CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL Wednesday, January 27, 2016  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Mayor Davis called the regular City Council meeting of January 27, 2016 to order at Present: Mayor Davis, Vice Mayor Ly, and Council Members Detrick, Hume, and Suen.  6:42 p.m.  Absent: None.  Mayor Davis led the Pledge of Allegiance.  Mayor Davis asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Hume/Detrick to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and Suen); Noes: 0;  Absent: 0. CLOSED SESSION None.  PRESENTATIONSIANNOUNCEMENTS 4.1 Youth Commission Update.  With the aid of an overhead presentation (filed), members of the Youth Commission gave a presentation and update on activities over the past year. The annual retreat was held in the summer comprised of team building activities, review of policies, and roles of commission offices. The Sixth Annual Teen Town Hall was hosted October 22, 2015 with top issue priorities including preparing high school students for life after school, teaching students to do things like balance checkbooks, budget their finances, finding job opportunities, filling out resumes, finding a career path, and preparing for college. The town hall forum had low attendance, prompting consideration that instead of having teens come to an event that the Youth Commission go to them at lunch time, during other events, or through an outreach ad campaign. The Youth Commission applied for a $500 grant through the Grants Advisory Board for Youth (GABY) of the Sacramento Region Community Foundation, and the Youth Commission would do a presentation in the spring to the Foundation on the grant application. The Youth Commission was planning a spring event called Shape Your Future to be held April 16, 2016, offering workshops focused on areas of scholarship searching, ACT/SAT preparation, college  Elk Grove City Council Regular Meeting, January 27,2016 Page 1of1 15    preparation, financial planning, resume building, and applying for colleges and careers. The event would include high school counselor speakers and provide information on internship and volunteer opportunities. The Youth Commission provided feedback on the General Plan to City staff, and had started to evaluate plans for a new teen festival Vice Mayor Ly suggested the spring event include information on the Free Application Council Member Detrick suggested initiating a school-to-schoo: challenge to generate interest and increase participation in the fall Teen Town Hall forum event. He noted the owners of Rockin' Jump, a trampoline park and climb center business, had expressed interest in hosting events for the Youth Commission, and currently the business was  under consideration to be held September 2016.  for Federal Student Aid (FAFSA).  providing teen nights every Friday night.  PUBLIC COMMENT  Leo Fassler supported the new speed limits on Sheldon Road, noting a resident had approached the City Council at the last meeting to increase speed limits on Sheldon Road, and Mr. Fassler requested the speed limits remain at their current established Bob Lilly, owner of Rose's Engineering, stated his firm was working with a client on the Ermandarlold Estates Project whose final map was approved in 2005, and was seeking a reduction or relief from storm water fees by eliminating downstream flows implementing a ground water capture system that was half the cost of previously Council Member Hume, receiving concurrence from the City Council, expressed interest to look into the request, and regarding the design plan to see about incorporating such  speeds.  identified options under the drainage study of the project.  systems into the rural area development standards as an option.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the January 27, 2016 Administrative Report (filed).  COUNCIL COMMENTS/REPOREPORTS/FUTURE AGENDA ITEMS  Council Member Detrick attended a meeting of the City Audit Committee, attended the Project RIDE annual crab feed, attended a business community meeting and opening of Progress Mediation, attended the opening of the Flatland Brewing Company and the opening of Rockin' Jump, and he attended a press conference for the Sikh community addressing hate crimes that have taken place in the region, throughout the state, and Council Member Hume attended the Capital SouthEast Connector Joint Powers Authority Board meeting which released a Request for Proposals for the Grant Line Road design, and discussed the adoption of the Mitigated Negative Declaration for the E3 Segment Project in El Dorado County. He attended a subcommittee meeting of the Sacramento Regional Transit District (RT) Board to discuss the recruitment for the new  across the country.  Elk Grove City Council Regular Meeting, January27,2016 Page2of15    General Manager, which selected a firm to move forward with that international search. The RT meeting held discussions on fare increases which did not move forward as recommended, with discussion to not conduct all of the increases at once, but spread them over time to reduce impacts. RT also adopted the new agreement shifting the Elk Grove fair share obligation from $750,000 a year to $350,000, and Mr. Hume requested those savings be used to reduce the $8 million deficit in the City transit fund. City Manager Gill noted staff had identified a need to purchase vehicles for the paratransit fleet, but if the need to purchase vehicles was not an imperative, the savings Council Member Hume noted discussions of transferring Americans with Disabilities Act (ADA) transit services to Paratransit, Inc. could yield potential savings to the City and free the City from the obligation of buying new paratransit vehicles. He attended the Sacramento Regional County Sanitation District Board of Directors meeting which approved enlarging the footprint for the solar field, and received the "Bad Suison" study that examined the correlation between ammonia levels and phytoplankton, and the ammonia levels don't necessarily affect phytoplankton in a negative regard, which aided the District in reaching discharge permit requirements. He stated the San Joaquin Joint Powers Authority would be adopting a contract with Amtrak for continued operations. He attended the City Audit Committee meeting and attended the final interviews for the executive director for the Sacramento Transportation Authority. Mr. Hume requested and received City Council consensus, to look into a request regarding removal of no- build easements on properties within Quail Ranch Estates, noting a resident stated they wanted to build a cistern but were being unfairly held to a setback standard that people with larger lots were not being held to, and that costs were excessive if the resident Council Member Suen participated in March for the Dream event, attended a community flood preparedness event, and attended the Sacramento Area Council of Governments meeting which would commence outreach on the proposed Metropolitan Transportation Plan / Sustainable Communities Strategy (MTPISCS), and stated SACOG would be conducting an executive director search as Mike McKeever announced his retirement. Vice Mayor Ly attended numerous crab feed event fundraisers and a number of Lunar New Year celebrations across the county. He attended the Sacramento Regional County Sanitation District Board of Directors meeting and would be attending the Sacramento Metropolitan Air Quality Management District Board tomorrow.  from the agreement could be applied to reduce the deficit.  wanted to bring it forward to have it addressed.  Mayor Davis had no additional items to report. CONSENT CALENDAR ITEMS PUBLIC COMMENT  Michael Monasky addressed Item 8.6 believing the Comprehensive Annual Financial Report (CAFR) should not be a consent item and should be discussed in detail, as well  Elk Grove City Council Regular Meeting, January 27,2 2016 Page 30 of1 15    as the discussions before the Audit Committee. He believed there should be more Council Member Hume noted the CAFR was available on the City website and that the document was an unmodified opinion given of the City's financial reporting by the contracted Certified Public Accountants. In the CAFR they found the City's financial reporting was exemplary, tracking where monies came from and where they were spent, and reviewed the City's pension obligations and future liabilities. Regarding Item 8.12 for the Elk Grove Boulevard, North Side, Sidewalk Infill Project he congratulated Public Works staff for the sidewalk work done to improve mobility and general Council Member Detrick addressed Item 8.9, voicing appreciation for staff to continue to Motion: M/S Hume/Detrick to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and Agenda Item No. 8.1: Received Treasurer's Reports for November and December Agenda Item No. 8.2: Approved City Council meeting Minutes: 1)August 12, 2015 Agenda Item No. 8.3: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Agenda Item No. 8.4: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.5: Adopted Ordinance No. 01-2016 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services), Annexation No. 35, and amending Elk Grove Municipal Code Section Agenda Item No. 8.6: Received and accepted the Comprehensive Annual Financial Report and Single Audit Compliance Reports for Fiscal Year ending June 30, 2015. Agenda Item No. 8.7: Adopted Resolution No. 2016-007 authorizing the City Manager to execute an Agreement for Acquisition of Fee Interest in Real Property with Park Meadows, L.P., a California limited partnership, for Whitelock Parkway and Franklin Creek Channel Landscaping Improvement Project in the amount of $115,000 (Assessor Agenda Item No. 8.8: Adopted Resolution No. 2016-008 authorizing the City Manager to execute an amendment with City Wide Maintenance for custodial services of City  general public discussion of City plans, priorities, and finances.  aesthetics of that neighborhood.  pursue grants to continue offering programs for residents.  Suen); Noes: 0; Absent: 0.  2015.  special meeting; and 2) August 26, 2015 regular meeting.  Purchasing, filed through January 20, 2016.  Bids.  3.18.010.  Parcel Number 132-0720-024).  Elk Grove City Council Regular Meeting, January 27, 2016 Page 4of15    Facilities, extending the contract for two years and authorizing an additional expenditure of funds not-to-exceed $186,000 [for a total expenditure of funds over the term of the Agenda Item No. 8.9: Adopted Resolution No. 2016-009 authorizing the City Manager to submit a grant application to the California Department of Resources Recycling and Recovery (CalRecycle) for a Local Government Household Hazardous Waste 26!h Cycle Agenda Item No. 8.10: Adopted Resolution No. 2016-010 authorizing the City Manager to submit an appliçation to the California Department of Resources Recycling and Recovery (CalRecycle) for the Beverage Container Recycling payment program. Agenda Item No. 8.11: Adopted Resolution No. 2016-011 authorizing the City Manager to apply for grant funding from the California Office of Traffic Safety to continue implementation of "Before the Impact," a driving safety program, in an amount not-to-exceed $120,000 and increase the Police Department's revenue and expense Agenda Item No. 8.12: Adopted Resolution No. 2016-012 accepting the Elk Grove Boulevard, North Side, Sidewalk Infill Project (WAC003) as complete; and authorizing the City Engineer to prepare and the City Clerk to file the Notice of Completion with the Agenda Item No. 8.13: Adopted Resolution No. 2016-013 determining to annex territory to Community Facilities District No. 2005-1 (Laguna Ridge) and to levy a  contract not-to-exceed $471,000].  Grant in the amount of $55,000.  budget by the actual amount awarded.  Sacramento County Recorder.  special tax to pay for certain facilities and services (Annexation No. 5).  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider adoption of a resolution determining to levy Storm Water Drainage Fee assessments for certain properties representing  Annexation No. 11 into Storm Water Drainage Fee Zone 2.  RECOMMENDATION  Adopt resolution determining to levy storm water drainage fee assessments for Storm Brandon Merritt, Finance Analyst, provided an overview of the staff report and Mayor Davis declared the public hearing open for Storm Water Drainage Fee Zone 2,  Water Drainage Fee Zone 2 (Annexation 11).  recommended actions. Annexation No. 11. PUBLIC COMMENT None.  Mayor Davis declared the public hearing closed.  Elk Grove City Council Regular Meeting, January: 27, 2016 Page 5of 15    City Clerk Jason Lindgren stated there was no majority protest. Of 180 possible votes (weighted according to the proportional financial obligation for each Equivalent Dwelling Unit), 180 affirmative votes were returned. The ballot approved the proposed assessment and the proposed inflation adjustment limit described for the parcels identified in the ballot. A resolution determining to levy assessments in the district was Motion: M/S Detrick/Suen to adopt Resolution No. 2016-014 determining to levy Storm Water Drainage Fee assessments for certain properties representing Annexation No. 11 into Storm Water Drainage Fee Zone 2. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and Suen); Noes: 0; Absent: 0. Agenda Item No. 9.2: A public hearing to consider adoption of resolution approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Laguna Creek Trail - North Camden Spur Project (WTL005) and approving the Project. Adopt resolution approving the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) for the Laguna Creek Trail - North Camden  available for Council consideration.  RECOMMENDATION  Spur Project (Project) and approving the Project. Mayor Davis declared the public hearing open.  With the aid of an overhead presentation (filed), Rick Carter, Capital Programs Manager, provided an overview of the staff report and recommended actions. The project would connect the existing trail network north of Laguna Creek eventually down toE Bond Road. This project segment took the trail to Laguna Creek, and the next project would be the second part to provide connectivity further south to Bond Road. The two projects were grant projects requiring separate analysis, but they would be bid and  constructed at the same time. PUBLIC COMMENT  Michael Monasky requested a more detailed presentation, and inquired what sources funded the project and the timeframe for when the project would be built. Mark Doty, Chair of the Trails Committee, supported the project and appreciated the connectivity the project would provide for the neighborhoods in the north to commercial areas along Bond Road to the south. He recollected 88% of this project was funded by  a federal grant,  Mayor Davis declared the public hearing closed.  Motion: M/S Detrick/Hume to adopt Resolution No. 2016-015 approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Laguna Creek Trail - North Camden Spur Project (WTL005) and approving the Project.  Elk Grove City Council Regular Meeting, January 27,2016 Page6of15    The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and Council Member Detrick noted the funds for this project were restricted funds and needed to be used for specific purposes, and could not be used for other uses. Agenda Item No. 9.3: A public hearing to consider adopting a resolution approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Laguna Creek Trail - South Camden Spur Project (PT0121) and approving the Project. Adopt resolution approving the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) for the Laguna Creek Trail - South With the aid of an overhead presentation (filed), Rick Carter, Capital Programs Manager, provided an overview of the staff report and recommended actions. He noted this project was the continuation of the Laguna Creek Trail Project covering the south spur building the trail down to Bond Road. The project included building a bridge for the trail connection and repair of the Camden Lake weir that would be done with funding from the Cosumnes Community Services District (CCSD) for those repairs. The total project cost for the South Spur was $2.2 million, with half funded by two separate federal grants, a quarter million from the CCSD for the weir repair, and the balance from  Suen); Noes: 0; Absent: 0.  RECOMMENDATION  Camden Spur Project (Project) and approving the Project.  local funds, largely Measure A bike and pedestrian funds. Mayor Davis declared the public hearing open.  PUBLIC COMMENT  Lynn Wheat supported the item providing further connections of the trail network. She noted her experience walking home from the light rail station that there was an unpaved segment on Big Horn Boulevard posing a danger to pedestrians and cyclists. Michael Monasky requested presentations be given with more detailed information. He did support the project and believed more needed to be done in the City to provide Mark Doty voiced support for the project, noting some funding came from the Safe Routes to School federal program and the project would provide trail connectivity of neighborhoods to local schools. He noted that trail projects in the past had seen community opposition when the trail came in proximity to homes, and he noted some property owners near the proposed trail expressed concern about having public  pedestrian amenities.  pedestrian access near the back of their property. Mayor Davis declared the public hearing closed.  Motion: M/S Hume/Ly to adopt Resolution No. 2016-016 approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Laguna  Elk Grove City Council Regular Meeting, January 27, 2016 Page7of15    Creek Trail - South Camden Spur Project (PT0121) and approving the Project. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and  Suen); Noes: 0; Absent: 0.  REGULAR AGENDA ACTION ITEMS/RECOMMENDATIONS  Agenda Item No. 10.1: Receive Information and Provide Direction on Proposed Teen  Festival.  RECOMMENDATION  Receive information on the current programs and projects serving Elk Grove teens; and provide direction to staff on the design and production of a festival specifically for teens. With the aid of an overhead presentation (filed), Jodie Moreno, Community Events and Projects Coordinator, provided an overview of the staff report and recommended action. There were six high schools within the City limits, one immediately adjacent, and two other high schools within the service district serving over 25,000 teens in the area. The City Youth Commission hosted a town hall forum in the fall and feedback received included holding a teen specific event in the City. She reviewed teen focused organizations in the community noting none of the organizations specifically created a festival for teens. The City produced 12 events in 2015, had 13 events scheduled for 2016 (with the potential for more) and there were 30 local events that were City sponsored through the events grant program. Most events were family friendly, low or no cost to attend, and inclusive to all. Last fall Council Member Suen asked staff to look at designing a festival for teens, and staff identified the opportunity to hold such an event September 17, 2016. The proposed location was the City Hall campus at Laguna Palms Way, to be held from 3:00 p.m. to 9:00 p.m., and the event would be free for teens to attend. Staff would develop a safety plan with the Police Department, consider use of a private security company, and make the event restricted access with fencing requiring school district identifications for entry. Staff would work in conjunction with the Youth Commission on event programming and promotional outreach for marketing and branding. She reviewed potential activities to be hosted at the event, and staff would explore event sponsorships and donations for the event. Currently staff planned to utilize funding allocations within the Event Budget previously dedicated for the Art Council Member Suen suggested incorporating the Youth Commission into the program, integrating them into the event schedule and highlighting the service of the Council Member Hume believed there could be an opportunity that the event not be limited to one large, annual event, but to consider smaller scale events spread out throughout the year to give more opportunities /venues for teens to attend. Council Member Detrick suggested partnering with the Cosumnes Community Services District (CCSD) and Elk Grove Unified School District (EGUSD). He agreed that having more venues throughout the year would increase exposure and grow participation in the  Americana event (which was not going to be held in 2016).  Youth Commission to attendees.  community.  Elk Grove City Council Regular Meeting. January: 27,2016 Page 80f15    Mayor Davis believed there was an opportunity to link the Youth Commission to the leadership structures at each high school to increase school campus communication and participation in events. He noted the proposed date was the same as the Elk Fest community event, which he believed targeted a different audience and was held earlier  ini the day, but it may require some planning to coordinate scheduling.  PUBLIC COMMENT None.  Motion: M/S Detrick/Suen providing direction to staff to continue on the design and production of a festival specifically for teens. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and Suen); Noes: 0; Absent: 0. Agenda Item No. 10.2: Consider a resolution authorizing the City Manager to execute an Economic Incentive Agreement with California Correctional Health Care Services for  a total not-to-exceed amount of $81,066.88.  RECOMMENDATION  Adopt resolution authorizing the City Manager to execute an Economic Incentive Agreement with California Correctional Health Care Services (CCHCS) for a total not- Darrell Doan, Economic Development Director, provided an overview of the staff report and recommendation. California Correctional Health Care Services (Correctional Health) was a state agency currently under federal receivership headquartered in Elk Grove. The incentive was intended to guarantee the creation of 64 new full-time benefited positions at Correctional Health. In 2011 Correctional Health performed an extensive site selection and recruitment process throughout the region and identified Elk Grove to locate their headquarters and consolidate their operations. This was due in large part to the City providing a significant financial incentive to Correctional Health to locate in Elk Grove. There were two incentive agreements: one in the amount of $1.9 million to Correctional Health and one to Pappas Investments in the amount of $1.4 million. In May 2012 Correctional Health executed a 20 year lease with Pappas Investments for 265,000 square feet of office space at the Laguna Springs Corporate Center. Correctional Health currently occupied 275,000 square feet of office space and employed nearly 1,500 people. Pappas Investments and Correctional Health have invested over $50 million in the project in the City. Last July Correctional Health approached staff to discuss a second incentive agreement which would provide for the City incentivizing an additional 64 full-time benefited positions at the headquarters. Correctional Health executed a new lease with Pappas Investments for approximately 46,000 square feet of space in a new building, Building B, being constructed on Long Leaf Drive. The building was a four-story, 110,000 square foot Class A office building, Correctional Heaith will be occupying less than 50% of that space meaning the balance of that project was speculative Class A office space. The owner has plans for a second new building the same size as Building B, that would be built west of Building A for a total of 220,000 square feet of potential office space as a result of Correctional Health's presence. When the expansion project would be completed, Correctional Health wouid occupy a total of 317,060 square feet of space in six buildings, with total project costs in  to-exceed amount of $81,066.88.  Elk Grove City Council Regular Meeting, January 27, 2016 Page 9of1 15    excess of $53 million and capacity for a maximum of 1,630 employees. For every $1 the City invested up to and including the incentive for consideration, the developer and tenant will have invested $16. There would be a minimum on occupancy of the expansion project of 1,564 benefited full-time positions with average wages of between $64,000 and $81,000 per year, in addition the project would generate over 400 In reply to Council Member Detrick, Mr. Doan affirmed that if the second building was built it would be required to construct a parking garage or identify off-site parking with Council Member Detrick noted the competing bid to serve Correctional Health was $10 million more than the Elk Grove bid, and that differential would be a savings to the state over the course of the lease. The City yielded benefits in filling two vacant office buildings, seeing continued new construction, and advancing the Long Leaf Drive bridge project, providing several compounding improvements as a result of the incentive Inr reply to Council Member Suen, Mr. Doan stated of the 1,500 current employees, 301  temporary construction jobs.  evidence of a parking agreement.  program.  were currently Elk Grove residents. PUBLIC COMMENT  Michael Monaksy observed the staff report noted an August meeting of the State Office Incentive Committee, but there was no record of that meeting. He believed Correctional Health should seek its funding from the state and should not be seeking funding from local agencies. He relayed his experiences in speaking to inmates that they receive better medical services through Correctional Health than at San Joaquin General Hospital. The believed the state's realignment bill sent prisoners from state facilities back to the county jails and into communities increasing burdens on local communities. He raised concern over what verifications and certifications were conducted to ensure Correctional Health was meeting the obligations of the incentive agreements. Mr. Monasky did not believe the City should be in the business of providing these kinds Lynn Wheat wanted a report if the previous incentive package resulted in any increased tax revenues to the City, such as sales tax, and wanted all costs included such as reverse bus routes created for the office location. She voiced preference for economic incentives to go to small private businesses than to a state agency. She believed continuing to give incentive funds to Correctional Health would result in them continuing tor request additional funds, the award of this incentive would set a bad precedent, and Council Member Suen believed the incentive program had been effective in attracting a job center, and the City needed to continue utilizing the incentive program to promote job growth. Mr. Suen noted the program was attracting employers, but it did not have to be continued forever and the City could reach a point to discontinue the program.  of incentives.  the funds should be allocated for other uses.  Elk Grove City Council Regular Meeting. January 27, 2016 Page 100 of15    Council Member Detrick noted there were other incentive programs for small businesses, and this incentive program was successful in bringing a major employer, revitalizing a job center site, and generating funds from increased sales and use taxes. He believed the program fostered a positive marketing force for economic development Council Member Hume held reservations on using the incentive program for another government agency subsidizing state expenditures. He believed this incentive would be precedent setting establishing the value of an employee. He believed the incentive program should be under the existing Economic Development Incentive Program and not specifically called out as the state and federal office program. He believed the original incentive to Correctional Health was to establish the agency in Elk Grove, and the City's funds should be focused to attract a new job center, not expand one already located in the City. He did appreciate the expansion bringing 64 well-paying jobs, and did believe there would be positive results in support of service based businesses in the City by these employees. Mr. Hume noted he would be voting against the item primarily for this transaction setting a precedent establishing a rate of compensation for the number of employee positions created, whereas the program should be focused on Vice Mayor Ly believed the process for the program was in place, and Correctional Health went through the appropriate channels to apply for the incentive. He relayed his discussions with local business owners the benefits of having Correctional Health in the area, and the additional jobs proposed under the current incentive program would help Zach Miller, retired staff member from the Department of General Services (DGS), noted the Correctional Health project started with DGS, then came under the purview of the Receiver's authority, and DGS parted from the process, but the Receiver continued pursuit and finalized the competitive offer. The biggest element of the DGS evaluation was the incentive money. He noted from his experience in working with DGS for over 35 years that once an alternative location was vetted and found desirable for award for one project, it opened consideration by other agencies to consider relocating to that location as well. Mr. Miller noted that the unions initially objected to locating here, but now approved of the location citing the many amenities and quality of life features in Elk Motion: M/S Ly/Detrick to adopt Resolution No. 2016-017 authorizing the City Manager to execute an Economic Incentive Agreement with California Correctional Health Care Services (CCHCS) for a total not-to-exceed amount of $81,066.88. The motion passed by the following vote: Ayes: 4 (Davis, Ly, Detrick, and Suen); Agenda Item No. 10.3: Provide direction regarding establishing a Master Plan for  in the City.  bringing new employers - /job centers to the City.  area businesses.  Grove.  Noes: 1 (Hume); Absent: 0.  Public Art and/or implementing a Percent for the Arts Program.  RECOMMENDATION Staff recommends the City Council: Plan for Public Art; andlor  Consider directing staff to conduct an Request For Proposals to undertake a Master  Elk Grove City Council Regular Meeting, January2 27, 2016 Page 11 of 15    Consider directing staff to impiement a Percent for the Arts Program, providing staff direction on whether to include both public and private development projects (residential, office, commercial, or industrial) in any potential program. With the aid of an overhead presentation (filed), Kara Reddig, Deputy City Manager, provided an overview of the staff report and recommendation. In 2002 the Committee for the Arts was established, and for the last several years $10,000 was appropriated annually to host arts events and projects (recent accomplishments included the Art Americana Fair and the utility box beautification pilot program). In 2007 a voluntary Public Arts Design Guidelines Program was established providing a range of incentives for private development that encouraged placement of art pieces into development projects, but no applicants had utilized the program to date. For consideration was initiating a master plan for public art, a Capital Improvement Project to design a plan for the strategic placement of public art throughout the community, including civic buildings. Sites would be developed for public art based on criteria and a plan to allow for maximum visibility, and the program would outline the implementation, guidelines, and recommendations of roles and responsibilities. The second item staff sought direction on was a Percent for the Arts Program for art financing, setting aside a certain percent of construction costs for public art. She reviewed programs to finance arts in other jurisdictions, not all had Percent for the Arts Programs but those that did made the programs either voluntary or only for capital improvement programs for eligible buildings and parks (not imposed on private development), the percentage rate in the region ranged from 1-2%, and one jurisdiction offered a program to round up utility bills to donate. The City of Davis was looking at including private development to their program inthe future. The master plan recommendation was releasing a Request for Proposals tos seek a qualified consultant to conduct the plan, estimated at a cost of $50,000 to $100,000. Staff noted a grant from the National Endowment for the Arts could be pursued, noting the City of Santa Rosa had received a $50,000 grant, the grant application cycle typically was available in the fall. Staff sought direction on implementing a Percent for the Arts Program, seeking direction on whether to include public and private projects and what rate to set. In reply to Council Member Suen, Ms. Reddig stated the Sacramento Metropolitan Arts Commission estimated a minimum  cost of $30,000 as a base price to install a community art piece.  PUBLIC COMMENT  Joseph Falla voiced support for programs supporting the arts, noting the benefits of a vibrant arts community for businesses and improving overall quality of life. He appreciated the efforts of the Committee for the Arts and the art community in Elk Marie Mertz noted she had been appointed to the Sacramento Metropolitan Art Commission, and voiced appreciation for the Art Advocacy Project in Elk Grove and the Committee for the Arts. She supported the Percentage for the Arts Program and suggested starting at 1% as the City would just be getting the program underway. Council Member Hume believed the City needed to move toward being a more robust art community, noting there were several art groups in the community, but the City  Grove, and voiced support to bring back the Art Americana event.  Eik Grove City Council Regular Meeting. January 27, 2016 Page 12of15    lacked a facility to perform in. He noted a performing arts venue was part of the Civic Center plan, he supported pursuing grant funds for the master plan for public art. He was not in favor of implementing a program on private development, but was interested in a tiered percentage program on public projects (2% for projects under $10 million, and 1% for projects over $10 million). Mr. Hume also supported the idea of rounding Mayor Davis supported bringing a performing arts venue as a priority for the Civic Center site. He suggested offering incentives or a voluntary program for the arts for Council Member Detrick suggested including contact information to the Committee for the Arts in the application packages for development to consider art installations in Council Member Suen liked the idea of creative zones shown in the master plan example in the staff report, and wanted to look into bringing the Art Americana program The City Council provided direction to pursue a tiered Percent for the Arts Program on public building projects, and pursue grant funding to conduct a Request for Proposals to Agenda Item No. 10.4: Receive report on Green Streets from Mayors' Institute on City  utility bills for arts programming.  private development.  proposed projects.  back.  undertake a Master Plan for Public Art. Design and provide direction. RECOMMENDATION  Receive a presentation on Green Streets and discuss any additional direction. With the aid of an overhead presentation (filed), Connie Nelson, Project Manager, provided an overview of the staff report and recommendation. Legislation was calling for water reuse, treating storm water as a resource and strengthening groundwater management. A solution could include a Green Streets Program, using Low Impact Development (LID) practices and dry wells to promote groundwater recharge. Ms. Nelson reviewed the hydraulic process, focusing on rainfall and surface runoff creating two types of infiltration, shallow and deep infiltration. The shallow infiltration infiltrated water ten feet into the ground, with deep infiltration being the process that recharged ground water supplies. Groundwater provided 30% of California's water supply, and covered 40% of the state with a storage capacity is 851 million acre-feet (not all of it was usable). Groundwater supplies were depleting, resulting in sinking / subsiding land, with over 50 million acre-feet lost since 1961. Drought conditions have led to depleting even more groundwater supplies. The effects of urban design have decreased infiltration, degraded the aquatic ecosystem, and reduced infiltration recharge - as shown when undeveloped areas (such as a forest environment) provide for 10% of runoff, 25% of shallow infiltration, and 25% of deep infiltration, and developed areas see 55% runoff, 10% of shallow infiltration, and 5% of deep infiltration. The shift in perspective was turning away from storm water as a waste product to be channelized away, and moving to green infrastructure to capture and store storm water  Eik Grove City Council Regular Meeting, January 27, 2016 Page 130f15    as a resource. Storm water infiltration provided benefits of improving water quality, reducing urban runoff, reducing localized flooding, enhancing habitat, and created aesthetically pleasing green infrastructure. Ms. Nelson displayed examples of Low Impact Development such as drainage systems, principles utilized in the City's Rain Garden, and dry wells used in conjunction with LID practices. Since much of suburban infrastructure brought in hardscapes through rooftops and streets, an option to implement LID practices would be on the roadway system through Green Streets promoting sustainable, environmentally friendly engineering utilizing natural and engineered systems, nterconnecting open spaces, urban infrastructure, and ground water recharge. Green Streets provided for alternative modes of transportation increasing bicycle safety, walkable streets (including a Safe Routes to School component), and traffic calming measures. She provided examples of Green Streets Ms. Nelson identified a proposed Green Streets pilot project along Elk Grove-Florin Road, a project identified in the Storm Drainage Master Plan. She outlined grant opportunities through the State Water Board, the first round of grant funding was $80 million, the second round $86 million (with 50% local funding match required, and minimum of $10,000 to a maximum $10 million in funding). Applications were due for the first round by July 2016 (with an April/May pre-application period), and projects under the first round would require to be completed by February 2020. Part of the grant would include updating the Storm Drain Master Plan. The City was in a good position to pursue this grant funding, leveraging the work done on the Rain Garden project and implementing that on a larger scale with the Green Streets Project. At this time it was estimated the City would pursue $1.5 million in funding, the City local funding match Council Member Detrick believed a beautification project such as the Green Streets Project should underground utilities, and that cost component did not look like it was  programs and components.  would come from the Drainage Fund.  included in the project scope. PUBLIC COMMENT  Barbara Washburn, representing the Laguna Creek Water Council, voiced support for the program. She noted the area around the Elk Grove Creek water shed was a much older area where the channel had been greatly altered, there was localized flooding, and would serve as an ideal location for such a restorative project. The state had Proposition 1 water bond funds, and state mandates required that any entity wanting entitlements would be required to have a storm water resources plan in place. She noted that previously storm water was viewed as a waste product, the focus of the storm water resources management effort was to see it as a resource. She believed the City had demonstrated a lot of experience in developing green storm water technologies through the storm drain master plan, dry well installations, and the Rain Garden - showing alignment with what the state was looking for in the implementation of grant funds. Ms. Washburn noted a comparable effort going on currently developing a regional plan in line with Proposition 1 for a regional storm water resource plan, and she  encouraged the City to participate in that effort as well.  Elk Grove City Council Regular Meeting, January 27,2016 Page 140 of15    Michael Monasky stated he lived in that area described along the Elk Grove Creek water conveyance and that last year Public Works replaced and enlarged the storm sewer (though no enhancements were put into that project), and the area still flooded if there was an inch of rain in an hour. He raised concern too much had been built already, worsening drainage concentrating flow into narrow conveyances and contributing to flooding. He did not believe there was enough funding to promote such a program equitably, raising concern over the cost of such improvements, costs to underground utilities, and environmental concerns installing dry wells in urban Mayor Davis noted from a cost perspective it made more sense to implement Green Streets programs in new development areas of the City. He saw the value in having an example in the City of a pilot project for reference by the private sector to see what Council Member Hume received clarification that storm water management plans will be required of new development. He agreed that storm water was a resource, was interested in the pilot program to revitalize an older part of town, and agreed that projects through new development would be more cost effective to implement LID practices. He would like to see the City Drainage Master Plan focused on recapture Council Member Detrick encouraged approaching utility providers to assist with funding The City Council provided direction to pursue grant funding opportunities for the Green  environments.  could be implemented on private projects.  and retention and not just conveyance. the undergrounding of utilities.  Streets pilot project along Elk Grove-Florin Road.  ADJOURNMENT adjourned at 9:46 p.m.  With no additional business to conduct, the January 27, 2016 City Council meeting was  BIh  ATTEST:  GARYDAVS, MAYOR h  Elk Grove City Council Regular Meeting, January 27, 2016 Page 15of15