CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL Wednesday, February 10, 2016  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Mayor Davis called the regular City Council meeting of February 10, 2016 to order at Present: Mayor Davis, Vice Mayor Ly and Council Members Detrick, Hume, and Suen.  6:10 p.m.  Absent: None.  Council Member Suen led the Pledge of Allegiance. Mayor Davis asked that a moment of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Hume/Detrick to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and Suen); Noes: 0;  Absent: 0. CLOSED SESSION None.  PRESENTATIONSIANNOUNCEMENTS  4.1 Mayor Davis presented a recognition for the service of Sharen Standish. 4.2 Disability Advisory Committee - Annual Update by Interim Vice Chair Ted Clark With the aid of an overhead presentation (filed), Mr. Clark reviewed activities and programs of the Disability Advisory Committee over the past year including: prioritizing accessibility projects for the Public Works Department (including consideration of a bus stop at the southeast corner of Franklin Boulevard and Elk Grove Boulevard), supporting proclamations declaring White Cane Safety Day and the month of October as Disability Employment Awareness Month, providing Americans with Disabilities Act (ADA) awareness training to City staff through the third annual Disability Awareness Day, providing feedback on e-tran and e-van services to transit, and awarding the 8"h Annual Above and Beyond accessibility awards. Areas of focus in 2016 included continued review of transit and e-van services, support of Public Works in accessibility reviews, and planning for the fourth annual Disability Awareness Day in the fall. Mr. Clark extended thanks to Jim Ramsey for his support as the staff liaison to the  Disability Advisory Committee.  Elk Grove City Council Regular Meeting, February 10,2016 Page1of11    PUBLIC COMMENT  Greg Jones provided a flyer on pesticides (filed), noting the City had sprayed the length of the street in his neighborhood with no notice, and he held concerns regarding the toxins in the pesticides used that were hazardous to people and animals. He believed the City needed to notify and warn residents before such pesticides were used, and that Harold Ward shared his experience having to apply for a Certificate of Appropriateness for a pool permit and solar installation for his home that had been designated as a historic building. He paid fees of $2,500 for the Historic Preservation Committee (HPC) toc consider the request (noting any future projects would also require additional fees for consideration), and the HPC members believed the fees and process were inappropriate for such accessory uses to the historic building. He stated the HPC did not have the required quorum which could cause procedural issues on the approval. He believed the fees and process time were unreasonable, that such accessory projects should be streamlined, and to reserve HPC decisions for historic structures not the entire property. Mr. Ward suggested the City implement the Mills Act to address historic Michael Monasky noted his testimony on August 12, 2015 opposing the City maintenance of creeks and to prohibit the use of herbicides and pesticides by the City. He believed there were cumulative adverse effects using herbicides and pesticides, and ift the City insisted on allowing pesticide use, that any proposed treatments be delayed Council Member Suen inquired if the City utilized goats for managing weeds in difficult Public Works Director Bob Murdoch stated the City did not use pesticides in waterways, and mechanical means were used to control vegetation and remove obstructions (either by hand or with equipment, consideration had not been given to the use of animals such as goats). The public comments provided referred to use of herbicides for roadside weed control. The herbicides used were registered by the US Environmental Protection Agency and approved for use in the State of California. The City contracted with a licensed applicator to ensure herbicides were applied correctly. The City had the ability tor remove properties from the spray program upon request of the owner (as was done int the case of Mr. Jones). Mr. Murdoch noted the process would be reviewed on means Lynn Wheat attended a recent General Plan Update meeting and believed there should be more time allocated for resident questions, believing the current format guided participants with activities, and took away time from open discussion. She requested the joint meetings of the City Council and Planning Commission be videotaped, and inquired if the General Plan Update and accompanying Environmental Impact Report  the treated areas needed to be marked.  structures in the future.  until an environmental review was conducted.  terrain areas such as creeks.  tor notify property owners when herbicides would be applied.  would address planning of any proposed Sphere of Influence areas.  Elk Grove City Council Regular Meeting, February 10, 2016 Page2of11    GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the February 10, 2016 Administrative Report (filed). Council Member Hume appreciated the Frequently Asked Questions information on the City website regarding the Wilton Rancheria Casino Resort Project, and requested a more detailed project description of what was being proposed be posted. Council Member Detrick agreed to have a description encompassing the total project area contemplated, roughly a million square feet combined with the casino, spa, hotel, convention center, and the mall (noting the casino portion was 10% of the whole project  envisioned).  COUNCIL COMMENTS/REPOREPORTS/FUTURE AGENDA ITEMS  Council Member Hume attended the San Joaquin Joint Powers Authority which authorized an agreement with Amtrak on the operating reimbursements for the last year, and looked at adding a seventh round trip train route. He attended the Sacramento Regional County Sanitation District Board of Directors meeting, and stated the Sacramento Regional Transit District (RT) meeting was canceled but he did attend a meeting with the recruitment firm seeking a new General Manager for RT. He stated the Sacramento Transportation Authority would be receiving an update on the potential sales tax measure for November ballot. He would be serving as auctioneer at the Explorers dinner held at the Sacramento Asian Sports Foundation community complex, and noted the Sheldon/B Bradshaw interchange workshop would be held to evaluate use of either signal light or roundabout. Mr. Hume requested future agenda items to look at incentivizing storm water recharge in design of drainage facilities for projects (receiving consensus from the City Council for staff to discuss the matter with Sacramento County), and he requested staff look into issues surrounding the bus stop by the Methodist Church in Old Town noting the area looked like it was being used as a Mayor Davis suggested a first step to discuss the matter with the leadership of the church which provided meals to the homeless and coordinated a winter sanctuary Council Member Detrick requested, and received consensus from the City Council, to review the issues raised by Mr. Ward regarding the Historic Preservation Committee and consider a refund of some of the fees charged to Mr. Ward. He noted the Sacramento Metropolitan Cable Television Commission Board meeting was cancelled, he attended the Sacramento Metropolitan Chamber of Commerce annual dinner and business awards, attended the Arts Center open house in Old Town, and attended a crab feed special fundraiser event for Eric Oviedo who sustained major injuries while Vice Mayor Ly attended the Sacramento Metropolitan Air Quality Management District Board meeting. He attended the 2 x2 2 Committee meeting with the Elk Grove Unified School District discussing issues on safety and aquatics. He attended the Sacramento Regional County Sanitation District Board of Directors meeting which awarded a  homeless encampment for the past few weeks.  program.  responding to a crash on Interstate 5.  Elk Grove City Council Regular Meeting, February 10, 2016 Page 3of11    contract for a bidder, directed their staff to review the agency's bidding processes, and Council Member Suen attended the Sacramento Public Library Authority Board meeting with no items to report. He attended the Transportation Committee for the Sacramento Area Council of Governments (SACOG) recommending approval of the funding swap for widening of Grant Line Road, and reported that state transportation program funding would be reduced (but the arterial road rehabilitation program would be accelerated). He attended a recent General Plan workshop but believed the session was too short, and suggested continuing dialogue during such outreach and extend workshop Mayor Davis stated the Sacramento Transportation Authority would be sending an offer to a new Executive Director. He attended the Elk Grove Unified School District 2 x2 meeting discussing their proposed bond issuance and traffic safety issues. He stated he would be attending a community meeting in East Franklin to address recent criminal incidents that had occurred over the past couple of weeks, and the meeting would be attended by the Elk Grove Police Department to answer questions as well. Police Chief Robert Lehner appreciated the willingness of residents to contact the Police Department about suspicious activity, which contributed to the success of law  passed a resolution of necessity for eminent domain.  sessions as needed.  enforcement efforts of the City. CONSENT CALENDARITEMS PUBLIC COMMENT None.  Council Member Detrick requested additional information be provided for Item 8.4. With the aid of an overhead presentation (filed), Kara Reddig, Deputy City Manager, provided an overview of Item 8.4 reviewing the polling results of the 2015 National Citizen Survey. Respondents identified safety and the economy as priorities for the Elk Grove community in the coming two years, and respondents favorably ranked various quality of life, public safety, and quality of City services as excellent or good. She noted the results with the raw data were located on the City's website, including data on past Council Member Detrick noted a primary concern was traffic and he believed City efforts to upgrade wiring and controllers and relocating the traffic command center would provide means to coordinate traffic signals to be more efficient, and new infrastructure projects such as the Whitelock Interchange would alleviate traffic as well. Motion: M/S Hume/Suen to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Davis, Ly, Detrick, Hume, and Agenda Item No. 8.1: Approved City Council meeting Minutes of the September 9,  years showing trends over time.  Suen); Noes: 0; Absent: 0. 2015 regular meeting.  Elk Grove City Council Regular Meeting, February 10.2016 Page 4of11    Agenda Item No. 8.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Agenda Item No. 8.3: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.4: Received for filing the results of The 2015 National Citizen Agenda Item No. 8.5: Adopted Resolution No. 2016-018 approving the acquisition and transfer of ownership of five 2006 CNG Orion Vil buses from the Transit Joint Powers Authority for Merced County to the City of Elk Grove for service utilization in e- Agenda Item No. 8.6: Approved the cancellation of the April 13, 2016 regular City  Purchasing, filed through February 3, 2016.  Bids. Survey.  tran's bus fleet. Council meeting. PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider adoption of a resolution approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Sheldon Road / Waterman Road Intersection Improvement Project (PT0138) and approving the Project; and to provide direction regarding the continued closure of Rubia Drive at Waterman Road, and approving the recommendation for the temporary closure  of Sheldon Road during construction. RECOMMENDATION Staff recommends the City Council:  1) Adopt a resolution approving the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program for the Sheldon Road / Waterman Road Intersection Improvement Project (Project) and approving the Project; and 2) Provide direction regarding staff's recommendation for the continued closure of Rubia Drive at Waterman Road in order to prevent cut through traffic; and 3) Provide direction regarding staff's recommendation for a full closure of Sheldon Road to the east of Waterman Road for a 20 working days period during construction to reduce the length of the construction phase and costs. With the aid of an overhead presentation (filed), Rick Carter, Capital Program Manager, provided an overview of the staff report and recommended actions. The project would reconstruct a 4-way stop with a single lane roundabout, shifting the intersection to the east, install detention basins at the northwest and southwest quadrants, and reconstruct access to the residential parcel in the northwest corner. The project request for the full closure of Sheldon Road to the east of Waterman Road for 20 working days would alleviate securing a temporary construction easement to detour traffic. The environmental documents requested for approval found all potentially significant environmental impacts would be mitigated. In 2011 public outreach commenced  Elk Grove City Council Regular Meeting, February 10, 2016 Page 5of11    looking at project alternatives for three rural road intersections, in 2012 a preference was indicated for a roundabout at Sheldon Road and Waterman Road, and during an update in 2014 residents requested the closure of access to Rubia Drive from Waterman Road (with direction given at that time by the City Council to close Rubia Drive and to reconsider the closure upon completion of the interchange improvement project). Staff proceeded with designing for a roundabout at this location and held a public workshop December 2014 to get input on a variety of project design items, including layout, aesthetics, and landscaping, with a final design presented December 2015. Feedback was received to incorporate artistic elements in the central island of the roundabout, such as a windmill or livestock Silhouettes cut out of steel (also a donation offer of farm implements I equipment was made), to utilize drought resistant landscaping utilizing a more minimal, rural aesthetic. He reviewed the features and materials in the design of the roundabout, including there would be separate bike / pedestrian paths to allow bikes to leave the roadway as they approached the roundabout. Comments were received requesting the bike / pedestrian paths be done with decomposed granite, but City standards did not recommend decomposed granite as a preferred material and staff recommended asphalt or pervious concrete for the paths. He reviewed the five stages of the construction, noting the initial closure of the eastern leg would shorten the construction by 3 weeks with an estimated savings of up to$ $70,000, and after the phase one closure then all four lanes would be open for the duration of the project (sometimes with one lane traffic control and possible detours, but no further continuous closures). Staff had received public comment to maintain the closure of Rubia Drive with residents stating concerns it would become a cut through again, but the property owner of the northwest quadrant preferred opening Rubia Drive toe ease access of trailers to his property. The total project cost was $3.6 million, and the next steps would include obtaining right-of-way permits, bidding in April, and starting Mike Sanchez, representing Quincy Engineering (the contracted design firm for the roundabout), noted there would be lane striping down the center as well as on the edges through the corridors, and street lighting was provided at key points within pedestrian crosswalks and the noses of the splitter islands to alert drivers. Council Member Detrick had received feedback of complaints on the public outreach meetings held to date, and recommended a regular format for such meetings include having an open question and answer period sO that all attendees hear the same  construction in June, looking at project completion December 2016.  information.  Mayor Davis declared the public hearing open.  PUBLIC COMMENT  Felipe Martin believed intersections should be planned to account for future growth, that all current arterial roads were impacted, and roundabouts did not function well on major arterial roads. He stated there were conflicting studies on the effectiveness of roundabouts, and noted a factor in moving arterial roads was coordinating signal lights in certain directions (noting another roundabout was being contemplated at Bradshaw Road and Sheldon Road). Mr. Martin believed there needed to be more outreach prior to a project alternative being selected and designed, and believed that since the  Elk Grove City Council Regular Meeting, February 10, 2016 Page6of11    roundabout option had been fully developed it was being promoted as a preferred Joey Tomko believed a full sized windmill artistic element would be gaudy, and at the outreach meetings the option did not receive much support. He recollected porous concrete was the public preference, and the decomposed granite the second alternative. He supported the recommended closure of Sheldon Road, and with the cost savings fund the concrete paths to reduce maintenance and improve drainage. Mr. Tomko inquired if the roundabouts were designed with enough space to Mr. Carter noted the planned roundabouts at Waterman Road / Sheldon Road and Bradshaw Road / Sheldon Road had been laid out sO they can be increased to dual Michael Monasky questioned the need for the bike and pedestrian amenities at these intersections when there was little trail system or roadway features to support bike and pedestrian access to these areas. He believed if the bike and pedestrian amenities were included that they be better established with longer life materials. Mr. Monasky believed resources should be allocated for improving road maintenance and providing Richard Benet, the property owner northwest of the project, objected to the closure of Rubia Drive, he believed the neighborhood concerns could be addressed by only limiting right turns from Waterman Road onto Rubio Road (not a full closure). He noted that currently the only way he can access his property with a trailer and load of hay was Leo Fassler stated the Greater Sheldon Road Estates Homeowners Association (GSREHA) had asked for installation of roundabouts long ago, he stated his support for roundabouts and their benefits in keeping traffic moving while also providing for  alternative to the public.  accommodate future growth by expanding the number of lanes.  lane roundabouts in the future if required.  trail connectivity.  too circle around the entire one mile square block.  increased traffic calming and safety.  Mayor Davis declared the public hearing closed.  Council Member Detrick suggested using part of the land in the northwest quadrant for the detention basin to help accommodate ingress and egress to Mr. Benet's property, including making driveway improvements to the property off of Sheldon Road. Council Member Hume received clarification on the comments of Mr. Martin that the County planned construction to provide main roadways north of Waterman Road. He agreed for outreach workshops to not have separated displays and individual conversations, but hold a main presentation addressing all questions in one large, open forum. He believed asphalt would incur maintenance costs that could be minimized with the porous concrete, and noted a new chip seal was available in the market that the City should evaluate. Mr. Hume inquired if storm water retention was contemplated in the  drainage design for the project.  Elk Grove City Council Regular Meeting, February 10,2016 Page7of11    Mr. Sanchez noted each of the quadrants were designed with significant drainage improvements to capture water, basically providing bioswale type treatments, but there Council Member Suen attested to the functionality of roundabouts for increased traffic flows, traffic calming effects, and increased collision safety. He believed implementing the closure during construction would also improve worker safety. He suggested the By consensus the City Council provided direction to use pervious concrete for the bike paths, to maintain the closure of Rubia Drive (and evaluate after completion of the roundabout), and do a full closure of Sheldon Road to the east of Waterman Road for Motion: M/S Hume/Detrick to adopt Resolution No. 2016-019 approving the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program for the Sheidon Road Waterman Road Intersection Improvement Project (Project) and approving the Project. The motion passed by the following vote:  were no plans for any dry wells.  City post videos on how to use roundabouts.  20 working days during construction.  Ayes: 5 (Davis, Ly, Detrick, Hume, and Suen); Noes: 0; Absent: 0. REGULAR AGENDA ACTIONITEMS/RECOMMENDATIONS  Agenda Item No. 10.1: Receive the Fiscal Year 2015-16 mid-year budget and pertormance review and adopt a resolution amending the Fiscal Year 2015-16 Budget, Performance Measure Program, and Fiscal Years 2015-20 Capital Improvement  Program.  RECOMMENDATION  Adopt resolution amending the FY 2015-16 Budget and FY2015-20 Capital With the aid of an overhead presentation (filed), Andrew Keys, Budget Manager, provided an overview of the staff report and recommended action. The overall revenues of the General Fund were up 1% at the mid-year review, noting transient occupancy tax was significantly up from budget projections (and with an additional hotel recently approved was an indicator of a strengthening hotel market in the City), and one category where revenues were down was from red light camera enforcement. General Fund expenses were displayed in two formats showing remaining funds based on current expenditures, and the other showing remaining funds based on current expenditures plus encumbrances encumbrances represented expected payments to be made by year end) showing funds had more than half remaining at the halfway point of the year under either comparison. The Police Department remained the highest department expenditure, though the City's costs and staffing levels were lower by comparison to other jurisdictions. Development Services was trending behind pace currently but staff noted the division historically saw increased activity in the second half of the fiscal year. Transit Funds showed fare revenues were down which staff attributed to losing choice riders due to the low price of gas, and a driver shortage at MV Transportation the last half of last year (the City was currently assessing mitigated damages through the contract and expected there would be an offset to that decrease  Improvement Program (CIP) as needed.  Elk Grove City Council Regular Meeting, February 10, 2016 Page 8of11    in revenue). He noted Capital Improvement Project (CIP) revenues were above projections with increased impact fees, necessitating programming those revenues towards projects which included amending the construction cost increase for the Sheldon Road /Waterman Road Intersection, amending for an increased scope of the Laguna Creek Trail Camden South Spur project, and costs to move the ITS Phase IV traffic center to City Hall. Since the Multi Modal Station did not receive a TIGER Grant, that project would be delayed but continue planning and grant seeking efforts. New CIP Projects included the Old Town Plaza Phase l environmental work and the preliminary improvements (where a majority of that funding was coming from grants), and a project for median improvements on Bond Road. The larger dollar movements in the CIP were related to the Kammerer Road Project which would delay landscape projects in East Franklin and shift that funding, including new money debt realized form the debt issuance in 2015, for phased work for delivery of Kammerer Road (environmental work, right-of-way acquisition, and segment construction). Unlike other CIP adjustments, staff recommended recognizing the Kammerer Road Project with individual sub-segments and to authorize the City Manager to adjust project specific budgets between sub- segments as needed to funnel funds to next phases if under budget or reprioritize projects to complete phases and keep the overall Kammerer Road Project moving forward. The mid-year review included nine reclassification personnel requests, with no new positions being proposed. The positions reclassified included creating a Code Enforcement Supervisor, a full time Facilities Technician, an Accountant, delineating four Police Records Technician I and II classifications to provide for advancement opportunities and account for the creation of additional types of records and demands on the positions (new dash cameras and other police camera records), an Administrative Analyst, and a Senior Civil Engineer position. The non-CIP mid-year budget requests included: 1) $230,000 for the General Plan Update and Housing Element rezone, 2) $338,000 to account for increased revenue neutrality payments as property tax had increased, 3) $1.2 million was requested for residential solid waste (though $1.1 million of that was being offset by revenue addressing the franchise fee adjustment, there were also additional expenses for write-offs about $85,000 and $20,000 for the internal audit - the additional write-off expense was due to larger tax levees placed on the tax roll in August of last year expensed out now but ultimately monies that would be collected back in the tax roll), 4) $150,000 for the Drainage Fund for an expanded federal permit for clearing drainage channels and drainage maintenance, 5) $30,000 continuing planning for a potential debt issuance in the Laguna Ridge Community Facilities District, 6) $100,000 to conduct an updated nexus study on the capital facilities fee and $5,500 for an appraisal update for Laguna Ridge Park fees, 7) $131,000 for additional workers' compensation claims in the year, 8) over $511,000 was reflected in the new money issued in East Franklin and Poppy Ridge for the Kammerer Road Project, 9) $437,000 was requested of Gas Tax funds to subsidize streetlight services, 10) the Transit fund displayed an exchange of funds between operating and captial accounts, no net change but the action changed where the funds were coming from to position the City to secure grant funding, and 11) an additional $88,000 in transit Proposition 1B grants received to go towards the transit capital fund. Budget Analyst Shay Narayan provided an overview of on-going citywide performance measures, noting there were 77 citywide measures with eight new economic development measures proposed, two new measures in Purchasing and Public Affairs, and recommending minor modifications for two existing Public Affairs measures. He  Elk Grove City Council Regular Meeting, February 10, 2016 Page 90 of11    introduced the City's new Open Budget online application, providing a web portal to review and visualize the City's budget through three main modules for Projected Revenue, Operating and Administration Budgets, and a Capital Budget Summary.  PUBLIC COMMENT  Michael Monasky raised concerns he viewed as operating shortfalls in the operating of solid waste facilities, funding for workers' compensation claims, and transit costs, and would result in the City raising rates and fees. He was wary of moving funds between various road projects and believed road maintenance should be prioritized. He stated his disagreement that green waste was being incinerated, and did not believe the proposed sports fields south of Grant Line Road should be pursued. Mr. Monasky Council Member Hume believed Mr. Monasky was misinterpreting the tables in the report, noting encumbrances were not shortfalls but that they accounted for expected costs for the remainder of the year being reflected during the mid-year review, in the example of the Special Waste Collection Center operations there was 25% left of remaining budget beyond what was expected to be paid to the contractor. He believed the mid-year report displayed the City was in-line with its projected budget, and claims Council Member Detrick noted the City had presented a balanced budget for sixteen Mr. Keys clarified encumbrances reflected an accounting of obligations through the remainder of the year, in the example of the Special Waste Collection Center staff projected expected payments for the remainder of the year to come out at 75% of expectations projected under the budget presented last summer, with 25% remaining by end of this year. He did not believe any of the fund lines raised a concern in not meeting Motion: M/S Detrick/Hume to adopt Resolution No. 2016-020 amending the Fiscal Year 2015-16 Budget, Performance Measure Program, and Fiscal Years 2015-20 Capital Improvement Program. The motion passed by the following vote: Agenda Item No. 10.2: Consider designation of liaison to the Sacramento Valley  believed the City was in financial trouble.  of financial trouble were unsubstantiated. years maintaining a healthy reserve.  budget projections, but staff would continue to monitor all funds.  Ayes: 5 (Davis, Ly, Detrick, Hume, and Suen); Noes: 0; Absent: 0.  Division of the League of California Cities.  RECOMMENDATION  Receive information from Mayor Davis, with the approval of the City Council, regarding appointment of a city council member liaison to represent the City of Elk Grove to the City Clerk Jason Lindgren stated the Sacramento Valley Division of the League of California Cities had approximately eight events a year. Since the region served by the division was very large, the events varied in location and scheduling, the request for the  Sacramento Valley Division of the League of California Cities.  Elk Grove City Council Regular Meeting. February 10,2016 Page 10of11    appointment was commitment in the communication loop with the division to schedule  events. PUBLIC COMMENT None.  Mayor Davis, with concurrence of the City Council, appointed Council Member Suen as the City's representative to the Sacramento Valley Division of the League of California  Cities. ADJOURNMENT adjourned at 8:48 p.m.  With no additional business to conduct, the February 10, 2016 City Council meeting was  JASON LINDGREN,CITY Rr  A  Elk Grove City Council Regular Meeting, February 10,2 2016 Page 11of11