/S Hume/Scherman to adopt Resolution No. 2011-96 appointing Council Member Hume as a second representative, confirming Vice Mayor Cooper as the current representative, and appointing Council Member Scherman as the alternate representative to the Sacramento Regional County Sanitation District. The motion Motion #2: M/S Hume/Scherman to adopt Resolution No. 2011-97 appointing Council Member Davis as a second representative, confirming Council Member Scherman as the current representative, and appointing Vice Mayor Cooper as the alternate representative. to the Sacramento Public Library Authority. The motion Motion #3: M/S Hume/Scherman to adopt Resolution No. 2011-98 appointing Council Member Scherman as a second representative, confirming Council Member Hume as the current representative, and appointing Council Member Davis as the alternate representative to the Sacramento Transportation Authority. The motion By consensus the City Council directed the City Clerk to solicit applications for the public member vacancy on the Sacramento Regional Human Rights / Fair Housing  Commission Advisory Board.  passed by the following vote: Ayes: 5; Noes: 0.  passed by the following vote: Ayes: 5; Noes: 0.  passed by the following vote: Ayes: 5; Noes: 0.  Commission Advisory Board. ADJOURNMENT  With no additional business to conduct, the May 25, 2011 City Council meeting was adjourned in memory of the mother of City of Sacramento Vice Mayor Bonnie Pannell at  9:02 p.m.  Psf JÀSON LINDGREN,CITY CLERK  ATTEST: H W  Mh  STEVEN M. DETRICK, MAYOR  Elk Grove City Council Regular Meeting, May 25, 2011 Page 19of19