CITY OF ELK GROVE Incorporated. July 1, 2000  MINUTES OF THE CITY COUNCIL  REGULAR MEETING Wednesday, July: 26, 2017  CALL TO ORDER/ROLL CALL  Mayor Ly called the regulàr City Council meeting of July 26, 2017 to order at 6:09 p.m. Present: Mayor Ly, Vice Mayor Detrick, and Council Members Hume, Nguyen, and  Suen.  Absent: None.  Abenezer Shankute led the Pledge of Allegiance. Mayor'Ly asked that a moment. of silence be observed.  APPROVAL OF AGENDA  Motion: M/S Hume/Suen to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, and Suen); Noes: 0;  Absent: 0. CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENIS  4.1 Abenezer Shankute, Puneet Chahal, Tesi Urujeni, and Natalia Romero gave 4.2 Mayor Ly presented a proclamation to Scott Matsumoto and Dr. Bernice Bass de Martinez of the Multicultural Committee declaring August 2017 as Cultural  presentations on the Summer at City Hall Program.  Diversity Awareness Month.  PUBLIC COMMENT  Brian Cooley requested an update on when policies related to the Affordable Housing Housing and Public Services Manager Sarah Bontrager stated in preparation of the release of the next Request for Proposals regarding Affordable Housing Projects the matter would be returned for City Council discussion at the regular meeting of August 23, 2017 to review the strategies and point valuations used to evaluate the  Program would be placed on a future agenda for review.  submitted Requests for Proposals.  Elk Grove City Council Regular Meeting, July 26,2017 Page1of16    GENERALADMINISTRATIONI INFORMATION  City Manager Laura Gill reviewed the July 26, 2017 Administrative Report (filed). Mike Padilla submitted. a request (filed) that the zoning proposed under the General Plan Update from the March 29, 2017 Joint Meeting for the Triangle Special Planning  Area be reviewed on a future agenda.  COUNCIL COMMENTS/REPORTS/FUTURE AGENDAITEMS  Council Member Suen attended the American Leadership Forum, spoke at Summer at City Hall, attended a town hall meeting hosted by California State Assembly Member Jim Cooper, attended an outreach session with affordable housing developers, and attended the Elk Grove Summerfest fundraiser event benefitting the non-profit Council Member Nguyen attended the Sacramento Juvenile Justice Commission meeting and the Delinquency Prevention Council meeting, spoke at Summer at City Hall, met with groups from the Triangle and Parkgate areas, and noted she would be attending the upcoming meeting scheduled of the Sacramento Public Library Authority. Council Member Hume attended the Elk: Grove Chamber of Commerce mixer at PDF Realty, attended the town hall meeting hosted by California State Assembly Member Jim Cooper, met with representatives of the Triangle area, attended the Affordable Housing outreach meeting, spoke at Summer at City Hall, attended the Sacramento Regional Transit District Board meeting, attended the Sacramento Regional County Sanitation District Board. of Directors meeting, participated with the Diversity Ad Hoc Committee and staff to work on the scope-for the Diversity Audit Request for Proposals, attended an Audit Committee meeting, and noted he would be attending the upcoming meeting scheduled of the San Joaquin Joint Powers Authority. Council Member Hume thanked staff for installing the. duck crossing signs on roadways adjacent to Elk Grove Regional Park, requested a crosswalk be evaluated at Plaza Park and Elk Grove-Florin Road, and voiced support to review the. proposed zoning under the General Plan By consensus the City Council directed the zoning proposed under the General Plan Update of the Triangle Special Planning Area and the property at the Campbell Road area be returned for consideration at a regular meeting of the City Council. Vice Mayor Detrick met with representatives of the Triangle area, participated in a radio talk show and presented a certificate of recognition to local radio personality Kevin Nguyen, attended the retirement ceremony of Fire Chief Tracey Hansen, spoke at Summer at City Hall, attended the Sacramento Metropolitan Cable Television Commission Board meeting, attended the Elk Grove Summerfest fundraiser event, and  Runnin' for Rhett.  Update for the Triangle Special Planning Area.  attended the Audit Committee meeting.  Elk Grove City Council Regular Meeting, July 26, 2017 Page2of16    Mayor Ly attended the: City - Sacramento County 2 X2 2 Committee, attended the 2017 Elk Fest, and noted he would be attending the upcoming meeting scheduled of the  Sacramento Metropolitan Air Quality Management District Board:  CONSENT CALENDARITEMS PUBLIC COMMENT None.  Motion: M/S Suen/Detrick to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, and  Suen); Noes: 0; Absent: 0.  Agenda Item. No.8.1: Received June 2017 Treasurer's Report.  Agenda Item No. 8.2: Received the monthly Disbursement Summary and AP Check Register Listing for June 1, 2017 through June 30, 2017, showing Automatic Clearing House Nos. 13227 through 13389; General Warrant Nos. 103142 through 104247; and Agenda Item No. 8.3: Approved City Council meeting Minutes of June 14, 2017 Special Agenda Item No. 8.4: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Agenda. Item No. 8.5: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.6: Adoptedi Resolution No. 2017-164 authorizing the City Managèr to execute a six-month contract with Sally Swanson Architects Inc. to provide ADA Self-Evaluation and Transition Plan (SETP) Update Services 'in an amount not-to- Agenda Item No. 8.7: Adopted Resolution No.. 2017-165 authorizing the City Manager to execute loan documents, necessary to make a $4,700,000 loan to Phase II of the Bow Street Apartments project and to restrict the affordability of the project units Agenda Item No. 8.8: Adopted Resolution No. 2017-166 approving the report. of delinquent abatement costs-special assessment and their collection on the Sacramento Agenda Item No. 8.9: Received the Fiscal Year 2016-2021 Capital Improvement  Electronic Fund Transfer Nos. 90071070 through 90071096.  City Council Meeting.  Accounting Act, filed through July 18, 2017.  Bids.  exceed. $68,270.  (CEQA Exempt)  County FY 2017-18 tax roll  Program Quarterly Status Report for the Fourth Quarter of FY2016  Elk Grove City. Council Regular Meeting, July: 26,2 2017 Page 3 of16    Agenda Item No. 8.10: Adopted Resolution No. 2017-167 authorizing the. City Manager to execute two master services. contracts (one contract for locally funded work and the other contract for state. and federal funded work) with Dokken Engineering to Agenda Item No. 8.11: Adopted Resolution No. 2017-168 finding the Sleepy Hollow Detention Basin Project (WDR013) exempt from further review under CEQA and approving the Project; authorizing the City Manager to execute a construction contract. with Martin Brothers Construction for the Sleepy Hollow Detention Basin Project (WDR013) in the amount of $1,104,788.50; authorizing the City Engineer to approve change orders. not-to-exceed $165,800; and amending the Fiscal Year 2017-18 Budget Agenda Item No. 8.12: Adopted Resolution No. 2017-169 authorizing the City Manager to execute an Economic Development Agreement between the Greater Sacramento Economic Council and the City of Elk Grove for a. term of one year for a total Agenda Item No. 8.13: Adopted: 1) Resolution No. 2017-170 declaring intention to annex territory to Community Facilities District No. 2003-2 (Police Services) and levy. a special tax to pay for maintenance services (Annexation No.. 42); 2) Resolution No. 2017-171 declaring intention. to annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and levy a spécial tax to pay for maintenance services (Annexation No. 42); 3) Resolution No. 2017-172 declaring intention to annex territory to Street Maintenance District No. 1, Zone 5-K (Annexation No. 14) and levy a special tax to pay for street maintenance; and 4) Resolution No. 2017-173 declaring intention to annex territory to Storm Water Drainage Fee Zone 2 (Annexation No. 17) pursuant to  provide Environmental Services..  and 2017-2022 Capital improvement Program by $689,888.  amount of $64,275.  the Benefit Assessment Act of 1982. PUBLIC HEARINGS  Agenda Item. No. 9.1: A Public Hearing to consider an appeal of Planning Commission Project Denial for Blue Wave Car Wash Minor Design Review and Conditional Use Permit located. at 9660 East Stockton Boulevard [EG-16-039; APN: 125-0030-029]  (CEQA Exempt). RECOMMENDATION  Adopt resolution granting the Appeal by the Appellant and overturning the Planning Commission's denial of the Minor Design Review and Conditional Use Permit. for the With the aid of an overhead presentation (filed), Darcy Goulart, Planning Manager,  Blue Wave Car Wash (EG-16-039) Project.  provided an overview of the staff report and recommendation.  Mayor Ly declared the public.hearing, open.  EIK Grove City Council Regular Meeting, July 26, 2017 Page 40f16    Drew Mickel, applicant representative, stated the site with Dutch Bro. was doing well but causing circulation challenges. He believed approval of this, project would improve Todd Tregenza Project Manager with TJKM Traffic Engineering for the. project, noted the project provided a circulation solution for issues at site, and would allow for further Drew Mickel noted future. tenants at surrounding locations would stack traffic for their particular uses on their sites, contained on their own parcels. He stated he had maintained a good relationship with the adjacent cemetery ownership, and would continue to work with them on solutions to provide them access to their site. Mr. Mickel highlighted the current recommendation was a different design from what. went before Planning Commission: and was subsequently denied, and this project provided a Vice Mayor Detrick noted there were discussions to aiso limprove off-site traffic mprovements, noted thé. property. owner's offer to contribute to roadway striping expenses, and highlighted the potential for lane and on-râmp modifications and improved pedestrian crossing signals to better inform drivers on how to approach the Council Member Suen inquired if trash pick-up at the Dutch Bros site could cause stacking delays, and expressed interest for this project to have a condition that the car Joe Samaha, with Stantec Consulting representing Blue Wave, voiced support for the  circulation around the entire area surrounding the project.  development of the site.  solution to address congestion around the site.  right turn lane off of Elk Grove Boulevard and the freeway entrance.  wash: facilities be well maintained to prevent rust or degradation.  staff recommendation. PUBLIC COMMENT None,  Mayor Ly declared the public hearing closed.  City Attorney Jonathan Hobbs proposed an additional condition. regarding the Council Member Hume noted a major traffic issue with the surrounding site was drivers stopping when they. had a free right turn, and agreed with installing a pedestrian crossing signal. Mr. Hume believed the opening of the second' Dutch Bros location in Motion: M/S Suen/Hume to adopt Resolution No. 2017-174 granting the Appeal by the Appellant and overturning the Planning Commission's denial of the Minor Design Review- and Conditional Use Permit for the. Blue Wave Car Wash (EG-16-039) Project and as amended including the condition "The Applicant shall maintain all structures and features on site to avoid building and structure degradation, including without limitation,  maintenance of facilities..  the. northern area of the City would alleviate trips to this: site.  ElkGrove City Council Regular Meeting, July 26,2 2017 Page. 5,of16    rust or other physical decay or degradation. " Thé motion passed by the following vote: Ayes: 5(Ly, Detrick, Hume, Nguyen, and Suen); Noes: 0; Absent: 0. Agenda Item No. 9.2: A public hearing to consider a Condition of Approval Amendment for the Bow Street Apartments Density Bonus located at 8627 Bow Street  [EG-16-006A; APN: 115-0162-033 (CEQA Exempt).  RECOMMENDATION Adopt resolution:  1) Finding the Bow Street Apartments Density Bonus Condition of Approval Amendment Project (EG-16-006A) exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15183 (Projects Consistent with a General Plan for 2) Approving a Condition of Approval Amendment for the Bow Street Apartments With the aid of an overhead presentation (filed), Darcy Goulart, Planning Manager  which an EIR was certified) of the State CEQA Guidelines; and Density Bonus Condition. of Approval Amendment Project. provided an overview of the staff report and recommendation.  Mayor Ly declared the public hearing open.  PUBLIC COMMENT None..  Mayor Ly declared the public hearing closed.  Motion: M/S Hume/Nquyen to adopt Resolution No. 2017-175 finding the Bow Street Apartments Density Bonus Condition of Approval Amendment Project (EG-16- 006A) exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15183 (Projects Consistent with. a General Plan for which an EIR was certified) of the. State CEQA Guidelines; and approving a Condition of Approval Amendment for the Bow Street Apartments Density Bonus Condition of Approval Amendment Project. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, Agenda Item No. 9.3: A public hearing to consider adoption of a resolution approving an increase to Residential Solid Waste Service Rates by 3%, effective September 1, 2017 for fiscal year 2017-18 Rate: Year 14, and approving a consolidated solid waste  and Suen); Noes: 0; Absent: 0.  administrative fee. RECOMMENDAION  Adopt resolution approving a 3% increase to the residential solid waste. service rates, to be effective September 1, 2017, for all residential parcels located within the City of Elk Grove, in accordance with Elk.Grove Municipal Code Chapter 30.20. With the aid of an overhead presentation (filed), Heather Neff, Integrated Waste Manager, provided an overview-oft the staff report and recommendation.  Elk Grove City Council Regular. Meeting, July: 26,2017 Page 6'of16.    Mayor Ly declared the public hearing open.  PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed.  Motion: M/S Detrick/Hume to adopt Resolution No. 2017-176 approving a 3% increase to the: residential solid waste servicé rates, to be effective September 1, 2017, for all residential parcels located within the City of EElk Grove, in accordance with EIK Grove Municipal Code Chapter 30:20. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, and Suen); Noes: 0; Absent: 0. Agenda Item No. 9.4: A public hearing to consider of a Resolution of Intent to adopt a Community Plan Amendment that will amend the General Plan; Special Planning Area. Amendment; Large Lot Tentative Subdivision Map, Small Lot Tentative Subdivision Map, Design Review for Subdivision Layout and Abandonment for Bruceville Meadows located at the northeast: corner of Bruceville Road and Kammerer Road [EG-15-029; APNs: 132-0300-006, -007, -008, -009, -011, -013, and -046] (CEQA Exempt). The Planning Commission recommends (4-0-1 vote, Maita absent):  RECOMMENDATION  1) Introduce and waive the full reading, by substitution of title only, an ordinance finding the. Bruceville, Meadows (EG-15-029) Special Planning Aréa Amendment exempt from the California Environmental Quality Act (CEQA) pursuant to state CEQA guidelines Sections 15162 and 15183 and approving the Special Planning Area 2) Adopt a. resolution a) declaring the City Council's Intent to approve a Community Plan Amendment that will amend the General Plan as it resides within the General Plan to increase the estate residential and low density residential acreage and eliminate the medium density residential for the Bruceville Méadows Project (EG-15- 029); and b) approving a Large Lot Tentative Subdivision Map, Small Lot Tentative Subdivision. Map, Design Review for Subdivision Layout, and Abandonment. subject With the aid of an overhead presentation (filed), Darcy Goulart, Planning Manager  Amendment for the Project; and  to findings and conditions of approval.  provided an overview of the. staff report and recommendation.  Mayor Ly declared the public hearing open.  Jim Gillum, applicant representative, voiced support for the staff recommendation.  PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed.  Elk Grove City Council Regular Meeting, July 26,2 2017 Page. 7of16    Motion #1: M/S Hume/Suen to introduce. and waive the full reading, by substitution of title- only, Ordinance No. 18-2017 finding the Bruceville. Meadows (EG-15-029) Special Planning Area Amendment exempt from the California Environmental Quality Act (CEQA) pursuant to state CEQA guidelines Sections 15162 and 15183 and approving the Special Planning Area. Amendment for the Projeçt. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, and Suen); Noes: 0; Absent: Motion #2: M/S Hume/Suen to adopt Resolution No. 2017-177: a) declaring the City Council's Intent to approve. a Community Plan Amendment that will amend the General Plan as it resides within the General Plan to increase the estate residential and low density residential acreage: and eliminate the. medium density residential for the Bruceville Meadows Project (EG-15-029); and b) approving a Large Lot Tentative Subdivision Map, Small Lot Tentative! Subdivision Map, Design Review for Subdivision Layout, and Abandonment subject to findings and conditions of approval. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, and Suen); Agenda Item No. 9.5: A public hearing to consider a resolution approving the Report of Delinquent Solid Waste and Storm Drain Utility Charges and proposing their collection  0.  Noes: 0; Absent: 0.  on the Sacramento County Tax Roll. RECOMMENDATION  Adopt resolution approving and confirming the Report of Delinquent Solid Waste and Storm Drain Utility Charges (the "Report") and requesting Sacramento County to collect Jamie Bandy, Revenue Manager, provided an overview of the staff report and  such charges on the Fiscal Year 2017-18 tax roll.  recommendation.  Mayor Ly declared the public hearing open.  PUBLIC COMMENT None..  Mayor Ly declared the public hearing closed.  Motion: M/S Detrick/Hume to adopt Resolution No. 2017-178 approving and confirming the. Report of Delinquent Solid Waste and Storm Drain Utility Charges (the Report") and requesting Sacramento, County to collect such charges on the Fiscal Year 2017-18 tax roll. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Agenda Item No. 9.6: A public hearing to consider resolutions calling a: special election and declaring results of the special election for annexation to Community Facilities District No. 2005-1 (Laguna Ridge) and introduction of an ordinance levying and  Hume, Nguyen, and Suen); Noes: 0; Absent: 0.  apportioning the special tax to the annexing area (Annexation No. 7).  Elk Grove City. Council Regular Méeting, July: 26, 2017 Page 8of16    RECOMMENDATION  Staff recommends that the City Council conduct a public hearing on the annexation matters addressed in this report title. After the close of the public hearing, staff A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities A-2. Adopt resolution declaring the results of the special elèction held on July 26, 201.7 for the 7th annexation to Community Facilities District No. 2005-1 (Laguna A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No, 2005-1 (Laguna Ridge) (Annexation No. 7) and amending  recommends Council take the following actions:  District No. 2005-1 (Laguna Ridge) to the qualified electors.  Ridge).  Elk Grove Municipal Code Section 3.21.010.  The verbal staff report was waived. Mayor Ly declared the public hearing open.  PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed.  Motion #1: M/S Suen/Detrick to adopt Resolution No. 2017-179 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2005-1 (Laguna Ridge) to thè qualified electors. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, City Clerk Jason Lindgren stated of 460 possible votes, 460 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at thé rate apportioned and described. The measure. passed with more than two-thirds of all votes cast in the. election in favor of the measure. A resolution declaring the results of the election was Motion #2: M/S Hume/Suen to adopt Resolution No. 2017-180 declaring the results of the special election held on July 26, 2017 for the sevênth annexation to Community Facilities District No. 2005-1 (Laguna Ridge). The motion passed by the following vote: Ayes: 5(Ly, Detrick, Hume, Nguyen, and Suen); Noes:'0; Absent: 0. Motion #3: M/S Hume/Detrick to introduce and waive the full reading, by substitution of title only, Ordinance No. 19-2017 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2005-1 (Laguna Ridge) (Annexation No. 7) and amending Elk Grove, Municipal Code Section 3.21.010. Themotion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, and Suen); Noes: 0; Absent:  Nguyen, and Suen); Noes: 0; Absent: 0.  available for Council consideration.  0.  Elk Grove City Council Regular Meeting, July 26,2017 Page:9 of1 16    REGULAR. AGENDA ACTION TEMS/RECOMMENDATONS  Agenda Item No. 10.1: Receive a presentation from staff regarding Federal Government Relations Services and consider a resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the City Manager to execute a three year contract with Van Scoyoc Associates Inc. for Federal Government Relations Services in an amount  not-to-exceed $183,600. RECOMMENDATION  Réceive a presentation from staff regarding Federal Government Relations Services and consider adopting a resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3), and authorizing the City Manager to exècute a three year contract with Van Scoyoc Associates Inc. for Federal Government Relations Services with a not-to-exceed amount of $183,600 or for a lesser term and amount. as directed by the City Council. With the aid of an overhead presentation (filed), Kara Reddig, Deputy City Manager,  provided an overview of theistaff report and recommended action.  PUBLIC COMMENT None.  Council Member Suen stated he had requested this item be returned for further discussion, and he believed Van Scoyoc Associates Inc. had an understanding of the City's issues and priorities on infrastructure, and he supported the staff Motion: M/S Hume/Suen to adopt Resolution No. 2017-181 dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3), and authorizing the City Manager to execute a three year contract with Van Scoyoc Associates Inc. for Federal Government Relations Services with a not-to- exceed amount of $183;600. The motion passed by the following vote: Ayes: 5(Ly, Agenda. Item No. 10.2: Receive Report and provide direction on Laguna Boulevard and Elk Grove Boulevard Alternatives to construct, a. Class I Pedestrian & Bike pathway  recommendation.  Detrick, Hume, Nguyen, and Suen); Noès: 0; Absent: 0.  over the Union Pacific Railroad Tracks.  RECOMMENDATION  Staff recommends the City Council receive a report and provide direction on. Laguna Boulevard and Elk Grove Boulevard Alternatives to construct a Class I Pedestrian & With the aid of an overhead presentation (filed), Ryan Chapman, Traffic Engineer;  Bike pathway over the Union Pacific: Railroad (UPRR) Tracks. provided an. overview of the staff report and recommended actions.  PUBLIC COMMENT  Elk Grove, City Council Regular Meeting, July: 26,2017 Page 100 of1 16    None.  The City Council deliberated on the matter, and provided, direction to staff to place Alternatives 1 and 3 as unfunded. projects in the Capital Improvement Program (with a return to evaluate any phases at a future meeting once funding was identified and. seek options to consider implementation of Alternate 1, and phase inj Alternate 3 if additional funding became available), and to take an interim step to place green striping to identify the bike lanes (at an estimated cost of $75,000) on Laguna Boulevard and Elk Grove Agenda Item No. 10.3: Provide direction on possible support for the Paris Climate Agreement, joining the Mayors National Climate Action Agenda; and providing possible direction to staff on updates to the City's Climate. .Action Plan (CEQA Exempt):  Boulevard over the Union Pacific Railroad Tracks.  RECOMMENDATION  Staff recommends that the City Council consider possible actions to support the Paris 1) Adoption of a resolution supporting the Paris Climate Agreement by authorizing the Mayor to join the Mayors National Climate Action Agenda (Climate Mayors) and sign  Climate Agreement. Options inçlude, but are not limited to:  the Climate Mayors Statement.regarding the Paris Agreement; and 2) Provide direction, if any, on updates to the City's Climate Action Plan. With. the aid of an overhead presentation (filed), Christopher Jordan, Assistant to the. City Manager, provided an overview:ofthe staff report and recommendation.  PUBLIC COMMENT None.  City Attorney Hobbs stated he had. advised Mayor Ly that signing as the mayor could be viewed as representation of the. full City Council, and he recommended the matter be The City Council deliberated on the matter, and by consensus stated they did not. believe a formal resolution was required regarding the matter, voiced appreciation for Mayor Ly checking in with the full City Council, and expressed their support for Mayor Ly to sign and represent himself as mayor to join the Mayors National Climate Action Agenda Item No. 10.4: Consider a resolution accepting the Sheldon Road/Waterman Road Intersection Improvement Phase 1 Project (PT0138) as complete; and authorizing the City Engineer to prepare and the City Clerk to file the Notice of Completion for Phase 1 with the Sacramento County Recorder; receive a presentation on Phase 2 (landscaping and irrigation) work, and consider a resolution amending the FY 2017-22 Capital Improvement Program and FY 201.7-18 Annual Budget as deemed necessary 1) Adopt resolution accepting the Sheldon Road / Waterman Road Intersection Improvement Phase 1 Project (PT0138) (the Project") as complete; and authorizing  returned: to the. full City" Council for consideration.  Agenda.  RECOMMENDATION  Elk Grove City Council Regular Méeting, July 26,2017 Page 11,of16    the City Engineer to prepare and the City Clerk to file the Notice of Completion with 2) Adopt resolution amending the FY 2017 - 2022 Capital Improvement Program and FY 2017-2018 Annual Budget: regarding the. Phase 2 Project (landscaping and With the. aid of an overhead presentation (filed), Rick Carter, Capital Program Manager, provided an overview of the staff report and recommendation. The Phase 2 Project would include modification to the drainage basins sO the systems would not retain water as long, and it would also address an area of roadway ponding (the design contractor stated the roadway ponding was a design error. and that cost would be reimbursed by the design contractor). Mr. Carter noted it was difficult to, gauge if the issue with the drainage basins was a design error, as an element ofthe: original design was. décided to not be constructed at the rèquest of City staff to reduce ongoing maintenance issues, but the requested budget changes would allow" for correcting the issues. at:the site.  the Sacramento County Recorder; and irfigation)work as deemed necessary.  PUBLIC COMMENT None.  Motion #1: M/S Hume/Suen to adopt Resolution No. 2017-182 accepting the Sheldon Road /Waterman Road Intersection Improvement Phase 1 Project (PT0138) (the. "Project") as complete; and authorizing the City Engineer to prepare and the City Glerk to file the Notice of Completion with the Sacramento County Recorder. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, and Motion #2: M/S Hume/Suen to adopt Resolution No. 2017-183 amending the FY 2017 - 2022, Capital Improvement Program and FY 2017-2018 Annual Budget regarding the Phase 2 Project (landscaping and irrigation) work as deemed necessary. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, Agenda Item No. 10.5: Consider a resolution finding no further environmental review is required under the California Environmental Quality Act (CEQA) for the Big Horn Boulevard Extension (WTR026) and Bilby Road Extension (WTR029) Projects; authorizing the City Manager to execute a construction contract with DeSilya Gates Construction LP for construction of the Projects in the amount of $16,474,105; authorizing the City Engineer to approve change orders not to exceed $1,650,000; authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest. bidder does not meet. filing obligations; and authorizing: a Budget amendment to add $1,300,000 to the total Projects costs in. the FY 2017-18 adopted Budget and FY 2017-22 Capital Improvement Program; and adopt a resolution authorizing the City Manager to effect the necessary budget actions to support the. financing of the Projects as authorized by City Council, mandating a reconciliation of all Projects costs upon filing of a Notice of Completion for the Projects, and directing the preparation and implementation of a Repayment Plan to reimburse inter-fund loans  Suen); Noes: 0; Absent: 0.  and Suen); Noes: 0; Absent: 0.  made for timely completion of the Projects.  Elk.Grove City Council Regular Meeting, July 26,2017 Page 12:of1 16    RECOMMENDATION 1) Adopt resolution:  a. Finding no further environmental review is required! under the California Environmental Quality Act (CEQA) for the Big Horn Boulevard Extension (WTR026). and Bilby Road Extension (WTR029) Projects (Projects); b. Authorizing the City Manager to execute a construction contract with DeSilva Gates Construction LP in the amount of $16,474,105; C. Authorizing the City Engineer to approve change orders not-to-exceed d. Authorizing the City Manager to execute a construction contract with the second lowest responsive and responsible bidder, George Reed Inc. in the amount of 517,405,606.50, should DeSilva Gates Construction LP, not meet filing e. Authorizing an amendment to the FY 2017-2022 Capital, Improvement Program and Fiscal Year 2017-18 Budget for Projects adding $1,300,000 in Roadway Fee a. Directing the use of Laguna Ridge CFD 2005-1 funds to construct certain Elk b. Directing the reconciliation of Project costs affer a Notice of Completion (NOC) Directing preparation of a repayment plan àfter filing of the NOC for the Projects. With the aid of an overhead presentation (filed), Kevin Bewsey, Senior Engineer, and Jonathan Mitchell, Project Manager; provided an overview of the staff reports and recommendations for agenda Items 10.5, 10.6, and 10.7 (as they, were interrelated items). Public Works Director Bob Murdoch clarified the Sacramento Area Sewer District (SASD) wanted the City to first approve the Reimbursement Agreements for the sewer facilities associated with the Big Horn Boulevard Extension and Bilby' Road Extension Projects (those reimbursement agreements were. those under Item 10.7), The SASD Board would consider approval to-finalize those reimbursement agreements at their regular meeting the morning of August 23, 2017. Awarding the construction contracts under Item 10.5 at this time would provide more time for the project to start in this years.construction season. City Attorney Hobbs noted the action to award the contract tonight under Item 10.5 could provide time to advance construction. this calendar year, but stated there was risk to the funding of the project. ifthe.SASD Board did not approve the reimbursement agreements. Mayor Ly opened public comment on Items 10.5, 10,6, and 10.7, noting there were no  $1,650,000, and;  obligations;  funds (fund 328); and 2) Adopt resolution:  Grove Roadway Fee eligible facilities for the Projects, and:  has been filed for the Projects; and  members of the public signed up to speak on the three items.  PUBLIC COMMENT None.  The City Council deliberated on the matter, acknowledging time would be lost on the construction calendar by not awarding the construction contracts tonight, but waiting on  Elk: Grove City Council Regular Meeting, July: 26,:2017 Page 130f16    the contract award until formal action was taken by the SASD Board would eliminate the Motion: M/S Hume/Detrick to continue Item 10:5 to the regular méeting of August 23, 2017. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Agenda Item No. 10.6: Consider a resolution finding no further environmental review is required under the California Environmental Quality Act (CEQA) for the S-153 Southeast Policy Area (SEPA) Sewer Pump Station and Force Main Project (WMI005): authorizing the City Manager to execute a construction contract with Preston Pipelines, Inc. for the S-153 SEPA Sewer Pump Station and Force Main Project (WMI005) in the amount.of $6,970,000; and authorizing the City Engineer to approve change orders not-  risk to project funding.  Nguyen, and Suen); Noes: 0; Absent: 0.  to-exceed $625,000. RECOMMENDATION Adopt resolution:  1) Finding no further environmental review is required under thè California Environmental Quality Act (CEQA) for the S-153 Southeast Policy Area (SEPA) 2) Authorizing, the City Manager to execute a construction contract with Preston 3) Authorizing the City Engineer to approve change orders not-to-exceed $625,000; 4) Directing that SASD credits sold to developers and any SASD cash reimbursements will first pay back the General Fund Capital Reserve Fund and then the. Laguna Note; The presentation and public comment for Item 10:6 was combined with the  Sewer Pump Station and Force Main Project (WMI005) (Project);  Pipelines, Inc. in the amount of $6,970,000;  and  Ridge CFD 2005-1 Fund.  presentation and public comment. of Item 10.5.  PUBLIC COMMENT None.  Motion: M/S Hume/Suen to adopt Resolution No. 2017-184 finding no further environmental review is required under the California Environmental Quality Act (CEQA) for the S-153 Southeast Policy Area (SEPA) Sewer Pump Station and Force Main Project (WMI005) (Project); authorizing the City Manager to execute a construction contract with Preston Pipelines, Inc. in the amount of $6,970,000; authorizing the City Engineer to. approve. change orders not-to-exceed $625,000; and directing that SASD credits sold to developers and any SASD cash reimbursements will first pay back the General Fund Capital Reserve Fund and then the Laguna Ridge CFD 2005-1 Fund, The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Nguyen, Agenda Item No. 10.7: Consider a resolution authorizing the City Manager to execute the Sacramento Area Sewer District Reimbursement. Agreementfor Construction: of the Big Horn Boulevard Trunk Sewer (WTR026); authorizing the City Manager to execute  and Suen); Noes: 0; Absent: 0.  ElGrove City Council Regular Meeting, July: 26, 2017 Page. 14 of16    the Sacramento. Area Sewer District Reimbursement. Agreement for Construction of the. Bilby Road Trunk Sewer (WTR029); and authorizing the City Manager to execute any amendments to the Agreements for the purposes of increasing reimbursement funding  to the City.  RECOMMENDATION  Adopt resolution authorizing the City Manager to execute Reimbursement Agreements with the Sacramento Area Sewer District for the Big Horn Boulevard Trunk Sewer (WTR026), and for the Bilby Road Trunk Sewer (WTRO29), and authorizing the City Manager to execute any amendments to the Agreements as needed for the purpose of Note: The presentation and public comment for ltem 10.7 was combined with the  increasing reimbursement funding to the City. presentation and public comment of Item 10.5.  PUBLIC COMMENT None..  Motion: M/S Suen/Detrick to adopt Resolution No. 2017-185 authorizing the City Manager to execute Reimbursement Agreements with the Sacramento Area Sewer District for the Big Horn Boulevard Trunk Sewer (WTR026), ànd for the Bilby Road Trunk Sewer (WTR029), and authorizing the. City Manager to execute any amendments to the Agreements as needed for the purpose of increasing reimbursement funding to the City. The motion passed by the following vote: Ayes: 5 (Ly, Detrick, Hume, Agenda Item No. 10.8: Review the nominations received for the Key to the City event  Nguyen, and Suen); Noes: 0; Absent: 0.  to be held on August 26, 2017 and select the recipients.  RECOMMENDATION August 26, 2017.  Staff recommends. the City Council review the nominations recèived for the Key to the City program and select recipients in anticipation of a recognition event scheduled on With the aid of an overhead presentation (filed), Kara Reddig, Deputy City Manager,  provided an overview ofthe staff report and recommended actions.  PUBLIC COMMENT None.  The City Council deliberated on the matter, and by çonsensus selected the following recipients to receive a Key to the City at the August 26, 2017 èvent: Jamie Whitmore, Terry Wolff, Donald Ralph, Karissa Krater-Trinchera, Mathilde Mukantabana, and Roy Herburger. The City Council asked that all applicants nominated but not selected for. a  Key to the City receive a recognition from the City.  Elk Grove City Council Regular Meeting, July 26,2017 Page 150f16    The: City Council requested the recognition programs of the Mayor's Volunteer Awards, the Key to the City Program, and the Hall of Fame Program (operated by the Elk. Grove Community Council), be reviewed comprenensively on a future agenda.  ADJOURNMENT adjourned at 9:25 p.m.  With no additional business to conduct, the July 26, 2017 City Council meeting was  BpD - mdes JASON LINDGRENÇITY CLERK  ATTEST:   STEVE LY, MAYOR  Elk Grove. City Council Regular Meeting, July 26,2017 Page. 16of16