CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL  REGULAR MEETING Wednesday, April 11, 2012  CALL TO ORDER/ROLL CALL  Mayor Cooper called the regular City Council meeting of April 11, 2012 to order at  6:10 p.m. Present: Absent:  Mayor Cooper, Vice Mayor Hume, Council Members Davis, Detrick and  Scherman. None.  Mayor Cooper led the Pledge of Allegiance.  Mayor Cooper asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Hume/Detrick to approve the agenda as presented. The motion passed  by the following vote: Ayes: 5; Noes: 0.  CLOSED SESSION None.  PRESENTATIONS/ /ANNOUNCEMENTS  Note: Mayor Cooper noted Item 4.3 would be heard as the first presentation. 4.3 Mayor Cooper presented a proclamation recognizing April 15 to 21, 2012 as National Volunteer Week with special recognition to the Elk Grove Volunteers In Police 4.1 With the aid of an overhead presentation (filed), Zach Jones, Recreation Supervisor of the Cosumnes Community Services District (CCSD), gave a presentation of the CCSD Request for Proposal (RFP) response for Sports Park Operations in the Elk Grove Civic Center. He provided a background history of the CCSD, noting park services and sports programming had been provided to the community since 1985, including installation and maintenance of 88 parks, consisting of 678 acres of park and open space and including 91 sports fields. The CCSD worked in partnership and coordinated use of fields with the Elk Grove Youth Sports Association, which represented 13 different organizations and over 10,000 children, and the CCSD served 54 adult leagues, hosting 340 teams approximating 5,000 participating adults annually. The CCSD had five lighted baseball/softbal. fields, and demand to play was greater for Friday evenings, with Monday through Thursday schedules being accommodated  Services.  Elk Grove City Council Regular Meeting, April 11,2012 Page 1of14    between two and four fields. A team occasionally was placed on a wait list, not because there were not fields to accommodate play, but because there were not enough players for teams to fill for leagues during other nights. The youth organizations that coordinated use of the fields hosted approximately 20 tournaments annually on a regional and state scale. Mr. Jones reviewed the facilities currently utilized to host such tournaments, noting all facilities were in close proximity to accommodate tournament needs, and in close proximity to the proposed Civic Center sports field site. The CCSD's RFP proposed four synthetic turf fields, including additional multi-use synthetic surface areas to provide for multi-purpose field overlays. This design would accommodate expanded use by sports team beyond baseballsoftball, and the synthetic turf would enable continued play or extension of seasons in the event of inclement weather. Batting cages were included in the proposal, and a two-story building in the middle of the ball fields was envisioned that would include offices, meeting space, a small concession area, a larger restaurant, restrooms, and storage. The CCSD would look to partner with a concessionaire to operate the restaurant in the facility. He noted ins speaking with youth sports associations that there was a preference when evaluating tournament locations for fields offered that were all of the same surface (whether all natural grass, or all synthetic turf). Mr. Jones believed that partnering with the CCSD on the project would continue consistency in the delivery of recreational amenities for the community, would best accommodate shifting use of current youth and adult league play, and would build a stronger partnership between the City and the CCSD. In response to Council Member Davis, Mr. Jones noted adult league play only expanded to use six fields on Friday night, the remainder of the week current facilities were not operating at full capacity. He noted that the Mather Sports Complex in Rancho Cordova opened a few years ago, which initially drew away some adult league play, but since that time numerous teams had returned to use CCSD facilities citing the savings made on travel costs. In relation to networking to attract additional tournaments, he noted the CCSD had seen recent success in working with the California Youth Soccer Association. He noted the priority of the CCSD was to accommodate local needs first, but the organization was looking at means to attract larger tournaments. 4.2 With the aid of an overhead presentation (filed), Richard Odekirk, Founding Partner and Managing Director of Big League Dreams U.S.A. (BLD), gave a presentation of the BLD Request for Proposal (RFP) response for Sports Park Operations in the Elk Grove Civic Center. He provided a background history of the founding of BLD and the company's progress to date. BLD offered creation and operation of a sports destination facility for baseball, softball, and additional team sports, offering options to create famous stadium replica settings, and designed to host youth sports, tournaments, and adult league play. BLD operated 11 facilities, with six additional sites currently in discussion. Existing facility complexes ranged in cost from $9 million to $35 million. He noted that BLD would offer a product planned at the size and cost the City was willing to invest, but also noted the company would be prepared to offer financing options to upgrade the park from the current projected cost of $12 million, including the investment by BLD of $1 million in the project and additional means to invest in the project financially. Mr. Odekirk displayed a video (filed) that showcased facilities in the $15 to $20 million range, highlighting the facilities as tournament destinations designed to attract visitors. He noted that in entering discussion with BLD a proximity radius would be established where no additional  Elk Grove City Council Regular Meeting, April 11,2012 Page2of14    facilities would be considered. A similar agreement was previously held with the City of Folsom, but once that project concluded due to the loss of dedicated funding, BLD then had the opportunity to engage Elk Grove. Mr. Odekirk covered merits of BLD building and operating a facility noting: 1) nine out of 11 facilities had weekend waiting lists for tournaments, 2) in Riverside County, BLD was contracted to build a second facility, citing the company was providing two projects, 10 years apart, with the same government agency, 3) BLD facilities attracted interest of hoteliers, and he noted BLD held a partnership with a company to attract hotels and retail centers, 4) facility operation and maintenance costs were fully covered by BLD, 5) the local contracting agency held the ability to help select and choose park policies, 6) BLD maintained security staff on-site at all facilities to maintain a safe environment, and 7) all facilities generated revenue, the least being $150,000 annually, to parks generating upwards of $600,000 annually. Mr. Odekirk believed other RFP responses offered to build a nice city park, and believed that for the same cost BLD would create a destination facility that would attract visitors every weekend and bring additional economic development Jeff Hopkins, representing BLD, noted their parent company Hopkins Real Estate Group worked with clients to plan, attract, design, and build commercial and hotel development Council Member Davis raised concerns that the Cosumnes Community Services District (CCSD) had cited it was not operating at capacity now, and with competition by a private vendor offering field facilities, he questioned if revenue from league play would Mr. Odekirk stated his understanding of the presence of the CCSD in offering facilities to local residents, and noted if BLD conducted business in Elk Grove it would approach Mayor Cooper voiced his appreciation to Mr. Odekirk for addressing financing and planning issues that were raised under correspondence (filed) received by the City  interest.  around BLD facilities.  be diverted away from the CCSD.  the CCSD to build a relationship and partnership to share such duties.  regarding the business operation of BLD.  PUBLIC COMMENT  Thomas Lawson, Brandi King, Adrian Ross, Gina Cruz, Spencer Moran, and Ed Owen voiced support of BLD, attesting to the quality of BLD facilities. In relation to the proposed BLD tournament sports complex, speakers cited the following benefits: 1)keeping Elk Grove tournament sports participants close to home, 2)providing a venue to host sports camps, 3) enhancing sports facilities offered in the city, and 4) attracting additional economic development such as hotels and retail. Ed Owen believed the CCSD provided excellent facilities as well, and felt a best plan would incorporate bringing in BLD, while sustaining the services and revenues of the CCSD. He believed the area of the regional mall site would better serve a tournament  facility and the potential of increased economic development.  Elk Grove City Council Regular Meeting, April 11,2012 Page 3of14    Tom Waltman supported bringing a tournament sports complex to Elk Grove, but raised concerns over the location. He did not believe there was adequate funding to further develop around a facility if located at the Civic Center site. He felt the existing site and facilities at Elk Grove Regional Park could accommodate such a project, while existing amenities could benefit from being redeveloped. The Elk Grove Regional Park site also had preferred freeway access and retail amenities, and was more removed from 4.4 Chair Marsha Holmes provided a presentation and update on the Committee for With the aid of an overhead presentation (filed), Ms. Holmes noted accomplishments over the past year of the Committee for the Arts including: 1) providing feedback regarding artistic elements of the rain garden, 2) commissioning a piece of public art, Serving with Courage, Pride, and Dedication by Romo Studios, LLC placed in the entry of the City building at 8400 Laguna Palms Way, and 3) creating a citywide Art/ Event Inventory mapping the location of pieces of public art and on-going arts events within the City. She noted the Committee for the Arts was currently evaluating the incorporation of artistic elements for the East Stockton Sound Wall Project, and drafting articles for the City's newsletter to bring awareness of the interactive art inventory map Council Member Scherman suggested the Committee for the Arts host a City arts Vice Mayor Hume observed in other jurisdictions art projects to paint utility boxes with differing murals, and believed that such a project, coordinated by the Committee for the Arts in conjunction with utility companies and property owners, would be a beneficial Council Member Davis believed another partnership opportunity was coordination of a large arts project, such as a mural or mosaic, with the idea and location offered by the  neighboring residential areas than the Civic Center site.  the Arts.  and features on individual pieces of public art.  reception, similar to events as done in previous years.  arts and community enhancement project.  Committee for the Arts, to be completed utilizing community volunteers.  PUBLIC COMMENT  Lynn Wheat addressed communications she had sent to the City regarding the Laguna Ridge Apartment Project, believing the brick veneer being installed on the buildings did not match what was provided in the architectural renderings provided at the time of plan approvals. She believed the products used produced a lower quality project, and the decision to differ finalizing the plans for the project (done due to the urgency for loan documents to be finalized), was resulting in unintended compromises, detrimental to the Council Member Davis expressed his concern that the project was not being executed in the manner as was represented during plan approvals. He saw the project as having amore urban appearance, with more of a mix of building colors. Mr. Davis believed the City should be conscientious about how authority was determined to be differed, and  appearance of the project.  what level of approval authority was permitted.  Elk Grove City Council Regular Meeting, April 11,2012 Page 4of14    Planning Director Taro Echiburu stated that the project was under timeline pressures to attain approvals to secure project funding, and to accommodate that schedule certain design details were not finalized during Planning Commission and City Council review. The final Conditions of Approval allowed the applicant to get final approval from the Planning Director for the colors and the materials prior to building the projects. To address the differences seen in the project today, he could discuss with the developer options to modify current colors and materials to better match the renderings reviewed In reply to Vice Mayor Hume, Mr. Echiburu noted the developer had previously submitted a request to reduce the amount of brick veneer for the project, but rescinded that request prior to City Council consideration. The amount of brick veneer remained the same, the current issue primarily related to color and materials selection. The renderings reviewed were not finalized at the time of project approval, and the approvals differed final color and material selections to be made using design guidelines The City Council expressed dismay that the project was being delivered in a manner divergent from what was reviewed at the time of approvals, and raised concern that the changes approved by staff were of a significant nature that should have returned for City Council consideration. The City Council directed staff to follow-up with the Council Member Davis believed the developer's website was advertising the project utilizing the depiction of the design with less brick, a design that had never been David Woodel, owner of Woodel Insurance and Financial Services, addressed concerns with the City business license and Certificate of Occupancy processes, noting onerous requirements and non-business friendly practices he encountered when he moved the location of his business. He noted that records previously maintained by Sacramento County were not properly transferred to the City, nor had the County maintained such records. He was of an understanding that businesses in Old Town Elk Grove had been offered fee waiver programs and compliance assistance for business license and Certificate of Occupancy processes, but only 30% of business owners had taken advantage of the program. He requested his fees be waived, and that a program similar Inr reply to Mr. Woodel, Mr. Echiburu noted that from the County records the City did possess, he could not locate a Certificate of Occupancy at the location of his current business, but there was such a County record on file for a different suite in the same Vice Mayor Hume related his efforts to revise the City business license and Certificate of Occupancy processes, believing numerous policies on the matter could be revised and improved upon to reduce costs to business owners. Mr. Hume agreed that a citywide fee waiver program should be considered, and requested issues surrounding  during plan approval.  upon final approval by the Planning Director.  developer to address the design issues.  considered or approved by the City.  to that offered to Old Town Elk Grove businesses be offered citywide.  building.  these processes be returned for City Council review.  Elk Grove City Council Regular Meeting, April 11,2012 Page 5of14    Assistant City Manager Rebecca Craig stated the topic would come before the City  Council for consideration in May.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the April 11, 2012 Administrative Report (filed). Planning Director Echiburu provided an update on Sphere of Influence (SOI) application under review by the Sacramento Local Agency Formation Commission (LAFCo). The item recently considered by LAFCO was the municipal services review document, but Mr. Echiburu noted much of the discussion diverged from that document to more general discussions challenging aspects of the sphere of influence application. From the meeting, LAFCO directed staff to release the municipal services review for public review and comment, and LAFCo staff announced they had received the Administrative Final Environmental Impact Report (EIR), and would make a decision in the next few weeks whether that document needed to be re-circulated. He noted that by the nature of these two items, it was unlikely a hearing on the SOI would be held prior to June of this year. To date, consideration of the next steps on evaluating the EIR had taken the most time. From the City's review of the document, staff did not see a need for re-circulation as many issues raised were about missing references, not the substantive issues such as new impacts or more severe impacts that trigger additional review under the Council Member Scherman viewed the proceedings of the hearing, and believed that many of the comments of Commissioner Christopher Tooker were personal attacks, unbecoming of an appointed official. She appreciated the comments of other speakers, including those who voiced opposition to the SOI, all of whom conducted themselves Mayor Cooper agreed that several of the comments of Commissioner Tooker were non- Note. prior to the adjournment of the meeting, City Manager Gill clarified an item reported as follows: City Manager Gill noted the City Multicultural Committee would be assisting the Cosumnes Community Services District (CCSD) Teen Action Committee with the CCSD Multicultural Fair to be held April 20 (a separate event from the Multicultural Festival being planning for August 2012 by the Multicultural Committee). The Multicultural Committee would be welcoming fair attendees, speaking at the event, and assisting to coordinate promotional support through the City's social media and  California Environmental Quality Act (CEQA).  respectfully.  constructive, personal attacks.  website resources.  COUNCIL COAMEATS/REPORIEINIUAE AGENDAITEMS  Mayor Cooper had no items to report.  Council Member Detrick reported that the last meeting of the Sacramento Metropolitan  Cable Television Commission had been canceled.  Elk Grove City Council Regular Meeting, April 11,2012 Page 6of14    Vice Mayor Hume had no items to report.  Council Member Davis reported on the Running of the Elk event held April 1 that hosted 2,300 runners, of which the event proceeds benefitted the Elk Grove Youth Sports Foundation. He reviewed survey results taken at the event which expressed high overall satisfaction with the event, that numerous participants would attend in following years, and numerous participants responded that they shopped or dined in Elk Grove prior to or after the event. Mr. Davis thanked Theresa Rodriguez for coordinating the Council Member Scherman served as a judge for the Teen Center Teen Idol competition audition, she spoke at the Read and Feed Library Garden groundbreaking ceremony at the Colonial Heights Library, and attended the first anniversary of the Greater Sacramento Regional Vietnamese American Chamber of Commerce where she  event.  was installed as an advisory board member. NOTE: Council Member Davis left at 8:34 p.m. CONSENT CALENDARI ITEMS PUBLIC COMMENT None.  Motion: M/S Hume/Detrick to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 4; Noes: 0; Absent: 1 (Davis).  Agenda Item No. 8.1:  Received Automatic Clearing House Nos. 4990 through  5206 dated March 1, 2012 through March 31, 2012, General Warrant Nos. 64155 through 64993, and Electronic Fund Transfer Nos. 2012131 through 2012147  Agenda Item No.8 8.2: special meeting Agenda Item No. 8.3:  Approved City Council Meeting Minutes: 1)August 24, 2011  regular meeting; 2) September 14, 2011 special meeting; 3) September 14, 2011 regular meeting; 4) September 28, 2011 special meeting; and 5) October 12, 2011  Received report on City Manager approved purchases and  contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and  Purchasing, filed through April 4, 2012  Agenda Item No. 8.4: and Bids Agenda Item No. 8.5:  Received report on Requests for Proposals, Qualifications, Ordinance No. 6-2012 adopted repealing Elk Grove  Municipal Code Chapter 22.15, Contiguous Land and Merger, and Chapter 22.140, Notice of Merger, from Title 22, Land Development, and adopting Chapter 22.16, titled  Contiguous Land Merger and Unmerger (Second Reading)  Agenda Item No. 8.6:  Ordinance No. 7-2012 adopted amending Elk Grove  Municipal Code Chapter 6.22 to remove smoking regulations superseded by California  Elk Grove City Council Regular Meeting, April 11,2012 Page7of14    State Law and to make minor amendments clarifying the remaining code (Second  Reading)  Agenda Item No. 8.7:  Resolution No. 2012-53 adopted authorizing the City  Manager to execute a five-year Joint Funding Agreement with the United States Department of the Interior, U.S. Geological Survey, for the operation and maintenance of the stream gauging station (11336585) on Laguna Creek in Elk Grove in the amount  of$124,900 Agenda Item No. 8.8:  Resolution No. 2012-54 adopted accepting the 2011 LED  Streetlight Conversion Project as complete and authorizing the City Engineer to prepare, and the City Clerk to file, the Notice of Completion with the Sacramento County  Recorder  Agenda Item No. 8.9:  Resolution No. 2012-55 adopted: 1) finding the Emergency  Operations Center Project exempt from the Califomia Environmental Quality Act and directing the filing of a Notice of Exemption; 2) authorizing the City Manager to execute a construction contract with Mascon, Inc. in an amount not-to-exceed $288,200; and 3) authorizing the City Engineer to approve change orders in an amount not-to-exceed Agenda Item No. 8.10: Resolution No. 2012-56 adopted: 1) ratifying and authorizing the expenditure of funds to Sacramento Regional Transit District in the amount of $78,783; 2) authorizing the City Manager to enter into a new Lease Agreement for Compressed Natural Gas Buses with Sacramento Regional Transit District in an amount not-to-exceed $60,000; and 3) authorizing a budget appropriation Agenda Item No. 8.11: Resolution No. 2012-57 adopted authorizing the City Manager to submit a grant application to the U.S. Department of Justice for a Domestic Violence Response Team and execute all documents necessary to receive $153,320 in Agenda Item No. 8.12: Resolution No. 2012-58 adopted authorizing the City Manager to submit a grant application to the California Office of Traffic Safety to implement concentrated traffic enforcement strategies and execute all documents Agenda Item No. 8.13: Resolution No. 2012-59 adopted authorizing the City Manager to receive funds in the amount of $12,000 from the Livermore Police Department for motorcycle safety and enforcement training provided by the Elk Grove Police Department and amend the Elk Grove Police Department's budget by $12,000 Agenda Item No. 8.14: Resolution No. 2012-60 adopted authorizing the City Manager to extend the contract with Sharp Public Affairs for the production of two tear- out pages in the City of Elk Grove newsletter for the Integrated Waste Division for an eleven (11) month term in an amount not-to-exceed $16,000 [for a total compensation  $46,800  of$114,000  grant funding  necessary to receive $230,668 in funding  amount not-to-exceed $64,000]  Eik Grove City Council Regular Meeting, April 11,2012 Page 8of14    Agenda Item No. 8.15: Resolution No. 2012-61 adopted dispensing with the competitive bid process and authorizing the City Manager to execute a three-year contract amendment with FASTER Asset Solutions for Fleet software services, with an option of one, two-year extension, in an amount not-to-exceed $56,305 [for a total not- Agenda Item No.8.16: Authorized recruitment to fill a vacancy on the Multicultural Committee, for a May 9, 2012 appointment to be made by Vice Mayor Hume  to-exceed amount of$157,005]  NOTE: Council Member Davis returned at 8:35 p.m.  PUBLIC HEARINGS None.  REGULAR AGENDA ACTIONITEMSIRECOMMENDATIONS  Agenda Item No. 10.1: Consider resolution authorizing the City Manager to negotiate for the purchase of 9112 Jonell Court for use as transitional housing and execute a purchase contract and any other documents necessary to complete the purchase in a  form acceptable to the City Attorney RECOMMENDATION:  Adopt resolution authorizing the City Manager to negotiate the purchase of 9112 Jonell Court for use as transitional housing and execute a purchase contract and any other documents necessary to complete the purchase in a form acceptable to the City Sarah Bontrager, Housing Program Manager, provided an overview of the staff report  Attorney.  and recommendation. PUBLIC COMMENT:  Sue Velayan stated her home was behind the house to be purchased and inquired if the home had already been purchased, and whether other sites had been considered. She stated she had received notice less than two weeks ago, and would have appreciated earlier notice to provide more time to consider the item and evaluate other locations, as Ms. Bontrager described that the property was selected after evaluating numerous properties, that the location was selected due to its proximity to services, transit, and the Food Bank at Dino Drive, and the property was selected for the size of the home and need for substantial rehabilitation (placing a highest use of funding to re-invest in the community to improve the property). She noted that Sacramento Self Help Housing operated similar communal homes, implementing good neighbor policies and practices. As such communal homes of this type were allowed by right in all residential zones in the city, with the City funding the project there would be added controls to monitor the operation of the home to ensure compliance. The home had not yet been purchased, it was a short sale property, and an offer had been submitted by the City which was  she believed there were likely better home options in the community.  currently being considered by the property owner.  Elk Grove City Council Regular Meeting, April 11,2012 Pagegof14    Mayor Cooper attested to the reputation of Sacramento Self-Help Housing as an Council Member Davis noted the priorities for the planned communal home were not to address clients identified as chronic homeless, but to target Elk Grove residents meeting policy requirements to transition to permanent housing under the guidance of Motion: M/S Hume/Scherman to adopt Resolution No. 2012-62 authorizing the City Manager to negotiate the purchase of 9112 Jonell Court for use as transitional housing and execute a purchase contract and any other documents necessary to complete the purchase in a form acceptable to the City Attorney. The motion passed by the Agenda Item No. 10.2: Consider resolution vacating and setting aside the award of a contract to Elk Grove Ford and authorizing the City Manager to execute a contract with Downtown Ford Sales of Sacramento to service and repair City vehicles for a three-year  operator of transitional, communal homes.  the housing operators.  following vote: Ayes: 5; Noes: 0.  term (subject to extension) in an amount not-to-exceed $396,000  RECOMMENDATION: Adopt resolution:  1) Vacating and setting aside the award of a contract to Elk Grove Ford for service and 2) Directing and authorizing the City Manager to execute a new contract with Downtown Ford Sales of Sacramento to service and repair City vehicles for a three-year term Jonathan Hobbs, Interim City Attorney, provided an overview of the staff report and recommendation. As a result of court rulings, this matter was being brought back to the City Council for reconsideration with a recommendation to set aside the contract previously awarded to Elk Grove Ford, and to award the contract for service and repair  repair of City vehicles (as required by court ruling); and (subject to extension) in an amount not-to-exceed $396,000.  of City vehicles to Downtown Ford Sales of Sacramento.  PUBLIC COMMENT:  Matt Wood, owner of Elk Grove Ford, detailed how Elk Grove Ford contributed to the community: serving as one of the first dealerships encountered upon entry to the Elk Grove Auto Mall, generating sales tax revenue, maintaining an employee base of Elk Grove residents who invest back in the community, and serving as a local destination to provide maintenance and repair services for Elk Grove residents. He presented analysis (filed) calculating the round trip difference in mileage and costs to send City vehicles out of town for service. He asked that the decision be postponed to evaluate the effect of these depreciation factors in evaluation of the bids to determine best value Mayor Cooper encouraged Mr. Wood to place bids for other contracts in the region. He supported regional competition, and believed if other jurisdictions only accepted local offers, then such a practice would be detrimental to Elk Grove businesses.  ina award of the contract.  Elk Grove City Council Regular Meeting, April 11, 2012 Page 100 of14    Vice Mayor Hume believed several intangible, positive effects were created in the ability to contract locally, including support of the local job base, support of employees likely to be residents of the community, and contributions, donation support, and spending that often was returned back to the community by local businesses. He addressed accusations he had received, stating he had never received any funding from Elk Grove Ford, and his niece who worked for Elk Grove Ford earned the position on her own merits. Mr. Hume believed the City still had the ability to reject all bids, refine the Council Member Davis supported selecting Elk Grove Ford. Since the court invalidated that award, he believed the City should reject all bids and start the process over. Council Member Scherman supported selecting the lowest bid of Downtown Ford Sales of Sacramento, and believed releasing a new proposal with narrowed conditions would be detrimental to regional competition. She noted the fixed term of the contract, and that parties would have the opportunity to re-bid for the contract in three years. Council Member Detrick suggested benefits from utilizing local vendors be further explored for addition in future comparisons, but also observed that currently a 5% local vendor preference was available. He noted that even with the local vendor preference differential, Downtown Ford Sales of Sacramento still outbid all other proposals. Motion: M/S Hume/Davis to adopt a resolution authorizing the City Manager to reject all bids, and re-issue a new Request for Quotations. The motion FAILED by the Vice Mayor Hume stated that since the option to consider Elk Grove Ford had been vacated, he saw no reason to be punitive and would support the award to Downtown Motion: M/S Detrick/Scherman to adopt Resolution No. 2012-63: 1) vacating and setting aside the award of a contract to Elk Grove Ford for service and repair of City vehicles (as required by court ruling); and 2) directing and authorizing the City Manager to execute a new contract with Downtown Ford Sales of Sacramento to service and repair City vehicles for a three-year term (subject to extension) in an amount not-to- exceed $396,000. The motion passed by the following vote: Ayes: 4; Noes: 1 Agenda Item No. 10.3: Provide information and request direction regarding freeway  process, and to issue a new Request for Quotations.  following vote: Ayes: 2; Noes: 3 (Cooper, Detrick, Scherman).  Ford Sales of Sacramento.  (Davis). oriented signs RECOMMENDATION: deemed appropriate.  Staff recommends that the City Council receive the report and provide direction, as With the aid of an overhead presentation (filed), Christopher Jordan, Planning Manager, provided an overview of the staff report and recommendation. A request was received from developers to discuss policy on freeway oriented signs - generally larger signs to  Elk Grove City Council Regular Meeting, April 11,2012 Page 11of14    be made visible at long distances to provide business identification within the vicinity of a highway exit. Mr. Jordan reviewed examples of such signs in Elk Grove and the region. Current zoning regulations, established in 2006, only allowed signs identifying uses on-site (prohibiting off-site signage), established restrictions on sign size and scale, and created requirements for multi-tenant shopping centers. Limited flexibility from standards was available under the Uniform Sign Program. Examples identified jurisdictions that allowed businesses to advertise within a greater radius around the sign area, upward to a mile from the freeway interchange. Mr. Jordan reviewed questions to consider in reviewing regulations on freeway oriented signs: how many signs would be allowed at each interchange, should all interchanges be considered or only certain ones, should signs be limited to on-site uses or allow a larger radius use, what dimension of signs should be allowed, and what approval authority should be required. Inr reply to Vice Mayor Hume, Mr. Jordan noted Sacramento County had in place along highways a sign corridor overlay that essentially limited the height of signs. The City zoning changes in 2006 removed this overlay, and established the off-site prohibition Inr reply to Council Member Davis, Mr. Jordan confirmed that for projects adjacent to the freeway they could establish a free standing sign along the freeway, within the limitations in the code (noting such signs could be no greater than 50 feet in height).  and other sign prohibitions to uniformly apply across the City.  PUBLIC COMMENT:  Lynn Wheat recounted that numerous members of the public invested time to establish the zoning codes related to signage that she believed reflected the wants of the community. She believed it was a disservice to the community members that participated if consideration was going to be given to make individual changes to Gill Moore described the project he planned to bring to the site, detailing that the request for off-site signage was to secure tenants to make the project feasible. He noted no services currently existed at the intersection, and vendors required signage to entice patrons to the site. He believed current economic conditions created a different environment to that reviewed when the sign ordinance was established in 2006. He agreed that signage along every mile of freeway frontage was undesirable, but believed there was a benefit to explore freeway monument signs, of a uniform standard and of high quality, to be located at major highway intersections of the City. He stated freeway signage was a requirement for the participation of corporate tenants to locate at the project site, and those companies cited that freeway signage brought a 10 to 15 percent increase in sit sales. In reply to Council Member Detrick, Mr. Moore estimated the total investment of his project at $7.5 million. Mr. Moore noted if he had owned property by the freeway, signage would be allowed, but his investment was in the current project Council Member Davis encouraged Mr. Moore to continue outreach to the community,  sections of the signage codes at the request of a developer.  site.  business groups, and the Elk Grove Chamber of Commerce.  Elk Grove City Council Regular Meeting, April 11,2012 Page 12of14    John Hodgson, representing Mr. Moore, requested consideration to evaluate off-site In response to Council Member Davis to seek a solution to individually address the request of the applicant, Planning Director Echiburu stated that as the current zoning code prohibited off-site signage, the current regulatory framework of the City would require an amendment to the zoning code to accommodate the request, and such an Vice Mayor Hume supported evaluating the request, but cautioned to appropriately mediate for the private property owners of land currently adjacent to the freeway. He appreciated a proposal that would create uniform freeway monument signs, potentially incorporating the City logo and/or the City way-finding sign program. He asked if Caltrans signage had been considered for amenities offered at a freeway exit. Mr. Hume asked that for review of a program for uniform monument signs that consideration be given on revenues generated, including consideration of the lease of Council Member Detrick noted his standing friendship with Mr. Moore, and believed undue negative criticism, stemming from this request, was being directed at Mr. Moore, himself, and their families. He viewed State Route 99 and Interstate 5 as commercial corridors that could benefit from a uniform, well planned and designed, freeway The City Council recognized that numerous members of the community had become involved in the dialogue of the request, and directed staff to conduct outreach and host a workshop to consider a citywide policy regarding off-site signage at freeway Agenda Item No. 10.4: Consider review of appointment to the Disability Advisory Committee, and appoint one voting member to the Historic Preservation Committee Receive information from Council Member Davis regarding appointment to the Disability Advisory Committee, and appoint one member to the Historic Preservation Committee. Jason Lindgren, City Clerk, provided an overview of the staff report and  signage.  amendment would apply uniformly across the City.  space on such signs.  monument sign program.  interchanges.  RECOMMENDATION:  recommendation. PUBLIC COMMENT: None.  Council Member Davis confirmed his appointment of Nana Tufuoh to the Disability Motion: M/S Detrick/Scherman to adopt Resolution No. 2012-64 appointing Angela Perry as a voting member to the Historic Preservation Committee. The motion passed  Advisory Committee.  by the following vote: Ayes: 5; Noes: 0.  Elk Grove City Council Regular Meeting, April 11,2012 Page 130f14    ADJOURNMENT  Note: Prior to adjournment, City Manager Gill included an additional item to report as previously noted under General Administration Information clarifying the role of the Multicultural Committee in assisting the Cosumnes Community Services District (CCSD) With no additional business to conduct, the April 11, 2012 City Council regular meeting  Teen Action Committee. was adjourned at 9:53 p.m.  TA JASON LINDGRENICITY CLERK  ATTEST:  Ls MAYOR  JAMESO 4hle  Elk Grove City Council Regular Meeting, April 11,2012 Page 14of14