CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL Wednesday, February 25, 2015  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Mayor Davis called the regular City Council meeting of February 25, 2015 to order at Present: Mayor Davis, Vice Mayor Hume and Council Members Detrick, Ly and Suen.  6:05 p.m.  Absent: None.  Elizabeth Pinkerton led the Pledge of Allegiance. Mayor Davis asked that a moment of silence be observed.  APPROVAL OF AGENDA  Mayor Davis noted a request of the applicant under Item 9.2 to have the item continued Motion: M/S Detrick/Hume to continue the public hearing for Item 9.2 to the regular meeting of March 25, 2015, and approve the remainder of the agenda as presented. The motion passed by the following vote: Ayes: 5 (Davis, Hume, Detrick, Ly, and  tot the regular meeting of March 25, 2015.  Suen); Noes: 0; Absent: 0. CLOSED SESSION None.  PRESENTATIONSIANNOUNCEMENTS  4.1 Presentation by Howard Sihner on behalf of the Elk Grove Grange #86 awarding the City of Elk Grove a grant for assisting animals involved in a disaster incident. 4.2 Presentation by City Animal Control staff to Karla Cano of Karla's Pet Care in 4.3 Disability Advisory Committee Annual Update by Chair Nana Tufuoh.  recognition of the holiday pet food drive.  With the aid of an overhead presentation (filed), Ms. Tufuoh reviewed activities and programs of the Disability Advisory Committee over the past year including: providing a letter of support for the Community Development Block Grant program, prioritizing accessibility projects for the Public Works Department, supporting proclamations declaring October 15, 2014 as White Cane Safety Day and the month of October as Disability Employment Awareness Month, providing Americans with Disabilities Act  Elk Grove City Council Regular Meeting, February: 25, 2015 Page 1of10    (ADA) awareness training to City staff through the second annual Disability Awareness Day, providing feedback on e-tran and e-van services to transit, and awarding the 7th Annual Above and Beyond accessibility awards. Areas of focus in 2015 included continued review of transit and e-van services, support of Public Works in accessibility Council Member Detrick stated the 12th Disabled Water Ski World Championships would be offered in Elk Grove the week of September 21-27, 2015, and believed the Disability Advisory Committee should make contact with event organizers.  reviews, and planning for the third annual Disability Awareness Day.  PUBLIC COMMENT  Mike Barnbaum stated that action was taken at the Sacramento Regional Transit District (RT) meeting to alter bus RT Route 65 eliminating the southern part of route that had served Elk Grove residents, effective September 6, 2015. Mr. Barnbaum voiced support to create a new e-tran Route 165 to service the area previously handied by RT Steve Abrams introduced his foundation called Handing Out Hope, an organization that collected used, youth baseball gear and sends the equipment to children in underprivileged countries around the world. He noted the foundation donated to local non-profit organizations as well, and coordinated efforts with local sorts groups. In upcoming weekends the foundation would be holding community drives through local sports leagues, and Mr. Abrams offered that the foundation was interested in continuing Mayor Davis noted the potential to provide sporting equipment the City's sister city of Kino Montantes provided information regarding the benefits of medicinal cannabis.  Route 65.  to build on its partnership with the community. Concepcion de Ataco, El Salvador.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the February 25, 2015 Administrative Report (filed).  COUNCIL COMMENTS/REPORTS/FUTURE AGENDA ITEMS  Council Member Suen attended the ribbon-cutting ceremony for the Small Business Development Center of Elk Grove, and attended the crab feed event fundraiser for Joseph Sims Elementary School. Mr. Suen thanked attendees who came to meet and greet opportunities he recently hosted, noting a third meeting would be held February Vice Mayor Hume attended the Sacramento Regional Transit District (RT) board meeting highlighting the alterations to RT Route 65 effecting Elk Grove as brought up under public comment, and noting other actions taken by the RT Board to restore services that had been previously cut to neighborhoods and modifications some other routes. He noted a discussion of buyer discounts for passengers (such as students, lower income, and military passengers, including riders eligible under ADA) and how  26a at Laguna Town Hall at 6:30 p.m.  Elk Grove City Council Regular Meeting, February 25, 2015 Page 2of10    current reimbursement agreements between transit systems providing such discounts may be inequitable. He asked that staff ensure the City was providing for equity under such scenarios and that City policies were not placing other agencies into hardship situations. He attended the Capital SouthEast Connector Joint Powers Authority Board meeting which discussed pursuing funds from regional agencies, noting follow-up would be needed as the matter moved forward. He attended the Sacramento Regional County Sanitation District Board of Directors meeting where discussion focused on awarding a bid, and that the apparent low bidder was deemed non-responsive due to process issues with the agency's prequalification process and final licensing requirements at the time of submitting the bid. He requested staff evaluate the City procurement policies to ensure such an issue would not arise for City bid awards. Mr. Hume attended the Elk Grove Police Department Explorers crab feed event fundraiser, and requested a future Planning Manager Christopher Jordan noted the Southeast Policy Area (SEPA) was a hybrid Form-Based Code, with some traditional zoning elements, and staff would continue to evaluate possibilities to utilize Form-Based Code throughout the City. Council Member Detrick noted an abundance of nuisance signs at the corner of Bond Road and East Stockton Boulevard, and believed Code Enforcement should take a more proactive enforcement process to warn individuals of regulations, and implement stricter enforcement if they do not comply. Mr. Detrick attended the crab feed event fundraiser for Joseph Sims Elementary School, and noted on February 27 a fundraiser dinner event would be held to raise funds for the Elk Grove Lions Club Foundation to replace their mobile cooking equipment that had been stolen (noting City staff had also Council Member Ly attended the Sacramento Regional County Sanitation District Board of Directors meeting noting the issue of the contract award, stating his dismay at the loss of public funds due to the low bidder being deemed non-responsive on what seemed a technical issue that should have been resolved at the staff level. Mr. Ly reported on attending a ride along with an officer through the Police Department. Vice Mayor Hume clarified that the general consensus of the Sacramento Regional County Sanitation District Board was that the agency needed to follow the established rules and protocols to award the contract, and proceeded as they did, but he noted he and Council Member Ly voted against the motion, and would have preferred to see the award go to the apparent low bidder which would have saved $13 million (the difference Mayor Davis commended City staff on their outreach to offer support to staff of the Cosumnes Community Services District (CCSD), noting the unfortunate circumstances of the CCSD Administration building having burned down the previous week. He noted meeting with representatives of the Greater Sacramento Area Economic Council, and noted the February 27 fundraiser dinner event held to raise funds for the Elk Grove  agenda item to discuss use of Form-Based Code zoning.  contributed to raising funds for particular equipment needs).  of the low bid).  Lions Club Foundation.  Elk Grove City Council Regular Meeting, February; 25, 2015 Page 3of10    CONSENT CALENDAR ITEMS PUBLIC COMMENT None.  Motion: M/S Hume/Detrick to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Davis, Hume, Detrick, Ly, and  Suen); Noes: 0; Absent: 0.  Agenda Item No. 8.1: Received December 2014 Treasurer's Report  Agenda Item No. 8.2: Received Automatic Clearing House Nos. 9512 through 9648 dated January 1, 2015 through January 31, 2015; General Warrant Nos. 85334 through 85965, and Electronic Fund Transfer Nos. 90070425 through 90070445 Agenda Item No. 8.3: Approved City Council meeting Minutes of the January 28, 2015 Agenda Item No. 8.4: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Agenda Item No. 8.5: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.6: Adopted Ordinance No 04-2015 amending Elk Grove Municipal Code Chapter 3.08.070 concerning the reporting and remitting requirements for the Agenda Item No. 8.7: Resolution No. 2015-032 adopted dispensing with competitive bidding and authorizing the City Manager to enter into a contract with Edgewood Partners Insurance Center (EPIC), for Brokerage Consulting Services for an amount Agenda Item No. 8.8: Resolution No. 2015-033 adopted authorizing the City Manager to apply for grant funding from the U.S. Department of Justice Drug Enforcement Administration to implement a strategic enforcement initiative as part of the Organized Crime Drug Enforcement Task Force and amend the Police Department's budget in the Agenda Item No. 8.9: Resolution No. 2015-034 adopted authorizing the City Engineer to approve change orders not-to-exceed $25,790.45; accepting the 2014 Citywide Curb Ramp Improvements Project (WAC007) as complete; and authorizing the City Engineer to prepare and the City Clerk to file the Notice of Completion with the  regular meeting  Purchasing, filed through February 18, 2015.  Bids.  Uniform Transient Occupancy Tax (Second Reading)  not-to-exceed $87,500 for a term of five years  amount of $25,000 if awarded  Sacramento County Recorder  Elk Grove City Council Regular Meeting, February 25, 2015 Page 4of10    PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider introduction of an ordinance adding Chapter 22.40.037 to Elk Grove Municipal Code Title 22, Land Development, relating to  trail in lieu fees for trail improvements RECOMMENDATION  Introduce and waive the full reading, by substitution of title only, an ordinance adding Elk Grove Municipal Code Chapter 22.40.037 Calculation of Trail in Lieu Fees for trail Richard Shepard, Public Works Director, provided an overview of the staff report and recommended action. The hearing regarded creation of an in lieu fee for trail improvements, as brought up during deliberations over the Sheldon Estates subdivision, which was conditioned to build a trail in the project, but it would then not connect to any of the City's built trail system. The action of the item would allow payment of a fee in lieu of constructing the trail, the fee would only be used with the applicant project (it could not be applied for other trail segment construction), and the fee would be based on the estimated amount for the construction of the trail conditioned to be built. Mr. Shepard noted that collecting fees in lieu could result in the City facing increased construction costs to build the trail in the future, and the City would be absorbing such a risk, but he noted when a trail system segment was built it incurred maintenance costs (which if not connected to the trail system, could deteriorate substantially before  improvements to Title 22 Land Development.  providing any citywide trail connectivity benefit to residents). Mayor Davis declared the public hearing open.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  Motion: M/S Detrick/Hume to introduce and waive the full reading, by substitution of title only, Ordinance 05-2014, adding Elk Grove Municipal Code Chapter 22.40.037 Calculation of Trail in Lieu Fees for trail improvements to Title 22 Land Development. The motion passed by the following vote: Ayes: 5 (Davis, Detrick, Hume, Ly, and Note. The public hearing of agenda Item 9.2 was continued to the regular meeting of Agenda-lem-Ne-92 A-PubHe-ReaFng- to-conedera-Geneaa.Pan-Amendmen: Rezcme-amdDesgnRewewhseCmssOwyswePegatiobeioaiaa:845 Agenda Item No. 9.3: A public hearing to consider a resolution approving a vacation of a portion of an easement for a Public Highway or Road and reserve an easement for  Suen); Noes: 0; Absent: 0.  March 25, 2015 during approval oft the agenda.  Brown-Read-EG14018:APNE121-0140-0137  public utilities over the Apple Inc. campus property  Elk Grove City Council Regular Meeting, February 25, 2015 Page 5 of10    RECOMMENDATION:  Adopt resolution approving the vacation of a portion of an easement for Public Highway or Road purposes and reserve from the vacation an easement for existing public utilities over the Apple Inc. campus property at the north end of Harbour Point Drive north of Richard Shepard, Public Works Director, provided an overview of the staff report and recommended action. The item was a vacation or an abandonment of public right-of- way located in the northwest part of the City near the Apple Computer facilities. The City found there was no need for the right-of-way easement, but noted the utility easements  Laguna Boulevard.  would be preserved.  Mayor Davis declared the public hearing open.  PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  Motion: M/S Detrick/Suen to adopt Resolution No. 2015-035 approving the vacation ofa a portion of an easement for Public Highway or Road purposes and reserve from the vacation an easement for existing public utilities over the Apple Inc. campus property at the north end of Harbour Point Drive north of Laguna Boulevard. The motion passed by the following vote: Ayes: 5 (Davis, Detrick, Hume, Ly, and Suen); Noes: 0;  Absent: 0.  REGULAR AGENDA ACTION TEMS/RECOMMENDATIONS  Agenda Item No. 10.1: Provide Guidance on Proposed e-tran Service Modifications  RECOMMENDATION:  Provide guidance on proposed e-tran Service Modifications.  With the aid of an overhead presentation (filed), Jean Foletta, Transit System Manager, provided an overview of the staff report and recommended actions. The item sought guidance to commence a 30-day public comment period for proposed e-tran modifications. In September 2015, Sacramento Regional Transit (RT) will provide light rail service just north of the City to a new station at Franklin Boulevard and at Cosumnes River College (CRC), and will discontinue service into Elk Grove of RT Route 65. The proposed service modifications would terminate all commuter services going to downtown Sacramento (Routes 52, 53, 57, 58, 59, 60, 66), and redirect those services to provide more frequent trips of 15 minute intervals during peak commute hours to drop off riders to transfer to light rail at either the Franklin Boulevard orC CRC light rail stations. The Purple Route and the reverse commute Route 90 would also be terminated. Commuter service would continue for the commuter routes going to the Franchise Tax Board. Service modifications would also include redirecting Route 156 to end at CRC (no longer serving Meadowview Light Rail Station), providing the 15 minute express service during peak commute hours. With the removal of Route 90, Route 157 would run on a 30 minute frequency during peak commute hours. A new e-  Elk Grove City Council Regular Meeting, February 25, 2015 Page 6of10    tran Route 165 was proposed to assume those services of RT Route 65 being discontinued, to operate with the 15 minute express service during commute hours, and hourly at other times. The proposed service modifications were consistent with the General Plan, aligning transit service towards providing Bus Rapid Transit and supporting use of light rail, and were consistent with the Short Range Transit Plan adopted October 2013, implementing steps to create express service to support Bus Rapid Transit. City staff were working collaboratively with RT staff, and to date had conducted a survey of riders receiving over 500 responses (approximately half the ridership), and reviewed the survey results to date noting the ridership would consider use of a feeder service to light rail. The proposal was based on budget and vehicle constraints, noting the City service currently provided sustained a fleet spare ratio of 13% at peak hours (where the recommendation was to maintain a 20% fleet spare ratio by the Federal Transit Administration), adding more service would strain the fleet spare ratio. She noted that adding buses to the fleet had a half million dollar cost and took approximately 3 years to obtain. Ms. Foletta reviewed the fiscal impacts of the service modifications, noting the addition of Route 165 to assume services discontinued by RT would have an annual operating cost close to $345,000, the adjustments to shift commuter services to a feeder service to light rail would yield annual savings, and the total costs for proposed modified services had a total net annual cost increase of approximately $51,000. With guidance form the City Council, staff would commence public outreach to receive comments during a 30-day period, and staff would return after the public outreach period for final direction from the City Council on any service  modifications.  Ms. Foletta addressed questions of the City Council as follows:  To support further development of light rail into the City, the City would need to demonstrate use and need and show the effectiveness and convenience of the The City did have a webpage the provided links to alternative commuter options, The service recommendations made at this time were to continue services that were being offered through RT Route 65, and responding to the opening of the new light rail stations September 2015, the next step for City transit services would be conducting a Comprehensive Operational Analysis to examine all City routes, including internal City routes, to make the whole system more convenient City and RT staff had noted comments received to date regarding safety issues of the light rail system, and RT was looking to address those concerns.  transit system in the City boundaries; such as privately provided van pooling;  tori riders;  Mayor Davis believed the proposed service modifications were a major change eliminating commuter service to downtown Sacramento, with riders now having to transfer, and altering the drop off and pick up locations of the routes. He suggested the City give specifics in relation to the expected length of the commute based on these  service changes. PUBLIC COMMENT:  Mike Barnbaum appreciated the City evaluating options in advance of September for the changes proposed by RT, and consideration of Route 165 to assume the services  Elk Grove City Council Regular Meeting, February 25, 2015 Page 7of10    lost from the changes of RT Route 65. He believed the Comprehensive Operational Analysis would complement service provision to the future Downtown Sacramento entertainment complex, and had potential to improve connectivity to the future outlet Darren Keenan noted he was a current e-tran commuter to downtown Sacramento. He estimated that driving a car took approximately 30 minutes, and the bus commute took 40 minutes. Looking at the transfer to light rail under the proposal, he expected the trip would become 90 minutes, and he stated he would likely return to driving his car. He asked for consideration to keep the commuter service and raise the commuter service rates to then augment the fleet for the additional services. He believed the proposed modifications would result in losing several riders if they were required to transfer to Vice Mayor Hume emphasized that the City approach during the public outreach should be done to receive input, not provide information, and to continue to explore options to pick up the service lost, but evaluate means to offer links to light rail and maintain a level of the current commuter service (such as condensing the drop off and pick up locations of the current commuter routes). He agreed with the City making adjustments to respond to the discontinuation of Elk Grove service through RT Route 65, but believed the City should hold off on any connection service changes tied to the September 2015 opening of the light rail stations, allowing those new services provided by RT to have time to operationally get up to speed prior to the City relying on transfer Council Member Suen believed there was an overarching goal to improve transit internally for City residents, and that shifting commute service to feed into light rail would show ridership numbers to encourage bringing light rail service into the City limits. Mr. Suen believed the riders should be surveyed on their willingness to pay Mayor Davis believed surveying should continue during the public outreach process. The City Council provided direction to commence public outreach on the proposed service modifications, and to evaluate alternative options to ceasing all downtown Agenda Item No. 10.2: Receive and Provide Direction on Adopting the Tier 1 CalGreen Building Code Requirements for New Construction and Remodels  mall in the City.  light rail.  to that connection in place of current commuter service.  increased rates in order to maintain the commuter bus service.  Sacramento commuter bus service.  RECOMMENDATION: next steps.  Staff recommends that the City Council receive the information and provide direction on With the aid of an overhead presentation (filed), Christopher Jordan, Planning Manager, and Jeff Henderson, Special Projects Planner, provided an overview of the staff report and recommendation. Mr. Henderson noted the Climate Action Plan (CAP) adopted by the City in 2013 provided for a programmatic way to reduce emissions, as opposed to each development project having to propose an individualized plan to reduce  Elk Grove City Council Regular Meeting, February: 25, 2015 Page 8of10    emissions. The policies and programs in the CAP must be implemented and monitored to remain qualified. The CAP reduction strategy BE-6 calls for consideration of Tier 1 State Green Building Code building standards which have increased efficiency requirements, 15% more than the baseline for residential, 10% more for commercial. Tier 1 was a voluntary step, recommended and adopted as part of the CAP. In order to adopt codes in excess, an agency needed to evaluate if the greater standard was cost effective, as approved under a California Energy Commission cost effectiveness report. Staff completed such a study in November 2014, and Mr. Henderson reviewed the process of the study, noting the models were found cost effective. Staff met with stakeholders and received comments related to scope of costs included in the study, methods used to calculate cost savings, and consideration of alternatives to Tier 1 implementation. Adopting Tier 1 standards would account for 9% of all projected built environment emission reductions in the City, if not adopting, the City may not achieve the overall 15% reduction target which would jeopardize the CAP as a qualified plan. If approving implementation of Tier 1 standards, staff would submit an application to the California Energy Commission prior to implementation, a process which would take 2-3 months. The City Council can either move forward with adopting the Tier 1 standards, apply the standards to particular types of development (such as only for new construction and not improvements), or revisit the CAP for alternative ways to meet the Vice Mayor Hume believed implementation of the Tier 1 standards would place the City at a competitive disadvantage for economic development growth, and believed the current requirements of Title 24 were already extremely stringent in terms of producing building efficiency. He did not support implementation of Tier 1 standards, and asked staff to evaluate additional conservation efforts, transit options, and improvements to traffic circulation such as implementation of the Capital SouthEast Connector. Mayor Davis believed the City strategy to bring more local job centers should be part of the plan, considering it would reduce commute hours, and land use should be considered, including an accounting for the Southeast Policy Area (SEPA) plan. Mr. Henderson confirmed the current CAP did not account for SEPA. If the CAP were re-evaluated the report would need to be synchronized with latest projections. Projects could utilize the existing CAP but could not benefit from Tier 1 ifnot implemented. Council Member Detrick believed the rebate programs offered by regional utilities and agencies should be promoted and maximized providing for energy audits and facility updates. He observed that if the City did not adopt Tier 1 standards, there was nothing to preclude a builder from using Tier 1 standards if they wanted to, and the City could  established emissions.  promote the standards as an option. PUBLIC COMMENT: None.  The City Council provided direction to not implement Tier 1 standards, and for staff to evaluate options to update the CAP with alternative reduction measures.  Elk Grove City Council Regular Meeting, February 25, 2015 Page 9 of10    Agenda Item No. 10.3: Adopt resolution approving 2015-16 Legislative Principles and  Procedures RECOMMENDATION:  Adopt resolution adopting the 2015-16 Legislative Principles and Procedures. With the aid of an overhead presentation (filed), Kara Reddig, Deputy City Manager, provided an overview of the staff report and recommendation. Ms. Reddig highlighted a legislative action related to the payment the City makes to Sacramento Regional Transit (RT) for proportionate share payment for transit, which was being proposed to be deemed fully satisfied through RT's receipt of Sacramento Transportation Authority Measure A revenues from Elk Grove taxpayers. Currently RT received $3.5 million as apportioned through Measure A for transit services; this update would not require any  further payment by the City to RT for a seat on the RT board.  PUBLIC COMMENT: None.  Motion: M/S Detrick/Suen to adopt Resolution No. 2015-036 adopting the 2015-16 Legislative Principles and Procedures. The motion passed by the following vote:  Ayes: 5 (Davis, Detrick, Hume, Ly, and Suen); Noes: 0; Absent: 0.  ADJOURNMENT  With no additional business to conduct, the February 25, 2015 regular City Council  meeting was adjourned at 8:19 p.m.  - JABON  Tl  ATTEST: 2  MAYOR  Elk Grove City Council Regular Meeting, February: 25, 2015 Page 10 of10