CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL Wednesday, January 13, 2016  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Mayor Davis called the regular City Council meeting of January 13, 2016 to order at Present: Mayor Davis, Vice Mayor Ly and Council Members Detrick, Hume and Suen.  6:16 p.m.  Absent: None.  Lee Scherman led the Pledge of Allegiance.  Mayor Davis asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Ly/Suen to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume and Suen); Noes: 0; Absent:  0. CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENTS  4.1 Presentation by Pacific Gas and Electric Company on the Community Pipeline With the aid of an overhead presentation (filed), John Costa, Government Relations Representative at Pacific Gas and Electric Company (PG&E), gave an overview of the Community Pipeline Safety Initiative Program. PG&E had over 6,750 miles of transmission pipeline in California and would be conducting hydrostatic pressure testing, internal pipe inspection testing, at seven sites in Sacramento County in 2016. Ina addition leak surveys were conducted by aerial and ground patrols. The program intended to look at what might be on top of or in close proximity to the transmission pipelines, and working with customers I property owners to ensure safety risks were identified, providing for mitigation of potential impacts, and implementing guidelines for safe landscaping practices to clear the area above the pipe system while looking to preserving green infrastructure. PG&E would work in conjunction with local agencies, as well as communicate to residents and property owners within a 500 foot radius of any project site. In addition PG&E would be hosting answering centers, with 14 centers identified in March in April, providing information and receiving community questions at these sites. Mr. Costa noted PG&E would not mobilize any work identified under the program until the City was satisfied with the recommendations under program for any identified project site, and that an action plan was assigned with the private property  Safety Initiative Program.  owner.  Elk Grove City Council Regular Meeting, January 13,2016 Page1of13    PUBLIC COMMENT  Gerald Sauter addressed recent speed limit changes, and stated his disagreement with the speed limit reduction proposed for Sheldon Road and asked the roadway be tested again. He noted there was no further large-scale development to warrant a reduction, and there would not be consistency with roads in the vicinity of Sheldon Road nor areas connecting to the County. He noted the speed studies presented a 85th percentile speed of 42 miles per hour (mph), Mr. Sauter stated he had used his own radar gun and found Council Member Detrick believed the 40 mph speed limit on Sheldon Road was abused Lynn Wheat shared prior comments she had provided that the General Plan was outdated, and offered the following for the current General Plan update: identify needs of current residents, update growth assumptions, review the amendments conducted over the years to the Land Use Element and reevaluate all current land use designations with current trends encouraging density needed to encourage transit oriented development, incorporate the Climate Action Plan and Sustainability Element, consider a Quality-Of-Life Element, expand the Open Space Element and land acquisition policies, have greater architectural design policies and revised economic development policies, the Public Safety Element should develop measurable emergency response time policies, and the General Plan update process should provide residents more opportunities to provide input. She believed a citizen's advisory committee should be established for the General Plan update. She held concerns on Sphere of Influence applications, with the current General Plan update focusing on growth outward (she had requested that infill and expansion be treated as two different topics and to directly ask the question of residents if they want the City to expand). Ms. Wheat listened to the audio recording of the December 17, 2015 joint City Council and Planning Commission meeting and requested future joint meetings have the video Michael Monasky believed the planning of the City did not include the residents, that the community needed to have the opportunity to express their perceptions on the identity of Elk Grove, and that the City should utilize community feedback as guidance for planning for the Civic Center and planning for future public amenities of the City.  as speed limit average of 47 mph at the 85th percentile.  quite often, and agreed a limit of 45 mph may be a more realistic speed.  recorded as well for the public to see materials that were presented.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the January 13, 2016 Administrative Report (filed). Ms. Gill introduced the City's new Public Works Director Bob Murdoch. COUNCIL COMMENTS/REPOREPORTS/FUTURE AGENDA ITEMS  Council Member Suen attended the Behind the Badge breakfast event hosted by the Sacramento Law Enforcement Chaplaincy, attended the City Employee Appreciation  Elk Grove City Council Regular Meeting, January 13, 2016 Page 2of13    Dinner, attended the Elk Grove Chamber Board Installation dinner, and attended a press conference with Mayor Davis taking a stand against human trafficking. Vice Mayor Ly participated in the Volunteers In Police Services appreciation event, participated in the presentation of the nativity display by Church of Later Day Saints, and participated in the Lake Terrace canned food drive for Elk Grove Food Bank Services. He attended the Sacramento Regional County Sanitation District Board of Directors meeting and noted he had voted against a contract award item noting his objection to staff exerting discretion in the district's contract processes and procedures. Council Member Detrick stated the Sacramento Metropolitan Chamber of Commerce did not meet this month, and he stated he had no further items to report. Council Member Hume attended several Sacramento Regional Transit District (RT) Board meetings, noting RT was looking into adding a responsibility clause in contracting due to contracting with a firm that had been accused of human rights violations. He had no items to report from the Capital SouthEast Connector Joint Powers Authority and Sacramento Transportation Authority (STA) board meetings, but noted meeting with the team conducting outreach for the potential infrastructure sales tax increase measure, and that they would be conducting location specific polling regarding the measure. He attended the Sacramento Regional County Sanitation District Board of Directors meeting and he also had voted against the contract award noting the bid irregularities deemed minor by staff, and that the second lowest bid was a local company. He noted under state contract law special districts could not place any local preference advantage on bids, which he did not agree with. Mr. Hume received additional complaints of excessive speeding on Batey Avenue, and requested a speed measurement device be Mayor Davis commended the Volunteers in Police Services noting they had volunteered 12,096 hours last year, and would likely exceed 200,000 hours of cumulative service in  placed in the area to evaluate the situation.  the coming year since the program was initiated.  CONSENT CALENDAR ITEMS PUBLIC COMMENT None.  Motion: M/S Hume/Detrick to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume and  Suen); Noes: 0; Absent: 0.  Agenda Item No. 8.1: Received Treasurer's Report for October 2015.  Agenda Item No. 8.2: Received Automatic Clearing House Nos. 11003 through 11144 dated December 1, 2015 through December 31, 2015; General Warrant Nos. 94853 through 95344, and Electronic Fund Transfer Nos. 90070675 through 90070701. Agenda Item No. 8.3: Approved City Council meeting Minutes: 1) June 24, 2015 regular meeting, 2) July 8, 2015 regular meeting, and 3) July 22, 2015 regular meeting.  Elk Grove City Council Regular Meeting, January 13, 2016 Page 30 of13    Agenda Item No. 8.4: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Agenda Item No. 8.5: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.6: Adopted Ordinance No. 24-2015 amending portions of Elk Grove Municipal Code Titles 4 (Business Regulation) and 6 (Health and Sanitation) and 7 (Historic Preservation) and 14 (Agricultural Activities and Water Use and Conservation) and 16 (Buildings and Construction) and 19 (Trees) and 20 (Environmental Protection) and 22 (Land Development) and 23 (Zoning), relative to establishment of the Development Services Department and the clarification of certain Agenda Item No. 8.7: Adopted Resolution No. 2016-001 authorizing the City Manager to apply for the Low Carbon Transit Operations Program (LCTOP) funds in the amount of $173,992 for continued transit service frequency improvements to e-tran Local Route 156, and authorizing the City Manager to act as the Authorizing Agent for the purpose of executing all required documents for the receipt and administration of LCTOP funds. Agenda Item No. 8.8: Adopted Resolution No. 2016-002 authorizing the City Manager to apply for grant funding from the U.S. Department of Justice Drug Enforcement Administration to implement a strategic enforcement initiative for marijuana eradication and amend the Police Department's budget in the amount of $50,000 if awarded. Agenda Item No. 8.9: Adopted Resolution No. 2016-003 finding the Elk Grove and Whitehouse Creek Trail Rehabilitation Project (WTL035) exempt under the California Environmental Quality Act; authorizing the City Manager to execute a construction contract with Glissman Excavating, Inc. in the amount of $488,166.60; authorizing the City Engineer to approve change orders not-to-exceed $73,225; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first  Purchasing, filed through January 6, 2016.  Bids.  provisions of the Municipal Code.  lowest bidder does not meet filing obligations.  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider adoption of: A) a resolution caling a special election and declaring results of the special election for annexation to Community Facilities District No. 2003-2 (Police Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 35); and B) a resolution determining to levy street maintenance assessments for certain properties in the Laguna Ridge Area which represent Annexation No. 12 into  Street Maintenance District No. 1 Zone 5-1  RECOMMENDATION  A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities  District No. 2003-2 (Police Services) to the qualified electors;  Elk Grove City Council Regular Meeting, January 13,2016 Page 40 of1 13    A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring the results of the special election held on January 13, 2016 for the thirty-fifth annexation to Community Facilities District No. 2003-2 (Police A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 35 and amending  Services); and  Elk Grove Municipal Code Section 3.18.010; AND Maintenance District No. 1-2 Zone 5-1 (Annexation 12).  B) Adopt resolution determining to levy street maintenance assessments in Street Brandon Merritt, Finance Analyst, provided an overview of the staff report and Mayor Davis declared the public hearing open for Community Facilities District No.  recommended actions.  2003-2 (Police Services) Annexation No. 35.  PUBLIC COMMENT None.  Mayor Davis declared the public hearing closed.  Motion #A-1: M/S Hume/Detrick to adopt Resolution No. 2016-004 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2003-2 (Police Services) to the qualified electors. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, City Clerk Jason Lindgren announced of 1,176 possible votes, 1,176 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was Motion #A-2: M/S Hume/Suen to adopt Resolution No. 2016-005 declaring the results of the special election held on January 13, 2016 for the thirty-fifth annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume and Suen); Noes: 0; Absent: 0. Motion #A-3: M/S Hume/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 01-2016 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) Annexation No. 35 and amending Elk Grove Municipal Code Section 3.18.010. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume and Mayor Davis declared the public hearing open for Street Maintenance District No. 1-  Hume and Suen); Noes: 0; Absent: 0.  available for Council consideration.  Suen); Noes: 0; Absent: 0. Zone 5-1 Annexation No. 12.  Elk Grove City Council Regular Meeting, January 13,2016 Page 50f13    PUBLIC COMMENT: None.  Mayor Davis declared the public hearing closed.  City Clerk Lindgren stated there was no majority protest. Of 1,176 possible votes (weighted according to the proportional financial obligation for each Equivalent Dwelling Unit), 1,176 affirmative votes were returned. The ballot approved the proposed assessment and the proposed inflation adjustment limit described for the parcels identified in the ballot. A resolution determining to levy assessments in the district was Motion B: M/S Detrick/Hume to adopt Resolution No. 2016-006 determining to levy street maintenance assessments in Street Maintenance District No. 1 - Zone 5-1 (Annexation 12). The motion passed by the following vote: Ayes: 5 (Davis, Ly,  available for Council consideration.  Detrick, Hume and Suen); Noes: 0; Absent: 0.  REGULAR AGENDA ACTION TENS/RECOMMENDATONS Agenda Item No. 10.1: Civic Center Project Analysis and Alternatives. Staff recommends that the City Council provide direction to:  RECOMMENDATION  1) Proceed with the development of a detailed schematic site plan generally consistent with the revised conceptual site plan, which locates the major facilities closer to the roadways, adjacent to existing infrastructure and is consistent with the adopted Civic 2) Complete the environmental review on the Civic Center based on the revised site 3) Proceed with the redesign of the Veterans Hall, incorporating the proposed cost 4) Proceed with the redesign of the Aquatics Center to reduce capital costs and increase cost recovery in accordance with Option 4 - Full Service Aquatic Center. 5) Complete the feasibility report for the proposed combined Senior Center/Communty 6) Incorporate the necessary budget changes in the upcoming CIP process.  Center Design Guidelines. plan and listed facilities. reduction measures.  Center.  With the aid of an overhead presentation (filed), Jason Behrmann, Assistant City Manager, provided an overview of the staff report and recommended action. The item covered three distinct projects at the Civic Center site of the Aquatics Center, Veterans Hall, and Senior Center. Collectively the Civic Center site was comprised of 76 acres, with 20 acres on the north parcel (the properties were dedicated in 2006). There had been a number of fiscal analyses, marketing studies, and architectural renderings that had been conducted over the years identifying various facilities needed in the community including for the north parcel a performing arts center, community center, hotel, convention center, various retail uses, office space, and a parking garage; and for the southern parcel recreational facilities, children's museum, botanical gardens and  Elk Grove City Council Regular Meeting. January 13, 2016 Page 6of13    park space, and a library. The City had entered a partnership with P3 International for delivery of amenities including the Aquatics Center, but due to the company's inability to deliver a financing plan, the City Council elected in December 2014 to move forward with the competitive Aquatics Center as a standalone project. Community interests identified two additional projects of the Veterans Hall, programmed in the Capital Improvement Plan (CIP) at$ $4.4 million, and the Senior Center, programmed in the CIP at $10 million (but planned only to commence feasibility studies on design). Mr. Behrmann displayed the original site plan for the southern property with these three facilities, including plans for a parking structure and additional facilities envisioned in the northwest quarter, but the staff recommendation this evening was a significant departure from the original site plan design. The reasons for a new site plan included implementing cost savings and improving connectivity and pedestrian and vehicular access. The Aquatics Center was bid June 2015, and amongst the three bids received the low bid was $10 million over the estimated budget (staff did identify deductive alternatives that reduced the overage to $7.5 million over budget). On October 14, 2015, the City Council rejected all bids and directed staff to return with alternatives. With those bids coming in high, staff asked consultants, local contractors, as well as professional estimators to look at the estimates of the other facilities, and received revised budgets for the Veterans Hall of $7.3 million and the Senior Center 27,000 square foot facility at $20 million, resulting in a total project cost to deliver the three facilities at approximately $55 million, where currently the City had budgeted $31 million, showing a deficit of $24 million. Staff analyzed costs starting with the Aquatics Center and retained the services of The Sports Management Group to assist the City in Lauren Livingston, representing The Sports Management Group, stated the consulting firm focused on analyzing the operation, financial sustainability, and design for efficiencies of aquatic facilities. The analysis included engineering peer review of plans and design features, costs, programming analysis to look at the allocation of space, markets that could be served, and tested the assumptions underlying the decisions about the facility such as market positioning, economic benefits, probable operating costs, and revenue potential. Working from the original design plan the firm reviewed the assumptions, and developed design alternatives. In review of the assumptions, she noted the initial plan bid for the Aquatics Center sought to distinguish the facility as a premier sports destination, unfortunately other facilities in California were being developed of larger scale and scope (a $70 million aquatic center, hall of fame, and international swim center being developed in Santa Clara, and a $20 million dive tower platform being developed at UC Berkeley). The City's proposed facility likely would not compete to attract the larger regional, state, national, and international events, though it could attract some regional and state events. The space of the pools held significant restrictions on how the pools could be used. It was projected the facility would create economic stimulus estimated at $150,000 annually based on the number of likely events and overnight stays. Competitive pools typically reçover between 25% and 50% of their operating expenses, and structures such as the dive tower would add to the operational costs. The estimated annual operating expenses saw a range of $1.4 million to $1.6 million, with annual revenues projected under $400,000 (and it would take some time to get to that revenue generating level). Alternatives to reduce capital and operating costs included elimination of the dive tower, and including in the design more multi-use pools to provide opportunities for instructional and recreational programming to increase  that analysis.  Elk Grove City Council Regular Meeting, January 13,2016 Page7of1 13    revenue potential. She noted examples where recreational revenue typically provided 50%-60% of all revenue generated, swim lessons were the next largest revenue generator at 30%, programs at 8% and competitive aquatics at 7%. Ms. Livingston compared the original plan along with three option variations, noting facilities and services offered, construction costs, cost recovery, subsidy required, total surface area of pools offered and number of pools. She noted Option 4 of a full service aquatics center (competitive, instructional, and recreational services with no dive tower) had a higher cost but was the most financially sustainable of the pool options. Option 4 also Mr. Behrmann confirmed the staff recommendation was to proceed with the design of Option 4 of the full service aquatics center, and to partner with the Cosumnes Community Services District (CCSD) to assist and/or collaborate on design. Regarding the Veterans Hall the design was for a 7,800 square foot facility with banquet seating for 162, full service kitchen, bar / day room, office space, storage, and conference and lobby rooms. The veterans groups were open to talking about cost reduction alternatives, wanting to keep the space layout and floorplan but amenable to alternatives on design, construction materials, outdoor components, and moving the facility closer to the roadway. Moving the facility estimated a cost savings of $2 million, and operations were expected to be assumed by veterans organizations (who would be responsible for utilities and maintenance), and the City would set aside funds for future capital improvements as needed. Regarding the Senior Center the architectural firm Group 4 had commenced working on a feasibility study developed in consultation with the Senior Center of Elk Grove. The existing Senior Center was just under 12,000 square feet and community needs had outgrown that facility. The feasibility study displayed the need for a 27,000 square foot facility including a lounge, activity room, and multipurpose room with space for 300 in a dining capacity. The multipurpose room would have limited function outside the Elk Grove Senior Center as a number of facilities have similar types of capacity, such as the Falls Event Center and other locations in community- Staff recommended exchanging that multipurpose room for a larger, shared community center, and the Senior Center was receptive to the concept of such a shared facility. Currently there was no recommendation of the size of such a facility now, a market analysis would be conducted to determine the needed size and to evaluate operational analysis for a joint facility. Staff's initial recommendation anticipated a 28,000 square foot senior center / community center with a preliminary budget of $22.5 million (the Senior Center would be operated and have utilities paid by the Senior Center of Elk Grove). The size and cost would be revised upon completion of The overall Civic Center site plan would move facilities closer to the roadways, eliminate the interior roadway, increase the civic plaza and pedestrian areas, and identify opportunities for increased public spaces, shared parking, and transit connectivity. The Veterans Hall was moved to the northeast corner of the southern parcel, the Aquatics Center shifted to the south and west along Big Horn Boulevard, and the Senior Center located in the northwest quadrant. Afuture library site and potential children's museum was envisioned in the conceptual plan as well. Staff recommended further development of this conceptual site plan to a schematic looking at site layout, architectural themes, landscaping, and phasing. Environmental review was conducted for the Aquatics Center compliant with the California Environmental Quality Act (CEQA) and a  provided the greatest amount of surface water.  the feasibility study.  Elk Grove City Council Regular Meeting. January 13,2016 Page 8of13    Subsequent Environmental Impact Report (SEIR) was certified September 2014. In 2015 an SEIR Addendum had been prepared to include the Veterans Hall and Senior Center, but that addendum has not yet been certified. Staff recommended using the new site plan and completing the SEIR Addendum representing all proposed facilities. Since the addendum would entail the newly proposed site plan it would also include the library and children's museum facilities for future consideration. The three facilities as presented had an estimated cost of $51 million, currently programmed in the budget was $31 million. The four primary funding sources were the Poppy Ridge Community Facilities District (CFD), Laguna Ridge CFD, Laguna Ridge Park Fee, and a $3 million contribution from the Senior Center of Elk Grove. Additional revenue over the next few years would come from bond proceeds from Laguna Ridge CFD (strictly restricted capital improvement funds earmarked for the Civic Center) and expected revenues generated from the other three programs (again, restricted in use only for facilities identified within the CFD or fee program creation documents), projecting an additional $17.2 million through 2017-18 for total available revenue of $51.1 million to fund the three Civic Center facilities. The staff request was only for approval of the conceptual plan to proceed with delivery of these three facilities, staff would return for project approvals at a future date. The Laguna Ridge Maintenance CFD would provide a minimum $2.3 million annually after buildout available to pay maintenance costs in Laguna Ridge, including the Civic Center, and would support the operations of these facilities (currently the three facilities were estimated to have a $850,000 operational cost annually). With approval of the conceptual plan, staff would proceed with a schematic site plan over the next 3-4 months, complete the environmental review based on the new site plan, proceed with the redesign of the Veterans Hall incorporating proposed cost cutting measures (an approximate 6-8 month process), proceed with the redesign of the Aquatics Center in accordance with Option 4 (a 9-10 month process), and commence the feasibility study for the Senior Center / Community Center (a 3-4 Mayor Davis wanted to see a performing arts center prioritized. He noted prior plans were designed to bring pedestrian activity together, and the current conceptual plan did  month process).  not appear to flow well from a pedestrian mobility standpoint.  PUBLIC COMMENT  Pat Beal, representing the Senior Center of Elk Grove, supported the staff recommendation, and encouraged the community to view the Senior Center website to Dick Beymer, representing the Elk Grove Senior Center Board of Directors, voiced Sophia Scherman appreciated recognizing the need for a Veterans Hall in Elk Grove Jeffrey Rubin, representing the Friends of the Library, appreciated staff outreach to the library community on the General Plan update, and that the revised Civic Center site plan lists a library as a key part of Elk Grove's infrastructure, voicing support for the staff  read comments of seniors as to why they use the facilities.  support for the staff recommendation.  and voiced support for the staff recommendation.  recommendation.  Elk Grove City Council Regular Meeting, January 13,2016 Page 9of13    Lynn Wheat voiced support for the Veterans Hall and Senior Center I Community Center. She inquired on the cost to residents if assessment fees in Poppy Ridge and Laguna Ridge were raised, and to consider putting the Aquatics Center on hold and prioritize the other two facilities. She believed the facilities should be designed to best represent the City, and cautioned about reducing building and architectural styles noting she felt the apartments on Civic Center Drive were compromised in design and building Michael Monasky believed there should be more participation by the Cosumnes Community Services District on the Aquatics Center. He believed the conceptual design looked more like a parking lot, there was a lack of plaza and public space, and with all of the buildings pushed to the roadways it seemed to impede pedestrian access from the street. He liked the proposed library, but believed the plan of the community center should consider the future library and performing arts center as a whole to not create compromised or duplicate uses. He noted the Laguna Ridge CFD bonds were indebtedness that residents had to pay, and he did not like the proposed conceptual plan. Mr. Monaksy raised concern on overall indebtedness, that these funds were being pledged when there was a road maintenance deficit of $8 million annually, and a Brenda Smart advocated for more swimming facilities, supporting Option 4 for the Aquatics Center to provide more access to aquatics for the whole community. Council Member Suen noted many of the funding sources for capital costs and operations for the Civic Center were taxes placed on a small group of residents relative to the size of the City, and it was their contribution on their tax rolls going towards these amenities that the entire City would be able to enjoy. Regarding the Aquatics Center the recreation component was now such a large component of the revenue that he believed the City should partner with the Cosumnes Community Services District (CCSD) on operations of the facility, and reach out to the CCSD and the Elk Grove Unified School Council Member Detrick appreciated that the project was cost neutral to the General Fund, and there were revenue streams providing for capital improvements as well as ongoing maintenance. He believed the City could build the facilities without Council Member Hume agreed the EGUSD should be approached to contribute to the aquatics facilities. He noted that the Aquatics Center was the only named facility in the Laguna Ridge CFD promised for delivery to the residents in that area, and should be a Mayor Davis noted a discussion had started regarding a potential sales tax for the City, noting CFD funds did not have to be the only funding source for delivery of these projects. Regarding design he believed the civic plaza on the northwest corner should be integrated between the two buildings, and there should be better pedestrian connectivity to the Aquatics Center and through the site. Mr. Davis believed the Veterans Hall and Senior Center should implement quality design and materials, and  materials.  proposal to raise taxes was being considered.  District (EGUSD) to share in the costs.  compromising on the look and feel of the materials.  priority for getting completed.  Elk Grove City Council Regular Meeting, January 13,2016 Page 10 of13    the library and performing arts facilities should start to come forward for planning and Motion: M/S Detrick/Hume to approve the staff recommendation to: 1) Proceed with the development of a detailed schematic site plan generally consistent with the revised conceptual site plan, which locates the major facilities closer to the roadways, adjacent to existing infrastructure and is consistent with the adopted Civic Center Design Guidelines, 2) Complete the environmental review on the Civic Center based on the revised site plan and listed facilities, 3) Proceed with the redesign of the Veterans Hall, incorporating the proposed cost reduction measures, 4) Proceed with the redesign of the Aquatics Center to reduce capital costs and increase cost recovery in accordance with Option 4 Full Service Aquatic Center, 5) Complete the feasibility report for the proposed combined Senior Center/Communty Center, and 6) Incorporate the necessary budget changes in the upcoming CIP process. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume and Suen); Noes: 0; Absent: 0.  delivery.  Agenda Item No. 10.2: Animal Shelter Next Steps.  RECOMMENDATION  Review staff's efforts to date to advance the Animal Shelter project; and provide input With the aid of a PowerPoint presentation (filed), Kara Reddig, Deputy City Manager, provided an overview of the staff report. The City contracted with the Sacramento Society for the Prevention of Cruelty to Animals (SSPCA) for sheltering services for eight years. The SSPCA ended the contract services and the City then entered an agreement with Sacramento County in January 2014. Staff worked with a consultant in summer and winter of 2014 conducting an Animal Shelter Needs Assessment Study and presented the findings on January 28, 2015. The City Council gave direction for staff to conduct outreach to other government organizations, nonprofits, or private interests to see if there was interest in taking over sheltering services, and to evaluate the option to remodel an existing site in the City for an Elk Grove animal shelter that could contract with other neighboring cities. Staff looked at potential building sites in the City throughout 2015 conducting a real estate review and tours of multiple buildings, but did not find suitable options. Staff met with the County of Sacramento, City of Sacramento, local veterinarians, nonprofits, and private organizations to gauge interest to provide sheltering services and none of the groups were interested. Proposed next steps were to refine the City's intake number data, to utilize the revised intake numbers and apply them to refine the size and scope of the building needed for a shelter (including analysis of all assumptions and site program areas such as evaluating the need for outdoor programming of barns and pens). With that information, staff would identify suitable sites and prepare conceptual site plan studies. There was the feasibility to use a City owned parcel located at Iron Rock Way and Union Park Way, and using that site as well as repurposing the adjacent Police Fleet building/land could serve as a potential Phase 1 for an animal shelter (Ms. Reddig reviewed a map of the four acre site). Staff would then hold public meetings to solicit input and feedback from the public and return to the City Council with updated information and potentially a  on staff's next steps related to the project.  revised operating capital budget.  Elk Grove City Council Regular Meeting, January 13,2016 Page 11 of13    PUBLIC COMMENT  Sharon Andrews had not seen the site proposed, but expressed interest in a phased approach to remodel a building if it provided results to get a shelter in motion. She expressed disappointment that the City was not able to identify a partner for sheltering services, and noted a negative newspaper article about the County shelter regarding Jodi Baur, founder of Wags and Whiskers Rescue in Modesto, noted her non-profit organization's success in 2013 to revive and operate an animal shelter in Modesto. She wanted to partner with the City to discuss operations and revenue options, describing programs offered at the facility in Modesto. She noted the organization adopted out over 900 animals last year and invited the City to visit the facility (a shelter on seven acres, able to shelter farm animals as well). Ms. Baur noted the Animal Compassion Team (ACT) of the Fresno humane society played an active part in significantly Kelly Byam advocated for humane animal shelter facilities. She raised concern over using Sacramento County's data for intake numbers and suggested using the SSPCA numbers (noting all intake numbers would likely increase if Elk Grove had a local, shelter site). She supported phasing to get a shelter started, and expand in the future Spring Youngman shared her experiences volunteering in local shelters, and noted feedback from the community that residents were surprised Elk Grove did not have an animal shelter. She noted animal shelters were noisy and should not be located by other facilities. Ms. Youngman noted shelter operational costs could be greatly reduced Michael Monaksy believed the pet and animal community, and numerous rescue organizations, would assist with volunteers and resources to provide for an animal shelter, and the City should partner with these groups. He questioned the intake data numbers, and that the numbers seemed to be elusive or shifting each time they were reported. He recommended using a portion of current consultancy fees to convene the operation of a task force appointed by the City Council to generate solutions for building Helen Bayha supported an animal shelter over the Senior Center. She submitted a petition (filed) supporting an animal shelter. She believed too much was being spent to send animals to the County shelter, and was concerned over the County's practices, Tina Stinnett, with Kitty Karma Refuge, voiced support for an animal shelter, but believed the City should prioritize and pursue a high-volume, low cost animal, spay neuter clinic prior to opening a shelter. She believed such a facility would be supported by the Sacramento region's needs, that such a clinic would keep animal intake numbers low, and reduce populations of feral cats and issues of complaint calls in the community. Ms. Stinnett noted the Humane Alliance would assist agencies to plan for  poor care and escalating euthanasia rates.  reducing euthanasia rates and would likely provide guidance as well.  as needed.  through use of volunteers.  an animal shelter program.  animal treatment, and euthanasia rates.  such a clinic.  Elk Grove City Council Regular Meeting, January 13, 2016 Page 12 of13        Council Member Hume shared his experience adopting pets from shelters, commended staff for steps taken to identify space for potential locations for a shelter, and supported continuing to find a way to bring forward an animal shelter for the City. He appreciated the efforts and comments provided by Ms. Stinnett, but wanted to stay focused on Council Member Suen shared his experience adopting pets from shelters and voiced support for the animal shelter. He would be willing to take a phased approach for delivery, but believed there was a need to get an adequate facility built and operational, Vice Mayor Ly voiced support for the animal shelter and suggested staff connect with speakers during public comment sO they are up to date with the City's efforts to date. Council Member Detrick supported the animal shelter, and noted the City may want to consider removing the pens for large animals to save on costs. He noted the City was contracting with the County currently as that annual cost was more cost efficient currently than building and operating an animal shelter. There was a need for an animal shelter but the City would need to find income streams to build and maintain such a facility. A tax measure by the City was under consideration, and part of the income from that potential tax could be for an animal shelter. The City had numerous projects it wanted to do, and many revenues received by the City were required to be used for dedicated services, currently there was not a revenue source for an animal shelter. Mr. Detrick suggested using a phased approach to start the animal shelter, and expand Mayor Davis supported an animal shelter, and appreciated staff efforts to date to figure out a way to build a shelter in the City, asking the public to continue to work with the City to find solutions. He believed a sales tax measure could assist in funding an animal shelter, but for the City to continue to look for other revenue options as well.  efforts to provide the animal shelter first.  including if that required issuing bonds for construction of the facility.  ito out over time.  The City Council received and filed the report  ADJOURNMENT adjourned at 9:06 p.m.  With no additional business to conduct, the January 13, 2016 City Council meeting was  JASONL  F  ATTEST: GARY DAVIS, MAYOR h  Elk Grove City Council Regular Meeting, January 13,2016 Page 130f13