CITY OF ELK GROVE IncorporaledJuly 1, 2000  MINUTES OF THE CITY: COUNCIL Wednesday, October 11, 2017  REGULAR MEETING  CALL TO ORDER/ROLL CALL  Mayor Ly called the regular City Council meeting of October 11,. 2017 to order at  6:08 p.m.  Present: Mayor Ly. Vice Mayor Detrick, and Council Member Suen.  Absent: Council Members Hume. and Nguyen.  Mayor Ly asked that a moment of silence be observed, and Vice Mayor Detrick asked to reflect on the victims of the. Las Vegas shooting incident and fires in California.  Tim Gorsulowsky led the Pledge of Allegiance.  APPROVAL OF AGENDA  Motion: M/S Suen/Detrick to approve the agenda as presented. The motion passed by the following vote: Ayes: 3 (Ly, Detrick, and Suen); Noes: 0; Absent: 2 (Hume.  and Nguyen). CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENTS  4.1 Recognition of the City of Elk Grove Disability Advisory Committee's 11th Annual Tim Gorsulowsky presented. the Above and Beyond Program, Accessibility Award to Eric McDonald and presented an Honorable Mention Award to Leah Robinson. 4.2 Vice Mayor Detrick presented a proclamation declaring October 2017 as Disability Awareness Month to Disability Advisory Committee Members Tim 4.3 Vice Mayor Detrick presented a proclamation. declaring October 15, 2017 as White Cane Safety Day to Disability Advisory Committee Members, Tim Gorsulowsky 4.4 Mayor Ly presented a Certificate of Recognition to Tyler Opdyke for his act of  Above. and Beyond Program Accessibility Award.  Gorsulowsky and Bruce Cager.  and Bruce Cager.  kindness returning a wallet to the owner.  ElK. Grove City Council Regular Meeting, October 11,2017 Page 1:of11    4.5 Council Member Suen presented a proclamation declaring October 7-15, 2017 as Water Professionals Appreciation Week to representatives of the Elk Grove Water District: General Manager Mark Madison, Water Treatment Operator II. Aaron Hewitt, 4.6 Council Member Suen presented a proclamation declaring October 17-21, 2017 as National Friends of the Library Week to representatives of the Elk Grove and Paul Lindsay stated the proclamation was being received in honor of Olga Batey who 4.7 Mayor Ly presented a. proclamation declaring October 2017 as Domestic Violence Awareness Month to representatives of WEAVE Jessica Garcia and Julie  and Utility Billing Supervisor Denise Maxwell.  Franklin Friends of the Library. passed: away earlier this year.  Bornhoeft.  4.8 New Hire Introductions  Newly hired City Hall staff were introduced as follows: Police Community Service Officers Evan Kwan and Daphne Nakahara, Poliçe Officers Tiffany Martin and Jonathan Weir, Senior Accountant Olga Voronova, Planning Administrative Assistant Maria Quintanar, Planning Manager Antonio Ablog, Senior Civil Engineer John Griffin, Environmental Specialist. Kareem Anderson, and Multimedia Specialist Christa Lowry.  PUBLIC COMMENT  Dennis Diede submitted comments (filed) on the. Multi-Modal Facility feasibility study proposed sitès, raised concerns on the selection of the preferred site indicated by City staff, and raised concerns there was not enough outreach on the project to the public. Steve Lee requested the City Council censure Mayor Ly basèd on statements of an attendee at a candlelight vigil èvent held. in West Sacramento commenting on the Mayor Ly responded he attended the candlelight vigil event at the invitation of the family, not in his capacity as mayor, and he believed the statements were unfounded Kimberly Vital spoke against recent vandalism and racist. acts in Elk Grove, and requested additional street lights be installed in the area of Old Town to improve safety. Rebecca Dierssen requested more public outreach be conducted on the Multi-Modal Facility feàsibility study before proceeding any further, that there was a lack of outreach too date, and she did not agree with the preferred site indicated by City staff. Lynn Wheat submitted a picture (filed) of the wall seen when using the pedestrian overcrossing of State Route 99, a wall which was often was tagged with graffiti, and suggested looking into screening the wall with vines or a green landscape buffer of  behavior of the mayor and those. accompanying the mayor.  and politically motivated.  Elk. Grove. City Council Regular Meeting, October 11,2017 Pagé 2of11    trees. She suggested in relation to policies on polystyrene recycling to consider using economic development funds to incentivize restaurants to use biodegradable Jim Kelly announced an initiative petition was in circulation to change the method in how council members were elected to "by district" elections, and requested the City. Mayor Ly responded he supported "by district" elections for council member seats, but Dennessa Atiles supported the City holding a town hall forum on race relations and to open the discussion for participants to share their stories; and relayed discussions she had in the community and interest of community mernbers to participate in discussions of race relations. Ms. Ahles attended a recent meeting of the Multicultural Committee and the discussion on the No Place for Hate campaign, but! raised concerns about committee member attendance and resource availability to effectively fund committee Adri Walker believed the request for additional street lights was to aid in abating instances of graffiti, vandalism, and hate speech that recently oçcurred at an: apartment complex. She requested an update. on progress towards' holding a community discussion on race. relations, and read a statement of a residentito emphasize unity. and Summer Thomas described her efforts working towards a community discussion of race relations and requested increased outreach and updates from, the City on actions to Katrina Lee voiced appreciation for Mayor Ly's support of the Climate Mayors and the stated. commitment to uphold the Paris Accords, and requested the City Council adopt a Mayor Ly responded the issue. was brought to the City Councit but no action was. taken Liz Irons opposed the Multi-Modal Facility feasibility study proposed sites and opposed a train stop in Elk Grove. Ms. Irons believed the City could! take a zero tolerance position on hatred, voiced support of the police department to investigate instances of hate. crimes, and suggested increased use of video camera enforcement. Sharie Wilson supported the City holding a. town hall forum on race relations and to open the discussion for participants to sharé their experiences and open a community dialogue. She raised concern on the process to mark. yellow loading zone parking in the area of Old Town near her business, and believed an enforcement camera should be set up.c on a permanent basis in the area of Old' Town along Elk Grove Boulevard.  alternatives to polystyrene containers.  Council place discussion of "by district" elections on a future agenda. to date. there was not support of the City Council to consider' the issue.  outreach and education programs.  understanding in the community.  date to hold a town hall meeting.  resolution on the issue. on a formalized resolution.  Elk Grove City Council Regular Meeting, October 11,2017 Page 3 of11    Vice Mayor Detrick noted issues of video camera use, street lights, parking lot lights, and parking were being evaluated by the City, and he recalled the. yellow zone curb  markings were discussed with the Old Town Elk Grove Foundation.  GENERAL ADMINISTRATION INFORMATION  City Manager Laura Gill reviewed the October 11, 2017 Administrative Report (filed).  COUNCIL COMMENTS/REPOREPORTS/FUTURE AGENDAITEMS  Council Member Suen stated town hall meetings to discuss race relations were being scheduled for October 23, October 30, and November 6. The October 23 meeting was still being finalized' to identify a location, but the October 30 and November 6 méetings would be held at the. Pavilion at Elk Grove Regional Park at 6:00 p.m. He. stated members of the public were scheduling a community meeting to be held October 19 at the Elk Grove United Methodist. Church at 6:00 p.m. to discuss hate crimes and race Mayor Ly stated he would not. be able to attend the meeting of October 23 and Council Member Suen attended a retreat of the Sacramento Area Council of Governments (SACOG), attended the Sacramento Transportation Authority budget meeting, attended the Sacramento Public Library Authority Board meeting, participated ina Walk. to School event, attended the SACOG Land Use and Natural Resources Committee meeting, attended the opening of Dreaming Dog Brewery, attended the Bravo Soup and Sandwich Shoppe fundraiser benefitting Horses Healing Heroes, attended a Parkgate community meeting, attended a Sacramento Kings game and event serving as a Real Men Wear Pink Ambassador for the American Cancer Society raising awareness of breast cancer, attended the Elk Grove. Rotary Beef and Reef fundraiser event, attended the Chamber of Commerce multi chamber mixer hosted at California Northstate University, attended a fundraiser event for the Family Justice Vice Mayor Detrick attended a community meeting reviewing a self-storage. facility and gas station development project. proposed at the corner of Bond Road and Waterman Road, and attended a fundraiser event: for a community member who had become a Mayor Ly attended the Giant Pumpkin Festival, attended the Salute to Labor awards banquet, spoke to a local realtors group, and attended the Greater Sacramento Economic Council meeting which reviewed efforts and plans to attract the Amazon Headquarters facility. Mayor Ly stated he woyld be traveling to Israel from October 21 to October 29 on a stydy mission focused on autonomous vehicles and solar energy  relations.  requested the meeting be recorded.  Center, and attended the Giant Pumpkin Festival.  quadriplegic after a diving accident.  technologies.  CONSENT CALENDAR ITEMS PUBLIC COMMENT  Elk Grove City Council Regular Meeting, October 11,2017 Page 4of11    None.  Motion: M/S Detrick/Suen to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 3 (L.y, Detrick, and Suen); Noes: 0; Agenda Item No. 8.1: Received report on City Manager approved purchases and contracts authorized by Elk Groye Muniçipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Agenda Item No. 8.2: Received report on Requests for Proposals, Qualifications, and Agenda Item No. 8.3: Adopted Resolution No. 2017-237 authorizing the submittal of annual applications to the State of California Department of Résources Recycling and Recovery (CalRecycle) under the Rubberized Pavement Grant Program; authorizing the City Manager, or designee, to exeçute all grant documents; and amending the Fiscal Year (FY)2017-18 Budget and FY. 2017-22 Capital improvement.Program revenue and Agenda Item No. 8.4: Adopted Résolution No. 2017-238 amending the Fiscal Year 2017-18 Budget for Minor Public Works Project - Civic Center Planning (WCCA01) by Agenda Item No. 8.5: Adopted Resolution No. 2017-239 authorizing the City. Manager to accept an appropriation from the Institute for Local Government to expand the Summer at City Hall, program in the amount of $25,000, increàse the City Manager's revenue and expense budget by $25,000, and authorize the City Manager to execute Agenda Item No. 8.6: Adopted Resolution No. 2017-240 dispensing with competitive bidding per Elk Grove Municipal Code Sections 3.42.170 and 3.42.108 for single vehicle purchases and authorizing the City Manager to execute contracts with vehicle dealerships for an aggregate amount up to $325,000 per fiscal year to purchase vehicles, provided that the cost of individual vehicles cloes not exceed $50,000.  Absent: 2 (Hume. and Nguyen).  Accounting Act, filed through October 3, 2017.  Bids.  expenditures-equal to the amount of State Grant Funds awarded,  $525,000.  the accompanying agreement.  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider a. resolution adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Waterman Road Rehabilitation and Bike Lanes - Bond Road to Sheldon Road (WPRO10) Project, approving the Project; and approving a full closure of Waterman Road between Bond Road and Sheldon Road for 30 consecutive calendar days for  construction. RECOMMENDATION  Adopt resolution adopting the Mitigated Negative Declaration: (MND) and Mitigation Monitoring and Reporting Program (MMRP) for the Waterman Road Rehabilitation and  Elk. Grove City Council Regular Meeting; October 11,2 2017 Page:5ofi1    Bike Lanes Bond Road to Sheldon Road (WPR0O10) (Project), approving the Project, and approving a full closure of Waterman Road between Bond Road and Sheldon Road With the aid of an overhead presentation (filed), Kevin Bewsey, Senior Civil Engineer,  for 30 consecutive calendar days for construction.  provided an overview of the staff report and recommendation.  Mayor Ly declared the public hearing open.  PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed.  Motion: M/S Detrick/Suen to adopt Resolution No. 2017-241 adopting the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) for the Waterman Road Rehabilitation and Bike: Lanes - Bond Road to Sheldon Road (WPR010) (Project), approving the Project, and approving a full closure of Waterman Road between Bond Road and Sheldon Road for 30 consecutive calendar days for construction. The motion passed by the following vote: Ayes: 3 (Ly, Detrick, and' Agenda Item No. 9.2: A public hearing to consider adoption of: A) resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2006-1 (Maintenance Services). and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 43); B) a resolution determining to levy street maintenance assessments for certain properties in the Eastern Area which represent Annexation No. 33 into Street Maintenance District. No. 1 Zone 3-V; and C) a resolution determining to levy storm water drainage fee assessments for certain properties in the Laguna Ridge Area which  Suen); Noes: 0; Absent: 2 (Hume and Nguyen).  represents Annexation No. 18 into Storm Water Drainage Fee Zone 2.  RECOMMENDATION  A-1) Adopt resolution calling a. special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors; and A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring results of the special election held on October 11, 2017 for the forty-third annexation to Community Facilities District No. 2006-1 A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 43 and  (Maintenance Services); and  amending Elk Grove. Municipal Code. Section 3.19.010; AND Maintenance District No. 1- Zone 3-V (Annexation 33); AND  B) Adopt. resolution determining to levy street maintenance assessments in Street  EIK Grove City Council Regular Meeting, October 11,2017 Page.6of11    C) Adopt resolution determining to levy storm. water drainage. fee assessments for  Storm. Water Drainage Fee Zone' 2 (Annexation 18).  The verbal staff report wâs waivéd.  Mayor Ly declared the. public hearing open for CFD 2006-1 (Maintenance Services),  Annexation No. 43. PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed for CFD 2006-1 (Maintenance Services), Motion #A-1: M/S Detrick/Suen to adopt Resolution No. 2017-242 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors.. The. motion passed by the following vote; Ayes: 3 (Ly, Detrick, City Clerk Jason Lindgren stated of 57 possible votes, 57 affirmative votes 'were cast authorizing the City of Elk Grove to levy a special tax at thé rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the. election in favor of the measure. A resolution declaring the results of the election was Motion #A-2: M/S Suen/Detrick to adopt Resolution No. 2017-243 declaring the results of the special election held on October 11, 2017 for the forty-third annexation to Community Facilities. District No. 2006-1 (Maintenance Services). The motion passed by the following vote: Ayes: 3 (Ly, Detrick, and Suen); Noes: 0; Absent: 2 (Hume Motion #A-3: M/S Detrick/Suen to. introduce and waive the full reading, by substitution of title only, Ordinance No. 26-2017 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 43 and amending Elk Grove Municipal Code Section 3:19.010. The motion passed by the following vote: Ayes: 3 (L.y, Detrick, and Suen); Noes: 0; Mayor Ly declared the public hearing open for SMD-1, Zone 3-V, Annexation No: 33.  Annexation No. 43.  and Suen); Noes: 0; Absent: 2 (Hume and'Nguyen).  available for Council consideration.  and Nguyen).  Absent: 2 (Hume. .and Nguyen).  PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed for SMD-1, Zone 3-V, Annexation No. 33: City Clerk Lindgren announced there. was no majority protest. Of5 50 possible votes (weighted according to the proportional finançial obligation for each Equivalent Dwelling Unit), 50 affirmative votes were returned. The ballot approved the proposed  Elk Grove City Council Regular Meeting, October 11,2017 Page7of11    assessment and the proposed inflation adjustment limit described for the parcel identified in the ballot. A resolution determining to levy assessments in the district was Motion B: M/S Suen/Detrick to adopt Resolution No. 2017-244 determining to levy street maintenance assessments in Street Maintenance District No. 1, Zone 3-V (Annexation 33). The motion passed by the following vote: Ayes: 3 (Ly, Detrick, Mayor Ly declared the public hearing open for SWDF Zone 2, Annexation No. 18.  available. for Councilo consideration.  and Suen); Noes: 0; Absent: 2 (Hume and Nguyen).  PUBLIC COMMENT None.  Mayor Ly declared. the public hearing closed for SWDF Zone 2, Annexation No. 18. City Clerk Lindgren announced there was no majority protest. Of 57 possible votes (weighted according to the proportional financial obligation for each Equivalent Dwelling Unit), 57 affirmative votes wère returned. The ballot approved the proposed assessment and the. proposed inflation adjustment limit described for the parcels identified in the ballots. A resolution determining to levy assessments in the district was Motion C: M/S Suen/Detrick to adopt Resolution No. 2017-245 determining to levy storm water drainage fee assessments for Storm Water Drainage Fee Zone 2 (Annexation 18). The motion passed by the following vote: Ayes: 3 (Ly, Detrick, Agenda Item No. 9.3: A public hearing to consider adoption. of: A) resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2006-1 (Maintenance Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 44); and B) a resolution determining to' levy storm water drainage fee assessments for Enterprise Rental Car which represents Annexation No. 19 into Storm Water  available for Council consideration.  and Suen); Noes: 0; Absent: 2 (Hume and' Nguyen).  Drainage Fee Zone 2 RECOMMENDATION  A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 Maintenance: Services) to the qualified electors; and A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring results of the special election held on October 11, 2017 for the forty-fourth annexation to Community Facilities District. No. 2006-1 A-3) Introduce and waive thé full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 44 and  (Maintenance Services); and  amending Elk Grove: Municipal Code Section 3.19.010; AND  Elk Grove. City Council Regular Meeting, October 11,2017 Page 8.of11    B) Adopt resolution determining to levy storm water drainage fee assessments for  Storm Water Drainage Fee Zone 2 (Annexation 19).  The verbal staff report was waived.  Mayor Ly declared the public hearing open for CFD 2006-1 (Maintenance Services),  Annexation No. 44. PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed for CFD 2006-1 (Maintenance Services), Motion #A-1: M/S Suen/Detrick to, adopt Resolution No. 2017-246 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors: The motion passed by the following vote; Ayes: 3 (Ly, Detrick, City Clerk Lindgren stated of 2 possible votes, 2 affirmative votes were cast authorizing the City of Elk Grove. to levy a special tax at the. rate: apportioned and described. The measure passed with more than two-thirds of all votes cast in thé election in favor of the measure. A rèsolution declaring the results of the election wàs available for Council Motion #A-2: M/S Suen/Detrick to adopt Resolution No. 2017-247 deçlaring the results of the special election held on October 11, 2017 for the forty-fourth annexation to Community Facilities District No. 2006-1 (Maintenance Services). The motion passed by the following vote: Ayes: 3 (Ly, Detrick, and Suen); Noes: 0; Absent: 2 (Hume Motion #A-3: M/S Suen/Detrick to.introduce and waive the fullreading, by substitution oft title orily, Ordinance No. 27-2017 levying and apportioning the special tax. in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 44 and amending Elk Grove Municipal Code Section 3.19,010. The motion passed by the following vote: Ayes: 3 (L-y, Detrick, and Suen); Noes: 0; Mayor Ly declared the public hearing open for SWDF Zone 2, Annexation No. 19,  Annexation No. 44.  and Suen); Noes: 0; Absent: 2 (Hume and.Nguyen).  consideration.  and Nguyen).  Absent: 2 (Hume and Nguyen).  PUBLIC COMMENT None.  Mayor Ly declared the public hearing closed for SWDF Zone 2,Annexation No. 19. City Clerk Lindgren announced there. was no majority protest. Of 2 possible votes (weighted according to the proportional financial olbligation for each non-residential acre), 2 affirmative votes were returned. The, ballot approved the proposed assessment  Elk Grove- City Council Regular Meeting, October 11,2017 Page 90f11    and the proposed inflation adjustment limit described for the parcels identified in the. ballots. A resolution determining to levy assessments in the. district was available for Motion B: M/S Suen/Detrick to adopt Resolution No. 2017-248 determining to levy storm water drainage fee assessments for Storm Water Drainage Fee Zone 2 (Annexation 19). The motion passed by the following vote: Ayes: 3 (Ly, Detrick,  Council consideration.  and Suen); Noes: 0; Absent: 2 (Hume and Nguyen). REGULAR AGENDA ACTION TEMS/RECOAMENDATONS  Agenda. Item No. 10.1 Consider resolution authorizing the City Manager to execute the Elk Grove Aquatic Center Management and Operational Agreement with the Cosumnes  Community Services District. RECOMMENDATION  Adopt resolution authorizing the City Manager to executethe Elk Grove. Aquatic Center Management and Operational Agreement with the. Cosumnes Community Services With the aid of an overhead presentation (filed), Jason Behrmann, Assistant City Vice Mayor Detrick suggested when rates and' fees for use of the facility were returned for discussion to consider an increased rate for facility users that were not Elk Grove residents. (in addition to discussion of a discounted use rate for those residents who  District.  Manager, provided an overview ofthe staff report and recommendation.  paid into the Laguna Ridge Community Facilities District).  PUBLIC COMMENT None.  Motion: M/S Suen/Detrick to adopt Resolution No. 2017-249 authorizing the City Manager to execute the Elk Grove: Aquatic Center Management and Operational Agreement with the Cosumnes Community Services District. The motion passed by the following vote: Ayes: 3 (Ly, Detrick, and. Suen); Noes: 0; Absent: 2 (Hume and Agenda Item. No. 10.2: Consider transition to action minutes for the final minutes  Nguyen).  record of the City Council. meetings. RECOMMENDATION  Staff recommends that the City Council: 1) approve a work plan to address the current delay in minutes posting, and 2) adopt a resolution approving the transition to action minutes for the final minutes record of the City Council meetings and approve the September 27, 2017 special and regular meetings (prepared in an action minutes With the aid of an overhead presentation (filed), Jason Lindgren, City Clerk, provided an overview of the staff report and recommendation. Mr. Lindgrèn noted if the work plan  format).  Elk Grove City Council Regular Meeting, October 11,2017 Page. 100 of11    and policy change to action minutes did not address the delay in minutes posting that additional staffing çould be evaluated during the budget development cycle. Vice Mayor Detrick suggested a check-in on the. progress of the work plan in the  February 2018 timeframe. PUBLICCOMMENT None.  Motion: M/S Detrick/Suen to adopt. Resolution No. 2017-250. approving the transition to action minutes for the final minutes record of the City Council meetings and approve the September 27, 2017 special and regular meetings (preparèd in an action minutes format). The motion passed by the following vote: Ayes: 3 (Ly, Detrick, and Suen);  Noes: 0; Absent: 2 (Hume and Nguyen).  ADJOURNMENT adjourned at 8:36 p.m.  With no additional business to conduct, the October 11, 2017 City Council méeting. was  BOk JASON LINDGREN, CITY CLERK  ATTEST: 20 STEVE LY, MAYOR  Elk Grove City Council Regular Meeting, October 11,2017 Page 11of11