CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL  REGULAR MEETING Wednesday, May 23, 2012  CALL TO ORDER/ROLL CALL  Vice Mayor Hume called the special City Council meeting of May 23, 2012 to order at  6:20 p.m. Present: Absent:  Vice Mayor Hume, Council Members Davis, Detrick and Scherman.  Mayor Cooper (arrived at 8:20 p.m.)  Vice Mayor Hume led the Pledge of Allegiance.  Vice Mayor Hume asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Scherman/Detrick to pull Item 8.23, and continue Items 9.1 and 9.2 to a date uncertain, and approve the remainder of the agenda as presented. The motion passed by the following vote: Ayes: 4; Noes: 0; Absent: 1 (Cooper).  CLOSED SESSION None.  PRESENTATIONSIANNOUNCEMENTS  4.1 Council Member Scherman presented a proclamation to Commissioner Darby Patterson of the Sacramento County Adult & Aging Commission, and Elk Grove volunteer honorees Thelma Moore and Florinda Garcia, recognizing May as Older 4.2 Integrated Waste Student Assistant Melissa Aristizabal presented awards of the Elk Grove Green Student Scholarship, funded by Allied Waste, to recipients Brendon  Americans Month.  Hillier, Stephanie Kinser, and Kristen Williams.  4.3 Presentation and update on the Multicultural Committee.  With the aid of an overhead presentation (filed), Orlando Fuentes, Chair of the Multicultural Committee, stated the Multicultural Committee had been meeting monthly since November 2011, with a focus to research and plan for a Multicultural Festival that would be held August 25, 2012 at Elk Grove Regional Park. The event would offer a variety of foods, a fashion show, and entertainment on two stages, all with the theme to "Travel the world without leaving Elk Grove". Subcommittees had been  Elk Grove City Council Regular Meeting, May 23,2012 Page 1of18    created to address entertainment, fundraising, logistics, outreach, food, marketing and budgeting for the event. The Multicultural Committee had incorporated elements of the Elk Grove Diversity Pledge, and Mr. Fuentes noted the priorities to make the festival a Council Member Detrick encouraged conducting festival outreach through the Elk Grove Unified School District, and to consider a proclamation declaring August as Multicultural  safe, family oriented event.  Month.  PUBLIC COMMENT  Charles Shanks commended the service provided by e-van transit system employees. He raised concern over the installation of the new electronic fare boxes which now occupied the right passenger front seat, taking away a seat in the van. Mr. Shanks requested that such fare boxes which take away a passenger seat be removed. Nikki Carpenter believed that Council Member comments from the April 11 regular meeting incorrectly criticized Commissioner Christopher Tooker of the Sacramento Local Agency Formation Commission (LAFCo), and such criticism should have been levied against Commissioner Jimmie Yee. Ms. Carpenter expressed her opposition to Ed Owen expressed his opposition to the SOI. He did not believe the City needed to expand its current boundaries, and noted his research of current commercial property vacancies in Elk Grove, finding 679,000 square feet of vacant office space, 726,000 square feet of vacant industrial space, and 1,480,000 square feet of vacant commercial retail. He displayed working papers (filed) that had been drafted in 2004 displaying land Larry Naes stated he had intended to address public hearing Item 9.2 regarding parks in the Laguna Ridge area which had been continued to a date uncertain, and expressed he wanted to be involved in that process to better understand the issues.  the City's proposed Sphere of Influence (SOI) application.  use planning and relocation of roadways in the current SOI area.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the May 23, 2012 Administrative Report (filed). COUNCIL COMMENTS/REPOREPORTS/FUTURE AGENDA ITEMS  Council Member Scherman met individually with representatives of the Howard Hughes Corporation regarding the mall project. She noted the upcoming Memorial Day observance on May 28, stating this would be the 14th year she would place free flags for the community on the lawn in front of the Cosumnes Community Services District Administration Building, in honor of the memory of her uncle, Frank Lara Chavez, a In reply to Council Member Scherman, City Manager Gill stated the City would be taking over the delivery of identified parks in the Laguna Ridge area that would have been the  Navy corpsman who died in the Battle of Iwo Jima during World War II.  Elk Grove City Council Regular Meeting, May 23, 2012 Page2 20f18    topic of discussion for Item 9.2. She noted that initially the developer Pulte Homes had presented a park plan for Storybook Woods Park, but given current funding and the reduction of the supplemental parks fee, funds were not available to deliver that park as initially designed. The City would be conducting outreach to review needs of the community for a new park plan design based on funding available, and return with a modified design. The timing of capital delivery was based on clearing liens on properties, the bid process, and final construction, and for Storybook Woods Park the Council Member Scherman received consensus from the City Council for an informational item to return discussing options to allocate funding to provide Storybook Woods Park as initially designed, and outreach responses from the community Council Member Davis met individually with representatives of the Howard Hughes Corporation, and stated he had invited them to give a presentation update to the City Council and the public at an upcoming regular meeting regarding what was planned for the mall. He noted that the Sacramento Area Council of Governments (SACOG) participated in events recognizing May as bike month and asked staff to increase participation efforts of the City in the future. He thanked staff for hosting the Big Truck Day event earlier in the day, a free event for families showcasing public works vehicles and equipment. Mr. Davis noted several Memorial Day ceremonies were being held throughout the community, and invited the community to attend ceremonies hosted at Council Member Detrick met individually with representatives of the Howard Hughes Corporation, noting from the discussions that phasing of the project was being evaluated. He attended the California Northstate University College of Pharmacy inaugural class graduation, and the Sutter Health Surgery Center grand opening. Vice Mayor Hume noted he had been traveling out of the country for the past few weeks, and noted missing the Sacramento Regional County Sanitation Board of Directors meeting to attend the Sutter Health Surgery Center grand opening. In relation top public comments raised earlier regarding the Sphere of Influence (SOI) Application, Mr. Hume viewed the SOI process as an opportunity for the community to engage and gain stake in a long-term planning process. He believed such planning was better served to evaluate while the market was slow without development pressures, to project and accommodate for community needs on an extended 50 year timeline, planning in a broader sense for context in the greater region along a scope spanning future decades.  property liens were cleared which would expedite capital delivery.  regarding alternatives to park design and delivery.  the Elk Grove Cemetery.  CONSENT CALENDAR ITEMS PUBLIC COMMENT  Lynn Wheat addressed the annual growth report under Item 8.13, and questioned the need to pursue the SOI. She believed any prior growth projections used as a basis for future planning would be overstated, as current reports displayed a decline in population growth for the City, a decrease in issued permits, and decreased birth rates for  Elk Grove City Council Regular Meeting, May 23,2 2012 Page 30 of18    Sacramento County. She saw that the majority of building permits issued were for single-family residences, as opposed to higher density land use planning. Ms. Wheat believed that land use planning by the City to date had not been evidence of good planning, that planning should be focused within the existing City boundaries, and as she believed development interests influenced current land use decisions, such development interests would dictate proposed future land use under the SOI. Motion: M/S Detrick/Davis noting the removal of Item 8.23 and to approve the remainder of the Consent Calendar as presented. The motion passed by the  following vote: Ayes: 4; Noes: 0; Absent: 1 (Cooper).  Agenda Item No. 8.1: 2012 special meeting Agenda Item No. 8.2:  Approved City Council Meeting Minutes of February 22, Received report on City Manager approved purchases and  contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and  Purchasing, filed through May 16, 2012  Agenda Item No. 8.3: and Bids Agenda Item No. 8.4:  Received report on Requests for Proposals, Qualifications, Ordinance No. 8-2012 adopted amending the City of Elk  Grove Zoning Map from M1 to BP for The Falls of Elk Grove Project No. EG-11-053 specifically affecting Assessor's Parcel Number 132-2130-003 (Second Reading) special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 22) and amending Elk Grove Municipal Code  Agenda Item No. 8.5:  Ordinance No. 9-2012 adopted levying and apportioning the  Section 3.19.010 (Second Reading) Agenda Item No. 8.6: (Second Reading) Agenda Item No. 8.7:  Ordinance No. 10-2012 adopted amending Elk Grove  Municipal Code Chapter 4.35 relating to vendor permits for City outdoor festivals  Ordinance No. 11-2012 adopted amending Elk Grove  Municipal Code Chapter 1.02 regarding Municipal Elections to identify the two-year term  fori the Office of the Directly Elected Mayor (Second Reading)  Agenda Item No. 8.8: Board of Directors Agenda Item No. 8.9:  Resolution No. 2012-81 adopted ratifying the nominations  of Florin Resource Conservation District General Manager Mark Madison, as primary, and Bruce Kamilos, as alternate, to the Sacramento Central Groundwater Authority  Resolution No. 2012-82 adopted authorizing destruction of  certain records retained by the Office of the City Clerk  Agenda Item No. 8.10: Resolution No. 2012-83 adopted authorizing the Finance Director to sell or otherwise dispose of surplus City property in the form of 32 palm trees  Elk Grove City Council Regular Meeting, May 23,2012 Page 4of18    Agenda Item No. 8.11: Resolution No. 2012-84 adopted authorizing the Mayor to execute a Reimbursement Agreement with Taylor Morrison of California, LLC for privately constructed public facilities in the East Franklin Fee Program (Landscape Component); Resolution No. 2012-85 adopted authorizing the Mayor to execute a Reimbursement Agreement with Taylor Morrison of California, LLC for privately constructed public facilities in the Roadway Fee Program; and Resolution No. 2012-86 adopted authorizing the City Manager to execute an Acquisition Agreement with Taylor Morrison of California, LLC for acquisition of privately constructed facilities within Agenda Item No. 8.12: Authorized recruitment to fill three anticipated vacancies  Community Facilities District No. 2003-1 (Poppy Ridge) amongst Districts 1 and 2 on the Youth Commission  Agenda Item No. 8.13: Received the 2011 Annual Growth Report  Agenda Item No. 8.14: Resolution No. 2012-87 adopted accepting the Elk Grove Creek Pipe Outfalls and Dry Well Installations Drainage Improvements Projects as complete and authorizing the City Engineer to prepare, and the City Clerk to file, the Agenda Item No. 8.15: Resolution No. 2012-88 adopted accepting the Citywide Curb Ramp Accessibility Improvements Project as complete and authorizing the City Engineer to prepare, and the City Clerk to file, the Notice of Completion with the Agenda Item No. 8.16: Resolution No. 2012-89 adopted accepting the Neighborhood Livability (Speed Control) Improvement Phase 2 and Phase 3 Project as complete and authorizing the City Engineer to prepare, and the City Clerk to file, the Agenda Item No. 8.17: Resolution No. 2012-90 adopted approving the application for grant funds from the Fighway-Raliroad Crossing Safety Account (HRCSA) for the Grant Line Road Widening Project (East Stockton Boulevard to Waterman Road) and authorizing the City Manager to act as the City's signatory for the execution of all Agenda Item No. 8.18: Resolution No. 2012-91 adopted approving Subdivision No. 04-727.02, Franklin Crossing Village 2 Final Map and authorizing the City Manager to Agenda Item No. 8.19: Resolution No. 2012-92 adopted authorizing the City Manager to accept program funding from the U.S. Department of Justice Drug Enforcement Administration to implement a strategic enforcement initiative as part of the Organized Crime Drug Enforcement Task Force and amend the Police  Notice of Completion with the Sacramento County Recorder  Sacramento County Recorder  Notice of Completion with the Sacramento County Recorder  HRCSA agreements  execute the Subdivision Improvement Agreement  Department's Fiscal Year 2011-12 budget in the amount of $15,000  Elk Grove City Council Regular Meeting, May 23,2012 Page 5of1 18    Agenda Item No. 8.20: Resolution No. 2012-93 adopted authorizing the City Manager to accept additional grant funding from the U.S. Department of Justice Drug Enforcement Administration for the purpose of eradicating marijuana cultivation and amending the Police Department's Fiscal Year 2011-12 budget in the amount of $7,000, Agenda Item No. 8.21: Resolution No. 2012-94 adopted authorizing the City Manager to execute the second amendment to the Memorandum of Understanding between the City of Elk Grove and Sacramento Municipal Utility District for subgrant of Agenda Item No. 8.22: Resolution No. 2012-95 adopted dispensing with the competitive bid process and authorizing the City Manager to execute a five-year contract amendment with SunGard Public Sector for Citywide software in an amount not-to-exceed $2,459,212 [for a total compensation amount not-to-exceed $5,074,212] Note: Agenda Item 8.23 was removed from the agenda during consideration of the Agendaltem.No.823- Adept resolution--ralilyng the Memorandum of Understanding between-the City of Elk Gove-and-the-E-Grove-Police, Officers!  reflecting a total grant award of $50,000  Energy Efficiency Conservation Block Grant funds  approval of the agenda.  Association PUBLIC HEARINGS  Note: Agenda Items 9.1 and 9.2 were continued to a date uncertain during  consideration ofapproval of the agenda.  Agendaltem-No-9.4:  Request-10-COAIANB-a-PWDHCR8AAAg-t0-cener-adopton  ofthe Sustainability Element and Glimate-Action PlantotheregularmeatingoJune27,  2012  Agenda-emNo.92 Specific-Plan Agenda Item No. 9.3:  Request-tO-COREPUe-a-P4PHCReaAAg-0-cOnsAdeF-a8OPtOA  Fan-ordinance-canecanceingtn8-DeweepmentAgremenmes-and-Reymen aAG-Bard6-Lagena-R.d9eLP-and-neSu9e88OFiAteresis-WEMP-Re-Laguna-Ridge  A public hearing to consider adoption of a resolution  repealing Resolution No. 2004-108 and authorizing the City to join the Statewide Community Infrastructure Program; authorizing the California Statewide Communities Development Authority to accept applications from property owners, conduct special assessment proceedings and levy assessments within the territory of the City of Elk Grove; approve form of acquisition agreement for use when applicable; and authorizing  related actions RECOMMENDATION  Adopt resolution repealing Resolution No. 2004-108 and authorizing the City to join the Statewide Communities Infrastructure Program authorizing the California Statewide  EIK Grove City Council Regular Meeting, May 23, 2012 Page 6of18    Communities Development Authority to accept applications from property owners, conduct special assessment proceedings and levy assessments within the territory of the City of Elk Grove; approving form of acquisition agreement for use when applicable;  and authorizing related actions. The verbal staff report was waived.  Vice Mayor Hume declared the public hearing open.  PUBLIC COMMENT: None.  Vice Mayor Hume declared the public hearing closed.  Motion: M/S Davis/Detrick to adopt Resolution No. 2012-96 repealing Resolution No. 2004-108 and authorizing the City to join the Statewide Communities Infrastructure Program authorizing the California Statewide Communities Development Authority to accept applications from property owners, conduct special assessment proceedings and levy assessments within the territory of the City of Elk Grove; approving form of acquisition agreement for use when applicable; and authorizing related actions. The motion passed by the following vote: Ayes: 4; Noes: 0; Absent: 1 (Cooper).  Agenda Item No. 9.4:  A public hearing to consider adoption of a resolution  confirming the Written Report of Fiscal Year 2012-13 service charges and establishing Fiscal Year 2012-13 service charges for certain miscellaneous extended services within  the Laguna West Service Area RECOMMENDATION  Adopt resolution confirming the Written Report of Fiscal Year 2011-12 service charges and establishing Fiscal Year 2012-13 service charges for certain miscellaneous services  in the Laguna West Service. Area (formerly County Service Area 5).  The verbal staff report was waived.  Vice Mayor Hume declared the public hearing open.  PUBLIC COMMENT: None.  Vice Mayor Hume declared the public hearing closed.  Motion: M/S Davis/Detrick to adopt Resolution No. 2012-97 confirming the Written Report of Fiscal Year 2011-12 service charges and establishing Fiscal Year 2012-13 service charges for certain miscellaneous services in the Laguna West Service Area (formerly County Service Area 5) The motion passed by the following vote: Ayes:  4; Noes: 0; Absent: 1 (Cooper).  Elk Grove City Council Regular Meeting, May 23,2012 Page 7of18    REGULAR AGENDA ACTION TEMS/RECOMMENDATONS  By consensus, the City Council considered Item 10.4 as the first regular agenda action Agenda Item No. 10.4: Consider resolution endorsing the general alignment of the  item.  Capital Southeast Connector Project RECOMMENDATION: Project.  Adopt resolution endorsing the general alignment of the Capital Southeast Connector With the aid of an overhead presentation (filed), Tom Zlotkowski, Executive Director of the Capital Southeast Connector Joint Powers Authority (JPA), provided an overview of the staff report and recommendation. He provided background on the composition of the JPA, noting that a requirement was adoption of the general alignment by each of the member jurisdictions. The general alignment was voted on by the JPA Board in March 2012, which would enable processes to further define alignments in each of the jurisdictions, but before entering such a project level stage the support from each of the jurisdictions was required. If the general alignment was approved by all member jurisdictions, the next step would be coordination of a specific project component General Plan amendment for each respective jurisdiction, expected to be conducted in Council Member Detrick voiced support of the proposed alignment, but favored a design that would be more of an expressway than a signalized road, believing current proposals had an excess of signalized intersections. He noted options had been shown of separated grade alternatives, which would assist in reducing the number of signalized Mr. Zlotkowski noted the that prior to forming committees to receive input on project level design, the JPA would need to finalize its financing plan, as project financing  six to nine months.  intersections.  would drive the parameters and functions of the project.  PUBLIC COMMENT: None.  Council Member Davis requested continued outreach and evaluation of impacts on the Sheldon Area community be conducted as the project moved from the general Vice Mayor Hume believed that current Intelligent Transportation System programming provided a means to improve traffic flow at signalized intersections to favor the route of the main thoroughfare of the connector. Mr. Hume was confident that the outreach to the Sheldon Area conducted to date on the general alignment would continue on in the  alignment phase to the project level design phase.  project level design phases.  Elk Grove City Council Regular Meeting, May 23,2012 Page 80f18    Public Works Director Richard Shepard noted correspondence received from Elk Grove resident June Coats who expressed appreciation for outreach efforts to the Sheldon Area community to date on the Connector Project, looking forward to the continued Motion: M/S Detrick/Scherman to adopt Resolution No. 2012-98 endorsing the general alignment of the Capital Southeast Connector Project. The motion passed by Agenda Item No. 10.1: Presentation of the Proposed Fiscal Year 2012-13 Annual  outreach to the community as the project continued to move forward.  the following vote: Ayes: 4; Noes: 0; Absent: 1 (Cooper).  Budget  RECOMMENDATION:  Staff recommends the City Council: 1) receive and file the Proposed Fiscal Year 2012- 13 Annual Budget; and 2) receive the Annual Budget Message. The budget document will be distributed at the May 23, 2012 City Council Meeting. Final action on the budget Laura Gill, City Manager, provided an overview of the staff report and recommendation. She stated proposed budget for Fiscal Year (FY) 2012-13 across all funds was $157 million. The proposed General Fund budget was just under $52 million, approximately $1.4 million more than the current year's budget. The budget would maintain current levels of service, focusing efforts on code enforcement and economiç development. The budget limited the use of fund balance to one-time, discrete programs and initiatives, equating that one-time use monies were not required to fund current operational costs. The budget implemented pension reform by having employees assume responsibility for the employee share of retirement contributions, and retirement benefits of future employees hired after July 31, 2012 would be reduced. Sales tax revenue was growing, primarily due to auto sales, but the City sales tax consultant cautioned such growth may not be sustained. The budget reflected a sales tax growth rate of 8% for FY 2012-13, and staff would continue to monitor sales tax revenue and adjust projections as needed for FY 2013-14, and property tax revenues were projected to decrease 3%. For FY 2011-12 staff had assumed $1.7 million would be needed from fund balance to maintain operations, and current estimates displayed that only $300,000 would be needed. Fund balance appropriated for FY 2012-13 was for special initiatives, not operations, and included: the California Correctional Health Care Services center relocation incentive, maintaining funding under the economic development incentive program to continue to provide limited aid to new businesses locating in Elk Grove, appropriating $330,000 for long range planning projects such as the South Sacramento Habitat Conservation Plan and the Sphere of Influence application, and appropriating $100,000 for police department overtime as a contingency fund to accommodate costs in the event of an emergency or unexpected event. The fund balance remaining after the projected FY 2012-13 initiatives would be just over $14.2 million, which was 28% of the General Fund appropriations. For comparison, the benchmark standard was to maintain fund balance of 8%, or one month worth of appropriation. In review of the five-year projection of the operating  could occur as early as June 13, 2012.  Elk Grove City Council Regular Meeting, May 23, 2012 Page 9of18    budget in the General Fund, the projected FY 2013-14 budget was not expected to The FY 2012-13 budget included pension reform, creating a transition that employees pay a share to California Public Employees' Retirement System (CalPERS), equating to employee payments of 9% of salary for Sworn employees, and 8% of salary for miscellaneous employees. The City would implement the system by adjusting the salary schedule table up (depending on the bargaining group that ranged from a 5% to 6% increase to salary), increasing salaries, but then requiring employees pay their share to CalPERS (a payment of 8% to 9%). In addition, other miscellaneous compensation changes were being implemented amongst the different bargaining groups to reduce pay and benefits by a total of $1.5 million. The combined savings of pension reform and the reduced overall compensation package provided for the proposed budget that would not require the use of fund balance for the next two years. Consideration of the budget was scheduled for the June 13 regular City Council meeting, and Ms. Gill invited inquiries of the Council and public to address any questions or concerns regarding the Council Member Detrick noted the FY 2012-13 budget marked the twelfth consecutive Council Member Davis commended the process of public access, outreach, and input in In reply to Council Member Scherman, Police Chief Robert Lehner noted the application for the Domestic Violence Unit was approved and was pending a decision by the grant authority. He noted controversy had arisen regarding the renewal of the Violence Against Women Act, and staff would continue to monitor the outcome of those  require any additional appropriation of fund balance.  proposed FY 2012-13 budget.  year that the City had produced a balanced budget. compiling and presenting the City's budget.  discussions as to what effect it would have on funding the unit.  PUBLIC COMMENT:  Mike Holcolm thanked the City for continuing to bring forward a balanced budget in providing services, stating his family had recently moved to Elk Grove, and had left a Vice Mayor Hume noted he would not be in attendance at the meeting of June 13 but would forward his comments on the proposed FY 2012-13 budget to staff. The City Council received the Proposed Fiscal Year 2012-13 Annual Budget, for consideration for final action on the budget to be considered at the regular meeting of  community that had been unable to balance its budget.  June 13, 2012.  By consensus, the City Council considered Items 10.5, 10.6 and 10.7 next.  Agenda Item No. 10.5: Adopt two resolutions: 1) adopting the amended Fiscal Year 2011-12 Investment Policy; and 2) authorizing the City Manager to execute the  EIK Grove City Counçil Regular Meeting. May 23,2012 Page 10of18    necessary documents to join the Investment Trust of California, a Public Joint Powers  Authority, otherwise known as CAlTRUST  RECOMMENDATION:  1) Adopt resolution adopting the amended Fiscal Year 2011-12 Investment Policy; and 2) Adopt resolution authorizing the City of Elk Grove to join the Investment Trust of California, a Public Joint Powers Authority, otherwise known as CalTRUST.  The verbal staff report was waived. PUBLIC COMMENT: None.  Motion: M/S Detrick/Davis to adopt Resolution No. 2012-99 adopting the amended Fiscal Year 2011-12 Investment Policy. The motion passed by the following vote: Motion: M/S Detrick/Davis to adopt Resolution No. 2012-100 authorizing the City of Elk Grove to join the Investment Trust of California, a Public Joint Powers Authority, otherwise known as CalTRUST. The motion passed by the following vote: Ayes: 4; Agenda Item No. 10.6: Adopt a resolution levying the Fiscal Year 2012-13 Special Taxes or Special Assessments for seven community facilities districts and other special  Ayes: 4; Noes: 0; Absent: 1 (Cooper).  Noes: 0; Absent: 1 (Cooper).  districts  RECOMMENDATION:  Adopt resolution levying the Fiscal Year 2012-13 special taxes or special assessments  for seven community facilities districts, and other special districts.  The verbal staff report was waived. PUBLIC COMMENT: None.  Accounting Manager Andrew Keys noted the action did not levy any new taxes, it Motion: M/S Detrick/Davis to adopt Resolution No. 2012-101 levying the Fiscal Year 2012-13 special taxes or special assessments for seven community facilities districts, and other special districts. The motion passed by the following vote: Ayes: 4; Agenda Item No. 10.7: Consider appointments to the Multicultural Committee  concerned the ongoing annual adjustments of existing taxes.  Noes: 0; Absent: 1 (Cooper). RECOMMENDATION: Multicultural Committee. recommendation.  Receive update on appointments to the Multicultural Committee, and receive information from members of the City Council regarding appointments to the Jason Lindgren, City Clerk, provided an overview of the staff report and  Elk Grove City Council Regular Meeting, May 23,2012 Page 11of18    PUBLIC COMMENT: None. Committee.  Vice Mayor Hume appointed Dr. Bernice Bass de Martinez to the Multicultural Council Member Scherman appointed Jinky Dolar to the Multicultural Committee. NOTE: The City Council recessed at 8:15p p.m. Mayor Cooper arrived at 8:20 p.m. The regular City Council meeting reconvened at 8:21 p.m. with all Council Members present. Agenda Item No. 10.2: Review results of the City's "Request for Proposals" for a  Sports Park Operator and provide direction as appropriate Staff recommends the City Council of the City of Elk Grove:  RECOMMENDATION:  Confirm its pursuit of operating a ball field complex. If City Council decides to terminate its pursuit, then direct staff to work with the Cosumnes Community Services District (CCSD) to develop its facility and marketing capacity to attract Confirm the location of a ball field complex. If City Council decides to build a ball field complex at a location other than the Civic Center, then direct staff to begin determining suitable sites for a ball field complex and reallocating the land at the Upon confirmation of pursuit and location at the Civic Center, either designate Big League Dreams as the preferred respondent to the City's recent Requests for Proposals (RFPs) for a Sports Park Operator and direct staff to negotiate a contract; or designate the City to be the operator of the ball field complex. Selection of this option will likely preclude the construction of an aquatics center  regional, state, and national tournaments.  Civic Center site for other uses.  at this location.  With the aid of an overhead presentation (filed), Heather Ross, Economic Development Coordinator, provided an overview of the staff report and recommendation. The discussion traversed the regular agenda items of the sports park and the aquatics center, as the two projects were related in being initially proposed adjacent to one another at the future Civic Center site, with 15 acres envisioned for the ball park, and five acres for the aquatic center. Ms. Ross reviewed the background of the development of the Request for Proposals for the sports park, which was released November 2011, noting three responses were received in February 2012, and the proposals were reviewed by committee. A comparison of the review results displayed the firms Big League Dreams (BLD) and Sportsplex USA each ranking with proposals scores of 95 out of a possible 100, and the Cosumnes Community Services District (CCSD) ranked with a score of 71. The estimated revenue to the City as proposed by each submitter in the first 10 years was $820,792 by BLD, $734,400 by Sportsplex USA, and negative $4,595,000 by the CCSD. During the evaluation process the committee came to several general conclusions of the various pros and cons related to  Elk Grove City Council Regular Meeting, May 23, 2012 Page 12of18    a private operator versus a public operator, and observations related to parcel constraints. Research to date found that a large scale tournament would ideally have six to eight ball fields, whereas the current allocation of 15 acres accommodated only four. For the current 15 acre site at the Civic Center, a project would need coordination for additional fields, potentially in conjunction with the CCSD. In addition, the 2010 AECOM study determined an increased need for soccer fields over baseball fields. The CCSD provided a presentation in April indicating that they currently had sufficient numbers of fields to host large tournaments, however upgrades for particular facilities would be needed (such as lighting). Staff sought feedback on questions to ensure direction on the item including: 1) confirmation to pursue a tournament destination sports park; 2) ifs sO, confirmation whether such a sports park should be located at the Civic Center or elsewhere in the City; 3) if the Civic Center was the preferred location, whether the allotted 15 acres should be used or the full 20 acres; and 4) if confirming In response to Council Member Davis, Ms. Ross noted the large scale sports field facilities of six to eight fields required approximately 30 acres, more fields could be accommodated depending if the design was based on baseball or softball, and a larger facility could accommodate inclusion of multipurpose fields as well. Ms. Ross noted for the aquatic complex staff was currently estimating site needs of 20 acres.  pursuit of a sports park, to select an operator.  PUBLIC COMMENT:  Jonathan Corone, Gina Cruz, Charles Gazaway, Brandi King Spencer Moran, and Ed Owen voiced support of Big League Dreams (BLD), attesting to the quality of BLD facilities. In relation to the proposed BLD tournament sports complex, speakers cited the following benefits: 1)providing a venue to promote healthy, active lifestyles for youth 2) keeping Elk Grove tournament sports participants close to home, 3) citing the experience of the BLD franchise, 4) attesting to the quality of BLD facilities at other locations, 5) attracting additional economic development through attraction of hotels and commercial retail stores, and 6) accommodating other sports at the facilities besides Ina addition to voicing support for BLD, Mr. Owen asked that consideration be given for the CCSD as well, and to enhance existing facilities in the City for tournament use. He raised concern over artificial turf fields exasperating heat conditions, traffic impacts to the area surrounding a tournament facility site, and to ensure proper security for any facility offering alcohol sales. Mr. Owen believed the Civic Center site was too confined for the two facilities of the sports complex and the aquatic center, and believed alternate Pat Moran, speaking on behalf of BLD, believed the facilities proposed by BLD would complement the operations of the CCSD. He believed the CCSD had excellent facilities, but they were not the type of destination facilities to attract large scale  baseball.  locations should be considered to locate one of the complexes.  tournaments.  Elk Grove City Council Regular Meeting, May 23,2 2012 Page 13of18    Bill Berghoff, representing Sportsplex USA, submitted summary points (filed) in support of selecting Sportsplex USA as the preferred operator. He felt the Sportsplex USA response to the RFP addressed the project budget and scope parameters, and would come in under the allocated budget. He noted the response would also keep all events hosted entirely in Elk Grove, noting the staff report stated an advantage of BLD was to use the Manteca complex as a hosted location, which Mr. Berghoff saw as a negative draw of visitors away from Elk Grove. He noted the RFP made no mention of hotels, and Sportsplex USA would have supplied information on hoteliers if part of the original Jeff Hopkins, speaking on behalf of BLD, noted BLD could provide a project in the current 15 acres, or any alternate size envisioned by the City, providing construction engineering management, and options for additional economic development and Pat Kight shared his experience in working with BLD as the former mayor of Redding, noting that at the time the City of Redding was looking to provide a City facility without incurring annual operating costs, which was achieved in partnering with BLD. He stated BLD has remained in partnership with the City of Redding, and that the city had made Larry Naes believed the size of any proposed facilities, in order to draw large scale tournaments, needed to be much larger, noting that soccer facilities he had visited in Sunnyvale, Pleasanton, and Modesto had 12 fields or more. Mr. Naes supported the Sean Melvin, speaking on behalf of SportsPlex USA, clarified the Sportsplex USA proposal provided for both youth sports and adult league play. He noted that the earlier speaker Mr. Kite was the head of development for BLD for several years. Mr. Melvin believed that a facility of the size delineated in the RFP, operated in conjunction with the Fred Fischer stated he had brought a senior softball team into Elk Grove for a tournament hosted at CCSD facilities, and that the league planned to return again next year as participants appreciated the quality and maintenance of the facilities. He noted his experience utilizing BLD facilities, believing the facilities were a novelty moreso than athletic facilities, and cited issues he had encountered with artificial turf, lack of drinking fountains, and overall facility maintenance. Mr. Fischer stated his preference for CCSD Lee Goodsal, speaking on behalf of BLD, noted that each agreement with each city was customized, and that the city had final say in terms of all of the policies and procedures. Council Member Davis supported building both a softball / baseball complex and an aquatic complex, but the Civic Center site was not big enough to accommodate both. He supported the aquatic complex at the Civic. Center site, and suggested the Southeast Policy Area be utilized for a sports complex. He noted for any vendor selected that they must come to agreement with the CCSD, noting the CCSD relies on  RFP process.  investment in the vicinity of the project.  over $100,000 per year.  construction of sports facilities, citing benefits in building community.  facilities of the CCSD, would accommodate large scale tournaments.  operated facilities over those of BLD.  Elk Grove City Council Regular Meeting. May 23, 2012 Page 14of18    aduit league play revenues and currently were not operating at capacity. Mr. Davis expressed interest in vendors who could demonstrate bringing additional private Vice Mayor Hume felt the RFP produced different responses, as the RFP was not specific in what the City was seeking. He believed improved dialogue was needed with the CCSD, and noted the responses from the private sector displayed a cost avoidance for maintenance of facilities using the public-private partnership model. He supported an aquatic center at the Civic Center site. He agreed the Southeast Policy Area was an area to explore a tournament sports park, and to consider connecting such a proposed site via footbridge over State Route 99 to Elk Grove Regional Park, presenting an opportunity to upgrade the facilities at Elk Grove Regional Park as well. Mr. Hume believed the incentive for the City to invest was to generate revenues from attracting tournaments to a destination facility, not just a venue for local league play. Council Member Detrick believed local agencies in the region serving Elk Grove had been negligent in not providing aquatic facilities. He encouraged a partnership with the CCSD as an operator of facilities, and felt that both the CCSD and the Elk Grove Unified School District should contribute capital funds to consolidate local resources to provide a larger scale sports complex. He stated that the EGUSD had contributed funds for the Barbara Morse Wackford Community and Aquatic Complex built by the CCSD. He did not believe the City should own or manage a swimming pool facility. For any proposed tournament sports complex, he believed Southeast Policy Area could be utilized for a much larger scale, master sports complex for a variety of sports with overlapping uses. Mr. Detrick saw the 20 available acres at the Civic Center site as limited for a tournament facility, and issues such as outdoor lighting of fields was not compatible with Mayor Cooper supported pursuing both the sports complex and the aquatic center. He did not want the City to compete with the CSSD in provision of services, but believed facilities could be constructed to enhance or complement what the CCSD operated. He viewed tournaments currently hosted were locally based, but not regional tournaments. He remarked that Elk Grove Regional Park involved another party regarding property ownership, and would require substantive capital investment to upgrade facilities to current park standards. Mayor Cooper believed if the sports complex was desired ini the Southeast Policy Area, that development in the area was several years out, and any decision on an operator should wait until such a project could move forward in the Council Member Detrick noted that the capital funding currently available for the construction of facilities was limited to Laguna Ridge, and could not be used outside of City Manager Gill stated that the CCSD had identified 10 fields that could be utilized to host tournaments, and that the CCSD believed their facilities were comparable to those offered by regional competitors to attract tournaments. To date no Elk Grove entity had  economic development investment to a proposed site.  surrounding residential uses.  Southeast Policy Area.  that area on other projects.  aggressively pursued attracting tournaments.  Elk Grove City Council Regular Meeting, May 23, 2012 Page 150f18    Zach Jones, Recreation Supervisor of the CCSD, noted the priority of the CCSD was first to serve the community, then to work and coordinate with those who would rent facilities. Mr. Jones believed that many tournament locations that saw success did sO in communities where additional amenities offered alternative entertainment site venues Motion: M/S Hume/Detrick providing direction to continue pursuit of building a ball field sports complex, confirmed working with the CCSD on marketing existing facilities, directed staff to return with potential locations for a ball field complex, and to not select an operator for a ball field sports complex at this time. The motion passed by the It was noted the Civic Center site would be used for other uses, to be discussed under Agenda Item No. 10.3: Review Aquatics Center options and provide direction as  for families to visit after utilizing the tournament facilities.  following vote: Ayes: 5; Noes: 0.  Item 10.3. appropriate RECOMMENDATION: appropriate.  Review the research provided for Aquatics Center options and provide direction as With the aid of an overhead presentation (filed), Heather Ross, Economic Development Coordinator, provided an overview of the staff report and recommendation. Staff conducted research and outreach to local groups consisting of representatives of Elk Grove Piranhas, Elk Grove Water Polo, Cosumnes River Aquatics, USA Swimming, and Sierra Nevada Swimming. Requirements for a full scale competition level facility were identified as follows: providing for a pool over 50 meters, preferably 65 meters or with a second adjacent 50 meter pool to provide the ability to host two events at once and providing an area to warm up before events, ample spectator space (either raised bleachers or grassy areas), and parking. A large scale aquatic facility would not be accommodated on 5 acres, a site of 20 acres could accommodate a competition facility and could allow for a commercial component, such as a water park or adventure park, as a complementary use which could be used to offset operating costs of the competitive facility. Staff recommended increasing the amount of land allotted for the aquatic center to 20 acres, to reject all previous bids received to date for the aquatic center operator services, and to direct staff to re-issue a revised Request for Proposals for Design /E Build / Operate services for an aquatic center of a new scope and size.  PUBLIC COMMENT: None.  Mayor Cooper supported a competition pool facility, but did not want such a facility to be CCSD staff noted that modern recreational aquatic facilities often incorporate recreational-based attractions, both for increased revenues and to advertise to attendees recreational swim program offerings. The CCSD saw its largest revenues  inc competition with CCSD operated recreational pool facilities.  Elk Grove City Council Regular Meeting, May 23. 2012 Page 16of18    from recreational swim and swim lessons, followed by rentals. In providing insight from an operator standpoint, a basic tenet to generating revenues in aquatic centers was to Council Member Scherman supported a competition facility. and did not see the need Vice Mayor Hume envisioned that there would be no duplication of existing CCSD facilities, but the aquatic center would be at a different level more like an amusement park, and that would provide a revenue component to offset the operating subsidy of the competition facilities. He agreed the project should not detract from CCSD programming, and believed there was a market not in competition with the CCSD that would provide the community and visitors with different recreational amenities. Assistant City Manager Rebecca Craig noted the City could work in concert with the CCSD in drafting the RFP to ensure the commercial aspects would not conflict with CCSD operations. The intent of the RFP was to identify an operator or partnering of operators who could deliver the whole project, and the RFP could be written to be Motion: M/S Hume/Detrick providing direction to pursue the staff recommendation to increase the amount of land allotted for the Aquatics Center to at least 20 acres, reject all previous proposals received for Aquatics Center Operator services; and direct staff to issue a Request for Proposals for a possible Design / Build / Operate services for an Aquatics Center that featured a competition pool of at least 50 meters, a dive tank, with either a recreational pool with play features and other compatible amenities that may include a lazy river, waterslides, etc.; or a commercial component such as a water park and/or adventure park to be operated by a private operator, and for staff to work with the CCSD in assisting to draft the RFP. The motion passed by the following vote: Note: Agenda Item 10.4 was considered at the beginning of the regular agenda action Agenda Hem-Ne-10.4: Consider-resolutieR-endersing-tne-genera-aigAent-eH-te Agenda-e-o.10S AdeP-wo-reso.sions: 4adepting.the-amended-Fical-Year 2914-12-Avestment Par-A-w CWyMgrPssse nesessay-deumembe-opnthelnementfnsdiCaloma,aPubic-oL-PoweRs Agendeliem.No.1086-AaPereaMinenlomg.te-Fisa Year-204243-Special axs-eFSpesia-ASS8ARERES'OF-SeVeR-eyTaGHeS-GHSHGI6-and-otner-specia: Agenda-ltem-No.10.7-Censiderappeiatmenistc.Rura-Commitee  offer recreational swim and swim lesson programming.  for amusement and recreational facilities.  delivered in pieces, as needed.  Ayes: 5; Noes: 0.  items, and Items 10.5 through 10.7 were considered prior to Item 10.2.  Capita-Seutheask ConnecterProject  Authont.otenwsekRoMPAS-CAFRUSE  districts  Elk Grove City Council Regular Meeting, May 23,2 2012 Page 17of18    ADJOURNMENT  With no additional business to conduct, the May 23, 2012 regular City Council meeting  was adjourned in memory of Charles "Chuck" Beal at 10:08 p.m.  Mk  ATTEST:  MAYOR  Zr  Elk Grove City Council Regular Meeting, May 23,2012 Page 18of18