CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL  REGULAR MEETING Wednesday, June 12, 2013  CALL TO ORDER/ROLL CALL  Mayor Davis called the regular City Council meeting of June 12, 2013 to order at  6:24 p.m. Present: Absent:  Mayor Davis, Vice Mayor Detrick and Council Members Cooper, Hume  and Trigg. None.  Vice Mayor Detrick led the Pledge of Allegiance. Mayor Davis asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Cooper/Detrick to approve the agenda as presented. The motion  passed by the following vote: Ayes: 5 Noes: 0 Absent: 0.  CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENTS  4.1 Mayor Davis presented a Certificate of Achievement to the FC Elk Grove Endurance 14 and Under Girls Soccer Team, recognizing the 2013 California 4.2 Kerry Schmitz, Principal Civil Engineer with the Sacramento County Water Ms. Schmitz provided a map (filed) displaying the Sacramento County Water Agency (SCWA) system. The SCWA recycled water system had been serving the Elk Grove region since 2003, initially as a pilot program designed with two phases. Phase One had been completed and was operational, serving the Laguna West Lakeside and Laguna West areas, consisting of 176 connections. Phase Two included East Franklin and Laguna Ridge, and was largely complete but was being served by potable water at this time. In order to serve the area with recycled water, recycled water transmission mains would need to be installed and an associated tank for storage. The construction of these facilities had been delayed due to a lack of funding. SCWA was exploring opportunities  Youth Soccer Association CalNorth State Champions.  Agency, gave a presentation on Reclaimed Water Infrastructure.  Elk Grove City Council Regular Meeting, June 12,2013 Page 1of14    to work with the Sacramento Regional County Sanitation District (SRCSD) for the project to coincide with the expansion of SRCSD facilities such as the South County Agricultural Project serving recycled water for agricultural interests in south county, creating a potential to realize cost savings for SCWA by purchasing capacity in that pipeline rather than constructing separate transmission pipelines. She described funding for recycled water, noting Phase One was built and funded by development, and Phase Two was funded through SCWA's Recycled Water Development Fee Program and some facilities funded through the larger Zone 40 Program. The current recycled water residential development fee was in the range of $500-700, with commercial fees set per square foot, and SCWA was pursuing grant funding as well. In the upcoming year SCWA would be conducting a feasibility and financial analysis to Council Member Cooper noted Elk Grove had existing infrastructure in ground for Ms. Schmitz clarified for projects evaluated in the region that Rancho Cordova had moved forward with a recycled water program resolution requiring development to install, but the envisioned facilities used as the basis for the program were found infeasible by SRCSD, creating a question of the source of water for that area. The proximity of Elk Grove to a viable water source made a strong case to continue evaluation of the recycled water program to service the Elk Grove area, noting that as water costs increase overall in the region the implementation of a recycled water 4.3 Sacramento Metro Chamber of Commerce presentation on the Civic Amenities With the aid of an overhead presentation (filed), Charles Grix representing the Sacramento Metro Chamber of Commerce (Metro Chamber), noted Metro Chamber's efforts to highlight and advertise existing and planned civic amenities in the six county region. The current process involved initial identification and mapping of regional core districts of amenities to provide a measure to evaluate types of additional facilities needed. The next phase would consist of outreach to solicit comments and build regional support for creating and siting additional area civic amenities, develop a The City Council provided feedback that the presented list of civic amenities was focused primarily in the area of downtown Sacramento, and regional agencies, including Elk Grove, had numerous existing and planned amenities that should be included. Suggestions were made to continue initial outreach, and consider amenities beyond structures such as identifying open space, parks, rural communities, festivals and City Manager Gill noted staff would compile a list of local amenities and submit that  prioritize recycled water projects in the service area.  recycled water.  program would present an opportunity for cost savings.  Strategic Plan  website for communication, and identify funding resources.  events.  listing to the Sacramento Metro Chamber of Commerce.  Elk Grove City Council Regular Meeting, June 12, 2013 Page2of14    PUBLIC COMMENT  James Colter respresenting Discovery Systems believed the contract for award for the lease and maintenance of multi-function copiers and laser printers should have been awarded to Discovery Systems when considered at the May 8, 2013 regular meeting. He noted a new Request for Proposals (RFP) had been issued regarding the matter, but the RFP was drafted to only accept bids for vendors that could propose Cannon copiers. Mr. Colter believed this would greatly reduce the number of responding firms, Joseph Gonsalves addressed a news article citing funding needs upwards of $242 million for projects in planned for the Civic Center, and stated his understanding the City currently held $14 million in funding for Civic Center projects, raising concern of how additional funding would be raised to account for the gap in funding. Assistant City Manager Craig clarified staff had contacted the newspaper for a correction as the article related to the near term construction of the Aquatic Center, but the figure of $242 million was the total projected future funding needs for the entire Civic Barbara Sloan participated in the Chili Festival, and thanked the Old Town Elk Grove Foundation and the City for providing such an organized, positive event. Anthony Cooper shared his prayer for diminished crime in the City, and his hopes that  diminishing the use of a competitive bidding process.  Center area under the Capital Improvement Plan budget.  the mall would be completed.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the June 12, 2013 Administrative Report (filed). COUNCIL COMMENTS/REPORTS/FUTURE AGENDA ITEMS  Council Member Trigg had no items to report.  Council Member Hume attended the Sacramento Regional Transit District (RT) Board meeting, and attended the ribbon cutting for the RT / Cosumnes River College (CRC) parking garage that would complement the transit hub for bus service to light rail when the RT Blue Line connected to CRC. He attended the Sacramento Transportation Authority (STA) Board meeting noting that funding for the Capital SouthEast Connector could be held until finalization of the South Sacramento Habitat Conservation Plan (SSHCP). He attended the Capital SouthEast Connector Joint Powers Authority Board meeting which adopted their 2013-14 budget. Mr. Hume attended the Sacramento Regional County Sanitation District Board meeting where Prabhakar Somavarapu was appointed as the new District Engineer, and discussion was held to consider subsidizing rates for industrial use permits to gradually implement needed rate increases over time. Council Member Cooper attended the Sacramento Regional County Sanitation District  Board meeting.  Elk Grove City Council Regular Meeting, June 12,2013 Page 3of14    Vice Mayor Detrick noted he was absent from the May 22, 2013 meeting as he was visiting sister city Concepcion de Ataco. He had reviewed the May 22 meeting and received confirmation there was no interest by the City Council to consider the public request made at the meeting to consider campaign finance reform. He reported the Sacramento Metropolitan Cable Television Commission was allocating funding of franchise fees to local agencies, and that he had been named the Board Chair for the upcoming year. Mr. Detrick noted attending the Disabled Water Ski National Championships for the Western United States hosted at Shortline Lake in Elk Grove. Mayor Davis did not attend the Sacramento Transportation Authority (STA) Board meeting. He attended the Sacramento County Fair, praising the active participation by  Elk Grove residents in fair events and competitions.  CONSENT CALENDAR ITEMS PUBLIC COMMENT None.  Motion: M/S Cooper/Hume to approve the Consent Calendar as presented. The Agenda Item No. 8.1: Approved City Council Meeting Minutes: 1) February 13, 2013 special meeting; 2) February 13, 2013 regular meeting; 3) February 27, 2013 regular Agenda Item No. 8.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Agenda Item No. 8.3: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.4: Ordinance No. 7-2013 adopted amending the City of Elk Grove Zoning Map from RD-10 to RD-8 for the Madeira South Lot A Project [Assessor Parcel Agenda Item No. 8.5: Ordinance No. 8-2013 adopted adding Elk Grove Municipal Code Chapter 17.06 Fireworks Violations to Title 17 Fire Prevention (Second Reading) Agenda Item No. 8.6: Resolution No. 2013-101 adopted determining the annexation of territory to Community Facilities District No. 2005-1 (Laguna Ridge) and to levy a Agenda Item No. 8.7: Resolution No. 2013-102 adopted dispensing with competitive bidding and authorizing the City Manager to execute a contract amendment with Union Bank for Lock Box Services, extending the contract for one, three-year term, and authorizing an expenditure of $145,000 [for a total expenditure of funds over the  motion passed by the following vote: Ayes: 5 Noes: OA Absent: 0.  meeting; and 4) March 13, 2013 special meeting  Purchasing, filed through June 5, 2013  Bids  Number: 132-0050-105 (Portion)] (Second Reading)  special tax to pay for certain facilities and services (Annexation No. 3)  contract term not-to-exceed $422,000]  Elk Grove City Council Regular Meeting, June 12,2013 Page4of14    Agenda Item No. 8.8: Resolution No. 2013-103 adopted finding the Police Department Office Space and City Hall Entrance Doors Project exempt from the California Environmental Quality Act and directing the filing of a Notice of Exemption; amending the 2012-17 Capital Improvement Program increasing the budget for the Project from $258,000 to $337,000; authorizing the City Manager to execute a construction contract with Peterson Developments in an amount not-to-exceed $219,000; authorizing the City Engineer to approve change orders in an amount not-to- exceed $24,000; and authorizing the City Manager to execute a construction contract with American River Construction in an amount not-to-exceed $226,000 if Peterson Agenda Item No.8.9: Resolution No. 2013-104 adopted authorizing the City Manager to execute a construction contract with Western Engineering for the Grant Line Access Road Project (WTR006) in the amount of $529,125; authorizing the City Engineer to approve change orders not-to-exceed $80,875; and authorizing the City Manager to execute a construction contract with the second lowest bidder if Western Engineering Agenda Item No. 8.10: Resolution No. 2013-105 adopted authorizing the City Manager to execute a three year contract with Rockwood Consulting for City Newsletter Services in a total not to exceed amount of $301,337 over the three year term Agenda Item No. 8.11: Resolution No. 2013-106 adopted authorizing the City Manager to appoint the City representative to the Senior Center of Elk Grove, Inc.  Developments does not meet the contract execution requirements  does not meet filing obligations  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider resolution confirming the Written Report of Fiscal Year 2013-14 service charges and establishing Fiscal Year 2013-14 service charges for certain miscellaneous extended services in the Laguna West  Service Area (formerly County Service Area 5)  RECOMMENDATION:  Adopt resolution confirming the Written Report of Fiscal Year 2013-14 service charges and establishing Fiscal Year 2013-14 service charges for certain miscellaneous Andrew Keys, Accounting Manager, presented an overview of the staff report and recommendation. The item was to update the service charge levy for the service area established by Sacramento County in early 1990, which the City has administered since  extended services in the Laguna West Service Area.  2003.  Mayor Davis declared the public hearing open.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  Elk Grove City Council Regular Meeting, June 12,2013 Page 50f14    Motion: M/S Hume/Detrick to adopt Resolution No. 2013-107 confirming the Written Report of Fiscal Year 2013-14 service charges and establishing Fiscal Year 2013-14 service charges for certain miscellaneous extended services in the Laguna West Service Area (formerly County Service Area 5) The motion passed by the following Agenda Item No.9.2: A public hearing to consider adoption of: A) resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2006-1 (Maintenance Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 24); B) resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2003-2 (Police Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 23); C) resolution determining to levy street maintenance assessments for certain properties in the Eastern Area which represents Annexation No. 19 into Street Maintenance District No. 1 Zone 3-H; and D) resolution determining to levy street maintenance assessments for certain properties in the Laguna Ridge Area which represents Annexation No. 6 into Street Maintenance District No. 1 Zone 5-C A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on June 12, 2013 for the twenty-fourth annexation to Community Facilities District No. 2006-1 (Maintenance A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 24 and B-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District B-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on June 12, 2013 for the twenty-third annexation to Community Facilities District No. 2003-2 (Police B-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 23 and amending C) Adopt resolution determining to levy assessments in Street Maintenance District  vote: Ayes: 5 Noes: 0 Absent: 0.  RECOMMENDATION:  No. 2006-1 (Maintenance Services) to the qualified electors;  Services); and  amending Elk Grove Municipal Code Section 3.19.010; AND  No. 2003-2 (Police Services) to the qualified electors;  Services); and  Elk Grove Municipal Code Section 3.18.010; AND No. 1-Zone 3-H (Annexation 19); AND  EIK Grove City Council Regular Meeting, June 12,2013 Page 6of14    D) Adopt resolution determining to levy assessments in Street Maintenance District Andrew Keys, Accounting Manager, provided an overview of the staff report and Mayor Davis declared the public hearing open for Community Facilities District  No. 1-2 Zone 5-C (Annexation 6).  recommendation.  No. 2006-1 (Maintenance Services) Annexation No. 24.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  Motion #A-1: M/S Cooper/Hume to adopt Resolution No. 2013-108 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors. The motion passed by the following vote: Ayes: 5 Noes: 0 City Clerk Lindgren announced of 85 possible votes, 85 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the special Motion #A-2: M/S Cooper/Hume to adopt Resolution No. 2013-109 declaring the results of the special election held on June 12, 2013 for the twenty-fourth annexation to Community Facilities District No. 2006-1 (Maintenance Services). The motion passed Motion #A-3: M/S Cooper/Hume to introduce and waive the full reading, by substitution of title only, Ordinance No. 9-2013 levying and apportioning the special tax int territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 24 and amending Elk Grove Municipal Code Section 3.19.010. The Mayor Davis declared the public hearing open for Community Facilities District  Absent: 0.  election was available for Council consideration.  by the following vote: Ayes: 5 Noes: 0 Absent: 0.  motion passed by the following vote: Ayes: 5 Noes: 0 Absent: 0.  No. 2003-2 (Police Services) Annexation No. 23.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  Motion #B-1: M/S Cooper/Detrick to adopt Resolution No. 2013-110 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2003-2 (Police Services) to the qualified electors. The motion passed by the following vote: Ayes: 5 Noes: 0 Absent: 0.  Elk Grove City Council Regular Meeting, June 12,2013 Page7of14    City Clerk Lindgren announced of 345 possible votes, 345 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was Motion #B-2: M/S Cooper/Detrick to adopt Resolution No. 2013-111 declaring the results of the special election held on June 12, 2013 for the twenty-third annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the Motion #B-3: M/S Cooper/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 10-2013 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 23 and amending Elk Grove Municipal Code Section 3.18.010. The Mayor Davis declared the public hearing open for Street Maintenance District No. 1-  available for Council consideration.  following vote: Ayes: 5 Noes: 0 Absent: 0.  motion passed by the following vote: Ayes: 5 Noes: 0 Absent: 0.  Zone 3G (Eastern Area) Annexation No. 19.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  City Clerk Lindgren noted there was no majority protest. Of 85 possible votes, 85 affirmative votes were returned. The ballot approved the proposed assessment and the proposed inflation adjustment limit described for the parcels identified in the ballot. A resolution determining to levy assessments in the district was available for Council Motion C: M/S Cooper/Hume to adopt Resolution No. 2013-112 determining to levy assessments in Street Maintenance District No. 1 - Zone 3-H (Annexation 19). The Mayor Davis declared the public hearing open for Street Maintenance District No. 1-  consideration.  motion passed by the following vote: Ayes: 5 Noes: 0 Absent: 0.  Zone 5C (Laguna Ridge) Annexation No. 6.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  City Clerk Lindgren noted there was no majority protest. Of260 possible votes, 260 affirmative votes were returned. The ballot approved the proposed assessment and the proposed inflation adjustment limit described for the parcels identified in the ballot. A resolution determining to levy assessments in the district was available for Council  consideration.  Elk Grove City Council Regular Meeting, June 12,2013 Page 8of14    Motion D: M/S Cooper/Detrick to adopt Resolution No. 2013-113 determining to levy assessments in Street Maintenance District No. 1 - Zone 5-C (Annexation 6). The  motion passed by the following vote: Ayes: 5 Noes: 0 Absent: 0. REGULAR AGENDA ACTION TEMS/RECOAMENDATONS  Agenda Item No. 10.1: Consider adoption of proposed Budget for Fiscal Year 2013- 14, the Capital Improvement Plan for Fiscal Years 2013-14 through 2017-18, and  adoption of the annual appropriations limit  RECOMMENDATION:  Receive comment during the annual budget work session, consider modifications, and adopt resolution adopting the Fiscal Year (FY) 2013-14 proposed Budget, the FY 2013- 14 through FY 2017-18 Capital Improvement Plan, and the annual appropriations limit. With the aid of an overhead presentation (filed), Katy Baumbach, Budget Manager, presented an overview of the staff report. The General Fund for Fiscal Year 2013-14 was $54.8 million, with proposed use of $820,000 of reserve funds, keeping a total reserve of $14.9 million remaining. Revenues to the General Fund were projected to return to levels seen in 2006 and 2007, with sales tax continuing to increase and property tax remaining flat. Though property taxation had yet to make a full recovery, recent positive trends in the real estate market could create an increase in property tax of 2.5%. The budget proposed maintaining current levels of service, with emphasis on public safety and economic development. The economic development fund was proposed at $200,000, and continued funding would be provided for the Sphere of Influence application. Two new positions were proposed under the General Fund, a Police Dispatch Manager and a Finance Analyst (the position would primarily oversee Community Facilities District administration and was a position previously eliminated in 2009 and requested to now be restored with 15% of the position proposed to be funded by the General Fund, the remainder funded by applicants). No changes were proposed to employee compensation as the City entered the second year of a two year contract with your Police Officer's Association. Unrepresented employees had concessions in the current year and those would continue into the Fiscal Year 2013-14. Ms. Baumbach reviewed expenditures, displaying that compensation represented 63% of the General Fund, and approximately two thirds of the budget went towards public safety expenses. The General Fund reserve was at 27% of annual appropriations (City policy required a minimum reserve of 15%, and the industry standard for a reserve fund was 8% of annual appropriations). During the May 22, 2013 City Council regular meeting, there was discussion on addressing the negative fund balance identified for the Development Services Fund. The Development Services Fund was established in the budget starting in2 2009, and it was anticipated the fund would find a median average after fluctuating during low and high development activity years. Since 2009 the fund had only encountered low development activity years, it was expected that the fund would run negative until development activity levels returned to or exceeded normal activity. The only year the fund was not in a deficit was in 2011 and that was because the General Fund made a large contribution to support the fund, other years show varying stages of loss. Staff examined the fund after comments from the last meeting, and a supplemental staff memo (filed) was presented for consideration representing edits  Elk Grove City Council Regular Meeting, June 12,2013 Page 9of14    made to the budget assumptions to represent revisions to the budget. The revisions included unfunding the previously proposed position of the Compliance Review Analyst (the duties were proposed to taken by existing staff for the first year of operations to determine need), and some expenses were found to be more appropriately allocated to other funds. Staff also reviewed revenue projections and identified select areas where projections were too conservative, and also decreased administrative expenditures. As a result, the projected deficit decreased from $815,000 to $245,000. In order to eliminate the Development Services Fund deficit, consideration would have to be given to increase overhead rates on fees (currently the overhead was at 49%, an increase up to 75% would generate enough to close the deficit, and going to one hundred percent would provide the opportunity to reduce the amount the General Fund supported development services). Currently the General Fund contributed $1.3 million to development services each year, and that amount could be increased to close the deficit if desired. A third option was to increase the administrative component of impact fees to reçover costs. Ms. Baumbach reviewed Special Events funding requests that staff recommended a total level of support of $196,000 for the upcoming year, and suggested a break to receive public comment before finalizing the presentation covering the Capital Improvement Program and maintenance, capital, and enterprise funds.  PUBLIC COMMENT:  Cheryl Griess, President of the Elk Grove Fine Arts Center, spoke in support of the staff recommendation for the two special event sponsorships for the Art Tour and Fine Arts Jim Cline, President-elect of the Elk Grove Chamber of Commerce, thanked the City for Dee Tschida spoke in support of the special event sponsorship of the Elk Grove Artists Diane Hollingshead noted the applications from Soroptimist International of Elk Grove were not recommended for funding, providing a listing (filed) of programs conducted by the organization throughout the year, and requested reconsideration to fund requested John Lambdin and Yolanda Molina thanked the City for its support of the Old Town Elk Police Chief Robert Lehner addressed the request by Soroptimist International of Elk Grove, noting that if the program related to providing education on dating violence, such a program could qualify for funding under another source in the budget rather than the special events category of the General Fund. Chief Lehner noted he would discuss the matter further with representatives of Soroptimist International of Elk Grove. Ms. Baumbach reviewed the Capital Improvement Program (CIP) for Fiscal Years 2013- 14 through 2017-18, noting $240 million would be invested over the five year plan period, with $38 million programmed for Fiscal Year 2013-14. The items programmed for next year included: Grant Line Road Widening Phase 2, numerous intersection  Competition.  its continued support. art contest.  programs to raise awareness and educate teens on dating violence.  Grove Foundation.  Ek Grove City Council Regular Meeting, June 12,2013 Page 10of14    improvements, work on the Elk Grove Boulevard and State Route 99 Interchange, preliminary studies on the Whitelock Parkway and State Route 99 Interchange, work on the Aquatics Complex, funding for purchasing land related to Sports Complex for soccer fields and/or soccer stadium, and annual improvement programs such as pavement resurfacing. City Special Revenue Funds would be utilized to maintain levels of service for streets, lighting, environmental preservation, and grants. Impact fee funds projected too derive little revenue and expend similarly, though signs did indicate some increase in development for the coming year. Community Facilities Districts would contribute to the Aquatics Complex Project, and the Laguna Ridge Park Ridge Fee would be utilized to commence delivering capital park projects in that area. Enterprise funds for Integrated Waste Services would include preparations to open the Solid Waste Collection Facility, the Drainage Fund held a healthy fund balance and projects would be implementing programs included under the Drainage Master Plan. Transit operations were balanced for Fiscal Year 2013-14, but capital needs and deficit management continued to be on- Council Member Hume appreciated the additional analysis provided on the Development Services Fund, and looked forward to further discussion to identify means Council Member Trigg appreciated the projections and comments under the presented budget to be mindful of potential increases in costs for health care and pension costs. Council Member Cooper commended staff providing opportunities for outreach and engagement in the budget process, and recommended budget documents be made Motion: M/S Cooper/Detrick to adopt Resolution No. 2013-114 adopting the Fiscal Year (FY) 2013-14 proposed Budget, the FY 2013-14 through FY 2017-18 Capital Improvement Plan, and the annual appropriations limit. The motion passed by the Agenda Item No. 10.2: Consider resolution waiving the Affordable Housing Loan Program Guidelines to Consider a Project's Loan Commitment without a  going efforts in managing the transit fund.  ton make the fund more self-sustaining going forward.  available for public review as early as possible online.  following vote: Ayes: 5 Noes: 0 Absent: 0.  Recommendation from the Affordable Housing Loan Committee  RECOMMENDATION:  Adopt resolution approving a one-time waiver of the Affordable Housing Loan Program Guidelines requiring the Committee to independently review a Project's loan application and provide a recommendation to the City Council related to a loan commitment. With the aid of an overhead presentation (filed), Sarah Bontrager, Housing Program Manager, presented an overview of the staff report and recommendation. In April 2013 a Request for Proposals was released and the Affordable Housing Loan Committee reviewed the proposals and selected the Avery Gardens Project, proposed to be developed by Pacific West Communities (Pacific West), to move forward to the loan application stage. Pacific West sought to apply for 9% tax credits from the state for their project, and with a pending application deadline to apply for those tax credits on July 3, 2013, Pacific West was requesting an expedited process to receive a loan commitment  Elk Grove City Council Regular Meeting, June 12, 2013 Page 11of14    from the City prior to that application period. In order to meet such a deadline, it would require bypassing consideration and recommendation by the Affordable Housing Loan Committee, and bringing the loan term sheet before the City Council at the meeting of June 26 to consider a conditional commitment prior to the tax credit hearing deadline. Alternatively, the application could continue to be evaluated per the guideline policy and go through review and recommendation by the Affordable Housing Loan Committee, staff would then continue to work with the applicant to target applying for the next round Council Member Hume noted the hearing process by the state for the 9% tax allocation credit was a very competitive process, with only two times throughout the year applicants could apply. He noted his understanding from the project applicant that the current cycle was ideal to apply, and the longer an application was under review for the program, the better chance the project would have of receiving a final award. Ms. Bontrager noted that at this time the applicant had not requested any waiver of required documents under the Affordable Housing Loan Program Guidelines, but such requests could be submitted by the applicant up to the June 26 meeting date.  of tax credit hearings which would occur March 2014.  PUBLIC COMMENT:  Lynn Wheat expressed her dissatisfaction with the process of how projects were reviewed and delivered under the Affordable Housing Loan Program. She believed the Affordable Housing Loan Committee should hold meetings in the evening to provide for increased public participation, and the committee should have an Elk Grove resident as a member. She voiced concern that projects were allowed to bypass the process of committee review, and believed allowing waivers would lead to further concessions, Mayor Davis noted the request was to expedite review to improve the chances for eligibility for the tax credits under the state program, and that the project would still be Motion: M/S Cooper/Hume to adopt Resolution No. 2013-115 waiving the Affordable Housing Loan Program Guidelines to Consider a Project's Loan Commitment without a Recommendation from the Affordable Housing Loan Committee. The motion passed Agenda Item No. 10.3: Consider and provide direction on a City of Elk Grove Fitness  equating to an inferior final product.  required to meet the requirements imposed by the City.  by the following vote: Ayes: 5 Noes: 0 Absent: 0.  and Sports Marketing Program RECOMMENDATION: Program.  Consider and provide direction on a City of Elk Grove Fitness and Sports Marketing With the aid of an overhead presentation (filed), Christine Brainerd, Public Information Officer, presented an overview of the staff report. The Fitness and Sports Marketing Program was proposed in response to Council direction to explore a marketing program that would promote quality of life, fitness, and sport related activities and events. The  EIK Grove City Council Regular Meeting, June 12,2013 Page 12of14    program could include a website and mobile phone application that would allow residents to track fitness goals, collaborate as teams among friends and neighbors, and provide online community calendars promoting fitness and sporting events and health and wellness fairs. The program would establish partnerships with local gyms, agencies, hospitals, and businesses, leveraging existing resources and programs within the City and region such as parks and the trail system, and awareness program partnerships and initiatives such as the Healthy Eating Active Living (HEAL) Cities Campaign. The program would be initially promoted through advertising, websites, newspapers, and various marketing materials, currently budgeted at $15,000 for Council Member Hume commented on the suggestion of having a community walk with a council member, that the method of advertising such a program be reviewed under state law with respect that City promotional materials not being utilized as promotional/  implementation.  campaign materials for elected officials.  PUBLIC COMMENT: None.  Mayor Davis believed there were benefits from the economics of health and fitness, and the program also supported improving quality of life, and creating an engaged, active Vice Mayor Detrick inquired if the City could provide a central marketing web page that interested parties could pay for advertising, potentially paying for some of the costs of Ms. Brainerd noted the program would be formally launched at the start of 2014.  citizenry.  the program.  The City Council received and filed the report.  Agenda Item No. 10.4: Consider appointment of three member vacancies on the  Youth Commission RECOMMENDATION: Commission.  Receive information from Mayor Davis regarding three appointments to the Youth  The verbal staff report was waived. PUBLICC COMMENT: None.  Vice Mayor Detrick suggested including the school campus attended by standing members and applicants to evaluate if the Youth Commission was representing an Mayor Davis appointed Conor Hassett, Sierra Griggs, and Shivani Parikh to the Youth  adequate cross section of schools across the district. Commission, as confirmed by the City Council.  Elk Grove City Council Regular Meeting, June 12,2013 Page 13of14    ADJOURNMENT  With no additional business to conduct, the June 12, 2013 regular City Council meeting  was adjourned at 8:27 p.m.  Ri JA6ONL LINDGRENJSPY CLERK  ATTEST:  GARY DAVS, MAYOR    Elk Grove City Council Regular Meeting, June 12,2013 Page 14of14