Live Life Lincoln Live Life Lincoln. Live . Life Lincoln Live Life Lincoin Live Life Lipcoin  MINUTES Regular Meeting August 9, 2016  CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY  OPEN SESSION MEETING  6:00 PM  City Hall- - Third Floor Conference Room 1. CALL TO ORDER by Mayor Short at 6:00PM. ROLL CALL: Councilmen present: Paul Joiner  2.  Stan Nader Peter Gilbert Spencer Short Gabriel Hydrick Matt Brower, City Manager Leslie Walker, City Attorney Steve Ambrose, Support Services Director Jennifer Hanson, Public Services Director Ray Leftwich, City Engineer Gwen Scanlon, City Clerk Kurt Snyder, Fire Chief  Mayor Pro Tem: Mayor: Councilmen absent: Staff members present:  Matt Wheeler, Community Development Director  Various City employees, consultants and members of the public were also present.  3. 4. 5.  REPORT FROM CLOSED SESSION - none.  PLEDGE OF ALLEGIANCE led by Scout Master Mike Daley. INVOCATION by Pastor Hatfield of Mt. Pleasant Church.  Councilman Gilbert asked for a moment of silence in memory of the slain officers killed in the line of duty since the last meeting. Mayor Short stated he would discuss additional police officers for  Lincoln sO that these moments of silence wouldn't happen in Lincoln.  6. 7.  AGENDA REVEW/MODIFICATION  Mayor Short stated items 9E and 11B have been removed from the agenda.  CITIZENS ADDRESSING THE COUNCIL- none.  8. PRESENTATIONS  A. Lincoln 4th of July Celebration - 2016 Update.  Dave Flood, 4th of. July Committee representative, presented a PowerPoint presentation and thanked the Lincoln Community Foundation, City Staff and all of the volunteers for making the event very successful. Mr. Flood stated the event cost $27,000 with approximately $27;005 received in donations and requested the Council waive staff costs as they had in the past. Mayor Short asked  if Council had any questions and hearing none thanked Mr. Flood.  600 Sixth Street . Lincoln. CA 9564S www..lincaln.sh.u400    Live - Life - Lincoln Live Life Lincoin. Live Life Lincoln Live Life Lincaln Live Life Lincoin  Page 2of5 City Councila and Regular Meeting August 9, 2016  Lincoln Redevelopment Successor Agency  B. Introduction of Interim Police Chief.  Matt Brower, City Manager, introduced Interim Police Chief Tim Harrigan who served for 32.5 years  in San Marino, California. Chief Harrigan spoke briefly.  9. CONSENT AGENDA  Mayor Short announced Item 9C, On-call Engineering and Construction Management & Inspection Services, had been pulled from the Consent. Agenda. Councilman Joiner motioned and Councilman Gilbert seconded to approve the balance of the Consent Agenda Unanimously Approved with the exception of Councilman Hydrick who was absent. Those items approved B.V Warrants Resolution 2016-150 receiving/filing Warrants of. July 29, 2016 and August 1, 2016. D.C Clover Meadows Final Map Adopt Resolution 2016-152 approving the Final Subdivision Map F.N MITC Amendment No. 31 for IT Services related to the Library RFID - Adopt Resolution 2016- 154 (1) authorizing the City Manager to execute Amendment No. 31 to the Contract for Services with Matson & Isom Technology Consulting (MITC) in an amount not-to-exceed $6,470 and (2) augment the PFE Community Services Library Fund #244 for FY 2016-17 for expenditures in the amount  were:  A. Minutes - Approve Minutes oft the July 26, 2016 Regular Meeting.  for Clover Meadows.  of$6,470.  Items pulled from the Consent Agenda  9C. On-call Engineering and Construction Management & Inspection Services Adopt Resolution 2016-151 authorizing the City Manager to execute Contracts for On-Call Engineering and Construction Management and Inspection Services with: Economic & Planning Systems, Inc., Geosyntec, Blackburn Consulting, Griffin Structures Inc., 4Leaf Inc., WSP H Parsons Brinckerhoff, Frayji Design Group Inc., R.E.Y. Engineering Inc., Williams + Paddon, TJKM Transportation Consultants, Murray Smith & Associates Inc., Bureau Veritas North America Inc., Bender Rosenthal Mayor Short asked if any responding firms were unsuccessful and Ray Leftwich, City Engineer, responded 20 qualified firms responded and five of those requested contract changes. Mayor Short stated he was concerned that one of the responding firms had worked for developers on two of the General Plan Villages and did not think that firm should be allowed to work on Capital Improvement Projects in those areas. Ray Leftwich responded he understood the Mayor's concern and that would be considered as projects come up. Mayor Short motioned and Councilman Joiner seconded to approve 2016-151 authorizing the City Manager to execute Contracts for On-Call Engineering and Construction Management and Inspection Services with: Economic & Planning Systems, Inc., Geosyntec, Blackburn Consulting, Griffin Structures Inc., 4Leaf Inc., WSP IF Parsons Brinckerhoff, Frayji Design Group Inc., R.E.Y. Engineering Inc., Williams + Paddon, TJKM Transportation Consultants, Murray Smith & Associates Inc., Bureau Veritas North America Inc., Bender Rosenthal Inc., Mead & Hunt, and Drake Haglan & Associates. Approved by the following vote: Short Aye, Joiner Aye, Gilbert- Aye, Nader Aye and Hydrick Absent. A. Aiken Ranch (aka Sorrento) Development Agreement Amendment No. 4- Staff recommends City Council conduct a public hearing, accept public testimony and determine the project is exempt from the California Environmental Quality Act (CEQA) under Section 15162  Inc., Mead & Hunt, and Drake Haglan & Associates.  10. PUBLIC HEARINGS  600 Sixth Sircet Lincoln, CA 9564S "www.di.lincol.ca.us 916-434-2400 :    Live Life - Lincoln Live Life Lincoln. Live Life Lincoin Live Life Lincoln Live Life Lincoln  Page 3of5 City Councila and Regular Meeting August 9, 2016  x7.  Lincoln Redevelopment Successor Agency  and Adopt Ordinance 918B, the Fourth Amendment to the Development Agreement by and Between the City of Lincoln and Signature at Aitken, LLC for the. Aitken Ranch Development aka Sorrento - Large Lot Subdivision Pursuant to California Government Code Section 65864 Steve Ambrose, Support Services Director, stated the original Development Agreement was approved in 2004 and this amendment would allow an additional $159,000 to be applied to the Aitken Ranch Park. Councilman Nader asked what the additional $159,000 would allow in the park development. Ray Leftwich, City Engineer, stated it would allow turf to be installed in Phase 1of the Park and possibly a shade structure. Councilman Nader asked if some of the park would be undeveloped and Ray Leftwich replied that future phases including soccer field, tennis court and parking lot would not be done in Phase 1 because the cost of the park is double what the current balance oft the Park PFE Fund. Councilman Nader expressed concern with parks remaining idle and how the construction of future phases would be funded. Steve Ambrose stated Infill projects such as Clover Meadows, Cresleigh Grove and commercial projects all pay into the Park PFE Fund to fund future phases. Mayor Short clarified the estimated population of Sorrento was 1,000 people and per the General Plan that required a 6-acre park and this park would be 7.2-acres. Mayor Short asked why Aitken Ranch Village 11 was not included in this amendment and Ray Leftwich replied that property is not owned by the same owner. Mayor Short opened the public hearing at A. Steve Hicks, representing Meritage Homes, added that this is an important part of the park construction and they could now plant turf because they have reclaimed water to the park and they want to include at least one shade structure and they would get as many amenities as Mayor Short closed the public hearing at 6:37pm and asked how long reclaimed water had been available and Ray Leftwich stated the reclaimed water line is stubbed to within four to five feet of the park and connection could be made with minor improvements. Councilman Gilbert asked what minori improvement would cost and Ray Leftwich stated approximately $15,000-$20,000. Councilman Joiner motioned and Councilman Gilbert seconded to determine the project is exempt from the California Environmental Quality Act (CEQA) under Section 15162 and Adopt Ordinance 918B, the Fourth Amendment to the Development. Agreement by and Between the City of Lincoln and Signature at Aitken, LLC for the Aitken Ranch Development aka Sorrento Large Lot Subdivision Pursuant to California Government Code Section 65864 et. seq. Approved by the following vote: Joiner Aye, Gilbert Aye, Nader Aye, Short- Aye and Hydrick Absent.  et.s seq.  6:35pm with the following comment:  possible with the funds available.  11. GENERAL BUSINESS Pacific Industries.  A. Sierra Pacific Industries Reclaimed Water Service Agreement Adopt Resolution 2016-155 approving the amended and restated Funding Agreement for Reclaimed Water Service to Sierra Steve Ambrose, Support Services Director, highlighted the differences between the original agreement and the proposed amended and restated agreement and stated the Tier 5 Water Fees paid by Sierra Pacific Industries (SPI) would be available to them to pay their portion of fees to get reclaimed water service with a 90% incentive to promote connection sooner rather than later. SPI requested a rate extension of five years with an 11% increase in rates because the current reclaimed water rate expires in two years. A brief discussion ensued regarding reclaimed water rates and which fund the revenues would be applied to recoup expenses. Councilman Joiner  600 Sisth Street Lincoln, CA 9564S www.d.lincola.ca.us 916-434-2400    Live - Life - Lincoln . Live Life - Lincoin. Live Life Lincoln Live Life Lincotn Live Life Lincoin  Page 4of5 City Council and Regular Meeting August9,2016  Lincoln Redevelopment Successor. Agency  suggested the fund discussion be brought to at future work session. Mayor Short asked how long it would take for the reclaimed connection to be completed and Ray Leftwich, City Engineer, stated the improvements would be done by SPI sO it depends on them and Mayor Short requested the Title 22 report be done concurrently by the City and Ray Leftwich replied staff would start that process which would take approximately six weeks to complete. Mayor Short opened and closed the public hearing at 7:05pm with no comment. Councilman Gilbert and Councilman Nader seconded to Adopt Resolution 2016-155 approving the amended and restated Funding Agreement for Reclaimed Water Service to Sierra Pacific Industries Approved by the following vote: Gilbert- C.Council Work Session Meetings Discussion regarding Council direction given at work session Matt Brower, City Manager, stated this discussion is to complete the discussion that started at the last Council meeting at Councilman Nader's request. Councilman Nader stated he believes any direction given at the work sessions by City Council should be brought back to the next regularly scheduled Council meeting as a resolution because he feels head nodding is unprofessional. A discussion ensued regarding possible action such as consent approval, minute approval, audio VS. video recording of work session meetings and associated costs and whether work session meetings have value. Mayor Short suggested the City Clerk go around the room at work session meetings to  Aye, Nader Aye, Joiner Aye, Short Aye and Hydrick - Absent. meetings and whether additional formal action is required.  record Council directions and do further research on audio versus video costs.  12. INFORMATION ITEMS - none 13. COUNCIL INITIATED BUSINESS  Councilman Gilbert stated het found it discomforting when Council Committee members were unable to attend meetings and did not notify the Chairman of the committee or staff sO folks had to wait and requested all Councimembers notify staff if they were going to be absent. Mayor Short requested staff continue forwarding water conservation reports to Council so that they could rebut statements that were incorrect such as one he recently saw in regards to Stanislaus water conservation. Mayor Short also requested staff report to Council the Wildlife Heritage solution to duck/quails getting stuck in the Sun City Lincoln Hills storm drains. Mayor Short also requested staff begin recruitment process of Police Officer positions approved in the FY 2016/17 budget instead of waiting until January 1, 2017. A Council discussion ensued with Leslie' Walker, City Attorney, suggesting the matter be brought back to the August 23, 2016 meeting as this topic  was not included in the agenda for this meeting. 14. COUNCIL COMMITTEE REPORTS  Councilman Joiner reported he had attended an Airport Committee meeting where the Nunnon lease was discussed and possible reversion to the City. Councilman Nader stated he wasn't able to attend and asked for clarification on the scorecard to be completed and Matt Brower, City Manager, stated he would meet offline to discuss. Councilman Joiner stated he also attended a Sacramento Area Council of Governments (SACOG) meeting where Prop 1B transit projects were discussed. Counçilman Joiner clarified at the last Council meeting the statement that SACOG votes on City projects like McBean Bridge and clarified that SACOG votes on federal funds not on local projects.  600 Sisth Sireet Lincoln, CA 95648 www.iliacola.ca.u400    Live - Life . Lincoin Live Life - Lincoin. Live Life Lincoln Live Life Lincotn Live Life Lincoln  Page5of5 City Counciland Regular Meeting August9,2016  *  Lincoln Redevelopment Successor Agency  Councilman Nader reported he attended the Library Advisory Board (LAB) meeting where Americans with Disability Act (ADA) issues with the awning, internet upgrades and library hours Councilman Gilbert reported he attended the Fiscal & Investment Oversight Committee and the new format worked well with a discussion about positive numbers and good return on investments and a Mayor Short reported he attended the Regional Water Authority Board Meeting where staffing issues were discussed as well as possibility of Placer County coming on as an associate member and whether they were a water purveyor. Mayor Short stated he would distribute a draft letter to staff regarding Sustainable Groundwater Management Act (SGMA) to be sent to all other agency  were discussed.  possible change in hours of meeting.  elected seats for Council comments. 15. ADJOURNMENT unsta-l  Mayor Short adjourned the meeting at 7:53PM. Submitted by Gwen Scanlon, City Clerk  600 Sisth Street Lincoln, CA 95648 www.caliaccla.ch.x-916-434-400