CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL Wednesday, October 23, 2013  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Vice Mayor Detrick called the regular City Council meeting of October 23, 2013 to order  at 6:04 p.m. Present: Absent:  Vice Mayor Detrick and Council Members Cooper, Hume and Trigg.  Mayor Davis (arrived at 6:08 p.m.).  Council Member Hume led the Pledge of Allegiance.  Vice Mayor Detrick asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Cooper/Hume to approve the agenda as presented. The motion  passed by the following vote: Ayes: 4; Noes: 0; Absent: 1 (Davis).  CLOSED SESSION None.  Note: Mayor Davis arrived at 6:08 p.m. PRESENTATIONS/ANNOUNCEMENTS  4.1 Presentation by Charles Anderson, Public Affairs Manager representing the League of California Cities, to the City of Elk Grove as recipient of the Helen Putnam Award for Excellence for Planning and Environmental Quality for the Elk  Grove Rain Garden Plaza Project.  4.2 Presentation by the Sacramento Young Marines on the Drug Demand Reduction The Sacramento Young Marines gave a presentation on the Drug Demand Reduction Mayor Davis presented a proclamation to the Sacramento Young Marines recognizing  Program.  Program.  National Red Ribbon Week supporting a drug-free environment.  Elk Grove City Council Regular Meeting, October 23,2013 Page 1of11    4.3 Mayor Davis presented the Annual Mayor's Volunteer Awards, and recognized  recipients as follows:  The Arlene Hein Parent Teacher Association, Elk Grove Lions Club, Elk Grove Optimist Club, Laguna Sunrise Rotary, and Soroptimist International Conor Hassett and Shivani Neomi Parikh were presented with Honorable Mention Certificates in the category of Young Volunteer of the Year, Dennis Williams was presented with the award in the category of Residents, Teresa Rodriguez was presented with the award in the category of Social and Dee Tschida was presented with the award in the category of Arts, Culture Wayne Davis was presented with the award in the category of Children and Sarah Schlussler was presented with the award in the category of Sports and Abigail Carson was presented with the award in the category of Young  were presented with Service Organization Certificates;  Neighborhoods and Community Groups;  Community Services; and Heritage; Youth Support, Recreation; and Volunteer oft the Year  PUBLIC COMMENT  Lynne Jackson provided pictures (filed) raising concern of drainage issues in the Shires development, noting neighbors in the subdivision were building homes with larger footprints than what the development planned for in the beginning, and altering drainage Council Member Hume asked staff to look into the matter to ensure there were no violations of the Conditions of Approval for the home sites, and recommended Ms. Jackson make note of drainage conditions now to compare with effects of site  with infill causing water to run off to neighboring properties.  changes.  Planning Director Taro Echiburu replied staff were looking into the matter.  Tony Padilla requested the City evaluate the train crossing on Elk Grove Boulevard, he viewed the crossing and noted the rails oscillate, bouncing up and down, in what may Kelly Byam supported the City building its own animal shelter. Historically the City had sublet animal sheltering services to other organizations, and she felt those regional facilities were too far to service Elk Grove, and that some regional agencies provided a lower level of care. She offered to assist as an information resource or in an advisory Lynn Wheat voiced appreciation for the Mayor's Volunteer Awards program. She shared that the Sacramento Local Agency Formation Commission (LAFCo) Board Meeting on November 6 would be hearing the City of Elk Grove Sphere of Influence (SOI)  be a dangerous manner.  capacity to plan, site, and build a City animal shelter.  application. Ms. Wheat voiced her opposition to the SOI application.  Elk Grove City Council Regular Meeting, October 23, 2013 Page2of11    GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the October 23, 2013 Administrative Report (filed).  COUNCIL COMMENTS/REPOREPORTS/FUTURE AGENDAI ITEMS  Council Member Cooper attended the Sacramento Regional County Sanitation District Board of Directors meeting which discussed rate increases to fund sewer treatment plan facility upgrades to meet requirements of the National Pollutant Discharge Elimination Vice Mayor Detrick attended the Harvest Moon Dance fundraiser event for the Strauss Festival of Elk Grove, and attended the Police Department's award ceremony. Council Member Hume attended the Sacramento Transportation Authority (STA) Board meeting which reviewed a public outreach poll to be conducted in November for placing a potential transportation and traffic related sales tax measure on the 2014 ballot. The Capital SouthEast Connector Joint Powers Authority Board received an update on the Habitat Conservation Plan and instructed staff to work with Sacramento County and the City to put in place a partnership to purchase mitigation property. The plan of finance was delayed for approval as a member was absent. He attended the Sacramento Regional Transit District (RT) Board meeting though no Elk Grove specific issues were discussed. The Sacramento Regional County Sanitation District Board of Directors meeting voted to begin the Proposition 218 process of informing the public of the intention to raise rates, proposing a $3 per month annual increase be implemented each Council Member Trigg attended the Police Department's award ceremony, and noted Mayor Davis highlighted that the City of Elk Grove was ranked by the FBI as the 35!h safest city compared to cities over 100,000 in population in the country, and ranked top Note: Council Member Cooper had an additional future agenda item brought up prior to Council Member Cooper requested, and received City Council consensus, to consider  System (NPDES) permit.  year for the next three years.  the Sacramento Public Library Authority would meet October 24.  in the Sacramento Region, based upon crime rates in total.  adjoumment, listed below as follows:  policies supporting apprenticeship programs.  Elk Grove City Council Regular Meeting, October 23, 2013 Page 3of11    CONSENT CALENDAR ITEMS PUBLIC COMMENT  Beth Hassett, Executive Director of Women Escaping a Violent Environment (WEAVE), addressed Item 8.14 expressing thanks that the Domestic Violence Response Team Motion: M/S Hume/Detrick to approve the Consent Calendar as presented. The  was being reinstated by the City.  motion passed by the following vote: Ayes: 5; Noes: 0; Absent: 0. Agenda Item No. 8.1: Received September 2013 Treasurer's Report  Agenda Item No. 8.2: Received Automatic Clearing House Nos. 7528 through 7632, General Warrant Nos. 74230 through 74588, and Electronic Fund Transfer Nos. 2014043 through 2014057, dated September 1, 2013 through September 30, 2013 Agenda Item No. 8.3: Approved City Council meeting Minutes of May 22, 2013 regular Agenda Item No. 8.4: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Agenda Item No. 8.5: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.6: Adopted Ordinance No. 19-2013 repealing and reenacting Elk Grove Municipal Code Chapter 17.04 relating to the Fire Code and adopting by reference the 2012 Edition of the International Fire Code, as published by the International Code Council and the 2013 California Fire Code, based on the 2012 Agenda Item No. 8.7: Adopted Ordinance No. 21-2013 amending Elk Grove Agenda Item No. 8.8: Resolution No. 2013-198 adopted authorizing the Finance Director to sell or otherwise dispose of surplus City property in the form of Law Agenda Item No. 8.9: Resolution No. 2013-199 adopted declaring intention to annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for certain landscaping and maintenance services (Annexation No. Agenda Item No. 8.10: Resolution No. 2013-200 adopted finding that no further environmental review is required for the Sheldon Road and Bader Road Culvert Improvement Project (WDR002/ WDR003); authorizing the City Manager to execute a construction contract with B&M Builders Inc. in the amount of $188,722.50; authorizing  meeting  Purchasing, filed through October 16, 2013  Bids  Edition of the International Fire Code (Second Reading)  Municipal Code Chapter 3.42 concerning contracts and purchasing  Enforcement Vehicles and Law Enforcement Equipment  26)  Elk Grove City Council Regular Meeting, October 23, 2013 Page 4of11    the City Engineer to approve change orders not-to-exceed $30,000; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first Agenda Item No. 8.11: Resolution No. 2013-201 adopted accepting the Elk Grove Boulevard Sidewalk Infill (South Side) Project (WAC001) as complete, and authorizing the City Engineer to prepare and the City Clerk to file the Notice of Completion with the Agenda Item No. 8.12: Resolution No. 2013-202 adopted authorizing the City Manager to submit the necessary documents to the California Office of Traffic Safety to apply for grant funding for a sobriety checkpoint program and amend the Police Department's Fiscal Year 2013-14 budget to appropriate grant funds up to the amount Agenda Item No. 8.13: Resolution No. 2013-203 adopted dispensing with competitive bidding and authorizing the City Manager to execute an agreement with Dell Marketing, L.P. for the purchase of replacement police mobile computers and hard drives in an amount not-to-exceed $265,000 through a cooperative purchasing agreement Agenda Item No. 8.14: Resolution No. 2013-204 adopted authorizing the City Manager to execute a license agreement and subrecipient agreement with Women  lowest bidder does not meet filing obligations  Sacramento County Recorder  of $55,000 if application is selected for funding  Escaping a Violent Environment (WEAVE) non-profit organization  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider adoption of: A) resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2006-1 (Maintenance Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 25); B) resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2003-2 (Police Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 25); and C) resolution determining to levy street maintenance assessments for certain properties in the Eastern Area which represents Annexation  No. 20 into Street Maintenance District No. 1 Zone 3-1  RECOMMENDATION:  A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on October 23, 2013 for the twenty-fifth annexation to Community Facilities District No. 2006-1 A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 25 and  No. 2006-1 (Maintenance Services) to the qualified electors;  (Maintenance Services); and  amending Elk Grove Municipal Code Section 3.19.010; AND  Elk Grove City Council Regular Meeting, October 23,2013 Page 5of11    B-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District B-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on October 23, 2013 for the twenty-fifth annexation to Community Facilities District No. 2003-2 (Police B-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 25 and amending C) Adopt resolution determining to levy street maintenance assessments in Street Nathan Bagwill, Finance Analyst provided an overview of the staff report and Mayor Davis declared the public hearing open for Community Facilities District No.  No. 2003-2 (Police Services) to the qualified electors;  Services); and  Elk Grove Municipal Code Section 3.18.010; AND Maintenance District No. 1- Zone 3-1 (Annexation 20).  recommendation.  2006-1 (Police Services) Annexation No. 25.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  Motion A-1: M/S Hume/Detrick to adopt Resolution No. 2013-205 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors. The motion passed by the following vote: Ayes: 5; Noes: 0; City Clerk Jason Lindgren announced of two possible votes, two affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the special Motion A-2: M/S Hume/Detrick to adopt Resolution No. 2013-206 declaring the results of the special election held on October 23, 2013 for the twenty-fifth annexation to Community Facilities District No. 2006-1 (Maintenance Services). The motion passed Motion A-3: M/S Hume/Detrick to Introduce and waive the full reading, by substitution of title only, Ordinance No. 22-2013 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 25 and amending Elk Grove Municipal Code Section 3.19.010. The  Absent: 0.  election was available for Council consideration.  by the following vote; Ayes: 5; Noes: 0; Absent: 0.  motion passed by the following vote: Ayes: 5; Noes: 0; Absent: 0.  Elk Grove City Council Regular Meeting. October 23, 2013 Page6of11    Mayor Davis declared the public hearing open for Community Facilities District No.  2003-2 (Police Services) Annexation No. 25.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  Motion B-1: M/S Hume/Detrick to adopt Resolution No. 2013-207 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2003-2 (Police Services) to the qualified electors. The motion passed by the following vote: Ayes: 5; Noes: 0; Absent: 0. City Clerk Lindgren announced of two possible votes, two affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the special Motion B-2: M/S Hume/Detrick to adopt Resolution No. 2013-208 declaring the results of the special election held on October 23, 2013 for the twenty-fifth annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the Motion B-3: M/S Hume/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 23-2013 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 25 and amending Elk Grove Municipal Code Section 3.18.010. The motion passed by Mayor Davis declared the public hearing for Street Maintenance District No. 1- Zone 3-  election was available for Council consideration.  following vote: Ayes: 5; Noes: 0; Absent: 0.  the following vote: Ayes: 5; Noes: 0; Absent: 0.  Annexation No. 20. PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  City Clerk Lindgren noted there was no majority protest. Of two possible votes (weighted according to the proportional financial obligation for the two Equivalent Dwelling Units), two affirmative votes were returned. The ballot approved the proposed assessment and the proposed inflation adjustment limit described for the parcels identified in the ballot. A resolution determining to levy assessments in the district was Motion C: M/S Hume/Detrick to adopt Resolution No. 2013-209 determining to levy street maintenance assessments in Street Maintenance District No. 1 - Zone 3-1 (Annexation 20). The motion passed by the following vote: Ayes: 5; Noes: 0;  available for Council consideration.  Absent: 0.  Elk Grove City Council Regular Meeting, October 23, 2013 Page 7of11    REGULAR AGENDA ACTION TEMS/RECOMMENDATIONS  Agenda Item No. 10.1: Authorize release of Request for Proposal (RFP) for fixed route, Americans with Disabilities Act (ADA) complementary paratransit, commuter and  maintenance contract for Transit Operations  RECOMMENDATION: guidance as appropriate  Authorize release of a Request for Proposal (RFP) for fixed route, ADA complementary paratransit, commuter and maintenance contractor for Transit Operations, and provide With the aid of an overhead presentation (filed), Jean Foletta, Transit System Manager, presented an overview of the staff report and recommendation. The Short Range Transit Plan (SRTP) recently adopted held several recommendations to improve the City's transit system, to the extent that to implement the recommendations it would require extensive modifications that would be impractical to attempt in a contract amendment. Staff was recommending to proceed with a new Request for Proposals (RFP) for transit services that would include addressing the recommendations of the SRTP. The current contractor was MV Transportation, and the base term of their contract ended on June 30, 2014 (with three optional one-year extensions). Staff proposed releasing the RFP in winter 2013, and requested direction if Council wanted the RFP to request bids on separate elements of transit services (such as allowing firms to choose services to bid on such as paratransit, fixed route, or maintenance only), or for firms to bid on one combined package. Staff also sought direction if the Council desired to form a subcommittee to serve in an advisory capacity on the RFP process,  which would implement a best value scoring method.  PUBLIC COMMENT:  Derek Calhoun, representing MV Transportation, stated MV was in support of the release of the RFP, noting it would also serve as an opportunity to address issues within the current contract, and they looked forward to the opportunity to bid through the RFP Council Member Hume supported separating elements of the bid which he believed would provide for more responsive bids from multiple agencies, and expressed his By consensus, the City Council voiced support of the staff recommendation to proceed with the Request for Proposals, allowing firms to bid on separate elements, and appointed Council Members Cooper and Hume to serve on the ad hoc committee for Agenda Item No. 10.2: Adopt resolutions: 1) dispensing with competitive bidding and authorizing the City Manager to enter into a five-year agreement with the County of Sacramento to provide animal sheltering through the Department of Animal Care and  process.  desire to serve on the subcommittee.  the Transit Services Request for Proposals.  Regulations, and 2) amend the Animal Control Fee Schedule  Elk Grove City Council Regular Meeting. October 23, 2013 Page 8of11    RECOMMENDATION: Adopt resolutions:  1) Dispensing with competitive bidding and authorizing the City Manager to enter into a five-year agreement with the County of Sacramento to provide animal sheltering  through the County Department of Animal Care and Regulations; and  2). Amending the Animal Control Fee Schedule  With the aid of an overhead presentation (filed), Maureen McCann, Animal Control Supervisor presented an overview of the staff report and recommendation. recommended changes to the Animal Control fee schedule would match fee rates with Police Chief Robert Lehner noted the last time the animal sheltering request for proposals was released in 2011 there were no responders. With no known change in the landscape of regional animal sheltering, along with facing an end of services from the contract with the Society for the Prevention of Cruelty to Animals (SPCA) at the end of the year, staff was requesting dispensing with competitive bidding and working with Sacramento County. The contract for consideration allowed the City to opt out with a Mayor Davis noted receiving concerns about the capacity of Sacramento County facilities, and inquired what ability there was to partner with local organizations, businesses, and community groups to accommodate animal sheltering if County Police Chief Lehner noted the contract would have the County give the City notice if their shelters approached or were at capacity. Staff had reached out a number of veterinarians in the area to provide sheltering when encountering such overflow capacity at the County, and would welcome additional proposals of groups to provide overflow sheltering. He noted the proposed agreement was a restatement I recommitment of the partnership with the County to provide adoption services, spay and neuter services, and implementing practices to reduce the need to shelter animals such Mayor Davis believed it was an inconvenience for residents to have to travel to a regional facility, and believed a local solution would be beneficial. He believed a City shelter was a potential option when such a plan was economically feasible.  The  those of Sacramento County.  90 day notice.  facilities encountered overcrowding.  as microchip identification and a trap /r neuter /r rèlease feral program.  PUBLIC COMMENT:  Cheryl Bernstein believed for a city of Elk Grove's population it should have its own shelter. She noted that reducing intact animal license fees could have an unintended consequence of increasing animal sales and potentially increasing the population of animals ending up in a shelter. Ms. Bernstein commended the feral program  implemented by the City.  Elk Grove City Council Regular Meeting, October 23, 2013 Page 9of11    Barbara Doty, a volunteer with the Sacramento County shelter, opposed the City using County sheltering services. She noted the County shelter took in close to 12,000 animals last year, and close to half were euthanized. She believed the increased flow of animals from Elk Grove to the County would see an increase in the euthanasia rate, and believed that such an increased rate was why the SPCA ended their contract with the City. Ms. Doty suggested the City consider an interim solution to have a storefront for adoption located in Elk Grove, creating a community presence for redemptions, Laura Delight, a volunteer with the Sacramento County shelter, raised concern of overcrowding that would occur if Elk Grove animals were sent to the County shelter. Delyse Gannaway was concerned of the number of animals euthanized and housing capabilities at the County shelter, and voiced support for the storefront concept. The City Council voiced support of the contract to provide services at the current time, and to evaluate options for a solution to address sheltering needs for the Elk Grove City Manager Laura Gill noted in continuing discussion with the County the storefront concept was being discussed, as well as addressing concerns over staffing and capacity at the County shelter. She noted the proposed contract allowed the County to increase staffing, and with the notice to inform the City when the shelter was at capacity, the contracts with local groups providing animal sheltering provided means for Motion 1: M/S Davis/Detrick to adopt Resolution No. 2013-210 dispensing with competitive bidding and authorizing the City Manager to enter into a five-year agreement with the County of Sacramento to provide animal sheltering through the County Department of Animal Care and Regulations. The motion passed by the Motion 2: M/S Davis/Detrick to adopt Resolution No. 2013-211 amending the Animal Control Fee Schedule. The motion passed by the following vote: Ayes: 5; Noes: 0; Agenda Item No. 10.3: Consider appointment of one voting member to the Historic  adoptions, clinics, and location for volunteers to assist locally.  She supported the City creating its own animal shelter.  animal population.  relief of County facilities.  following vote: Ayes: 5; Noes: 0; Absent: 0.  Absent: 0.  Preservation Committee RECOMMENDATION:  Receive information from Mayor Davis regarding appointment of one voting member to  the Historic Preservation Committee. The verbal staff report was waived.  Elk Grove City Council Regular Meeting, October 23, 2013 Page 10 of11    PUBLIC COMMENT: None.  Mayor Davis appointed Mason Mattos as a Voting Member, and John Carlson as the  Alternate Member, to the Historic Preservation Committee.  ADJOURMMENT  Note: Council Member Cooper requested and received City Council consensus for a future agenda item to consider, policies to supporting apprenticeship programs. With no additional business to conduct, the October 23, 2013 regular City Council  meeting was adjourned at 8:05 p.m.  EL JASON INDGRECIYCERK  ATTEST:  A GARY DAMIS/MAYOR  Elk Grove City Council Regular Meeting, October: 23, 2013 Page 11of11