Live - Life - Lincoln. : Live - Life Lincoln. Live. Life . Lincoln . Live.Life. - Lincoln . Live. Life Lincoln  MINUTES  CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY Special Meeting - Strategic Retreat January 11, 2017, 8:00 AM Sun City Lincoln Hills 965 Orchard Creek Lane Lincoln, CA Gabriel Hydrick Paul Joiner Dan Karleskint Stan Nader Peter Gilbert Gerald Harner  Orchard Creek Lodge - Heights & Gable Ballroom  1.  ROLL CALL: Councilmen present:  Mayor Pro Tem: Mayor: City Treasurer:  Staff members present: Matt Brower, City Manager  Leslie Walker, City Attorney Steve Ambrose, Director of Support Services Mike Davis, Fire Battalion Chief Ray Leftwich, City Engineer Jennifer Hanson, Public Services Director Doug Lee, Incoming Police Chief Shawn Tillman, Economic Development Manager Matt Wheeler, Community Development Director Astrida Trupovnieks, Human Resources Manager Gwen Scanlon, City Clerk Kathryn Hunt, Library Manager  Various members of the public were also present.  2. 2.A. 2.B.  STRATEGIC PLANNING AND GOAL SETTING (Item expected to last several hours.)  WELCOME (Day 1 retreat agenda) State of the Administration Reflections on FY 16 minutes by mention thereof. Noting important learnings 2016 Action Register report out State of the Administration Fiscal Report  Celebrating successes, powerpoint distributed at the meeting and made a part of these  SWOT  2.C. 2.D.  Strategic Planning Process - Foundations & Priorities  Department scorecards distributed at the meeting and made a part of these minutes by  mention thereof.  600 Sixth Street I Lincoln, CA 95648 www.cllincoln.ca.ux 916-434-2400    Live Life. . Lincoln . Live Life Lincoln. Live - Life. Lincoln . Live.  Life. Lincoln . Live - Life Lipcoln.  Page 2of2  City Council and Lincoln Redevelopment Successor Agency Meeting Minutes Special Meeting- Strategic Planning January: 11, 2017 2.E.  Strategic Planning Process - Discussion Items  OPEB  General Plan & Affordable Housing, report distributed at the meeting and made a part of  these minutes by mention thereof.  Councilman Joiner recused himself from the meeting at 3:14PM Discussion ensued regarding Creekside Village development and whether City should take any action such as issuing a Request for Proposals for developing as an. Affordable Housing project with Council consensus to take no action.  Councilman Joiner returned to the meeting at 3:37PM Council discussed proposed agenda changes:  Proposed City Council Agenda Changes  Combining Pledge of Allegiance & Invocation into Opening Ceremony Council consensus was to not make this change leaving both Pledge of Allegiance & Invocation on the agenda.  Remove Council Committee Reports  Council consensus was to make this change but to include policy decisions on the agenda under Information Items and toi include agendas and minutes on the City website whenever available. Move Council Initiated Business up on the agenda toj just prior to Council consensus was to make this change  Presentations  3.  CITIZENS ADDRESSING COUNCIL  Dan Cross, incoming Planning Commissioner, stated Council should concentrate on Lena Labowsky, al Lincoln resident, stated she had spoken to real estate agents and heard that the City's development fees were too high and suggested staff research adjoining. jurisdictions' fees so that City could give the best fees possible. Michele Hutchinson, incoming Planning Commissioner, stated she attended just to get  attracting businesses and residential development.  the information provided at the meeting.  4. Submitted by: busuflanh Gwen Scanlon, City Clerk  ADJOURNMENT at 4:20PM  600 Sixth Street I Lincoln, CA 95648-www.ci.lincoln.ca.us    quaudojaned Djwouoog :Aapopd Iounoo    m u     LINCOLN COUNCIL! STRATEGIC RETREAT Topic: General Plan and Affordable Housing CITY OF LINCOLN GENERAL PLAN  January 11, 2017  The City of Lincoln 2008 General Plan update replaced the 1988 General Plan. The City subsequently adopted the Housing Element in 2013 (which conforms to the current General Plan). The 2008 General Plan guides the orderly development of the City with a planning horizon to 2050, representing: a  buildout population of 132,000 residents. Growth and Construction during the years 2010 and 2011.  The City has experienced eight years ofs sluggish growth in single-family dwelling units (SFDU) since the adoption oft the General Plan. During this period with thel lowest point for new construction occurred  Year 2009 2010 2011 2012 2013 2014 2015 2016 Total  1,469  SFDU 116 91 92 216 246 286 234 188  Note: a 3% growth projection represent approximately 550 dwelling units per year  General Plan Amendments  Since adoption of the 2008 General Plan, the City has processed six General Plan Land Use Diagram Placer County Airport Land Use Compatibility Plan - expand and redefine the flight zonearea  Amendments. These include the following projects:  Lincoln Crossing Village 11 Sorrento' Village 10 Meadowlands  Twelve Bridges [area around Colonnade and Bella Breeze] Village 7 Phase 1 (Specific Plan Amendment) Land Use Expansion into Sphere of Influence accordance with the General Plan policy:  Since adoption of the 2008 General Plan, the City! has processed two large specific plan area villages in  Village 7 - Specific Plan and General Development Plan have been approved. Annexation into the City for major portion of the Village 7 specific plan area has been completed. Village 1 Specific Plan and General Development Plan have been approved. Annexation into the City for major portion of the Village 1 specific plan area has been completed. The Village 5 specific plan area (Specific Plan and General Development Plan) is currently in process.  Page 1of4    LINCOLN COUNCIL STRATEGIC RETREAT Topic: General Plan and Affordable Housing  January 11, 2017  Zoning Amendments  The zoning ordinance translates the City's General Plani into specific regulations. Traditionally, agencies will update the zoning ordinance after adoption and completion ofa General Plan update in order to make certain zoning and development codes accurately reflect the vision andi ideas embodied in the Aside from State mandated code changes since its adoption, staff is not aware of any City of Lincoln code changes being made reflective of amended General Plan Policies. However, there may be opportunity to amend some General Plan Policies to facilitate programs (such as affordable housing) if desired. This approach would require associated environmental analysis and a General Plan  General Plan.  Amendment. [Proceed with Caution) General Plan Report Card  Late last year (November Council Workshop) staff brought forward a comprehensive list of General Plan Implementation Measures with an update on progress/status for each item. Council provided feedback tos staff for prioritization of items as well as questions on some items fori future consideration of revision/amendment. Staffi intends to bring a formal General Plan Report Card to Planning Commission and City Council early this year for review and ultimate submittal to the State in April.  General Plan Update Timing  Sluggish growth in City since adoption of the current General Plan  Eight years of time, but little "effective mileage" on the plan (31 to 5 years ofe effective growth) Staffrecommendation is to prepare for a General Plan Update scheduled to take place in! 51 to 8 years from now. Anticipated cost for update and associated environmental (CEQA) efforts is several hundred thousand dollars (current ballpark - $500,000). Question: how to start building the funds for a General  Plan Update?  CITY OF LINCOLN AFFORDABLE HOUSING DISCUSSION ITEMS requirements toi facilitate construction of affordable housing. Current Options Available to Developers / Residents affordability at various levels. Options include:  The state's dissolution of Redevelopment Agencies in 2012 removed an important component of the affordable housing development landscape. Currently, Lincoln has noi formal program of incentives or  Developers have the ability to mplement/construct housing which would meet the needs of  Planned Development District Zoning (flexible standards)  Small Lots Clustering of Units Zero Lot Lines (setbacks) Narrower Streets Second Dwelling Units Private Grants  In addition, city residents have options for assistance such as: First Time Homebuyer Program (CalHome Grants) CDBG Housing Rehabilitation Program  Page 2of4    LINCOLN COUNCIL STRATEGIC RETREAT Topic: General Plan and Affordable Housing Other Policy /Program Options for Council Consideration housing. Options could include one ora combination of:  January 11, 2017  Council can consider adoption of new policies and/or programs to facilitate affordable housing. These can be in the form of additional flexibility of standards, incentives, and/or requirements fori inclusionary  Reduction of maximum lot coverage standards [flexibility] Reduction of minimum lot size and setback standards [flexibility] Fee reductions for affordable housing projects [incentive] Other City-initiated financing programs [incentivel  Deed restrictions on Second Units for affordability with fee reductions [incentive] Inclusionary Housing requirement for development forced drequirement)  Council should consider the level of priority for developing new programs or updating policy related to affordable housing, as compared to other (competing) City-wide Growth, Economic Development,  Infrastructure, and Organizational Efficiency goals. CITY OWNED PROPERTY- CREEKSIDE VILLAGE PROJECT  The City and former Redevelopment Agency contemplated development ofa a 6.28-acre site known as Creekside Village. The property is located at First Street, adjacent to Fire Station #34.,  - BoydenDr Austinet  Laehor  ideoaks Elementary  USIS  Project Site  MooreRd  The plan included twenty-three (23) residential lots with thei following breakdown:  Sixteen (16) units intended to be constructed as a mutual self-help housing projects for low Seven (7) units intended to be sold to qualified very-low income persons/families The economic decline since approval of the Final Subdivision Map stalled progress prior to construction of the project. However, the entitlements are still valid and include approvals for architectural/site  income persons/families  design and details, including an adopted Mitigated Negative Declaration.  Page 3of4    LINCOLN COUNCIL STRATEGIC RETREAT Topic: General Plan and Affordable Housing  January 11, 2017  Staff brought this topic to City Council for discussion and direction ati the December regular meeting. Specifically, Council was asked to consider the following direction/policy questions: 1. Does Council have a desired timeline (and priority level) for disposition oft the property? 2. There is value associated with the approved entitlement; would Council prefer to move forward with development consistent with the previous design, or consider other development 3. Does Council desire to pursue a direct developer selection or Request for Proposal (RFP) 4. Does Council desire to consider a mutual self-help housing project partner or conventional 5. Does Council wish to consider re-zoning the property to a higher-density designation? 6. IsCouncil willing to consider financial concessions such as sale of the property below market value, reduction in entitlement processing costs, or fee waivers to incentivize development? 7. Is Council interested inf forming a Housing Trust Fund with the property sale proceeds to establish an in-lieu fee program to facilitate future affordable housing projects?  proposals? process?  affordable housing partner?  BOOK.  MAPS. PAGE.  FINAL MAP NO. 2007-138 CREEKSIDE VILLAGE  DOC. 2005-0124186,  STATE 2009  mu  XN  on  LHE  Page 4of4    Support Services Balanced Score Card 2016/2017  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target 90% 90% 90% 4/1/2017 100%  1% Overall Customer Satisfaction w/ Utility Billing (External) 2% Overall Customer Satisfaction w/ Finance, CS & Budget (Internal) 3% Overall Customer Satisfaction w/ Admin. (External- Development) 4Unique Initiative- Process PO within 3 bus. days (N/A inJ July8 & Aug.) 5% Complete Employee Goal Setting and Action Plans  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target 100%  1Accountability: %/ Annual Emp. Reviews Completed    City Manager's Office Balanced Score Card 2016/2017  Goal Performance Measure 1See EDCS Scorecard  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target  1See EDC Scorecard  1S See EDC Scorecard  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target 100% 100% 1x6/30/17  1% Overall Customer Satisfaction w/ CM office (External Customers) 2% Overall Customer Satisfaction w/ HR (Internal Customers) 3Unique Initiative-- -Achieve 1 cost savings SMART initiative 4.E Employee Goal-Setting Complete  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target 7/1/2017 100% 7/1/2017  1Employee Engagement Survey: Implement w/i initial results 2Accountability: %/ Annual Emp. Reviews Completed 3Council Comm: Garner initial survey findings &i implement suggestions    City of Lincoln  Fiscal Year 2016-17 Capital Improvement Program - Quarterly Project Scoring  CIPI No. Project Name  Adopted Budget Responsible Manager 1"Quarter 2"Quarter 3"Quarter 4"Quarter  124 FY2016-175 Street Resurfacing $ 808,638.00 Marc Fernandez 135 CStreet Waterline Replacement $ 460,000.00 Marc Fernandez 307 Lincoln- -Penryn Phase 31 Pipeline $ 3,560,000.00 Rayl Leftwich  0.95 0.97 0.96 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.91 0.93 1.00 0.90 0.71  0.87 1.00 0.88 0.94 0.67 1.00 0.75 1.00 1.00 0.67 0.96 0.94 1.00 0.90 0.92  #DIV/O! #DIV/O! #DIV/O! #DIV/0! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! 1.00 #DIV/O! #DIV/OI #DIV/OI #DIV/O! #DIV/O! #DIV/0! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/OI #DIV/O! #DIV/O! #DIV/O! #DIV/0!  334 Chief Robert. Jiminez Park 337 Airport Fence Gates 338 Airport Crack Seal 351 Nathan Dubin Park Auburn Ravine Bridge Replacement 352 @ Lincoln Blvd Auburn Ravine Bridge Replacement 353 @ McBean Park Drive 354-PH3 Lincoln Boulevard Phase 3  $ 1,333,000.00 Travis Williams $ 33,000.00 Roland Neufeld 155,500.00 Roland Neufeld $ 2,795,000.00 Travis Williams $ 263,092.00 Alan Mitchell $ 500,000.00 Roland Neufeid $ 265,000.00 Araceli Cazarez  1.00  354 Lincoln Boulevard Phase 2& HSIP $ 1,050,000.00 Araceli Cazarez  East 9th Street Phase1 1 362 Improvements 366 Cathodic Protection  $ 650,000.00 Araceli Cazarez $ 90,000.00 Marc Fernandez  373 Library Improvements Awnings $ 105,000.00 Marc Fernandez  Joiner Parkway and Twelve Bridges 375 Dr. Resurfacing  $ 768,546.00 Marc Fernandez    CIP No. Project Name  Adopted Budget Responsible Manager 1Quarter 2"Quarter 3" Quarter 4"Quarter  377 Tank 3 @ Catte Verdara North $ 4,489,933.00 Dane Schilling 379 3MG Tank Maintenance and Repairs $ 350,000.00 Travis Williams  0.80 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.80  0.96 0.08 1.00 0.90 1.00 1.00 1.00 0.77 1.00 0.95 1.00 1.00 1.00 1.00 0.00 0.97 87% 89%  #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/OI #DIV/O! #DIV/OI #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/OI #DIV/0! #DIV/OI #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/OI #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O!  383 Airport-Layout Plan Update  $ 105,000.00 Roland Neufeld  385 McBean Baseball Field Improvements $ 840,000.00 Araceli Cazarez 386 Transit Stop Improvement Program $ 283,000.00 Alan Mitchell  McBean Baseball! Site Access 387 Improvements E.5 5th Street Infrastructure 390 Replacement 391 1st Street Resurfacing  $ 285,000.00 Araceli Cazarez $ 617,000.00 Roland Neufeld $ 80,000.00 Marc Fernandez  393 Bike Facilities 3rd and o Street $ 96,000.00 Roland Neufeld 394 Water Mains at Verdera North $ 1,223,580.00 Dane Schilling  Nicolaus Road Pump Station 395 Uprgrades Markham Ravine Sewer 396 Rehabilitation 397 AirCenter Entry Monument 402 ADA1 Transition Plan Update Civic Center Roof and HVAC 404 Replacement  $ 220,000.00 Alan Mitchell $ 290,000.00 Alan Mitchell $ 100,000.00 Roland Neufeld $ 36,000.00 Araceli Cazarez $ 100,000.00 Travis Williams  405 Library Site Access Improvements $ 45,000.00 Marc Fernandez  Quarterly Performance 95%  TotalBudget $ 21,997,289.00 Weighted Performance 93%    CIPI No. Project Name  Adopted Budget Responsible Manager 1Q Quarter 2" Quarter 3" Quarter 4"C Quarter  388 Foskett Park Improvement Project 392 Material Cleanup and Removal 400 Police Department Improvement Project 401 Community Center Exterior Waterproofing 403 Corporation Yard Gates  Public Services Public Services Public Services Public Services Public Services  N/A N/A N/A N/A N/A  N/A N/A N/A N/A N/A  N/A N/A N/A N/A N/A  N/A N/A N/A N/A N/A    Fiscal Year 2016-2017 Balanced Score Card - Engineering Department  Goal Performance Measure  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD Target  Goal Performance Measure  First Quarter 94%  Second Quarter 87%  Third Quarter  Fourth Quarter  YTD Target 75 75  9Capital Improvement Projects ons schedule (non-weighted) % Capital Improvement Projects on schedule (weighted)  Goal Performance Measure  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD Target  %0 Customer Satisfaction (Internal) -Nothing establishedi to date. % Customer Satisfaction (external)- Nothinge established to date.  Goal Performance Measure Annual Employee Reviews %0 Complete Employee Goal-S -Setting and Action Planning  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD Target  100 100    Library Balanced Score Card 2016/2017  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target  Goal Performance Measure 1% off funded CIP projects reaching milestones  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target 100%  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target 90% 2.5% 2.5% 100% 100%  1% Overall Customer Satisfaction w/ Library (External Customers) 2Unique Initiative- Reduce items in" "lost" or" "missing" status 3 Unique Initiative-- -Increase average monthly database usage 4Staff reports submitted to City Clerk ont time 5% Complete Employee Goal-Setting and Action Planning  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target Cap at50% 100%  1Reduces S. emp. Turnover through increased engagement 2Accountability: % Annual Emp. Reviews Completed    2016 Balanced Score Card -Recreation Division  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep YTD Target  Goal Performance Measure  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep  YTD Target 90 90  %Customer Satisfaction (Internal)- Nothing established to date. % Customer Satisfaction (external)- front counter & facilities implementedin December. Programs onJ Jan 1. Very small sample of data collected.  Goal Performance Measure Annual Employee Reviews %C Completion  Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep YTD Target  100