CITY OF ELK GROVE Incorporated. July 1, 2000  MINUTES OF THE CITY COUNCIL Wednesday, September 25, 2013  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Mayor Davis called the regular City Council meeting of September 25, 2013 to order at  6:04 p.m. Present: Absent:  Mayor Davis, Vice Mayor Detrick and Council Members Cooper, Hume  and Trigg. None  Mayor Davis led the Pledge of Allegiance.  Mayor Davis asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Cooper/Detrick to approve the agenda as presented. The motion  passed by the following vote: Ayes: 5; Noes: 0; Absent: 0.  CLOSED SESSION  There were no public requests to speak. adjourning to closed session at 6:07 p.m.:  The City Clerk announced the following closed session items prior to the City Council  A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION  Pursuant to Government Code S 54957  Title: City Clerk  B) CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code S 54957.6 City Representative: Gary Davis, Mayor  Unrepresented Employees: City Manager and City Clerk  The City Council reconvened at 7:03 p.m. with all members present. Mayor Davis  announced that no reportable action was taken in closed session.  Elk Grove City Council Page1of8  Regular Meeting, September 25, 2013    PRESENTATIONS/ANNOUNCEMENTS  4.1 Presentation and report on the 2013 Multicultural Festival event  With the aid of an overhead presentation (iled), Orlando Fuentes, Chair of the Multicultural Committee, stated the Multicultural Festival event held August 24 hosted 7,000 participants, nearly doubling the size of the event compared to last year. He reviewed activities at the event including twenty plus musical and dance performances, fashion shows, and martial arts expositions held on two stages, participation by over 45 nonprofit organizations, churches, and community groups, and noted numerous children's activities were offered. The Committee raised $25,000 in sponsorships for the event, and 400 people signed the Diversity Pledge (marking 2,500 people who have signed over two years). The festival was promoted through City media channels, online outreach, through numerous partner agencies, and banner ads for the festival were utilized along the boulevards of Elk Grove to publicize the event. The Multicultural Committee created a survey for the festival for event participants, and on a range of scores from one to five, with the highest being a five, nearly 500 surveys were collected with event participants giving an average rating of 4.43, and participating vendors an  average rating of 4.71. PUBLIC COMMENT  Angela Spease, President of Rotary Club of Laguna Sunrise, stated the Rotary Clubs of Elk Grove and Laguna Sunrise had formed a collaborative partnership with a goal of raising $16,500 to bring the B Street Theatre playwright experience to improve the literacy of underprivileged fourth-graders in the Elk Grove Unified School District. Ms. Spease asked the community to support the effort with a tax-deductible donation, Frank Lee, Jr. requested for provision of trails in the eastern, rural area of Elk Grove, as he believed existing roadways in that area were dangerous for bicyclists and pedestrians. He inquired if there were low cost alternatives to provide trails such as only grading areas adjacent to the roadway, noting especially the lack of a sidewalk Nikki Carpenter complimented Fernando Duenas with the Public Works Department for addressing drainage and flooding issues in her neighborhood. Ms. Carpenter believed City motorcycle officers should keep their hair above the helmet line in similar fashion to California Highway Patrol regulations, noting she saw an officer with their hair showing Lynn Wheat shared her experience in witnessing the decline of a neighborhood in South Central Los Angeles. She noted she campaigned locally to address issues of what she believed was unchecked urban growth by allowing numerous rezones and General Plan amendments, benefitting development interests and not resident interests.  noting $13,500 more in funds was needed to reach the goal.  connection along Waterman Road up to Elk Grove Boulevard.  out the back of the helmet which she felt was inappropriate.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the September 25, 2013 Administrative Report (filed).  Elk Grove City Council Page 2of8  Regular Meeting, September 25, 2013    COUNCIL COMMENTS/REPORTS/FUTURE AGENDA ITEMS  Council Member Trigg attended the East Stockton Sound Wall ribbon-cutting opening ceremony and the City Short Range Transit Plan workshop, and staff provided him a Council Member Hume stated the September meeting of the Capital SouthEast Connector Joint Powers Authority Board was canceled. He attended the Sacramento Regional Transit District (RT) Board meeting which provided a status update that Assembly Bill 1222 was before the governor for consideration, regarding federal transit grant eligibility in relation to the California Public Employees' Pension Reform Act (PEPRA). A report was also provided on the "My Line" advertising campaign that highlighted user benefits of the Blue and Gold light rail lines. The Sacramento Regional County Sanitation District Board of Directors meeting reviewed the recycled water program looking at the amount of infrastructure that would service the agricultural area just south of Elk Grove to save utilizing groundwater resources. He reported on locations of deteriorating road signs in the eastern area he had seen, and noted a Halloween store had an electronic waving sign in violation of the municipal code. Mr. Hume requested future agenda items to mitigate complaints about traffic on Bond Road and Sheldon Road during school drop-off times, and consideration of temporary off-street trails to connect Mosher Road to Elk Grove Boulevard as brought up during public comment, considering locating such trails along the power line corridors. Mayor Davis believed an update on the long-term plans for road, sidewalk, and trail Council Member Cooper reported on the City advocacy trip to Washington D.C., also attended by Mayor Davis and Engineering Services Manager Darren Wilson, noting discussions to pursue grant funding for projects. Mr. Cooper attended the Sacramento Vice Mayor Detrick served as a guest speaker for the Elk Grove Chamber of Commerce Leadership event, and spoke at the Cosumnes River College Elk Grove Center dedication. He attended the East Stockton Sound Wall ribbon-cutting, and attended the League of California Cities annual conference held in Sacramento noting the City of Elk Grove was recipient of the Helen Putnam Award for the Rain Garden project. Mr. Detrick noted upcoming events of the Elk Grove Soapbox Derby to be held September 28 and 29, September 28 would be the fourth annual Fittest of Elk Grove event, and in the evening the Rotary Beef and Reef dinner would be held, the Elk Grove Art Tour would be held over the weekend at 11 locations throughout the City, and the Mayor Davis reported on the annual legislative visit to Washington D.C. to advocate for City priorities, meeting with congressional representatives and staff from the President's office, Department of Transportation, and Amtrak, discussing the Capital SouthEast Connector project and multi-modal station. He attended the East Stockton Sound Wall ribbon-cutting, participated in the Sacramento Metro Chamber's regional study mission to Philadelphia, and encouraged the community to attend the Sheldon Heritage Arts and  tour of current projects in the City.  improvements in the rural area should be returned for review.  Regional County Sanitation District Board of Directors meeting.  Sheldon Heritage Arts and Crafts Fair would be held September 29.  Elk Grove City Council Page: 30 of8  Regular Meeting, September 25, 2013    Crafts Fair. Mr. Davis noted neighbors in the vicinity of Hewitt Way near Franklin High School held concerns the roadways in the neighborhood were not built for the traffic generated during school drop-off and pick-up times, and they were working with City  staff to bring the matter before the Council for consideration.  CONSENT CALENDARI ITEMS  Vice Mayor Detrick stated he would recuse himself from the discussion of Item 8.6. City Attorney Jonathan Hobbs noted that as long as Item 8.6 remained on the consent calendar, it would not be required for Mr. Detrick to leave the dais, and his vote would  count as a recusal on Item 8.6. PUBLIC COMMENT  Bruce Bishop spoke in support of Item 8.6, stating he was communicating with the landowners for optimal locations for building sign structures. He believed the City had two optimal sites for freeway signage at the Highway 99 and Sheldon Road interchange, and requested the City consider sale of the sites. Mr. Bishop also noted a parcel near the Laguna Gateway commercial center, a remnant parcel owned by Caltrans, and believed it would be beneficial for the City to acquire the site for sale or Motion: M/S Hume/Cooper to approve the Consent Calendar as presented (noting Vice Mayor Detrick's abstention on Item 8.6). The motion passed by the following vote: Ayes: 5; Noes: 0; Absent: 0. [For Item 8.6 the vote was as follows: Ayes: 4;  lease for a Business Center Sign.  Noes: 0; Abstain: 1 (Detrick).]  Agenda Item No.8.1: Received August 2013 Treasurer's Report  Agenda Item No. 8.2: Received Automatic Clearing House Nos. 7395 through 7527 dated August 1, 2013 through August 31, 2013, General Warrant Nos. 73839 through Agenda Item No. 8.3: Approved City Council Regular Meeting Minutes of the April 24, Agenda Item No. 8.4: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Agenda Item No. 8.5: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.6: Adopted Ordinance No. 13-2013 amending Elk Grove Municipal Code Title 23 relative to establishment of a Business Center Sign Overlay  74229, and Electronic Fund Transfer Nos. 2014017 through 2014042  2013 and May 8, 2013 regular meetings  Purchasing, filed through September 18, 2013  Bids  District (Second Reading)  EIK Grove City Council Page 4of8  Regular Meeting, September. 25, 2013    Agenda Item No. 8.7: Adopted Ordinance No. 15-2013 amending Title 16 of the Elk Grove Municipal Code relating to buildings and construction and adopting by reference the 2013: California Administrative Code; California Building Code; California Residential Code; California Plumbing Code; California Electrical Code; California Mechanical Code; and repealing the California Green Building Standards Code (Second Agenda Item No. 8.8: Adopted Ordinance No. 16-2013 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 24) and amending Elk Grove Municipal Code Section Agenda Item No. 8.9: Adopted Ordinance No. 17-2013 amending Elk Grove Municipal Code Sections 1.12.150 and 16.18.1205 relating to service of code violation Agenda Item No. 8.10: Resolution No. 2013-178 adopted authorizing the City Manager to execute a five year contract with DKS Associates for Nexus Study Preparation and Consulting Services in a total not to exceed amount of $76,020 over Agenda Item No. 8.11: Resolution No. 2013-179 adopted authorizing the City Manager to accept a grant award from the California Board of State Community Corrections for Post-Release Community Supervision Programs in the amount of $100,000 and increase the Police Department's revenue and expense budget by the Agenda Item No. 8.12: Resolution No. 2013-180 adopted dispensing with competitive bidding and authorizing the City Manager to execute an agreement with Rave Wireless Inc. for Smart911 and SmartPrepare software and maintenance in an amount not to Agenda Item No. 8.13: Resolution No. 2013-181 adopted authorizing the City Manager to execute a Memorandum of Agreement regarding continued funding of the South Sacramento Habitat Conservation Plan and amending the Fiscal Year 2013-14 Agenda Item No. 8.14: Resolution No. 2013-182 adopted authorizing the City Manager to execute an agreement with the Sacramento Regional County Sanitation District regarding the Economic Development Treatment Capacity Bank Program Agenda Item No. 8.15: Resolution No. 2013-183 adopted authorizing the City Manager to execute a Memorandum of Understanding and related agreements with the Sacramento Transportation Authority for Measure A Transportation Sales Tax On-Going Agenda Item No. 8.16: Resolution No. 2013-184 adopted dispensing with the formal request for proposal requirements and authorizing the City Manager to execute the second amendment to Master Services contract with the Cosumnes Community Services District for landscaping, trail, and park design services in an amount of  Reading)  3.18.010 (Second Reading)  notices (Second Reading)  the five year term  same amount  exceed $200,000 over five years  Budget  Annual Programs expenditures  $1,200,000 [for a total compensation amount not-to-exceed $1,600,000]  Elk Grove City Council Page 5of8  Regular Meeting, September 25, 2013    Agenda Item No. 8.17: Resolution No. 2013-185 adopted authorizing the City Manager to grant a right-of-entry to Family Real Property LP for the construction of  drainage facilities on City-owned property  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider approval of the Fiscal Year 2012-  13 Consolidated Annual Performance and Evaluation Report (CAPER)  RECOMMENDATION: and Evaluation Report (CAPER). and recommendation.  Adopt resolution to approve the Fiscal Year 2012-13 Consolidated Annual Performance Sarah Bontrager, Housing Program Manager provided an overview of the staff report  Mayor Davis declared the public hearing open.  PUBLIC COMMENT: None.  Motion: M/S Cooper/Detrick to adopt Resolution No. 2013-186 approving the Fiscal Year 2012-13 Consolidated Annual Performance and Evaluation Report (CAPER). The Agenda Item No. 9.2: A public hearing to consider a Rezone and Tentative Parcel Map for the Soares Parcel Map Project located at 10080 Pleasant Grove School Road  motion passed by the following vote: Ayes: 5; Noes: 0; Absent: 0.  (EG-13-027, APN: 127-0280-015) RECOMMENDATION:  The Planning Commission recommends (4-0):  1) Adopt resolution finding no further CEQA review is necessary for the Soares Parcel Map Project pursuant to Section 15183 of Title 14 of the California Code of Regulations and approving a Tentative Parcel Map to subdivide one parcel totaling 2) Introduce and waive the full reading, by substitution of title only, an ordinance amending the City of Elk Grove Zoning Map from Agricultural Residential 5-acre minimum (AR-5) to Agricultural Residential 2-acre minimum (AR-2) for the Soares Parcel Map Project (EG-13-027): Assessor Parcel Number 127-0280-015 Gerald Park, Senior Planner, provided an overview of the staff report and  5.14 acres into two parcels; and  recommendation.  Mayor Davis declared the public hearing open.  PUBLIC COMMENT: None.  Elk Grove City Council Page 6of8  Regular Meeting. September 25, 2013    Mayor Davis declared the public hearing closed.  Motion #1: M/S Hume/Detrick to adopt Resolution No. 2013-187 finding no further CEQA review is necessary for the Soares Parcel Map Project pursuant to Section 15183 of Title 14 of the California Code of Regulations and approving a Tentative Parcel Map to subdivide one parcel totaling 5.14 acres into two parcels. The motion Motion #2: M/S Hume/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 18-2013 amending the City of Elk Grove Zoning Map from Agricultural Residential 5-acre minimum (AR-5) to Agricultural Residential 2-acre minimum (AR-2) for the Soares Parcel Map Project (EG-13-027); Assessor Parcel Number 127-0280-015. The motion passed by the following vote: Ayes: 5; Noes: 0;  passed by the following vote: Ayes: 5; Noes: 0; Absent: 0.  Absent: 0.  REGULAR AGENDA ACTION ITEMS IF RECOMMENDATIONS  Agenda Item No. 10.1: Consideration of Letter to the Sacramento Local Agency Formation Commission (LAFCo) in support of the City's application for a Sphere of  Influence amendment RECOMMENDATION:  Review the draft letter and provide staff direction.  City Attorney Jonathan Hobbs presented an overview of the staff report and  recommendation. PUBLIC COMMENT:  Nikki Carpenter spoke in opposition to the Sphere of Influence (SOI) application. Lynn Wheat believed the public was being excluded from the SOI application process. She noted a City Council subcommittee was created in September 2010 to monitor the progress of the SOI application but few updates were publicly reported, and recently in the news it was reported there was consideration for a reduced acreage plan, which had Suzanne Pecci disagreed with the use of the term "accusations" in the letter, believing that opposition views by residents were better described as a difference of opinion. Mayor Davis questioned the need for the letter, as the City had an application on file. Council Member Hume stated he had requested the letter as LAFCO representatives gave the impression that agencies should actively advocate their position to the LAFCO Board. The letter would reestablish the City's position, and reach out to LAFCO Board Council Member Cooper supported sending the letter and believed the hearing for the City's SOI application should be heard before the LAFCO Board, expressing dismay that  never been brought to a public meeting for consideration.  members the City's intent.  Elk Grove City Council Page 7of8  Regular Meeting, September 25, 2013    LAFCO was allowing a group to give a presentation in advance of the SOi application hearing. He believed all interested parties should be heard at one meeting, and expressed frustration over the lack of impartiality by LAFCO staff on the matter, and Vice Mayor Detrick supported sending the letter and believed recent news articles on the SOI were misleading. He emphasized that the SOI was a means to have stake in decisions occurring in the vicinity of the City, and the letter would display a unified Mayor Davis did not support the letter as presented, preferring the letter only request that a hearing be held and a vote by the LAFCO Board taken. He believed there were viable, alternative options to the current SOI application, and he felt the City had not made the case for the entire application, taking into consideration changes in the City Council Member Trigg supported sending the letter and seeing through the application Council Member Hume noted the sphere of influence was an initial step to what would be lengthy, subsequent processes to pursue annexation, and did not understand why an applicant would voluntarily reduce an application before having an entitlement hearing. Mr. Hume questioned the appropriateness of the Mayor having participated on the subcommittee that should be representing the Council's intentions, and not an Motion: M/S Hume/Detrick to amend the letter to remove the term accusations', and for the letter to be signed by all five members of the City Council and forwarded to the Sacramento Local Agency Formation Commission (LAFCo). The motion passed by  delays encountered over the six year process.  purpose and direction from the City.  and economy since the application was first submitted in 2007.  process at the LAFCo hearing.  individual's intentions.  the following vote: Ayes: 4; Noes: 1 (Davis); Absent: 0.  ADJOURNMENT  With no additional business to conduct, the September 25, 2013 regular City Council  meeting was adjourned at 8:29 p.m.  JA6ON    INDGRENCIYCERK  ATTEST:  GARY    Elk Grove City Council Page8of8  Regular Meeting. September 25, 2013