CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL Wednesday, September 11,2013  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Vice Mayor Detrick called the regular City Council meeting of September 11, 2013 to  order at 6:01 p.m. Present: Absent:  Vice Mayor Detrick and Council Members Hume and Trigg.  Mayor Davis and Council Member Cooper  Leo Fassler led the Pledge of Allegiance.  Vice Mayor Detrick asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Hume/Trigg to approve the agenda as presented. The motion passed  by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Davis, Cooper).  CLOSED SESSION None. None.  PRESENTATIONS/ANNOUNCEMENTS  PUBLIC COMMENT  Angela Spease, speaking on behalf of Rotary Club of Elk Grove and Rotary Club of Laguna Sunrise, stated the clubs had formed a partnership to improve literacy and were running a 30 day campaign to raise $16,500 to bring the B Street Theatre playwriting experience to 51 4th grade classes in 12 Title 1 Schools in Elk Grove, reaching 1,400 students. After one week 16% of the goal had been attained, and Ms. Spease sought support, and to spread the word, to make a tax deductible donation for the program. Lynn Wheat addressed the Sphere of Influence (SOI) application of the City that would be coming before Sacramento Local Agency Formation Commission (LAFCo). She stated the organization Elk Grove GRASP would be presenting information from a resident's standpoint on the SOI at the October 2, 2013 LAFCO meeting. Ms. Wheat believed efforts to collect signatures and advocate for denial of the SOI application had John Newbauer, General Manager of the Falls Event Center, announced the hiring of  been quelled by agencies at regional events.  Tony Goulart to manage the facility at 8280 Elk Grove Boulevard.  Elk Grove City Council Page 1of7  Regular Meeting, September 11,2013    Anthony Cooper invited the public to take part in the Party in Pink, a fundraiser for  Breast Cancer Prevention, on October 2, 2013. GENERAL ADMINISTRATIONINFORMATION  City Manager Laura Gill reviewed the September 11, 2013. Administrative Report (filed).  COUNCIL COMMENTS/ /REPORTS/FUTURE AGENDAITEMS fundraiser event to be held at the S.E.S. Hall on September 12, 2013.  Council Member Trigg invited the community to attend the Spotlight Elk Grove annual Council Member Hume stated the Capital SouthEast Connector Joint Powers Authority meeting had been cançelled. He attended the Sacramento Regional County Sanitation District (SRCSD) Board of Directors meeting which received a presentation on the Don't Rush To Flush campaign to keep unwanted medication out of sanitation / sewer facilities and out of landfills as well. A state requirement for prescription medication drop-off sites required the presence of a law enforcement official, and he asked if an area at the City Police Department could be coordinated as an available drop-off site. The Sacramento Regional Transit District (RT) Board meeting reported on the passage of AB122 which exempted transit agencies in California from Public Employees' Pension Reform Act (PEPRA) requirements, allowing federal grant funding to be allocated to California transit agencies (including $40 million to RT). He invited the community to attend the Spotlight Elk Grove annual fundraiser event. Mr. Hume requested, and received City Council census, for a future agenda item to consider the City submitting a letter of support in favor of the SOI footprint as it exists in the Vice Mayor Detrick had no items to report from the Sacramento Metropolitan Cable Television Commission Board meeting, and attended the opening of the Falls Event Center. Mr. Detrick expressed his interest in becoming a sponsor of a scholarship  application to the LAFCO Board.  through the Elk Grove Regional Scholarship Foundation.  CONSENT CALENDARI ITEMS PUBLIC COMMENT None.  Motion: M/S Hume/Trigg to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Davis, Cooper). Agenda Item No.8.1: Approved City Council meeting Minutes of April 10, 2013 regular Agenda Item No. 8.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and  meeting  Purchasing, filed through September 4, 2013  Elk Grove City Council Page 2of7  Regular Meeting. September 11,2013    Agenda Item No. 8.3: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.4: Adopted Ordinance No. 14-2013 amending Elk Grove Municipal Code Chapter 3.70 relating to Utility Services Billing (Second Reading) Agenda Item No. 8.5: Resolution No. 2013-171 adopted establishing a records retention policy for the Police Department's Professional Standards and Property and Agenda Item No. 8.6: Resolution No. 2013-172 adopted establishing a records Agenda Item No. 8.7: Resolution No. 2013-173 adopted finding that no further environmental review is required under the California Environmental Quality Act for the Campbell Road Drainage Improvements Project; authorizing the City Manager to execute a construction contract with Swan Engineering for the Campbell Road Drainage Improvements Project (PD0010) in the amount of $169,952.75, authorizing the City Engineer to approve change orders not-to-exceed $25,497.25, and authorizing the City Manager to execute a construction contract with the second lowest bidder if Swan Agenda Item No. 8.8: Resolution No. 2013-174 adopted establishing a records Agenda Item No. 8.9: Authorized recruitment to fill one vacancy for a voting member position on the Historic Preservation Committee, for consideration of an appointment at  Bids  Evidence divisions  retention policy for records maintained by the Public Works Department  Engineering does not meet filing obligations  retention policy for records maintained by the Planning Department  the regular meeting of October 23, 2013  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider introduction of an ordinance repealing and reenacting various Chapters of Title 16 of the Elk Grove Municipal Code relating to Building and Construction and adopting the 2013 Edition of the California: Administrative Code, Building Code, Plumbing Code, Electrical Code, Mechanical Code and Residential Code; and repealing the Green Building Standards Code  RECOMMENDATION:  Introduce and waive the full reading, by substitution of title only, an ordinance amending Title 16 of the Elk Grove Municipal Code relating to buildings and construction and adopting by reference the 2013: California Administrative Code; California Building Code; California Residential Code; California Plumbing Code; California Electrical Code; California Mechanical Code; and repealing the California Green Building Rick Renfro, Chief Building Official, provided an overview of the staff report and recommendation. Though the adoption was for the 2013 codes, the effective date  Standards Code.  would not be until the new year on January 1, 2014.  Elk Grove City Council Page 3 of7  Regular Meeting, September 11,2013    Council Member Hume noted the Green Building Code was not being adopted at this time, but noted the staff report referred that the City would be adopting a more stringent level in the future. He stated his understanding that the City would consider varying levels of the Green Building Code, but the City was not required to adopt more stringent Planning Director Taro Echiburû provided clarification that the Climate Action Plan was written that the City shall consider adopting Tier One standards of the California Green Building Code, currently the City was determining whether that was feasible, and the City was not required to adopt such standards. Staff was evaluating the option as it would provide the most reduction under the Climate Action Plan, but not at the cost of  levels.  creating an onerous burden on development. Vice Mayor Detrick declared the public hearing open.  PUBLIC COMMENT: None.  Vice Mayor Detrick declared the public hearing closed.  Motion: M/S Hume/Trigg to introduce and waive the full reading, by substitution of title only, Ordinance No. 15-2013 amending Title 16 of the Elk Grove Municipal Code relating to buildings and construction and adopting by reference the 2013: California Administrative Code; California Building Code; California Residential Code; California Plumbing Code; California Electrical Code; California Mechanical Code; and repealing the California Green Building Standards Code. The motion passed by the following  vote: Ayes: 3; Noes: 0; Absent: 2 (Davis, Cooper).  Agenda Item No. 9.2:  A public hearing to consider adoption of:  A)r resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2003-2 (Police Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 24); and B) resolution determining to levy street maintenance assessments for certain properties in the Laguna Ridge Area which represents  Annexation No. 7 into Street Maintenance District No. 12 Zone 5-D  RECOMMENDATION:  A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on September 11, 2013 for the twenty-fourth annexation to Community Facilities District No. 2003-2 (Police A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 24) and amending Elk Grove  2003-2 (Police Services) to the qualified electors;  Services); and  Municipal Code Section 3.18.010; AND  Elk Grove City Council Page4of7  Regular Meeting, September 11,2013    B) Adopt resolution determining to levy assessments in Street Maintenance District Andrew Keys, Accounting Manager, provided an overview of the staff report and Vice Mayor Detrick declared the public hearing open for Community Facilities District  No. 1- Zone 5-D (Annexation 7).  recommendation.  No. 2003-2 (Police Services) Annexation No. 24.  PUBLIC COMMENT: None.  Vice Mayor Detrick declared the public hearing closed.  Motion A-1: M/S Hume/Trigg to adopt Resolution No. 2013-175 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2003-2 (Police Services) to the qualified electors. The motion passed by the following vote: Ayes: 3; Noes: 0; Absent: 2 City Clerk Jason Lindgren announced of 224 possible votes, 224 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the special Motion A-2: M/S Hume/Trigg to adopt Resolution No. 2013-176 declaring the results of the special election held on September 11, 2013 for the twenty-fourth annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the Motion A-3: M/S Hume/Trigg to introduce and waive the full reading, by substitution of title only, Ordinance No. 16-2013 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 24) and amending Elk Grove Municipal Code Section 3.18.010. The motion passed Vice Mayor Detrick declared the public hearing for Street Maintenance District No. 1-  (Davis, Cooper).  election was available for Council consideration.  following vote: Ayes: 3; Noes: 0; Absent: 2 (Davis, Cooper).  by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Davis, Cooper).  Zone 5-D Annexation No. 7. PUBLIC COMMENT: None.  Vice Mayor Detrick declared the public hearing closed.  City Clerk Lindgren noted there was no majority protest. Of one possible vote (weighted according to the proportional financial obligation for the 224 Equivalent Dwelling Units), 1affirmative vote was returned. The ballot approved the proposed assessment and the proposed inflation adjustment limit described for the parcels identified in the ballot. A  Elk Grove City Council Page 5of7  Regular Meeting, September 11,2013    resolution determining to levy assessments in the district was available for Council Motion B: M/S Hume/Trigg to adopt Resolution No. 2013-177 determining to levy assessments in Street Maintenance District No. 1 = Zone 5-D (Annexation 7). The motion passed by the following vote: Ayes: 3; Noes: 0; Absent: 2 (Davis, Cooper).  consideration.  REGULAR AGENDA ACTION ITEMS/RECOMMENDATIONS Agenda Item No. 10.1: Sheldon Commercial Follow Up  RECOMMENDATION:  Provide direction to staff regarding concerns with commercial development and circulation for the Sheldon commercial area, authorize the corresponding budget With the aid of an overhead presentation (filed), Pam Johns, Special Projects Manager, presented an overview of the staff report and recommendation. The City had received a letter from the Sheldon Community Association (SCA) outlining short term concerns with standards within the Sheldon Commercial Area, as well as longer term concerns associated with the roadway improvements for the Capital SouthEast Connector. The SCA was specifically concerned with the limitations on maximum building size and restrictions on uses and features such as drive-thrus that applied to the area, all within the context of maintaining the rural character and identity of the area. The staff recommendation was to conduct a two-phase process, Phase One would address the concerns identified regarding types of restrictions for allowed uses and development standards for the Sheldon Commercial Area. Phase Two would be consideration of the Capital SouthEast Connector roadway alignment on the Sheldon Commercial Area.  amendment and prepare a Task Order to implement Council's direction.  PUBLIC COMMENT:  George Murphey, speaking for the Sheldon Community Association, favored initiating discussion for the described Phase One, understanding the Phase Two discussion could prove premature given continuing discussions were ongoing regarding decisions on the Capital SouthEast Connector roadway alignment. The SCA had not endorsed any particular changes, but wanted to initiate the process to engage stakenolders. Council Member Hume recalled the standards when initially reviewed by the Planning Commission, and at that time he believed the adopted standards would be too restrictive. He supported bifurcating the phases, starting with Phase One. Mr. Hume suggested that where concessions were made in allowing larger sized buildings, to then consider implementing more strict design restrictions, noting his observations of other "old town communities" that implemented building façade designs to give the appearance of smaller sized shops, but actually housing a larger built facility to By consensus the City Council directed staff to pursue the Phase One implementation option, and utilize the outreach meetings to discuss future circulation and alternative  accommodate business needs.  alignments of the Capital SouthEast Connector roadway.  Elk Grove City Council Page 6 of7  Regular Meeting, September 11,2013    Ms. Johns noted a resolution would return on consent to authorize the expenditure of Agenda Item No. 10.2: Discuss noticing process used by Code Enforcement and consider introduction of an ordinance amending Elk Grove Municipal Code Sections  funds and any needed budget amendments.  1.12.150 and 16.18.1205 concerning service of notices  RECOMMENDATION:  Staff requests that the City Council review the current City ordinances and procedures for noticing property owners of municipal code violations. Should a change in the noticing procedures be desired, the City Council may provide staff additional direction, or consider introducing and waiving the full reading, by substitution of title only, an ordinance amending Elk Grove Municipal Code Sections 1.12.150 and 16.18.1205 With the aid of an overhead presentation (filed), Shane Diller, Code Enforcement Manager, presented an overview of the staff report and recommendations. He provided a general overview of how Code Enforcement processed notices, and the proposed ordinance would add an additional layer of noticing to include sending notice to the  relating to service of code violation notices.  address on file with utility billing. PUBLIC COMMENT: None.  Motion: M/S Hume/Trigg to introduce and waive the full reading, by substitution of title only, Ordinance No. 17-2013 amending Elk Grove Municipal Code Sections 1.12.150 and 16.18.1205 relating to service of code violation notices. The motion passed by  the following vote: Ayes: 3; Noes: 0; Absent: 2 (Davis, Cooper).  ADJOURNMENT  With no additional business to conduct, the September 11, 2013 regular City Council  meeting was adjourned at 7:06 p.m.  JASON   LINDGRENGFPYCIERK  ATTEST:  dh M.  STEVEN M. DETRICK, VICE MAYOR  Elk Grove City Council Page7 7of7  Regular Meeting, September 11,2013