CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL  REGULAR MEETING Wednesday, June 13, 2012  CALL TO ORDER/ROLL CALL  Council Member Scherman called the regular City Council meeting of June 13, 2012 to  order at 6:04 p.m. Present: Absent:  Council Members Davis, Detrick and Scherman. Mayor Cooper and Vice Mayor Hume.  Norm DeYoung led the Pledge of Allegiance.  Council Member Scherman asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Davis/Detrick to approve the agenda as presented. The motion passed  by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Cooper, Hume).  CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENTS 4.1 Sister Cities Invitation Ceremony  Ty Sorci summarized outreach to date with potential sister city partners, noting documents were being sent to invite the cities of Montichiari, Italy, Hailin, China and Danglas, Philippines to form sister city relationships with Elk Grove. The process of the past year had involved coordinating communications with Washington D.C. and Sister Cities International to facilitate requests through various levels of local, county, state, and national governments. The next steps for the Sister City Council locally would be development of the partnership between the Sister City Council and the City, and Council Member Detrick noted communication had been received from the city of Portland, Oregon with interest to investigate a national level sister city relationship with Council Member Davis believed a focus in engaging sister cities should include seeking  establishing the basic goals and objectives of the group.  Elk Grove.  opportunities for economic partnerships.  Elk Grove City Council Regular Meeting, June 13,2012 Page 1of14    Mr. Sorci noted initial research was being conducted regarding the Portland, Oregon request, noting any procedural requirements would likely be much easier federally than internationally. He believed sister cities were interested in exploring options for economic partnerships. Mr. Sorci noted he had started discussions with the Elk Grove  Unified School District regarding cultural exchange programs.  PUBLIC COMMENT  Norm DeYoung presented a plaque to the City Council thanking them for the City's Nikki Carpenter appreciated options being evaluated for the aquatic center at the Civic Center site, and consideration of alternate locations of a sports field complex. She believed there was an issue of a general lack of swimming pools, and swimming as a physical education requirement, at local high schools, citing youth drowning statistics in California. She addressed signage by freeways within the city limits, believing that the Lynn Wheat provided annual growth projection information (filed) and revised growth projections from the Sacramento Area Council of Governments (SACOG). She believed these projections demonstrated that the City of Elk Grove did not need to pursue an Dannetta Garcia, speaking on behalf of the organization Promoting Ethical and Accountable and Responsible Leadership (PEARL), stated PEARL believed Council Member Detrick had abandoned his responsibility as it related to the code of ethics. She indicated that Mr. Detrick had enticed a bidder on a City project to offer his son a paid internship, that Mr. Detrick had received questionable campaign contributions, and that Mr. Detrick had failed to pay an individual who had worked on his campaign. Ms. Garcia stated PEARL would be filing a Grand Jury complaint regarding the  support and sponsorship of the 55h Western Festival.  current City signage program was sufficient and should not be altered.  expanded Sphere of Influence.  allegations.  GENERAL ADMINISTRATIONINFORMATION  City Manager Laura Gill reviewed the June 13, 2012 Administrative Report (filed). COUNCIL COMMENTS /REPORTS /FUTURE AGENDAITEMS  Council Member Davis attended the Old Town Foundation Chilli Festival and the Spotlight at the Ranch event. He noted June 30 was the scheduled date for the Run for Independence, with proceeds benefitting the Elk Grove Food Bank, and information Council Member Detrick attended the Old Town Foundation Chilli Festival and First Saturday events. He attended the Sacramento Metro Cable Television Commission meeting, which forecasted for Fiscal Year 2012-13 that the City would be receiving $1 million in its share of franchise fees. He announced that the Strauss Festival fundraiser  could be found at eéntepercercecen  Dancing with the Celebrities of Elk Grove would be held on June 15.  Elk Grove City Council Regular Meeting, June 13, 2012 Page2of14    Council Member Scherman attended the Old Town Foundation Chilli Festival and First Saturday events, and served as a judge in a local car show. She participated in Memorial Day ceremonies, handing out over 2,000 American flags in memory of those who passed in the armed services. On a personal note, she attended two graduations of her granddaughter, from both a criminal justice program and from high school. Ms. Scherman presented a proclamation to Elk Grove Rotary celebrating its 50th anniversary, attended a train ride tour and education program hosted by Union Pacific Railroad to increase awareness of rail line crossing safety, and participated in conference calls with the auditors for the Sacramento Public Library Authority. She announced the Women In Business exposition, co-sponsored with the Elk Grove Chamber of Commerce, which would be held June 29. Ms. Scherman congratulated resident Tom Shine for receiving the Marine of the Year Award and the distinguished Citizens Medal from the Marine Corps League Department of California.  CONSENT CALENDARITEMS PUBLIC COMMENT None.  Motion: M/S Davis/Detrick to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Cooper, Hume).  Agenda Item No. 8.1: Agenda Item No. 8.2:  Received April 2012 Treasurer's Report  Received Automatic Clearing House Nos. 5368 through  5503 dated May 1, 2012 through May 31, 2012, General Warrant Nos. 65325 through 65626, and Electronic Fund Transfer Nos. 2012158 and 2012162 through 2012177  Agenda Item No. 8.3: Agenda Item No. 8.4:  Approved City Council meeting Minutes: 1)December 14, Received report on City Manager approved purchases and  2011 regular meeting; and 2) January 25, 2012 regular meeting  contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and  Purchasing, filed through June 6, 2012  Agenda Item No. 8.5: and Bids Agenda Item No. 8.6:  Received report on Requests for Proposals, Qualifications, Resolution No. 2012-102 adopted authorizing the Mayor to  execute an easement agreement for a non-exclusive easement for access purposes; and Resolution No. 2012-103 adopted setting aside portions of the City-owned landscape and light rail corridors for public utility purposes for the Los Rios Community  College District new campus facility in the Laguna Ridge Specific Plan  Agenda Item No. 8.7:  Resolution No. 2012-104 adopted authorizing the City  Manager to review subordination requests in the Affordable Homeownership Program and to execute the documents necessary to subordinate the City's interest in the  property when deemed advantageous to the City  Elk Grove City Council Regular Meeting, June 13,2012 Page 3of14    Agenda Item No. 8.8: not-to-exceed $99,000] Agenda Item No. 8.9:  Resolution No. 2012-105 adopted authorizing the City  Manager to execute a first amendment to the contract with Meyers, Nave, Riback, Silver & Wilson for legal services in an amount of $49,500 [for a total compensation amount  Resolution No. 2012-106 adopted authorizing the City  Manager to execute the necessary documents to amend the on call graphic design and marketing services contract with ProProse extending the contract for one, three-year term authorizing an expenditure of $49,950 [for a total expenditure of funds over six Agenda Item No. 8.10: Resolution No. 2012-107 adopted removing the paying and reporting value of Employer Paid Member Contributions (EPMC) from the Agenda Item No. 8.11: Resolution No. 2012-108 adopted ratifying the Memorandum of Understanding between the City of Elk Grove and the Elk Grove Police  yearsnotto-exceed $99,900]  Miscellaneous CalPERS Retirement Plan  Officers Association PUBLIC HEARINGS Agenda Item No. 9.1:  A public hearing to consider introduction of an ordinance  amending Title 23 (Zoning) and Title 4 (Business Regulation) of the Elk Grove Municipal  Code and the Triangle Special Planning Area - City Initiated Ordinance  RECOMMENDATION  The Planning Commission recommends (5-0):  1) Adopt resolution finding the proposed amendments exempt from the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations, Section 15061 (b)(3), Title 14, Division 6, Chapter 3 (State CEQA Guidelines); and 2) Introduce and waive the full reading, by substitution of title only, an ordinance amending portions of Elk Grove Municipal Code Title 23 and Title 4, and the Triangle With the aid of an overhead presentation (filed), Sarah Kirchgessner, Senior Planner, provided an overview of the staff report and recommendation. Various sections of the Municipal Code were being recommended for minor changes, primarily to clarify entitlements and correct inconsistencies. Highlighted elements included amendments to clarify all structures shall maintain minimum distance as required by the Building Code, allowing for the clearance on service station canopies to be increased by one foot, and conditionally allowing the use of an indoor shooting range in the M-1 Zone. The Triangle Special Planning Area (SPA) would have setbacks revised for three residential subdivisions, Silver Gate, Kapalua, and Van Ruiten Estates, noting the properties in these subdivisions would be subject to the AR-1 setbacks in effect at the time the subdivisions were created, setbacks in other areas of the Triangle SPA would In reply to Council Member Davis, Planning Director Taro Echiburu stated the request for the indoor shooting range originated from a request of a business owner in the City.  Special Planning Area (SPA)  remain unchanged.  Elk Grove City Council Regular Meeting, June 13,2012 Page 4of14    Staff researched and evaluated such a use, as no such use was addressed in the  Zoning Code, and recommended placement in the M-1 Zone. Council Member Scherman declared the public hearing open.  PUBLIC COMMENT: None.  Council Member Scherman declared the public hearing closed.  Motion #1: M/S Detrick/Davis to adopt Resolution No. 2012-109 finding the proposed amendments exempt from the California Environmental Quality Act (CEQA) pursuant to the Califoria Code of Regulations, Section 15061 (b)(3), Title 14, Division 6, Chapter 3 (State CEQA Guidelines). The motion passed by the following vote: Motion #2: M/S Detrick/Davis to introduce and waive the full reading, by substitution of title only, Ordinance No. 12-2012 amending portions of Elk Grove Municipal Code Title 23 and Title 4, and the Triangle Special Planning Area (SPA). The motion passed  Ayes: 3; Noes: 0; Absent: 2 (Cooper, Hume).  by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Cooper, Hume). REGULAR AGENDA ACTION - ITEMS/RECOMMENDATIONS  Agenda Item No. 10.1: Consider: 1) Adopting a Resolution of Intention to approve an amendment to the contract between the Board of Administration of the California Employees' Retirement System (CalPERS) and the City Council of the City of Elk Grove, and 2) introduce an ordinance of the City Council of Elk Grove to amend the  contract between the City of Elk Grove and CalPERS  RECOMMENDATION:  1) Adopt a Resolution of Intention giving notice of the City's intention to amend the contract between the City Council of the City of Elk Grove and the Board of Administration of the CalPERS to provide different level retirement formulas for 2) Introduce and waive the full reading, by substitution of title only, an uncodified ordinance authorizing an amendment to the contract between the City Council of the City of Elk Grove and the Board of Administration of the California Public Laura Brunson, Human Resources Director, provided an overview of the staff report and recommendation. A cost saving measure recommended to begin next Fiscal Year was toa amend the City's contract with CalPERS for retirement benefits to implement new tiers of benefits. The new tiers would be offered to newly hired employees, with miscellaneous employees offered a retirement formula of 2% at age 55 instead of the current 2.7% at age 55, and newly hired sworn employees would be offered 3% at age 55 instead of the current 3% at age 50. The new tiers had a lower employer contribution  newly hired employees; and  Employees' Retirement System.  rate, and the City would realize continued savings over time.  PUBLIC COMMENT: None.  Elk Grove City Council Regular Meeting, June 13,2012 Page 5of14    Motion #1: M/S Detrick/Davis to adopt Resolution No. 2012-110 giving notice of the City's intention to amend the contract between the City Council of the City of Elk Grove and the Board of Administration of the CalPERS to provide different level retirement formulas for newly hired employees. The motion passed by the following vote: Motion #2: M/S Detrick/Davis to introduce and waive the full reading, by substitution of title only, Ordinance No. 13-2012 authorizing an amendment to the contract between the City Council of the City of Elk Grove and the Board of Administration of the California Public Employees' Retirement System. The motion passed by the  Ayes: 3; Noes: 0; Absent: 2 (Cooper, Hume).  following vote: Ayes: 3; Noes: 0; Absent: 2 (Cooper, Hume). Agenda Item No. 10.2: Receive report on Wayfinding Sign Program  REÇOMMENDATION:  Receive a report on the Wayfinding Signage Program and provide direction to staff on proposed wayfinding destination points, signage locations, and schematic signage With the aid of an overhead presentation (filed), Randy Starbuck, Economic Development Director, provided an overview of the staff report and recommendation. Staff sought direction on the Wayfinding Signage Program relative to the various wayfinding destination points, signage locations, the schematic design, and the possible use of electronic message board signs. The Program intent was to create an environment easy to navigate, particularly for visitors and new residents, promote a visitor / business friendly environment, and to express a unified expression and branding of the community. Two public outreach workshops discussed location for placement of signs and displayed schematic designs for the signage, including concepts for the electronic message board signs. Regarding the locations identified on the signs, the focus was to find areas of interest, not specifically commercial centers. The estimated cost of the program was $340,000, consisting of 47 static signs at a cost of $70,000, and 10 dynamic message board signs at an approximate cost of $270,000. No grant funding opportunities had been identified to date, implementation was proposed through the Fiscal Year 2013-14 Capital Improvement Plan, and funding would be through the General Fund unless opportunities arose to utilize remaining Gas Council Member Davis believed a process for the selection of destinations should be determined, for both locations identified on the static signs, and community events advertised on the dynamic messaging signs. He saw value in the electronic message Council Member Scherman inquired if the program would include a signage location to place civic organization emblems, and inquired if existing signage in the community  design and electronic message board signs.  Tax funds if savings were realized on projects in the upcoming year.  board signs to broadcast public awareness messages and alerts.  could be consolidated into the Program as well.  Elk Grove City Council Regular Meeting, June 13,2012 Page 6of14    City Manager Gill stated that handling placement of civic organization emblems was a separate matter, different from this Program. She noted a goal of the Program was to solidify directional signage, but noted some signage, such as historical landmarks or national recognition programs, consisted of distinctive logos under recognized state and national programs, and those should not be altered nor consolidated with this program.  PUBLIC COMMENT:  Sarah Johnson stated that she opposed visual clutter, and raised concern that as numerous City destinations envisioned had yet to come to fruition, such as the Civic Center or regional mall, implementing a sign program now was premature. She observed that her comments submitted from the public workshops in opposition to the Lynn Wheat believed more destination projects should be finalized prior to installing wayfinding signage. She believed the use of 47 signs was excessive, and cautioned that poorly placed or excessive signage could become overwhelming to drivers and potentially a traffic hazard. Ms. Wheat believed the resources could be better invested eisewhere, and the need for signage was diminishing with increased access to personal The City Council provided direction to allocate funding for the Wayfinding Signage Program in the amount of $340,000 from the Fiscal Year 2012-13 Budget General Fund, to conduct additional public workshops and outreach regarding the Program, especially in regards to polices on destinations included and what organizations could utilize electronic message board signs, and to evaluate phasing the program looking to Agenda Item No. 10.3: Consider adoption of proposed Budget for Fiscal Year 2012- 13, the Capital Improvement Plan for Fiscal Years 2012-13 through 2016-17, and  electronic message board signs were not included in the staff report.  electronic devices and advancements in navigation technology.  using Gas Tax project savings or identifying grants to fund program.  adoption of the annual approprations limit  RECOMMENDATION:  Receive comment during the annual budget work session, and consider the Fiscal Year (FY)  2012-13 proposed Budget, the FY 2012-13 through FY 2016-17 Capital Improvement Plan, and the annual appropriations limit for modifications and/or for With the aid of an overhead presentation (filed), Katy Baumbach, Budget Manager, provided an overview of the staff report and recommendation. The Capital Improvement Program for FY 2012-17 planned $80 million of investment, with $19 million programmed for FY 2012-13 including projects for the future Civic Center site, renovation to the East Stockton Sound Wall Project, three neighborhood parks programmed for delivery in Laguna Ridge, design work on. the Grant Line Road widening Phase II Project, landscape improvements planned for the East Franklin Area, and annual improvement programs for Americans with Disabilities Act (ADA) accessibility, pavement resurfacing, and traffic control and safety. Certain capital improvement projects were scheduled for delay including the Intelligent Transportation System Phase IV, the Kammerer Road extension, the I-5 and Elk Grove Boulevard  adoption by resolution.  Elk Grove City Council Regular Meeting, June 13, 2012 Page 7of14    Interchange Improvements, Elk Grove-Florin Road/E. Stockton Boulevard Intersection, The General Fund provided for current service provision levels with targeted emphasis on economic development and code enforcement. The FY 2012-13 Budget implemented pension reform for all employees, and proposed use of $1.2 million in reserve funds (or $1.5 million when including appropriations of $340,000 for the Wayfinding Signage Program), leaving a reserve balance of $14 million. General Fund reserve expenditures were for one-time projects including long-range planning projects, economic development incentives, and police overtime in the event of an emergency. Sales tax was the single largest revenue source to the General Fund, led primarily by auto sales. Property tax was projected down for next year as property assessed values were continuing to be reset. Overall revenues were expected to be up 3% over the current year. General Fund expenditures primarily focused on maintaining current levels of service, maintaining an economic development incentive fund, and continued funding for the Sphere of Influence application. Proposed new positions included a Code Enforcement Officer, funded primarily by grants, and four proposed Information Technology positions to be funded by converting existing contracted services to City employees. Savings of $1.5 million dollars were planned through employee compensation reductions. The three employee groups selected various salary and benefit adjustments to each achieve a share of the $1.5 million dollars in savings. All three groups would participate in CalPERS contributions of 8% or 9%, depending on the employee group, and in exchange salaries would be increased between 5% and 6% as an offset. CalPERS benefits would be reduced for all future hires. Furloughs were programmed for 32 hours for unrepresented employees, the furloughs would not cause closures of City Hall nor would they effect service to residents. Compensation costs were projected at slightly less than the current year, and with most of the other categories in expenditures remaining consistent with the prior year, total expenditures for next year were projected to be within 1.5% of expenditures for the current year. General Fund expenditures would total $51.75 million, the majority going to public safety services at 65%. The Fund Balance Reserve Policy directed 20% to 15% of annual appropriations for reserve, current projections of $14 million in reserve maintained a fund balance at over 27% of annual appropriation (where 8% was the industry standard). A new process in budget preparation this year was the Special Event Application Process. The total recommended level for special event support was  and the Sheldon/Waterman Intersection improvement projects.  $177,000, consistent with previous years' levels of funding.  PUBLIC COMMENT:  Dee Tschida thanked the City for its support of the Art Contest and Show for Junior and Senior high school students on behalf of Elk Grove Artists. She presented a brochure of the special event, noting all local high schools were represented in the program this Mark Jansson and Jan Detrick thanked the City for its support of the Run 4 Independence special event on behalf of Elk Grove Food Bank Services. Charlie Zamora thanked the City of its support for the Annual Fittest of Elk Grove Competition / Wellness Fair event on behalf of the Elk Grove Police Activities League.  year.  Elk Grove City Council Regular Meeting, June 13,2012 Page 8of14    Mr. Zamora noted the event had seen an increasing number of participants, vendors, and spectators over the years, estimating the event would draw 7,000 attendees participating in the various events this year. He noted a showcase CrossFit exhibition would also be held. Mr. Zamora presented a video (filed) displaying highlights of the Council Member Detrick noted Mayor Cooper had voiced support of the Annual Fittest Council Member Scherman requested that future budget documents list any in-kind City Manager Gill clarified that $340,000 would be allocated from fund balance for the Wayfinding Signage Program as directed under the previous item, and to the extent that project savings were achieved from projects funded by Gas Tax, then Gas Tax funds or identified grants would be used first. The Wayfinding Signage Program would return for further review by the City Council prior to authorizing implementation of any elements of Motion: M/S Davis/Detrick to adopt Resolution No. 2012-111 adopting the Fiscal Year 2012-13 Budget, the Fiscal Year 2012-13 through Fiscal Year 2016-17 Capital Improvement Program and the annual appropriations limit as amended to include allocating funding from fund balance in the amount of $340,000 for the Wayfinding Signage Program. The motion passed by the following vote: Ayes: 3; Noes: 0; Agenda Item No. 10.4: Receive an update on master planning of the Southeast Policy  prior year's event.  of Elk Grove Compelition/Welness Fair event.  contribution costs provided by the City for special event support.  the program.  Absent: 2 (Cooper, Hume).  Area  RECOMMENDATION: provide direction.  Receive the report regarding master planning of the Southeast Policy Area. A subsequent discussion will be scheduled on June 27, 2012 for Council to discuss and With the aid of an overhead presentation (filed), Christopher Jordan, Planning Manager, provided an overview of the staff report and recommendation. The Southeast Policy Area (SEPA) was established with limited details on land use, holding a requirement for master planning of the entire 1,200 acres prior to any entitlement approval. In addition to land use, the SEPA would also address a connection road with the Capital Southeast Connector, and the Shed C Channel alignment that provided the drainage from the area into the Stonelake Wildlife Refuge. A specific plan application had been filed in 2007 by private developers, which was ultimately withdrawn. That application documentation provided a basis for some of the work done to date, and was updated in conjunction with the 2011 market study on the future of commercial land use expected for the area. Public outreach was conducted providing a review of the documentation related to SEPA, and feedback from outreach meetings in February and March generated ideas on a vision for how the area should grow, resulting in a series of plan alternatives. Those plan alternatives were refined by staff and were now presented for consideration. Property owners about the area had raised concern primarily in regards to the alignment  Elk Grove City Council Regular Meeting, June1 13,2012 Page 9of1 14    of the Shed C Channel, citing to what extent that that drainage component required improvement, how its final alignment would be determined, and what efforts had been made to coordinated with state and federal agencies to clarify requirements for the Shed C Channel. Alignment issues were raised regarding Kammerer Road and the additional land surrounding that roadway identified by the Capital Southeast Connector Joint Powers Authority (JPA) in their planning documents. Outreach discussions led to an updated strategy for how improvements in development of the area would occur, and identified community and regional destination uses including a sports complex, an entertainment complex, a museum, and some sort of farmers market or specialty retail use to highlight goods and wares created in Elk Grove and the surrounding area. Land uses were generated primarily focused on the housing / jobs imbalance, generating two conceptual models. Outreach throughout the process included an additional component of a dedicated website for the project, serving as an ongoing forum to discuss the project and share ideas, where approximately 50-75 accounts were created. A final question asked during outreach was an updated name for the area. Mr. Jordan presented four options on how to proceed with the master planning of the SEPA: 1) preparation of a specific plan, 2) preparation of a community plan, 3) amending the General Plan to modify existing policy or remove the master planning requirement entirely, or 4) hold the information gathered to date and await future applications by private interest on the property. The primary issues in selecting which method to further plan the area included the alignment of Kammerer Road, the alignment issues of the Shed C Channel, phasing of improvements, coordination with utility and service providers, refinement of land plans, and identifying consistency with the 2013-21  Regional Housing Needs Allocation. PUBLIC COMMENT:  Brian Cooley, representing the Souza family property owners, believed the two current concept plans required additional calibration for land use concepts, in particular to take into account the 2011 market study identified uses, as well as taking into consideration the neighboring zoned uses in Laguna Ridge, the mall property, and other properties throughout the City. Mr. Cooley felt further consideration should be given to the alignment of infrastructure elements of the Shed C Channel and the Capital Corridor. Megan Galarneau questioned the inclusion of potential light rail extensions in both of the land use concept maps, stating she had contacted Sacramento Regional Transit (RT) and that RT stated it had no intentions of extending light rail past the Cosumnes River College Station, and that the understanding of RT staff was that the City would be focusing on more on a bus system over light rail. She observed that the Sacramento Area Council of Governments (SACOG) Blueprint documents did not include any further Planning Director Taro Echiburu stated the light rail alignment was identified in the City's General Plan, and the two concept plans presented the light rail considerations to remain consistent with the General Plan, to incorporate feedback received during the outreach workshops, and to provide a concept level of a mass transit corridor to serve  light rail extension projects into Elk Grove.  the area.  Elk Grove City Council Regular Meeting. June 13,2 2012 Page 10of14    Council Member Davis noted there was discussion for a South Line Phase 3 project, but no funding was yet in place. He noted that if the City accounts for light rail zoning and provides for higher density development around light rail corridors in future land use planning, options for light rail considerations would remain available for the City to City Manager Gill noted a corridor was reserved for light rail in the City, and that the SEPA documents included the extension of that future alignment. The City would continue to maintain land use designations and advocate for prioritization and funding Bruce Walters, of Walters Land Planning representing the Kammerer Family Partnership owning approximately 70 acres over on the west end of the plan area, noted participation in the process to date and stated the interest in seeing the City Ed Owen attended the outreach meetings and believed participating parties at such workshops should identify themselves and who they may represent. Mr. Owen supported land use planning that provided for light rail and building the City's tax base. Lynn Wheat stated that she felt guided during the workshops in how some of the properties were to be developed. She suggested greater consideration be given for how land areas were zoned, rather than just offering project ideas (for instance encouraging light rail development by having higher density land use). She believed other planned areas in the City had been compromised by numerous rezones and amendments, and noted if costs were to be incurred now for planning the area that efforts be taken to maintain the zoning designations envisioned and established under this planning Vidya Shergill, a property owner in the plan area, stated she had been an active participant in the planning process and looked forward to continuing to work with the The City Council received the update, with subsequent discussion scheduled for the Agenda Item No. 10.5: Adopt resolution authorizing the City Manager to execute all paperwork necessary to purchase 11 vehicles from Sacramento Regional Transit  pursue.  from regional agencies to implement future light rail.  initiate some form of formal planning effort moving forward.  process.  City in development of the plan. regular meeting of June 27, 2012.  District as well as receive and file the 2012 Transit Fleet Plan  RECOMMENDATION:  Adopt resolution authorizing the City Manager to execute all paperwork necessary to purchase 11 transit vehicles from Sacramento Regional Transit District under the existing Lease Agreement for Compressed Natural Gas Buses, and receive and file the  2012 Transit Fleet Plan. The verbal staff report was waived. PUBLIC COMMENT: None.  Eik Grove City Council Regular Meeting, June 13,2012 Page 11of14    Motion: M/S Davis/Detrick to adopt Resolution No. 2012-112 authorizing the City Manager to execute all paperwork necessary to purchase 11 transit vehicles from Sacramento Regional Transit District under the existing Lease Agreement for Compressed Natural Gas Buses. The motion passed by the following vote: Ayes: 3; Agenda Item No. 10.6: Receive results of public input regarding the Rural Intersections at Bader Road I Bond Road, Sheldon Road / Bradshaw Road, and Sheldon Road/Waterman Road and provide direction to staff on the next steps Receive results of public input regarding the rural intersections located at Bader Road / Bond Road, Sheldon Road I Bradshaw Road, and Sheldon Road / Waterman Road (Projects PT0134, PT0137, PT0138 respectively) and direct staff in proceeding with the With the aid of an overhead presentation (filed), Rick Carter, Capital Program Manager, provided an overview of the staff report and recommendation. Three intersections at Bader Road / Bond Road, Sheldon Road / Bradshaw Road, and Sheldon Road / Waterman Road were under consideration. The Rural Roads Improvement Policy was designed to preserve and maintain the rural area, and projects would be considered once congestion levels occur, with the subsequent project scope to do just enough to clear the congestion. When volume thresholds were exceeded, public outreach would be conducted to evaluate options. For these three intersections, both signalized intersections and roundabouts were evaluated as solutions. The Bader Road / Bond Road location saw congestion of short duration during the high peak of school traffic hours, and the recommendation was a traffic signal without any turn lanes, and that during the non-peak hours the light would go to a flashing red signal, functionally serving as a stop sign. The Sheldon Road/Bradshaw Road location was in proximity to a project programmed with federal grant funds to realign the creek and lengthen the bridge. Public comment was evenly split between a signal and roundabout, individual concerns addressed motorhomes being able to traverse a roundabout, and of individuals speeding with use of a signalized intersection. The Sheldon Road / Waterman Road location brought up similar concerns, in addition a concern with the roundabout option was reduced visibility of traffic by homeowners to the west, creating issues for those residents when making left turns. The planned next steps, upon receiving direction to proceed from the City Council, would be evaluation of signal and roundabout options at Sheldon Road / Bradshaw Road and Sheldon Road /Waterman Road, and evaluation of a traffic signal at Bader Road / Bond Road. The location at Sheldon Road / Bradshaw Road had the federal grant covering 88.53% of the work, matching funds were programmed in the Capital Improvement Program (CIP), and with direction to proceed, environmental studies would commence, additional public input would be received, and project alternatives would be further examined. The Sheldon Road / Waterman Road and Bader Road / Bond Road locations were not currently  Noes: 0; Absent: 2 (Cooper, Hume).  RECOMMENDATION:  Capital Improvement Process.  funded in the CIP and would proceed in a similar fashion once funded.  PUBLIC COMMENT:  Leo Fassler, speaking as a member of both Greater Sheldon Road Estates Homeowners Association (GRESHA) and Sheldon Community Association (SCA),  Elk Grove City Council Regular Meeting. June 13, 2012 Page 12of14    voiced support for roundabouts wherever possible. He detailed benefits of roundabouts including that they maintained the flow of traffic and reduced vehicle emissions by Shirley Peters believed the location at Sheldon Road / Waterman Road needed to be addressed sooner. She stated fewer accidents occurred with roundabouts as opposed to any other plan for an intersection, and inquired if grants based on increasing safety June Coats preferred roundabouts and listed benefits as follows: 1) slows traffic, 2) reduces excess fumes and emissions, 3) increases safety as drivers don't run lights, and 4) more pleasing as opposed to signal intersections with right and left turn lanes. She believed the project priority should be the Sheldon Road/Waterman Road location first, then Sheldon Road /E Bradshaw Road, and lastly Bader Road/Bond Road. Mr. Carter noted that the project location prioritization, such as Sheldon Road / Bradshaw Road, held priority as it had federal grant funding. If not utilized, the nearly Ed Owen believed the speed limits on Waterman Road and Sheldon Road should first be addressed and be reduced from 55 to 45 miles per hour. He voiced support for roundabouts, but raised concern that the northwest corner of Waterman Road was a large embankment which could impede visibility, and he advocated that any planned roundabouts be large enough to accommodate motorhomes. He agreed with prioritizing the Sheldon Road /Bradshaw Road, noting traffic impacts would likely increase with the Diane Petersen supported traffic signals at Bader Road /E Bond Road and Sheldon Road /Bradshaw Road. She believed a signal was more appropriate at Bradshaw Road as eventually that route was planned to be widened. Ms. Petersen noted that several younger drivers were in the area, and believed that younger drivers would be more In reply to Council Member Detrick, Mr. Carter noted a six lane road would be accommodated with a two lane roundabout. Both of the intersections on Sheldon operated at service level F now (A being the best operational level on a scale of A-F), going to signalized intersections brought them to service level C, and a single lane roundabout would yield service level B at Bradshaw and C: for Waterman. A single lane roundabout operated efficiently until it reached a volume threshold of 19,000 cars a day, then the intersections would be evaluated for a two lane roundabout, or a signal (as the Council Member Detrick believed the additional traffic from the church would warrant increased traffic volume thresholds at the Sheldon Road /E Bradshaw Road location, and By City Council consensus, direction was given to staff to proceed with the Capital Improvement Process for rural intersections, agreeing to prioritize the Sheldon Road/ Bradshaw Road location, to consider two lane roundabouts for highly impacted sites, and further evaluate project alternatives and identify funding for the Sheldon Road I  reducing engine idling time.  conditions had been pursued.  $5 million in federal grant funding would be lost.  approved plans for the church in the vicinity.  accustomed to signalized intersections rather than roundabouts.  signal would handle more traffic).  too consider evaluating the two lane roundabout.  Waterman Road and Bader Road /Bond Road locations.  Elk Grove City Council Regular Meeting, June 13,2012 Page 13of14    Agenda Item No. 10.7: Consider adoption of an Urgency Ordinance amending Elk Grove Municipal Code Section 16.120.120 to extend the Fee Deferral Program for an  additional two years RECOMMENDATION:  1) Adopt urgency ordinance amending Elk Grove Municipal Code Section 16.120.120 to extend the Fee Deferral Program for an additional two years; and 2) Introduce and waive the full reading, by substitution of title only, an ordinance amending Elk Grove Municipal Code Section 16.120.120 to extend the Fee Deferral Jonathan Hobbs, Interim City Attorney, noted that as the urgency ordinance required four affirmative votes, that portion of the recommended action could not be taken by the City Council this evening. The urgency ordinance was recommended to be continued to the meeting of June 27, 2012, which would still provide time for the urgency ordinance to cover the period until the effective date of the ordinance requested to be introduced.  Program for an additional two years.  PUBLIC COMMENT: None.  Motion #1: M/S Detrick/Davis to continue to the regular City Council meeting of June 27, 2012 consideration of adopting an urgency ordinance amending Elk Grove Municipal Code Section 16.120.120 to extend the Fee Deferral Program for an additional two years. The motion passed by the following vote: Ayes: 3; Noes: 0; Motion #2: M/S Davis/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 14-2012 amending Elk Grove Municipal Code Section 16.120.120 to extend the Fee Deferral Program for an additional two years. The motion passed by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Cooper, Hume).  Absent: 2 (Cooper, Hume).  ADJOURNMENT  With no additional business to conduct, the June 13, 2012 regular City Council meeting  was adjourned at 8:51 p.m.  JÀSON LINDGREN  sr  ATTEST  fhles  Elk Grove City Council Regular Meeting, June 13,2012 Page 14of14