CITY OF ELK GROVE Incorporated July 1, 2000  MINUTES OF THE CITY COUNCIL  REGULAR MEETING Wednesday, July 24, 2019  CALL TO ORDER/ROLL CALL  Vice Mayor Hume called the regular City Council meeting of July 24, 2019 to order at Present: Vice Mayor Hume and Council Members Detrick, Nguyen, and Suen.  6:06 p.m.  Absent: Mayor Ly.  Planning Commissioner George Murphey led the Pledge of Allegiance. Vice Mayor Hume asked that a moment of silence be observed.  APPROVAL OF CITY COUNCIL AGENDA  Motion: M/S Detrick/Nquyen to approve the agenda as presented. The motion passed by the following vote: Ayes: 4 (Hume, Detrick, Nguyen, and Suen);  Noes: 0; Absent: 1 (Ly). CLOSED SESSION None.  PRESENTATIONS/ANNOUNCEMENTS  4.1 Vice Mayor Hume presented a proclamation to members of the Diversity and Inclusion Commission declaring August 2019 as Diversity Awareness Month. 4.2 Sacramento Municipal Utility District (SMUD) Ward 4 Director Rosanna Herber and Program Coordinator John Grindrod gave a presentation on SMUD Electric  Vehicle Programs. PUBLIC COMMENT  Keith Smothers voiced appreciation for the City's efforts to assist communications with the Elk Grove Unified School District to address issues between a residential Lynn Wheat appreciated the Electric Vehicle Test Drive & Show event held June 8 at City Hall, and suggested use of energy saving measures all residents could take such as air drying laundry. Ms. Wheat expressed concerns reading online sentiment of the public being resistant to large scale affordable housing projects, and voiced support for  community and a school site.  policies implementing inclusionary housing.  Elk Grove City Council Regular Meeting, July 24, 2019 Page 1of9    Michael Monasky believed City policies and business practices were conducted unethically, holding a bias to promote private business interests over promotion of the  general welfare of residents.  GENERAL ADMINISTRATION INFORMATION  City Manager Jason Behrmann reviewed the July 24, 2019 Administrative Report (filed).  COUNCIL COMMENTS/REPORTS/FUTURE AGENDAI ITEMS  Council Member Nguyen attended a Sacramento Regional Transit District (RT) workshop, attended a regional diversity community meeting working with area Fire Departments to encourage inclusionary policies in hiring practices, and noted upcoming meetings of the Sacramento Metropolitan Air Quality Management District and the Sacramento Public Library Authority. Ms. Nguyen requested, and received City Council consensus, to return a presentation by the Sacramento County District Attorney's office on their Youth & Community Connect application connecting young people to  government agencies and public services. Council Member Detrick had no items to report.  Council Member Suen noted the Sacramento Area Council of Governments (SACOG) Board was on summer recess and there was an upcoming meeting of the Sacramento Vice Mayor Hume attended a fundraiser event hosted by Chicks in Crisis, attended the Kammerer Park dedication ceremony, and noted the Sacramento Regional County Sanitation District Board of Directors meeting was adjourned early due to lack of a quorum to conduct business. Mr. Hume requested staff evaluate bus stop facilities at Park Meadows Drive and Elk Grove-Florin Road, noting the shelter and bench were located on the south side while the sign and bus stop location were on the north side,  Public Library Authority.  suggesting those assets be aligned together. CONSENT CALENDARITEMS PUBLIC COMMENT  Lynn Wheat addressed Item 8.9 voicing appreciation of City efforts to identify savings and provide funding for roadway maintenance. Ms. Wheat believed the Annual Growth Report under Item 8.8 should have more public discussion and not be placed as a Motion: M/S Suen/Detrick to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 4 (Hume, Detrick, Nguyen, and Suen); Agenda Item No. 8.1: Receive Treasurer's Report and Other Post-Employment  consent item.  Noes: 0; Absent: 1 (Ly).  Retirement Benefits (OPEB) Report for June 2019.  Elk Grove City Council Regular Meeting, July2 24,2019 Page2of9    Agenda Item No. 8.2: Receive the monthly Disbursement Summary and AP Check Register Listing for June 1, 2019 through June 30, 2019, showing Automatic Clearing House Nos. 16306 through 16413; General Warrant Nos. 120111 through 120428; and Agenda Item No. 8.3: Approve City Council Meeting Minutes of the July 10, 2019 Agenda Item No. 8.4: Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Agenda Item No. 8.5: Receive report on Requests for Proposals, Qualifications, and Agenda Item No. 8.6: Adopt Ordinance No. 16-2019 finding no further environmental review is required and amending the Elk Grove Triangle Special Planning Area (Second Agenda Item No. 8.7: Adopt Ordinance No. 17-2019 adding Chapter 6.33 to the Elk Grove Municipal Code appointing the Sacramento County Health Officer as the City  Electronic Fund Transfer Nos. 90071570 through 90071589.  Special meeting.  Accounting Act, filed through July 16, 2019.  Bids.  Reading).  Health Officer (Second Reading).  Agenda Item No. 8.8: Receive the 2018 Annual Growth Report. Program Quarterly Status Report for the Fourth Quarter of FY2 2019.  Agenda Item No. 8.9: Receive and file the FY 2018-2023 Capital Improvement Agenda Item No. 8.10: Adopted Resolution No. 2019-153 authorizing the City Manager to execute an agreement between the City of Sacramento and the City of Elk Grove for the Franklin Boulevard Cycle Track Phase 1 Project (WAMO01) (No further Agenda Item No. 8.11: Adopted Resolution No. 2019-154 accepting the Big Horn Boulevard - Los Rios College Driveway to Bilby Road (WTR026) and Bilby Road improvements - Bruceville Road to Shed C Channel (WTR029) Projects as complete; authorizing the City Engineer to prepare and the City Clerk to file the Notice of Completion with the Sacramento County Recorder; and authorizing staff to amend the Annual Budget and Capital Improvement Program by reducing the remaining project budget authority to zero and returning any remaining funds back to their respective Agenda Item No. 8.12: Adopted Resolution No. 2019-155 finding the Bond Road Pavement Rehabilitation WTC015 Project (OM1906) exempt under the California Environmental Quality Act (CEQA) and approving the Project; authorizing the City Manager to execute a construction contract with Sierra Asphalt, Inc., for the Bond Road Pavement Rehabilitation WTC015 Project (OM1906) in the amount of $458,000; authorizing the City Engineer to approve change orders not-to-exceed $68,000; and  CEQA review required).  fund(s).  Elk Grove City Council Regular Meeting, July 24,2019 Page3of9    authorizing the City Manager to execute a construction contract with the second lowest Agenda Item No. 8.13: Adopted Resolution No. 2019-156 amending the Fiscal Year 2019-2020 Budget and 2019-2020 Capital Improvement Program to Add $50,000 in Capital Reserve Fund (Fund 106) and $25,000 in CFF - Police (Fund 312) to the City Agenda Item No. 8.14: Adopted Resolution No. 2019-157 dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code section 3.42.140, and authorizing the City Manager to execute a contract with ELS Architecture and Urban Design for the Civic Center North Property site planning and feasibility Agenda Item No. 8.15: Adopted Resolution No. 2019-158 authorizing the City Manager to execute an agreement with the Elk Grove Unified School District to provide temporary and part-time services from uniformed Elk Grove Police Department Officers Agenda Item No. 8.16: Adopted Resolution No. 2019-159 authorizing the City Manager to execute the First Amendment to the contract with Elite Maintenance Management Systems, Inc. (Contract No. C-18-001) for custodial services for the new Elk Grove Animal Shelter and Elk Grove Community Center, and authorizing an expenditure of funds not-to-exceed $210,000 over a 19 month period [for a total expenditure oft funds over the term of the contract. not-to-exceed $585,000].  bidder, if the first lowest bidder does not meet filing obligations.  Facilities Assessment & Master Plan Project (WFC031).  analysis in the amount of $195,000.  working overtime.  PUBLIC HEARINGS  Agenda Item No. 9.1: A public hearing to consider a resolution approving the Supplemental Mitigated Negative Declaration and adopting the Mitigation Monitoring and Reporting Program for the Railroad Street Improvements Project (WTR049).  RECOMMENDATION  Adopt resolution approving the Supplemental Mitigated Negative Declaration (MND) and adopting the Mitigation Monitoring and Reporting Program (MMRP) for the Railroad Street Improvements Project (WTR049) (Project) and approving the Project. With the aid of a visual presentation (filed), Kristin Parsons, CIP Senior Civil Engineer, provided an overview of the staff report and recommended action. Ms. Parsons noted the arborist report was pending and would provide the information for making final decisions on the master landscape plan, including if modifications were feasible to  maintain existing trees on site.  Vice Mayor Hume declared the public hearing open.  PUBLIC COMMENT  Denise Walker submitted pictures (filed) noting the positive impacts of maintaining mature trees to provide shade in the neighborhood, described the difficulty in the project area for trees to take and grow, and expressed concern over the condition of the wall  Elk Grove City Council Regular Meeting, July2 24,2019 Page4of9    between the project and adjacent neighborhoods. Ms. Walker believed a traffic light was needed in the vicinity of the project area to assist traffic flow for the surrounding Michael Monasky believed the project equated to public paid improvements for parking uses that would benefit and promote adjacent private development and paid, private events on site. He believed the project should require an Environmental Impact Report, evaluate traffic impacts, incorporate bike, pedestrian, and park amenities (such as play areas or open space landscape buffers), reduce or remove use of cyclone fencing in the area, further discuss the use of United States Department of Housing and Urban Development (HUD) funds, and should be evaluated for both historical significance and Vice Mayor Hume noted within three years no passenger service would be provided on that rail line as Amtrak stated there was no capacity to expand service, sO passenger Mr. Monasky believed the City should be providing for a train stop for current rail Chris Fellersen requested access from his property onto Railroad Street not be impeded for ingress / egress during construction, in a similar fashion as the access agreement Sue Velayas supported requests to maintain mature trees on site, to consider timming/mproving existing mature trees rather than removing them, and noted roadway and pedestrian access improvements were needed on Grove Street. Randy Bekker expressed interest in the arborist report to see what could be done to preserve mature trees at the site, he raised concern of the deterioration of the wall in vicinity of the site and questioned who had the responsibility to improve that wall, and he believed there should be a long term goal to tie Railroad Street to Dino Drive. Mr. Bekker believed the parking spaces will bring more vehicles and increase traffic in the area and to Grove Street, and a stop light was needed at Kent Street.  neighborhoods.  consideration to include a train stop platform.  service would be switching to the rail line on the west side of the City. passengers, and to plan for a multimodal station within the City.  negotiated by the Elk Grove Water District.  Vice Mayor Hume declared the public hearing closed. effects on mature trees to the extent possible.  The City Council deliberated on the matter, noting efforts should be made to minimize Council Member Detrick stated staff was evaluating making a connection to Dino Drive. Ms. Parsons noted bike racks would be installed at the Old Town Plaza at Elk Grove Boulevard and at Railroad Street, conversations continued with the Elk Grove Water District and Mr. Fellersen regarding access to properties during construction, and an item would return at an upcoming regular meeting to discuss the Old Town Elk Grove  Boulevard Intersection Study.  Elk Grove City Council Regular Meeting, July 24,2019 Page 5of9    Motion: M/S Suen/Nguyen to adopt Resolution No. 2019-160 approving the Supplemental Mitigated Negative Declaration and adopting the Mitigation Monitoring and Reporting Program for the Railroad Street Improvements Project (WTR049). The motion passed by the following vote: Ayes: 4 (Hume, Detrick, Nguyen, and Suen); Agenda Item No. 9.2: A Public Hearing to consider a resolution approving the Republic Services' Report of Delinquent Solid Waste and Storm Drain Utility Charges and  Noes: 0; Absent: 1( (Ly).  proposing their collection on the Sacramento County Tax Roll.  RECOMMENDATION  Adopt resolution approving and confirming Republic Services' Report of Delinquent Solid Waste and Storm Drain Utility Charges (the Report") and requesting Sacramento With the aid of a visual presentation (filed), Jamie Bandy, Revenue Manager, provided  County to collect such charges on the Fiscal Year 2019-20 tax roll. an overview of the staff report and recommended action. Vice Mayor Hume declared the public hearing open.  PUBLIC COMMENT None.  Vice Mayor Hume declared the public hearing closed.  Motion: M/S Detrick/Nquyen to adopt Resolution No. 2019-161 approving and confirming Republic Services' Report of Delinquent Solid Waste and Storm Drain Utility Charges (the Report") and requesting Sacramento County to collect such charges on the Fiscal Year 2019-20 tax roll. The motion passed by the following vote: Ayes: 4 Agenda Item No. 9.3: A public hearing to consider a resolution setting Disposal Fees for the Small Quantity Generator Program at the Special Waste Collection Center. Adopt resolution setting disposal fees for the Small Quantity Generator program at the Special Waste Collection Center and authorizing an annual escalation of these fees to account for cost and labor increases based upon the annual change in the Consumer With the aid of a visual presentation (filed), Carlos Duque, Environmental Specialist, and Heather Neff, Recycling and Waste Manager, provided an overview of the staff  (Hume, Detrick, Nguyen, and Suen); Noes: 0; Absent: 1 (Ly).  RECOMMENDATION  Price Index.  report and recommended action.  Vice Mayor Hume declared the public hearing open.  PUBLIC COMMENT None.  Vice Mayor Hume declared the public hearing closed.  Elk Grove City Council Regular Meeting, July24,2019 Page6of9    Motion: M/S Suen/Nguyen to adopt Resolution No. 2019-162 setting disposal fees for the Small Quantity Generator program at the Special Waste Collection Center and authorizing an annual escalation of these fees to account for cost and labor increases based upon the annual change in the Consumer Price Index. The motion passed by the following vote: Ayes: 4 (Hume, Detrick, Nguyen, and Suen); Noes: 0; Absent:  1(Ly).  REGULAR AGENDA ACTION TEMS/RECOAMENDATONS  Agenda Item No. 10.1: Receive information and consider adoption of resolution authorizing the City Manager to execute a Startup Elk Grove Economic Incentive Agreement with InnoGrove in the amount of $47,500, and a resolution authorizing the City Manager to execute a Startup Elk Grove Economic Incentive Agreement with sensoriransport, Inc., in  the amount of $75,000. RECOMMENDATION  Receive information from staff and consider adoption of a resolution authorizing the City Manager to execute a Startup Elk Grove Economic Incentive Agreement with InnoGrove in the amount of $47,500, and a resolution authorizing the City Manager to execute a Startup Elk Grove Economic Incentive Agreement with SensorTransport, Incorporated With the aid of a visual presentation (filed), Luis Aguilar, Economic Development Specialist, provided an overview of the staff report and recommended actions.  int the amount of $75,000.  PUBLIC COMMENT None.  Motion #1: M/S Detrick/Suen to adopt Resolution No. 2019-163 authorizing the City Manager to execute a Startup Elk Grove Economic Incentive Agreement with InnoGrove in the amount of $47,500. The motion passed by the following vote: Ayes: 4 (Hume, Motion #2: M/S Detrick/Suen to adopt Resolution No. 2019-164 authorizing the City Manager to execute a Startup Elk Grove Economic Incentive Agreement with sensoriransport, Incorporated in the amount of $75,000. The motion passed by the following vote: Ayes: 4 (Hume, Detrick, Nguyen, and Suen); Noes: 0; Absent: 1 Agenda Item No. 10.2: Receive a presentation regarding an update to the 200-year  Detrick, Nguyen, and Suen); Noes: 0; Absent: 1 (Ly).  (Ly).  floodplain study and provide direction as appropriate.  RECOMMENDATION provide direction as appropriate.  Receive a presentation regarding an update to the 200-year floodplain study and  Elk Grove City Council Regular Meeting, July 24,2019 Page 7of9    With the aid of a visual presentation (filed), Amittoj Thandi, Engineering Services Support Manager, and Ric Reinhardt with MBK Engineers, provided an overview of the  staff report and update. PUBLIC COMMENT  Jan Smutny-Jones believed the inundation levels under the 200-year floodplain study at Stonelake Landing would affect the hospital project proposed by California Northstate University (CNU), and create access issues with surrounding roadways being inundated with water as well. He referenced General Plan Policy ER-2-3 to encourage locating healthcare facilities outside of 100-year and 200-year flood hazard zones, and believed Lynn Wheat questioned who would pay the $15.2 million to improve the levee system to 200-year flood protection. Ms. Wheat believed the geotechnical study, stated at a Public Works Director Robert Murdoch noted there were no identified funding sources to address the project costs identified under the study to provide 200-year flood protection, and there was no incentive for property owners to enact an assessment as property owners do not need to pay for flood insurance regarding a 200-year flood hazard zone. Since the area meets the 100-year standard, it would be difficult to locate funding but staff could see if there were any grant opportunities. He noted aspects of the geotechnical study would be awarded on the basis of the best qualified for technical work, but the remaining balance of the work could be evaluated for placing out to bid. Mr. Murdoch confirmed no other areas of the City were within a 200-year flood hazard The City Council received and filed the report, and by consensus confirmed direction for Agenda Item No. 10.3: Receive a report on Overhead Illuminated Street Name Signs  CNU should build the facilities proposed under the project elsewhere.  projected cost of $500,000, should go out to bid.  zone except for those identified in the report. staff to proceed with the geotechnical study. and provide direction as appropriate. RECOMMENDATION  Staff recommends that the City Council receive this report on overhead illuminated With the aid of a visual presentation (filed), Sean Gallagher, Operations and Maintenance Division Manager, provided an overview of the staff report and Public Works Director Murdoch noted the Overhead Illuminated Street Name Sign program was originally initiated by Sacramento County, and the County had stopped use of overhead lights since 2013 (initiating programs to replace existing illuminated  street name signs and provide direction as appropriate.  recommended action.  signs out with reflective metal signs). PUBLIC COMMENT None.  Elk Grove City Council Regular Meeting, July 24,2019 Page 8of9    The City Council provided direction to proceed replacing overhead illuminated street Agenda Item No. 10.4: Receive the Autonomous / Connected Vehicle Readiness Plan  name signs with reflective metal street name signs.  and provide direction as appropriate. RECOMMENDATION  Staff recommends the City Council receive the Autonomous / Connected Vehicle With the aid of a visual presentation (filed), Ryan Chapman, City Traffic Engineer, and Rob Hananouchi and Josh Peterman with Fehr & Peers, provided an overview of the  Readiness Plan and provide direction to staff as appropriate.  staff report and recommended action.  PUBLIC COMMENT None.  The City Council deliberated on the possibilities and changes that could arise from the mainstream use of autonomous vehicles. By consensus the City Council provided direction to continue to expand the fiber optic network as funding allowed, update technology as it became available, and plan to phase striping for streets to industry Council Member Detrick noted if any trenching was done in the City to leave space as  standards.  appropriate to allow for cable to be inlaid later.  ADJOURNMENT adjourned at 8:52 p.m.  With no additional business to conduct, the July 24, 2019 City Council meeting was  Rh JASON INDGREN-CITYCLERK  ATTEST:  RF  PATRICK HUME, VICE MAYOR  Elk Grove City Council Regular Meeting, July 24,2019 Page 9of9