TOWNOF  BEDFORD LIFE. LIBERT.HAPPINESS. Regular Council Meeting AGENDA  May 14, 2024 Administrative  7:00 p.m.  Approval of Minutes Report ofTown Manager Appearances before Council Council Comments Report of Council Committees Revisions to. Agenda  Public Hearings 1-FIN-2-42-5-14  Proposed Budget for Fiscal Year 2024-2025  Consent Agenda (roll call) Old Business New Business 2-CC-15-1-5-14 3-CC-15-1-5-14 4-P/CD-1-1-5-14 5-PD-1-3-5-14 6-CC-15-1-5-14 7-CC-15-1-5-14  Resolution - "Bedford Otter Bus" Phase 2 - Department ofl Rail and Public Transportation Demo Grant Acceptance and Agreement (roll call) Resolution Federal Grant Application Forms and Match Commitment FRA Contract Authorization for Comprehensive Pian Revision Services (roll call) Ordinance Readopting and Reenacting Code Provisions Dealing with  CRISI Grant for Bedford Rail Stop (roll call)  Traffic Laws (roll call) Discussion on Digital Sign Discussion on Short-Term Rentals  Closed: session pursuant to Section 2.2-3711 (a)(I)ofthe Codec ofVirginia of 1950, as amended, to discuss personnel related to the Town Attorney contract Citizens may watch the meeting in real time via the Town of Bedford Live Stream website: htps/wwwnpecom/gtowmolbedord  The Town will. strive to provide reasonable accommodations and services for persons who require special assistance to participate in this public involvement opportunity. Contact (540) 587-6001. for more information.    PUBLIC NOTICE TOWN OFI BEDFORD, VIRGINIA  TOWNOF. BEDFORD UPE.  SYNOPSIS OF BUDGET FOR FISCAL VEARJ JULV1,20241 to JUNE 30, 2025  NOTICEI ISH HEREBY GIVEN THAT APUBLICI HEARING WILL BEI HELDE BY THE TOWN COUNCIL ONT TUESDAY, MAY: 14, 2024 AT7:00P.M. INT THE COUNCIL CHAMBERS OF THE1 TOWNI MUNICIPAL BUILDINGI INF RELATION TO1 THE BUDGET FOR THE TOWN OF BEDFORD FORI FISCAL YEAR: 2024- 25ATWHICHT TIME ANY CITIZEN OFT THE1 TOWNS SHALL HAVE1 THE RIGHT1 TOA ATTEND ANDS STATEHIS ORH HER VIEW'S. DETAILED COPIES OF1 THE PROPOSEDI BUDGET ARE AVAILABLE FORI INSPECTION DURING NORMAL OFFICE HOURS IN THE OFFICEOF THE TOWN MANAGER AND1 THE  OFFICE OF1 THE CLERK OF COUNCIL. Use of Prior Year Fund Balance General Property Taxes Other General Revenue General Govt. Charges for Service Public Safety Charges for Service Parks Charges for Services Comm.Dev. Operating Grants Recovered Costs Transfer from Electric Fund TOTAL REVENUE Refuse Collection Charges Refuse Disposal Charges Revenue from Use of Money & Property Other Revenue TOTAL REVENUE Sale of Electricity Electricity Sales Open! Market Power Cost Adjustment Use of Prior Year Fund Balance Other Revenue  REVENUE  EXPENDITURES  GENERAL FUND Legislative 2,573,984 General & Financial Administration 7,576,561 Public Safety 37,601 Public Works 32,143 Community Development 90,435 Other Nondepartmental Debt Service 147,000 Transfers to Other Funds 783,980 11,241,704 TOTALI EXPENDITURES SOLID WASTE FUND 870,000 General Administration 87,000 Refuse Collection Refuse Disposal 9,107 Debt Service 966,107 TOTAL EXPENDITURES ELECTRIC FUND 18,107,923 Supervision & Engineering 419,801 Power Generation 4,195,853 Purchased Power 979,476 Transmission Substation 710,697 Transmission Distribution Lines Maintenance Street Lights Maintenance Meters Distrbution Transformers Meter Reading Right of Way Crew Debt Service Transfers to Other Funds 24,413,750 TOTAL EXPENDITURES PUBLIC: SAFETY TRAINING CENTER 24,914 PS Training Center 24,914 TOTAL EXPENDITURES RESTRICTEDI FUND 12,000 Police Department 12,000 TOTAL EXPENDITURES GENERAL FUND CAPITAL PROJECTS 205,819 Capital Outlay 205,819 TOTAL EXPENDITURES ELECTRIC FUND CAPITAL PROJECTS 1,404,008 Capital Outlay 1,404,008 TOTALI EXPENDITURES REVOLVING LOAN FUND 2,314 Contingency 2,314 TOTAL EXPENDITURES  77,489 1,167,022 3,967,530 4,268,315 513,882 1,250 867,940 378,276 11,241,704 70,154 262,705 538,491 94,757 966,107 2,144,782 399,410 15,795,712 81,000 1,810,353 14,500 20,000 49,000 82,715 591,883 1,196,065 2,228,330 24,413,750 24,914 24,914 12,000 12,000 205,819 205,819 1,404,008 1,404,008 2,314 2,314  TOTAL REVENUE Revenue TOTAL REVENUE Revenue TOTAL REVENUE Transfer from General Fund TOTAL REVENUE Transfer from Electric Fund TOTAL REVENUE Loan Repayments TOTAL REVENUE    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Resolution - "Bedford Otter Bus" Phase 2- Department of Rail and Public Transportation Demo Grant - Acceptance and  Agreement  DATE OF COUNCIL MEETING: May 14,2024  DATE: May1,2024  PRESENTATION:  With Council support in. January 2023, staffapplied for Phase 2 ofthe Otter Bus public transit program through the Virginia Department of Rail and Public Transportation (DRPT). Town Council authorized the application and contributed a letter of support for the second "Demonstration" grant to run the Bedford Otter Bus Phase 2 for a second year. The Town was awarded the grant in the amount of $140,448.00 byt the Virginia Commonwealth Transportation Board in. June 2023.That: amount is 80% oft the full project cost of one year The full cost of the project is $175,560.00. The Bedford Community Health Foundation will be paying the 20% grant match in the amount of $35,112 through a contract procured by the Town with Ride Source that operates the bus. The Town serves as the grant When the Phase 1 DRPT grant was awarded, it required the Town to enter into al Master Agreement with DRPT. Additionally, DRPT provided a contract on the specifics of the Phase 1 grant award. Town Council authorized staff to sign the Master Agreement and the Phase 1 contract. The original Master Agreement remains in effect for this second phase oft the Demo Grant. DRPT has provided dai new contract specifically for Phase 2. Phase 2 operations began in November 2023 when the Phase 1 funds were fully expended. No new Town Council will need to formally accept the Phase 2 Demonstration Grant and authorize staff to sign the new contract with DRPT. Council will also need toi include the grant award amount as an amendment to the adopted budget as aj pass-through for the reimbursement  of operation.  administrator and passes grant funds from DRPT to the Health Foundation, which pays the contract operator.  expenditures under Phase 2 havel been paid out yet from the Town. tor reflect the correct balance of revenue and expenditure as follows:  Budget Entry: Revenue Increase 100083-424917 Expenditure Increase  Transit Grant  $140,448.00 $140,448.00  10088160-577301 Transit Grant Expense Grant match will be recorded by journal entry.  ACTION REQUESTED:  Town Council is requested to adopt the resolution to accept the Phase 2 grant award and authorize stafft to sign the contract with DRPT. Council is also requested to approve the above budget amendment, which will appropriate budget to the general ledger accounts listed  for the Bedford Otter Bus Phase 2. Attachment: Resolution  YES NO OTHER () () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () () () ENGINEERING () OTHER () () () FINANCE () () () FIREDEPT. () () () () H.R.  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () )  APPROVED () FOREMAN  () PUBLICSERV. ()  ( ) ()    RESOLUTION  OF THE TOWN COUNCIL OF BEDFORD DOCUMENTS, AND AMENDING THE BUDGET FOR  ACCEPTING GRANT FUNDS, AUTHORIZING STAFF TO SIGN REQUIRED DEPARTMENT OF RAIL AND PUBLICTRANSPORTATION DEMO GRANT  WHEREAS, with a letter of support from the Town Council on January 24, 2023, the Town of Bedford applied for a second Demonstration Grant from the Virginia Department of Rail and Public Transportation to operate the Bedford Otter Bus for one  year; and  WHEREAS, the Town was awarded the grant through action of the WHEREAS, the grant program requires the Town to administer the grant through al Master Agreement and subsequent new Contract developed from the Master Agreement;  Commonwealth Transportation Board in June 2023; and  and  WHEREAS, the Town Attorney has reviewed the Master Agreement and will WHEREAS, accepting the transit grant as grant administrator requires the Town tor reflect the grant payments in the FY24 and FY25 budgets for the year of operation; and NOW THEREFORE, BE IT RESOLVED that the Bedford Town Council accepts the Demonstration Grant funds for the Bedford Otter Bus Phase 2; and BE IT FURTHER RESOLVED that Council authorizes staff to execute the new Contract, and related forms and documents related to the grant; and BE IT FURTHER RESOLVED that Council hereby amends the adopted budget to include the pass-through grant amount of$140,448.  review the Contract and other documents; and    TOWN OF BEDFORD, VIRGINIA TOWN COUNÇIL AÇTION FORM  ITEM: Resolution - Federal Grant Application Forms and Match Commitment - FRA CRISI Grant for Bedford Rail  Stop  DATE OF COUNCIL MEETING: May 14, 2024  DATE: May 6.2024  PRESENTATION:  Town staff presented an update to Town Counçil on November 14, 2023 about the proposed passenger rail stop project. Staff noted the next step was to be prepared for the funding opportunity that would occur in Spring 2024 in order to apply for a Consolidated Rail Infrastructure and Safety Improvement Program (CRISI) grant. The Notice was published in April ands staffhas been working with the Virginia Department ofRail and Public Transportation since then toj prepare the required documents for the application package, which is due to the Federal Rail Administration (FRA) on May 28. The application will be essentially the same one that was submitted by the Virginia Passenger Rail Authority (VPRA)in 2021 on behalf of the Town, which the VPRA was going to pay the match on. This was not awarded. The new application will request funding for the initial phases of the project foral Track 2-1 PE/NEPA project to further the planning and design ofa new passenger rail station; necessary track and platform work; parking and multimodal connectivity to and from the station; and assessment of the impacts to the regional economy and traffic patterns. The estimated cost of those tasks As with previous Federal grant applications (USDA and FEMA), certain assurances and forms must be signed and included with the application submittal. The Town Attorney has reviewed the required forms related to this Federal grant request. In addition to authorizing these forms be signed by the Town Manager, the Town must commit the grant match of 20%of the project cost; the Federal share is 80%. This 20% amount is estimated at approximately $375,000, at this time. The Town would not be required to have the funds in hand until after a notice of award was made and an agreement was entered into. Letters of support for the application have been received or committed from Federal, State and local officials as well as the  requested in the grant is approximately $1.856 million, based on the November update.  Town and County EDAs and the Bedford and Smith Mountain Lake Chambers ofCommerce.  ACTION REQUESTED:  Town Council is requested to adopt the attached Resolution authorizing the Town Manager to sign the required assurance  forms and to also commit the required grant match for the application.  Attachment: Resolution  YES NO OTHER () () () TOWNATTY. () I.T. () () () COMM.DEV. () POLICE () () () ELECTRIC () () () ENGINEERING () OTHER () () () FINANCE () () () FIRED DEPT. () () () () H.R.  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  ) )  APPROVED () FOREMAN  () PUBLICSERV. ()  () ()    RESOLUTION  OF THE' TOWN COUNCIL OF BEDFORD, VIRGINIA AUTHORIZING STAFFT TO SIGN REQUIRED ASSURANCE FORMS AND TO COMMIT MATCHING FUNDS FOR A CRISI GRANT FOR A PROPOSED PASSENGER RAIL STOP IN' THE TOWN OF BEDFORD  WHEREAS, the Town of Bedford, Virginia has been studying the viability and location ofa future passengerrail: station and service in the Town with the community since  2014; and  WHEREAS, the resultant studies prepared through funding from the Virginia General Assembly confirmed: aj positiveri ridership estimate that would benefit the passenger  rail system; and  WHEREAS, the Federal Rail Administration (FRA) has grant programs to assist communities with installing rail infrastructure to connect with the passenger rail system through the Consolidated Rail Infrastructure and Safety Improvements Program (CRISI);  and  WHEREAS, Town staff have been working with the Virginia Department of Rail and Public' Transportation for several years as a supporting agency toi now apply for CRISI funds that will provide required environmental studies, and preliminary engineering and  design of the project; and  WHEREAS, the FRA application requires that appropriate staff sign various WHEREAS, the CRISI application requires a commitment of Non-Federal funds WHEREAS, the Town Attorney has reviewed required forms related to a Federal NOW THEREFORE, BE IT RESOLVED that the Bedford Town Council supports an application seeking a CRISI grant from FRA with a commitment to provide  documents as assurances related to the project; and  to match 20% of the estimated costs of the requested grant amount; and  grant; and  the 20% Non-Federal match funds; and  BE IT FURTHER RESOLVED that the Town Manager is authorized to sign required assurances, forms and documents related to FRA grants, but is not authorized to execute and deliver any agreement that requires the expenditure of public funds on a  specific project without further action ofthis Council.    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Contract Authorization for Comprehensive Plan Revision Services  DATE OF COUNCIL MEETING: May 14,2024  DATE: May 10,2024  PRESENTATION:  As part of its efforts in revising the zoning ordinance, on December 1, 2022 the Planning Commission discussed the need to incorporate a vision of what the Town should be and to revise the 2017 Comprehensive Plan to include the future boundary adjustment area. Ati its meeting on February 2, 2023, Commissioners officially reviewed the Plan and confirmed At the Commission meeting on January 2, 2024, the Commission discussed hiring a consultant with as solicited competitive process instead of using the on-call pool ofc consultants available from the Central Virginia Planning District Commission. Town Council appropriated half oft the estimated cost for services in FY24 (effective July 1,2023) and the remainder will Staff began the solicitation process with a Request for Proposals (RFP). The Commission assigned two members to the selection committee with staff. There were six respondents to the RFP. The committee narrowed the respondents down to threei that were subsequently interviewed. Ofthose three, the committee found EPR, PC1 to be the best fit for the Plan revision EPR, PC provided an agreement for the Town to consider. The agreement is based on the Town RFP as the primary performance document and their responding proposal. The Town Attorney has reviewed the relevant documents.  they would like to update the Plan after the new area is brought into the' Town.  be set in FY25 as Capital Improvement Program (CIP) work for a total cost of $80,000.  project. The work is expected to include significant public input and be completed within 18 months.  ACTION REQUESTED: Comprehensive Plan. Attachment:  Town Council is requested to authorize the Town Manager to sign a contract with EPR, PC for services to revise the  Contract by EPR, PC  YES NO OTHER  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWN ATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLICSERV. () () () () ENGINEERING ( ) OTHER  ) ()  APPROVED () FOREMAN  () () ( () () () ()  FINANCE FIRE DEPT. () H.R.  () ()    CONTRACT FOR By and Between Town of Bedford, Virginia (Owner) and EPR, PC REQUEST FOR PROPOSALS 2024-007  COMPREHENSIVE PLAN CONSULTANT SERVICES  THIS CONTRACT ENTERED INTO THIS day of May, 2024, by and between the Town of Bedford, Virginia, hereinafter referred to as the "Owner" and EPR,PC, hereinafter  referred to as the "Consultant".  WITNESSETH  WHEREAS, the Town is undertaking a Comprehensive Plan Revision effort hereinafter referred WHEREAS, the Town desires to engage the Consultant to render certain Consultant services as set forth in the Contract Documents (defined herein) between the Consultant and the Owner. NOW, THEREFORE, the Owner and the Consultant, in consideration of the foregoing by their mutual covenants set forth herein and for the consideration hereinafter set forth agree as follows:  to as the "Project"; and  I.SCOPE OF SERVICES  1. The Consultant shall perform all necessary serviçes in connection with providing Comprehensive Plan consulting services as required by the Town. The Consultant shall provide the full scope of services as set forth in the Contract Documents and shall do sO in a satisfactory and proper manner under the direction of the Town Manager or his designated representative.  2. The work to be performed pursuant to this Contract shall be limited to those items A. the Request for Proposal dated February 27, 2024, including all related addenda B. the Consultant's sealed proposal in its entirety, dated March 22, 2024 (the Both the RFP and the Consultant's Proposal are made a part this Contract as ift the  set forth in the Contract Documents. The Contract Documents consist of:  (the "RFP"); and "Consultant's Proposal").  same were fully set forth.  Page 1of2    II. TIME OF PERFORMANCE  The services of the Consultant are to commence upon execution of this Agreement. The initial term ofthis contract is from date ofexecution of this contract through project completion.  III. COMPENSATION AND METHOD OF PAYMENT  1. The fee schedule for cost of services will be applied under this Contract as set forth in the 2. Invoicing EPR,PC shall issue itemized invoices that reflect the performance of Serviçes and delivery of Products to date. The Town of Bedford shall pay all undisputed invoices properly issued within its normal payment cycle [thirty (30) days from receipt ofinvoice]. 3. Payments are subject to receipt of an invoice from the Consultant and shall be adequately supported by detailed summary documentation. All requisitions and supporting documents shall  Consultant's Attachment "B".  be acceptable to the Town before payment is made.  IV.AMENDMENTS  This Contract may be amended from time to time upon written agreement by the Town and the Consultant and shall be subject to renegotiation if such amendment results in a change in IN WITNESS WHEREOF, the parties hereto have made and executed this Contract as of the day  the scope of services, compensation, or method of payment.  and year above written. EPR,PC BY:  Town of Bedford, Virginia  BY:  Lynette Wuensch, President  Bart Warner, Town Manager  Page 2of2    ATTACHMENT, A Request for Proposals    TOWN OF  BEDFORD LIFE. LIBERTY.HAPPINESS. Request for Proposals Town of Bedford VA Comprehensive Plan Revision  RFP Release Date February 27, 2024 Proposal Submittal Deadline March 22, 2024 3:00 p.m. local prevailing time Town of Bedford RFP-2024-007  Questions with regard to submissions, process, or proposals can be emailed to:  Mary Zirkle - mzire@bedfordva.ow    Table of Contents Purpose. Schedule of Events Instructions to Vendors. Scope of Services Fee/Rate Schedule. Schedule Proposal Format. Project Representation. Selection Process.. Selection Criteria. Limitations.  3 3 3 4 5 5 6 6 6 7 8 11 12 13 14 15 16 17  Special Terms and Considerations. Form 1: Cover Sheet. Form 2: Proposal Signature Sheet. Form 3: Addenda Received and Acknowledged Form 4: Litigation Disclosure Form.. Form 5: Proprietary Information Form 6: References.  Appendix: Required General Terms and Conditions  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  2    Purpose  Itis the intent of this Request for Proposals (RFP) to secure the services of an experienced professional entity (the "Consultant", the "Offeror", and/or the "Contractor") to assist the Town of Bedford (the "Town") by substantially revising its 2017 Comprehensive Plan. The Town recently expanded its land area by bringing in additional geographic areas with an administrative boundary adjustment from Bedford County, and also updated the zoning ordinance. The Town expects the Comprehensive Planning process to include significant public engagement in order to discern a clear community vision for the future of the Town and toi inform the Capital Improvement Plan nttps/www.bediordva.gov/DocumentCenter.lew/065/Comprenensive-Plan--  (CIP). The current Comprehensive Plan can be found at:  AC0Ped-une-201APD: Schedule of Events Action Issuance of RFP Submission of Questions Addenda/Questions Published Submission of Proposals Instructions to Vendors submission. See further details below.  Responsibility Town Staff Potential Offerors Town Staff Offerors  Date 2/27/2024 3/13/2024  3:00 p.m.on 3/8/2024 3:00 p.m.on 3/22/2024  Responses to this request may be submitted by mail / hard copy or by electronic/digital Proposals submitted by mail ori in writing shall be in a sealed envelope and clearly marked "RFP-2024-007. For written ("hard copy)proposals, submit sealed proposals  before 3:00 P.M., local prevailing time, on March 22, 2024, to:  Mary Zirkle, Director of Planning and Community Development  Town of Bedford 215 East Main Street Bedford, VA 24523  Proposals may be sent digitally in PDF format via email to mzie@bediordva.dow Proposals submitted by email shall include RFP-2024-007 in the subject header. Ifsubmitting a proposal via email, proposals shall be submitted no later than the date and time stated. Please note there is a size limit on the email box. Digital submittals should provide a link to any document over 10MB in size in the email message. The Town Officer or Agent shall not be responsible for any digital submission that was not  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  3    received. The Offeror should not assume the transmission of an email or digital link were received and is responsible for confirming the receipt of any digital submission. All copies, whether electronic or hard copy, shall be received no later than 3:00 P.M., local prevailing time, on March 22, 2024. No proposals will be accepted after that time. Your proposal shall be in effect for at least 90 days from the submission date. Thereafter, a proposer may give the Town notice that it is withdrawing its proposal. The proposal shall be open until award is made or this RFP is formally canceled unless the The deadline for written questions is March 8, 2024 at: 3:00 PM. Please direct written Vendors may visit www.bedlordva.goy to sign up to receive emails or notifications about bids, proposals, addendums, bid tabulation and awards. Vendors can sign up to receive notification in selected categories. Iti is the vendor's responsibility to keep information current in the system in order to receive the notifications. The Town is not responsible for any RFP/ITB obtained from any source other than the Town of Bedford.  proposer gives such notice.  questions to Mary Zirkle by email at mziwe@pediordva.govy  Scope of Services  The following generally highlights the services the individual or firm may be requested to perform as directed by the Town of Bedford. All work will be done closely with the Town Planning Commission. The project should be completed within 18 months. 1. Provide the necessary professional services required to conduct a substantial revision of the 2017 Comprehensive Plan to include the following: 1.1.Address all required sections of the Code of Virginia S 15.2-2223 for 1.2.Address the requirement for surveys and studies described in COV S 15.2-  Comprehensive Plans;  2224 as well as the required implementation of the plan;  1.3.Preparation of the official map;  1.4.The Transportation Chapter will be prepared by the Centrai Virginia Planning District Commission as our transportation consultant. All work on other sections relevant to transportation will need to be coordinated with the  CVPDC staff.  2. Provide significant public engagement across various methods to:  2.1.garner substantive input from citizens that will be the foundation of the Plan;  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan    2.2.educate the public about the comprehensive plan and how it relates to and 3. Communicate details of all processes and actions necessary to produce the document and map to the Director of Planning and Community Development or 4. Atar minimum, be available on a bi-monthly basis (to be determined in consultation with the Director of Planning and Community Development) to meet personally with the Town Manager and Town personnel, Town Council, the Town of Bedford Planning Commission and/or the general public as directed by the Director of Planning and Community Development or her designee.  may affect property.  her designee.  Fee/Rate Schedule  Proposals shall include a nonbinding estimate of fees anticipated to perform the tasks as outlined in the RFP. These costs are to be the proposer's best estimation of expected charges, but are subject to review and discussion in the negotiation process. Any work directed by the Town of Bedford shall commence within a certain number of calendar days from the date of the notice to proceed. The number of calendar days will be determined by the Town of Bedford and the selected individual or firm doing the  Schedule  work. Contract Term  1. Any contract resulting from this process shall have an expiration date of eighteen (18) months from the formal "Notice to Proceed" document related to the production of the report requested by the terms of this agreement. Renewal or extension of the contract may be authorized by the Town of Bedford Planning Commission subject to appropriation of funding and the Commission's determination of satisfactory progress. Funds for the scope of work have been 2. The Town reserves the right to engage other sources if Consultant cannot 3. The Town, as a municipal corporation of the Commonwealth of Virginia, is obligated and bound by the terms of any agreement only to the extent that funds are lawfully appropriated therefore and are allocated and available to pay its obligations hereunder. In the event that, and/or at such time as, funds have not been appropriated or are not allocated and available to pay the Town's obligations under an agreement, then the Town shall not be liable for any obligation to pay for the services referred toi in the agreement.  allocated between two fiscal years. complete individual tasks in a timely manner.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  5    Proposal Format 1. Letter of Transmittal  Proposals shall include the following information in the order detailed:  Limit of two (2) pages. Make a positive commitment to perform the required work. Also, give the name(s) of the person(s) who will be authorized to make representation for your firm, their title, and telephone number.  2. Firm Experience  Indicate prior experience for your firm in performing work of this nature. Provide resume(s) for key personnel who would be assigned to this project.  3. Project Approach employed. 4. Estimated Timeframe  Indicate your understanding as to the scope of work requested and describe your firm's approach and give specific illustrations of the procedures that will be  The Town expects the scope of work requested under the terms of this agreement within eighteen (18) months of a formal "Notice to Proceed" document. Document your ability to complete the scope within this timeframe as well as any benchmark dates within the process that you would deemrelevant  and/or meaningful. 5. Nonbinding Cost Estimate  Proposals shall include a nonbinding estimate of fees anticipated to perform the tasks as outlined in the RFP. These costs are to be the proposer's best estimation of expected charges, but are subject to review and discussion in the Ina addition, all Forms included in this solicitation must be filled out and returned as  negotiation process.  indicated.  Project Representation  The Town Manager shall act as the Contract Administrator for any activities unless otherwise designated. Department contacts for work requests include the Director of  Planning and Community Development, Mary Zirkle.  Selection Process  1. The Director of Planning and Community Development shall review the proposals submitted in cooperation with a committee consisting of two members  one each to be appointed from within the ranks of the Town Council and the  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  6    Town Planning Commission. This committee shall develop a system of ranking for all proposals and issue a report of its rankings to both the Town Council and 2. Negotiations shall be conducted beginning with the firm ranked first. If a contract satisfactory and advantageous to the Town can be negotiated at a price considered fair and reasonable, the award shall be made to that bidder subject toa approval by Town Council. The successful bidder will receive a formal "Notice to Proceed" document from the Director of Planning and Community 3. The Town reserves the right to reject any or all proposals submitted, and to waive any informality in the proposals. The right is also reserved to award the contract where it appears to be in the best interest of the Town of Bedford.  the Town Planning Commission.  Development.  Selection Criteria  Each firm will be evaluated based on the following:  1. Overall qualifications of the firm, to include experience with the drafting, presentation, and implementation of Comprehensive Plans and land use maps 2. Prior experience of the firm in providing professional consulting services to local governments for the preparation of Comprehensive Plans in Virginia. 3. Qualifications and experience of key personnel to be assigned to the project. 4. Experience of the firm in providing innovative means of engaging with the public for development of community plans that reflect the community. 6. The ability of the firm to initiate and complete work on this project in a timely 7. The firm's ability to provide its services within the project budget established by 8. The firm's familiarity with the Town of Bedford and the Town's Comprehensive  as mandated in the Code of Virginia.  5. Overall structure and quality of the proposal.  manner. the Town. Plan. Limitations  A. This request does not commit the Town to award a contract, or to pay any costs B. The Town of Bedford reserves the right to reject any and all proposals, to waive informalities, to request additional information, and/or to award a contract  incurred in the preparation of a response to this request.  deemed in the best interest of the Town.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  7    C. Should the Town determine, in writing and in its sole discretion, that only one proposer is fully qualified, or that one proposer is clearly more highly qualified and suitable than others under consideration, a contract may be negotiated and D. The Town shall require the individual or firm to participate in negotiations and to submit the technical or other revisions to their proposal as may result from the  awarded to that proposer.  negotiations.  Special Terms and Considerations  A. The term "Town" as referred to within this document shall mean Town of B. The term "Offeror" shall mean the person, Offeror, or corporation named as  Bedford. such in the contract. Changes in Scope ofWork  The Town may request changes in the scope of work to be performed. Such changes, including increase or decrease in compensation, must be mutually agreed upon and incorporated by written amendment to any existing  agreement. D. Liability  The Town shall not be liable for any loss, injury, death, or damage to persons or property which at any time may be suffered or sustained by any person whatsoever arising from the negligent performance by the Offeror and/or its employees and agents ofi its obligations under the provisions of this agreement. The Offeror shall indemnify the Town and hold the Town harmless against all claims, liabilities, loss, injury, death, or damage  whatsoever. E. Insurance Requirements  1) The Offeror agrees, to the fullest extent of the law, to indemnify and save the Town harmless from and against all losses, damages, injuries, claims and demands whatsoever, regardless of the case thereof, and expenses ino connection therewith, including reasonable counsel fees, arising out of ori incidental to the negligent performance of Offeror's duties and responsibilities under this agreement. This covenant of indemnity shall continue notwithstanding any revocation or termination of this agreement. The Offeror shall be given prompt notice of any claims, demands or causes of action and reasonable opportunity to defend the same. 2) The Offeror shall secure and keep in force, at its sole cost and expense, the following insurance policies which shall be in form and consent  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  8    satisfactory to the Town and shall be issued by insurance companies qualified to do business in the Commonwealth of Virginia. 3) Policy of property damage and public liability insurance which shall protect the Town and such other persons as the Town shall designate against any liability imposed by law upon the Town, the Offeror, or both. Coverage shall include damages for loss of or damages to property, or for bodily injuries, including death suffered or claimed by reason or inconsequence of any act or omission of any act by an employee or agent of the Offeror. Such insurance shall be on a comprehensive General Liability form with limits of $1,000,000 each occurrence, $1,000,000 aggregate Bodily Injury Liability to include, premises operations products, complete operations, 4) The Offeror shall carry such Workman's Compensation Insurance and other insurance on its employees and agent performing services under 5) Offeror shall maintain in effect throughout the entire term of the agreement and any extensions thereof, personal injury liability insurance covering occurrences resulting from performance by the Offeror of Offeror's obligations set forth in the agreement ini the minimum amount of one million dollars ($1,000,000) for injury or death to any one person and one million dollars ($1,000,000) for injury or death of any number of persons in one occurrence and property damage liability insurance in the amount of one million dollars ($1,000,000). Town shall be named as an additional or joint insured on all such policies. Additionally, Offeror shall maintain professional liability insurance in the minimum amount of one million dollars ($1,000,000). Offeror shall maintain worker's compensation insurance in the minimum required by the laws of the Commonwealth of Virginia. A certificate ofi insurance shall be furnished by the Offeror to the Town prior to the commencing work on the project. The certificate must also indicate that the Town is an additional or joint insured. 6) Prior to commencing work, the Contractor shall provide the Town with a certificate of insurance. Coverage shall be maintained during the entire  contractual and broad form property damage. this contract, as is required by the Code of Virginia.  term of the contract. F.C Offeror's Responsibility  Approval by the Town of Offeror's work product for the project shall not constitute nor be deemed a release of the responsibility and liability of Offeror for the accuracy and competency of Offeror's designs, drawings, specifications or other documents and work pertaining to the project. Additionally, approval by the Town of Offeror's work product shall not be deemed to be an assumption of drawings, specifications or other documents prepared by Offeror for the project. After  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  9    acceptance of final plans by the Town the Offeror agrees to correct errors or omissions on the plans that may be discovered after final acceptance.  G. Work Progress and Delays  The Town shall be entitled at all times to be advised in writing at their request, as tot the status of work being done by the Offeror and the details thereof. In the event Offeror cannot satisfy a deadline specified in the work schedule, then the Town shall be notified in writing at least seven (7) days prior to such deadline of the reason for the delay. In the event the cause of the delay is due to delay by the Town, when such delay will result in an overall delay of the project completion date, the Town shall grant to Offeror in writing an extension of the agreement time equal to the delay or delays. The Town shall be solely responsible for determining whether any extension of time should be awarded to Offeror acknowledges that the conditions, covenants and requirements on its part tol be kept as set forth in the contract are material inducements to the Town entering into an agreement. Should the Offeror fail to perform any of the conditions, covenants and requirements of its part to be kept, the Town shall give written notice thereof to Offeror specifying those acts to things which must occur to cure said default. Provided, however, if Offeror makes a good faith effort by taking steps to substantially cure the default, the Town may grant Offeror additional time to cure such default as he deems necessary and at his discretion. Should the default remain upon expiration of the time granted to cure the same, the Town may terminate the agreement by written notice of termination said  Offeror.  H. Termination by Default  notice specifying the time and date of termination. to Offeror, to terminate the services of the Offeror.  . Termination Without Default  The Town shall have the right, at any time, upon fifteen (15) days written notice The Offeror shall not assign, sell, or transfer any interest in any agreement with Offeror and Town shall warranty and represent that by the execution of an agreement it is not the intent of the parties that the agreement be construed or deemed to represent a joint venture or an undertaking between Town and Offeror. Offeror shall be solely responsible for the conduct of all activities and services provided by Offeror as part of its business operations.  J. Assignment the Town.  K. Disclaimer of Joint Venture  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  10    Form 1: Cover Sheet requested in this solicitation.  Inc compliance with this Request for Proposal, and to all the conditions imposed therein andI hereby incorporated by the reference, the Undersigned offers, and agrees to furnish goods/services  THIS SECTION TO BE COMPLETED BY OFFEROR:  NAME AND ADDRESS OF FIRM:  Date: By: Name: Title: Website:  (Signature) (Please Print)  FEIFINT No.: Email: Phone:  Fax:  CONTACT INFORMATION (if differs from above):  Name: Title: Address:  Email: Office Phone: Mobile Phone: Fax:  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  11    Form 2: Proposal Signature Sheet  (Must be submitted on your corporate letterhead)  My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP. My signature also certifies that by submitting a proposal in response to this Request for Proposals, the offeror represents that in the preparation and submission of this proposal, said offeror did not, either directly or indirectly, enter into any combination or arrangement with any person, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section 1 et seq.) or S 59.109.1 through 59.1-9.17 or S 59.1-68.6 through 59.1- 68.8 of the Code of Virginia. In addition, my signature certifies that the offeror has been made aware of the initial Request for Proposals, as well as any and all addenda. Certification of Eligibility: The firm is not ineligible to receive award of a contract due to the firm's inclusion on any Federal or Virginia State lists of debarred contractors, or otherwise ineligible to be awarded a contract using Federal or State funds. Ihereby certify that Ia am authorized to sign as a Representative for the Firm:  NAME OF OFFEROR: ADDRESS: FED ID NO.: SIGNATURE: PRINTED NAME: TITLE: TELEPHONE: EMAIL: FAX: DATE:  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  12    Form 3: Addenda Received and Acknowledged  By signing this form, offeror acknowledges receipt of any and all Addenda published  after initial RFP was issued.  Receipt of addenda acknowledged:  Signature Date:  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  13    Form 4: Litigation Disclosure Form  Respond to each of the questions below by checking the appropriate line. Failure to fully and truthfully disclose the information required by this Litigation Disclosure Form may result in the disqualification of your bid or proposal from consideration or termination of the contract, once awarded. For purposes of this disclosure form, "you" means the individual or entity in whose name the bid or Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant this solicitation, been convicted of a felony, or a misdemeanor involving moral turpitude, during the last ten  proposals were submitted.  (10) years?  Yes  No  Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant this solicitation, been terminated (for cause or otherwise) from any work being performed for the Town or any other governmental or private entity during the last ten (10) years?  Yes  No  Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant this solicitation, been involved in any claim or litigation with the Town or any other governmental or private  entity during the last ten (10) years?  Yes  No  Has any parent company or wholly owned subsidiary of your company been involved in any claim or litigation with the Town or any other governmental or private entity during  the last ten (10) years?  Yes  No  Ifyou answered "Yes" to any of the above questions, please state the name(s) of the person(s), the nature, and the status and/or outcome of the conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid or  proposal.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  14    Form 5: Proprietary Information  Trade secrets or proprietary information submitted by an Offeror in response to this Request for Proposal shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Offeror must invoke the protection of this section prior to or upon submission of data or materials and must identify the data or other materials to be protected and state the reasons why protection is necessary Please enclose all proprietary information in a sealed envelope and attach ONLY  ($2.2-4342F of the Code of Virginia).  tothe ORIGINAL proposal.  Below, please reference appropriate page numbers, section numbers, paragraph numbers, etc. where this data should be inserted, along with an explanation as to why it is proprietary and protected by $2.2-4342(F) of the Code of Virginia.  Request for Proposals RFP-2024-007  Town of Bedford' VA Comprehensive Plan  15    Form 6: References Name of Firm: Address: Contact: Name: Title: Email: Phone:  #Y Years in Relationship: Name of Firm: Address: Contact: Name: Title: Email: Phone:  #Years in Relationship: Name of Firm: Address: Contact: Name: Title: Email: Phone:  # Years in Relationship.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  16    Appendix: Required General Terms and Conditions  A. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in an appropriate state court of jurisdiction in Bedford County, Virginia. The contractor shall comply with all applicable the Town that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Americans With Disabilities Act and S 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursement made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the  federal, state and local laws, rules and regulations.  B.  ANT-DISCRIMIMATION: By submitting their proposals, offerors certify to  public body. (Code of Virginia, $2.2-4343.1(E)  In every contract over $10,000.00, the provisions in 1. and 2. below apply:  1. During the performance oft this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of these b. The contractor, in all solicitations or advertisements for employees plaçed by or on behalf of the contractor, will state that such contractor Notices, advertisements and solicitation plaçed in accordance with federal law, rule or regulation shall be deemed sufficient for the  nondiscrimination clauses.  is an equal opportunity employer.  purpose of meeting these requirements.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  17    2. The Contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the provisions will be C. ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, Offerors certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Offeror, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of D. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting their proposals, Offerors certify that they do not, and will not during the performance of this contract, employ illegal alien workers or otherwise violate the provisions of the  binding upon each subcontractor or vendor.  substantially equal or greater value was exchanged.  Federal Immigration Reform and Control Act of 1986.  E. DEBARMENT STATUS: By submitting their proposals, Offerors certify that they are not currently debarred by the Commonwealth of Virginia or any political subdivision thereof from submitting bids or proposals on contracts for the type of goods and/or services covered by this solicitation, nor are they an agent of any person or entity F. ANTITRUST: By entering into a contract, the Contractor conveys, sells, assigns, and transfers to the Town all rights, title andi interest in and to all causes of action itmay now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or  that is currently sO debarred.  acquired by the Town under said contract. G. PROMPT PAYMENT ACT: 1. Tos Subcontractors:  a. A contractor is liable for the entire amount owed to any subcontractor with which it contracts. However, such contractor shall not be liable for amounts otherwise reducible due to the subcontractor's noncompliance with the terms of the contract. However, if the contractor awarded a (1)To pay the subcontractor(s) within seven (7) days of the Contractor's receipt of payment from the Town for the  contract under this solicitation is hereby obligated:  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  18    proportionate share of the payment receivedi for work performed (2)Tonotify the department and the subcontractor(s), in writing, of the Contractor's intention to withhold payment and the reason. Payment by the party contracting with a contractor shall not be a condition precedent to payment to any lower-tier subcontractor, regardless of that contracting receiving payment for amounts owed to b. The Contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms oft the contract) on all amounts owed by the contractor that remain unpaid seven (7) days following receipt of payment from the Town, except for amounts withheld as stated in (2) above. The date of mailing of any payment by U.S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier contractor performing under the prime contract. A Contractor's obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of the Town.  by the subcontractor(s) under the contract; or  that contractor.  H. TESTING AND INSPECTION: The Town reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the  specifications. 1. J.  ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the CHANGES TOTHE CONTRACT: Changes can be made to the contract in a. The parties may agree, in writing, to modify the scope of the contract. An increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written b. The Town may order changes within the general scope of the contract at any time by written notice to the Contractor. Changes within the scope of contract include, but are not limited to, things such as services to be performed, the method of delivery, and the place of delivery. The Contractor shall comply with the notice upon receipt. The Contractor shall be compensated for any additional costs incurred as a result of  Contractor in whole or in part without the advance written consent of the Town.  any of the following ways:  agreement to modify the scope of the contract.  Request for Proposals RFP-2024-007  Town of Bedford' VA Comprehensive Plan  19    such order and shall give the Town a credit of any savings. Said compensation shall be determined by one of the following methods: 1. By mutual agreement between the parties in writing; or  2. By agreeing upon a unit price or using a unit price set forth in the contract, if the work to be done can be expressed in units, and the Contractor accounts for the number of units of work performed, subject to the Town's right to audit the Contractor's records and/ort to determine that correct number of units independently; or 3. By ordering the Contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for overhead and profit may be allowed. The same markup shall be used for determining a decrease in price as the result of savings realized. The Contractor shall present the Town with all vouchers and records of expenses incurred and savings realized. The Town shall have the right to audit the records of the Contractor as deemed necessary to determine costs or savings. Any claim for an adjustment in price under this provision must be asserted by written notice to the Town within thirty (30) days from the date of receipt of the written order from the Town. If the parties fail to agree on an amount of adjustment, the question of an increase or decrease in the contract price or time for performance shall be resolved in accordance with the procedures for resolving dispute provided by the Disputes Clause of this contract. Neither the existence of a claim nor a dispute resolution process, litigation or any other provision of this contract shall excuse the contractor from promptly complying with the changes ordered by the Town or with performance of the contract  generally.  K. DEFAULT: In case oft failure to deliver goods or services in accordance with the contract terms and conditions, the Town, after due oral or written notice, may procure them from other sources and hold the Contractor responsible for any resulting additional purchase and administrative costs. This remedy shall bei in addition to any other remedies  with the Town may have.  L. TAXES: Sales to the Town are normally exempt from State sales tax. State sales and use tax certificates of exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal excise and transportation  taxes.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  20    M. USEOF BRANDI NAMES (This section only applies to the procurement ofg goods): Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict Offerors to the specific brand, make or manufacturer names, but conveys the general style, type, character, and quality of the article desired. Any article which the Town, in its sole discretion, determines to be the equivalent of that specified, considering quality, workmanship, economy ofc operation, and suitability for the purpose intended, shall be accepted. The Offeror is responsible to clearly and specifically identify the product being offered and to provide sufficient descriptive literature catalog cuts and technical detail to enable the Town to determine if the product offered meets the requirements of the solicitation. This is required even if offering the exact brand, make or manufacturer specified. Unless the Offeror clearly indicates in its proposal that the product offered is an equivalent product, such proposal will be considered to offer the brand name product referenced in the solicitation. N. INSURANCE: By signing and submitting a proposal under this solicitation, the Offeror certifies that if awarded the contract, it will have the following insurance coverages at the time the contract is awarded. The Offeror further certifies that the contraçtor and any subcontractors will maintain these insurance coverages during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation  Commission.  Coverages afforded under the required policies listed below shall not be canceled by the Contractor or allowed to lapse or expire. However, ini the event that any insurance coverage required under this Agreement is canceled by the insurance company or lapses due to no fault of the Contractor, Contractor shall () provide the Town with not less than thirty (30) calendar days prior written notice that said insurance policy has lapsed or has been canceled due to no fault of Contractor and (i) restore said insurance policy with the same insurance company or obtain a replacement insurance policy that satisfied the insurance obligations required in this Agreement within thirty (30) calendar days from the date of any notice to Contractor thati itsi insurance policy has been canceled or has lapsed. The Town must be named as an additional insured on the insurance certificate reflecting Commercial General Liability and other insurance coverages.  INSURANCE OVERAGES AND LIMITS REQUIRED:  a. Workers' Compensation - Statutory requirements and benefits.  b. Employer's Liability - $1,000,000.  Request for Proposals RFP-2024-007  Town of Bedford' VA Comprehensive Plan  21    Commercial General Liability: A minimum of $1,000,000. Combined single limit. Commercial General Liability is to include Premises/Operations Liability, Products and Completed Operations Coverage (to extend for 2 years past the d. Automobile Liability - $1,000,000 - Combined single limit. (Only used if motor e. Professional Liability Insurance: The Consultant shall maintain during the life ofthis contract such Professional Liability Insurance, including Bodily Injurya and Property Damage if excluded in Commercial General Liability coverage required above, as to protect the Consultant, the Consultant staff, or by any subcontractor or anyone directly or indirectly employed by either of them against claims for damages, including protection of the Town. The minimum acceptable limits of liability to be provided by such Professional Liability  work completion date).  vehicle is to be used in the contract.)  Insurance shall be as follows: 1. $1,000,000 each incident 2. $2,000,000 aggregate  NOTE: Ifa Contractor for professional services states there is property damage and bodily injury coverage equivalent to above within the Professional Liability policy that shall be specifically stated on the Insurance Certificate form. O. DRUG-FREE WORKPLACE: During the performance of this contract, the Contractor agrees to (i) provide a drug-free workplace for the Contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (ii) state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon  each subcontractor or vendor.  For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connections with a specific contract awarded to a Contractor, the employees of which are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession of use of any controlled  substance or marijuana during the performance of the contract.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  22    P. NONDISCRIMIMATION OF CONTRACTORS: A Bidder, Offeror, or Contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, or disability, or against faith- based organizations. If the award of this contract is made to a faith-based organization and ani individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the Town shall offer thei individual, withinar reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an Q. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the Town shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. R. TERMINATION OF CONTRACT: The Town may terminate the contract for cause or for convenience after giving seven (7) days' notice in writing to the Contractor. The written notice shall state whether the termination is for convenience or cause. Termination for Cause: If the Contractor should breach the contract or fail to perform the services required by the contract, the Town may terminate the contract for cause by giving written notice or may give the Contractor a stated period of time within which to remedy its breach of contract by delivering a written cure notice to the Contractor. Ifthe Contractor shall fail to remedy the breach within the time allotted by the Town, the contract may be terminated by the Town at any time thereafter upon written notice to the Contractor or, in the alternative, the Town may give such extension of time to remedy the breach as the Town determines to be in its best interest. The Town's forbearance by not terminating the contract for al breach of contract shall not constitute a waiver of the Town's right to terminate nor acquiescence in future act or omissions by the Contractor of a like nature. Ift the contract is terminated for cause, breach of contract or failure to perform, the Contractor may be subject to a claim by the Town for the costs and expenses incurred in securing a replacement contractor to fulfill the obligations of the contract. In the event a Cure Notice is required, the Town will use the address provided to the Town in bids or proposals. It shall be the Contractor's responsibility to notify the Town in writing within 10 days of knowing a change of address. The written notice shall include the Town's contract  alternative provider.  number and the effective date of the address change.  In the event the Contractor breaches the contract or fails to perform the services required by the contract, in addition to terminating this contract for cause, the Town reserves the right, in its sole discretion, to terminate for cause any other open contract  the Contractor has with the Town.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  23    Termination for Convenience: The contract may be terminated by the Town in whole ori inj part for the convenience oft the Town without a breach of contract by delivering to the Contractor a written notice of termination specifying the extent to which performance under the contract is terminated and the effective date of the termination. Upon receipt of such a notice of termination, the Contractor must stop work, including but not limited to work performed by subcontractors and consultants, at such time as to the  extent specified in the notice of termination.  If the contract is terminated in whole or in part for the convenience of the Town, the Contractor shall be entitied to those fees earned for work done prior to the notice of termination and thereafter shall be entitled to any fees earned for work not terminated, but shall not be entitled to lost profits for the portions of the contract which were terminated. The Contractor will be compensated for reasonable costs or expenses arising out of the termination for the convenience of the Town for delivery to the Town of all products of the services for which the Contractor has or will receive compensation. Delivery of Services: Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver to the Town all products or services for which the Contractor has been or will be compensated. Failure to do sO may result in action for  "breach of contract" or "failure to perform."  Compensation Due the Contractor: Upon such termination, the Contractor shall be entitled to the compensation accrued to the date of termination. Payment of the balance of the accrued compensation shall be dependent on the Contractor providing the required project material to the Town. Said fees which have been earned shall be billed to the Town in accordance with the normal billing process, but in no case later the sixty (60) days after the last work is performed. Any termination by the Town for default, found by a court of competent jurisdiction not to have been justified as a termination for default,  shall be deemed a termination for the convenience of the Town.  The Contractor shall submit invoices for all such amounts in accordance with the normal billing process, but in no event later than sixty (60) days after all services are performed. All amounts invoiced are subject to deductions for amounts previously paid. All payments due the Contractor under this contract, to the extent they are dependent on grants from the state or federal government or other granting agencies are subject to  appropriation by the granting agency.  S. COOPERATIVE PROCUREMENT: Procurement is being conducted pursuant to Section 2.2-4304 of the VPPA. Therefore, the Offeror agrees that it will contract with any other public agency or body in the Commonwealth of Virginia who sO desires, to permit those public agencies or bodies to purchase at contract prices, in  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  24    accordance with the terms, conditions and specifications of any contract resulting from this solicitation. The Offeror shall deal directly with each public agency or body, in a separate contract between those two entities, in regard to order placement, delivery, invoicing and payment. The Town shall not be responsible or liable for any costs, expenses, or any other matters of any kind to either Offeror or such other public agency or body seeking to obtain services pursuant to cooperative procurement. Such other public agency or body shall be responsible for the administration of itsi individual contract T. LITIGATION WITH THE TOWN: The Town, in its sole discretion, may choose not to make an award to an Offeror who is in litigation with the Town, Bedford County, Virginia, the Bedford County Schools, the Bedford Regional Water Authority, the Economic Development Authority of Bedford County, Virginia, the Economic Development Authority of the Town of Bedford, Virginia, or the Town of Bedford Redevelopment and Housing Authority at the time of proposal evaluation. This provision also applies if any parent company, principal, officer, or wholly owned subsidiary of the Offeror is in litigation with any of the foregoing entities at the time of the proposal  with Offeror.  evaluation.  U. PRIOR DEFAULTED CONTRACTS: The Town, in its sole discretion, may choose not to make an award to an Offeror who has previously defaulted on a contract with the Town, Bedford County, Virginia, the Bedford County Schools, the Bedford Regional Water Authority, the Economic Development Authority of Bedford County, Virginia, the Economic Development Authority of the Town of Bedford, Virginia, or the Town of Bedford Redevelopment and Housing Authority. This provision also applies any parent company, principal, officer, or wholly owned subsidiary of the Offeror has  previously defaulted on a contract with and oft the foregoing entities.  V. CRIMINAL CONVICTIONS: The Town, in its sole discretion, may choose not to make an award to an Offeror if any principal, officer, director, or staff member of the firm assigned to work under a contract awarded pursuant to this solicitation has been convicted of any felony or of a misdemeanor involving moral turpitude in the past ten (10)  years.  W. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH: A Contractor organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if sO required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described above that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its existence to lapse ori its certificate of authority or registration to transact business ini the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  25    or cancelled at any time during the term of the contract. A public body may void any contract with al business entity if the business entity fails to remain in compliance with the X. ADVERTISING: In the event a contract is awarded for services resulting from this proposal, no indication of such contract or the provision of services to the Town will be used ini the contractor's literature or advertising without prior written permission. Y. AUDIT: The Contractor shall retain all books, records, and other documents relative to this contract for five (5)years after final payment, or until audited by the Town, whichever is sooner. The Town auditors shall have full access to the right to examine Z. CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION: Contractor assures that information and data obtained as to personal facts and circumstances related to patients or clients shall be collected and held confidential, during and following the term of this agreement, and shall not be divulged without the individual's and the Town's written consent and only in accordance with federal and state Code. Contractors who utilize, access, or store personally identifiable information as part of the performance of a contract are required to safeguard this information and immediately notify the Town of any breach or suspected breach in the security of such information. Contractors shall allow the Town to both participate in the investigation of incidents and exercise control over decisions regarding external reporting. Contractors and their employees working on this project may be required to sign a confidentiality statement.  provisions oft this section.  any of said materials during said period.  AA. CONTINUITY OF SERVICES:  1. The Contractor recognizes that the services under this contract are vital to the Town and must be continued without interruption and that, upon contract expiration, a successor, either the Town or another contractor, may continue a. To exercise its best efforts and cooperation to effect an orderly and efficient b. To make all Town owned facilities, equipment, and data available to any successor at an appropriate time prior to the expiration of the contract to That the Town shall have final authority to resolve disputes related to the transition of the contract from the Contractor to its successor.  them. The Contractor agrees: transition to a successor.  facilitate transition to successor.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  26    2. The Contractor shall, upon written notice from the Town, furnish phase- in/phase-out services for up to ninety (90) days after this contract expires and shall negotiate in good faith a plan with successor to execute the phase- in/phase-out services. This plan shall be subject to the Town's approval. 3. The Contractor shall be reimbursed for all reasonable, pre-approved phase- in/phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in/phase-out operations) and a fee (profit) not to exceed a pro-rate portion of the fee (profit) under this contract. All phase- in/phase-out work fees must be approved by the Town in writing prior to BB. INDEFINITE DELVERYINDEFNITE QUANTITY (IDIQ) (This section onlya applies if IDIQ terms and conditions are so provided the request for proposal): The contractor shall complete any order issued during the effective period of this contract and not completed within the contract period within the time specified in the order. The contract shall govern the contractor's and Town's rights and obligations with respect to that order to the same extent as ifthe order were completed during the contract's effective period; that the Contractor shall not be required to make any delivery under this contract  commencement of said work.  after thirty (30) days of the expiration of the contract.  CC. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the Town, its officers, agents, and employees for any and all damages arising out of the negligent acts, errors or omissions, recklessness or intentionally wrongful  conduct oft the Contractor in performance of the contract.  DD. SWAM PARTICIPATION: In accordance with the Public Procurement Act, the Town also encourages the utilization of Small, Women and Minority and Service Disabled Veteran Owned (collectively, SWaM) Businesses to participate in the performance of state funded contractor contraçts. A list of Virginia Department of Small Business and Supplier Diversity (DSBSD) certified SWaM firms is maintained on the DSBSD web site (htp:/www.sbsd.Virginia.gov!) under the SWaM Vendor Directory link. Contractors are encouraged to take all reasonable steps to ensure that SWaM firms have the maximum opportunity to compete for and perform services on the contract, including participation in any subsequent supplemental contracts. If the contractor intends to subcontract a portion of the services on the project, the contractor is encouraged to seek out and consider SWaM firms as potential sub-contractors. The contractor is encouraged to contact SWaM firms to solicit their interest, capability, and qualifications. Any agreement between a contractor and a SWaM firm whereby the SWaM firm promises not  to provide services to other contractors is prohibited.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  27    Ifp portions of the services are tol be subcontracted to a SWaM firm, the following needs to be submitted with your proposal and both must reference the RFP for the services:  Written documentation of the prime's commitment to the SWaM firm to subcontract a portion of the services, a description of the services to be performed, and the Written confirmation from the SWaM firm that it is participating, including a description of the services to be performed and the percent of participation. Any SWaM firm must become certified with the Virginia Department of Small Business and Supplier Diversity prior to your response being submitted. Ifa SWaM firm is the prime contractor, the firm will receive full credit for planned involvement of their own forces, as well as the work that they commit to be performed by SWaM sub-contractors. SWaM prime contractors are encouraged to make the same outreach efforts as other contractors. SWaM credit will be awarded only for work being performed by them. When a SWaM prime contractor subcontracts work to another firm; the work counts toward SWaM goals only if the other firm is itself a SWaM. However, this certification does not guarantee that the firm will obtain Town work nor does it attest to the firm's abilities to  percent of participation.  perform any particular work.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan  28    ATTACHMENTE B Consultant's Proposal    DAYMES  March22,2024  Comprehensive Plan Revision  TownorBedlord RIFTP-2024-007  Submittedby: EPRPC  Contact: ToddGordon gunlonuspepecomieCOMIND-NSLINYA Charlottesville. Virginil    Form 1: Cover Sheet requested ini this solicitation.  Inc compliance with this Request for Proposal, and to all the conditions imposed therein and! hereby incorporated by the reference, the Undersigned offers, and agrees to furnish goods/services  THIS SECTION TO BE COMPLETED BY OFFEROR:  NAME AND ADDRESS OF FIRM: 902 East Jefferson St., Suite 101 Charlottesville, VA 22902 FEI/FINT No.:27-5485495 Emaitlgorongeprpocom  EPR, ,P.C.  Date: March 22, 2024 By: Ah (Signature) Name: Todd Gordon (Please Print) Title: Project Manager Website: www.epr-pc.com  Phone: 434-882-1376 Fax: 866-233-8801 CONTACT INFORMATION (if differs from above):  Name: Title: Address:  Email: Office Phone: Mobile Phone: Fax:  Request for Proposals RFP-2024-007  Town of Bedford' VA Comprehensive Plan    EPRPC  Town of Bedford RFP-2024-007 Comprehensive Plan Revision  SECTIONI.L LETTER OFT TRANSMITTAL Director of Planning and Community Development  Mary Zirkle 215 East Main Street Bedford, VA 24523  March. 22, 2024  RE: RFP-2024-007; Comprehensive Plan Revision  Dear Ms. Zirkle,  On behalf of EPR, P.C.,lam happy to provide you with this proposal to assist Bedford in planning for its future! EPRI brings vast staffexperience in Virginia Comprehensive Planning, as wella as national experience with critical planning issues, and our own recent experience in Bedford. EPR would be proud to serve the EPR's staff of experienced planners includes Todd Gordon, who recently worked with Bedford on zoning updates, as well as Will Cockrell, Matthew Rehnborg, and Amanda Poncy, all with significant local government and' Virginia comprehensive planning experience, including all requirements of Virgnia Code. Additional EPR staff include Lynette Wuensch, an experienced civil engineer, and Rachel Fleisher, skilled at advanced data analysis and GIS. The EPR team has delivered comprehensive planning services to a range of towns, cities, counties, and regions, as well as specific studies of economic development, downtowns, zoning regulations, transportation, outdoor recreation, and other issues that will be critical EPR also brings significant national experience. Through multiple federal contracts, EPR provides technical assistance for communities nationwide on topics including flood resilience, coordination of housing and transportation, and the revitalization of downtowns through connections with outdoor recreation. Ourt team understands and: supports the Town's decisiont to work withi the Central Virginia Planning District Commission to provide the transportation element of this Comprehensive Plan. EPR serves as an on-call contractual consultant to the CVPDC, including on transportation planning matters, and enjoys good We feel that our expertise can deliver a plan going well beyond legal requirements, creating an  Town again.  components of Bedford's plans for the future.  working relationships with PDC: staff. implementable vision embraced by all. Your EPR representative, Ah Todd Gordon, AICP,PMP Project Manager 434-882-1376  EPR, P.C., 902 E.. Jefferson St. Suite 101, Charlottesville, VA 22902  p.1    EPRPC  Town of Bedford RFP-2024-007 Comprehensive Plan Revision  SECTION II. FIRM EXPERIENCE  EPR, P.C. is a multi-disciplinary planning firm located in Charlottesville, Virginia. We provide a range of consulting services to local, regional, state, and federal organizations, including transportation planning and engineering, zoning and subdivision regulations, economic development, strategic planning, and urban design. Founded in 2011, our company includes Certified Planners, Urban Designers, and Civil Engineers. EPRisawoman-owned; professional corporationand acertified Disadvantaged Business Enterprise (WBE/DBE). EPR has applied a cross-disciplinary approach - integrating facilitation and community engagement with technical expertise in transportation, land use, economy, environment, and community design to translate goals and vision into tangible plans, regulations, designs, and concrete results. Our civic engagement approach is centered on building consensus throughout the process so that the public and stakeholders understand our projects and that theyr result in lasting, positive outcomes for each community. This work includes a vast toolbox of public engagement strategies, including surveying, webinars, and other remote engagement methods that are especially. important today, along with traditional in-person outreach and engagement methods such as workshops, open  TRANSPORTATION  LANDUSE !  DESIGN Bo!B  houses andi intercept events.  The EPR team has a history of working in Bedford, having recently completed two zoning projects for the town; one, ani investigation and comparison of the Town's zoning regulations with the direction oft the Town of Bedform Comprehensive Plan and the requirements oft the Code of Virginia, and a second to implement recommended: zoning text changes. Our team's experience beyond Bedford includes planning assistance for the Town of Bedford, area plans for Blacksburg, Christiansburg, and Franklin  County, and al long and productive relationship with the City of Lynchburg.  EPR, P.C., 902 E.. Jefferson St. Suite 101, Charlottesville, VA 22902  p.2    EPRPC  Town of Bedford RFP-2024-007 Comprehensive Plan Revision  EPR Core Services Include: Comprehensive Plans Village and Small Area Plans Transportation Planning Zoning Audits and Codes Economic Development Public Involvement and Facilitation  Corridor Studies Site Planning Development Site Selection Land Use Planning Feasibility Studies Muitimodal Planning and Design Roadway Design Traffic Impact Studies  Parking Studies Urban Design Grant Application Support Stormwater Studies and Design Scenario Planning Food Systems Planning  Virginial Locallties and Agencies that EPR's staff hasv worked with: Accomack KingWiliam Charioltesville Abingdon Middielown Ceniral Virginia PDC Amherst Mecklenburg Fredericksburg Blacksburg Orange Arlingion Monigomery Hampion Broadway Pulaski Bedford New Kent Hopewell Chistiansburg RoundHin Botelourt Northampton Lynchburg Culpeper Scottsville Clarke Powhatan Petersburg Front Royal Warrenton Cumberland Prince Wiliam Portsmouth Haymarkel Washingion Fairfax Rappahannock Richmond Independence Woodslock Fauquier Rockingham Roanoke Lexington Fluvanna Southamplon Virginia Beach Middleburg  Counties Albemarle Louisa Amelia Loudoun Danville Augusta Neison Campbel Orange Cheslerfield Page Floyd Smyth Franklin Giles Stafford Greene Washingion Hanover Westmoreland Henrico IsleofWight James City  Cities  Towns  Regional Agencies Commonwealth! RC Hampton Roads1 TPO North! Shenandoah Valley PDC  Milages Marshall Oyster Toano Willis Wharf  Chesapoake Ahavista Mineral Amhersi Moun!. Jackson George WashingtonRC Harisonburg Cape Chades Purceliville West Piedmont POC Martinsville Eastville The Plains Fammville Vinton Louisa  Norfolk Suflolk Winchesler  EPR's experience across Virginia  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA: 22902  p.3    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  SELECTED PROJECT EXPERIENCE Project: Town of Abingdon Comprehensive Plan Date(s): February to August 2023 Client: Town of Abingdon, Virginia  The Town of Abingdon is a historic treasure in Southwest Virginia. Prized for its outdoor recreation, hospitality, and culture, the town has a strong community identity and tourism EPR's work to revise the Town of Abingdon's Comprehensive Plan balanced the vision of community residents for the preservation of remaining open space and prized outdoor recreation amenities with the need to provide for appropriate residential growth and diversified economic development. Working with a committee of local leaders, and through surveys and other engagement of local residents, the resulting plan proposes strategies for regulatory change, transportation improvements, and development policy areas to: secure a sustainable  economy.  economy that does not risk Abingdon's prized small-town charm.  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VAZ 22902  p.4    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  Project: Uniontown Neighborhood Action Plan Date(s): February to August 2023 Client: City of Staunton, Virginia  The Uniontown neighborhood lies hidden behind the commercial properties along Richmond Avenue (US 250) in Staunton, Virginia. Most locals are unaware of its story, encompassing over 150 years of African American history in the Shenandoah Valley. The community was once a thriving place for families, with multiple businesses, a church, a school and nearly 60 residences. Today, what remains of the neighborhood is a product of decades of disinvestment, mismatched land use regulations, and other Inr recent years, the City of Staunton has begun to refocus on Uniontown, listing it as one of its priority areas. In 2022, Staunton City Council commissioned: a Neighborhood Action using ARPA (American Rescue Plan Act) funding, and hired EPR to lead the process. This effort was the first holistic planning process for EPR worked with a Steering Committee, consisting of long-time residents, property owners, and local community/agency partners. Monthly meetings were held over a series of 6 months to gather feedback and achieve consensus. Inaddition, EPR developed: la surveyt that could be taken electronically and mailed to all owners and residents to ensure their voices were considered in the process. The final plan highlighted strategies to preserve Uniontown's history and increase economic opportunities. The plan details community goals and specific actions that are Strategic, Measurable, Achievable, Relevant, and  variables.  the neighborhood.  Time-bound (SMART).  BNIONTOWN STAUAION  EPR, P.C., 902 E.. Jefferson St. Suite 101, Charlottesville, VA22902  p.5    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  Project: Comprehensive Plan Date(s): June 2019 to December 2021 Client: James City County, Virginia  James City County surrounds the City of Williamsburg and contains some of the nation's most important historic sites. As the County has grown, there has been more pressure on its existing facilities and rural areas. The County's Comprehensive Plani is one tool for managing growth to preserve local character EPR, P.C. completed an update of James City County's Comprehensive Plan for the next 25 years. Leading a multi-disciplinary team, EPR worked closely with planning staff, elected leaders, and local committees to engage residents through new means, including in- person events andi interactive online presentations. In addition to best practices in growth management and long-range strategic planning, EPRI brought data-driven scenario modeling to. James City County for the first time to test the future impacts of growth and development trends on land use, transportation, and economic systems, allowing  while promoting local prosperity.  County leaders to makei informed development decisions.  Community Commercial SAMPLED DEVELOPMENT CONCEPT  EPR,P.C.,902E E. Jefferson St. Suite 101, Charlottesville, VA22902  p.6    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  PERSONNEL AND QUALIFICATIONS Fullresumes are provided in the appendix. Project Manager: Todd Gordon, AICP, PMP  The following are brief bios of our leading staff, with extensive experience in Comprehensive Planning and public engagement.  Todd Gordon has over 19 years of professional experience as a planning and project management consultant for local, regional, ands state governments. His work isi focused on creating clear and concise community strategies based on sound analysis and local participation. Todd has also worked extensively in ther reale estate development industry, guiding numerous private sector real estate projects from concept to construction. Todd's experience in both public and private sector planning allows him a unique perspective on the growth and development of rural, suburban, and urban places, and it produces integrated and realistic plans Will Cockrell spent his careeri int the publics sector, workingi inl local government and regional planning. Will's professional focus is on planning processes and government implementation. He is a pragmatist who built a career developing detailed knowledge of how to implement planning goals and objectives. Will holds several leadership positions throughout the Commonwealth, including serving on the American Planning Association, Virginia Chapter Board. Will is an adjunct faculty member at the University of Virginia, teaching government and planning Principal Civil Engineer: Lynette Wuensch, P.E., CFM, RS Lynette has over 30 years of experience with engineering and planning across various projects, including civil site design, site master planning, public involvement, design of traffic control devices, stormwater/drainage design and improvements, and construction administration. Her project experience has been for municipal, state, and private sector entities, and she excels at working with a diverse group of stakeholders to find optimum  forr neighborhood and community growth. Senior Planner: Will Cockrell, AICP  methods at the School of Architecture.  solutions in challenging environments.  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesvile, VA 22902  p.7    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  Senior Planner: Amanda Poncy, AICP  Amanda Poncy is a Senior Planner with over 15 years of multimodal transportation planning experience and project implementation. Before joining EPR, she served as the City of Charlottesville's Bicycle and Pedestrian Coordinator, where she pursued her interests in creating vibrant and healthy communities through sustainable transportation planning and community design. In her ten years with the City, she had leadership roles in accessible design and planning, complete streets design guidelines/standards, pedestrian and bicycle master planning andi implementation, and: Safe Routes to School. Her experience as a planning consultant includes regional scenario planning, local government comprehensive planning, multimodal transportation planning, and public involvement. Amanda excels in project coordination, public involvement, and communication with project partners and the public. She strives to build community consensus and translate that into dynamic Matthew isa planner with EPR with 15 years of experience in community development. He has engaged in this work from diverse settings, including public, private, non-profit, and religious organizations. Much of his work has focused on transportation andi includes projects such as regional long-range transportation plans, corridor studies, transit development plans, and downtown bicycle and pedestrian plans. He is also experienced in public engagement and meeting facilitation. GIS and Data Analyst: Rachel Fleisher Rachel is a recent James Madison University graduate. Throughout her time at school, she focused on using remote sensing and GIS software to highlight different types of inequity in cities. At EPR, Rachel is continuing to use data to help improve the quality of life of the communities around her and make maps accessible and easy to understand for everyone. A complete office of 15 staff supports EPR's project leaders. This teami is well-versed in GIS, scenario planning, public engagement, environmental planning, traffic analysis, infrastructure analysis, graphic design, and much more to ensure a successful planning process for Bedford.  community plans.  Planner: Matthew Loomis Rehnborg  EPR Support Staff  EPR,P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA 22902  p.8    EPRPC TEAM ROLES  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  EPRworksh hardtoremain nimble and assist our partner clients when needs arise. For instance, we conduct weekly workload meetings to determine staff capacity, project needs, and requests for task orders. This regular exercise allows our office to identify potential production issues and fosters processes that facilitate on-time project delivery within contracted budgets. Additionally, with an overlap in several service areas, our team willl have strategic redundancies to address any capacity issues that should arise. Our team consists ofv versatile staff with experience int transportation: services, environmental policy, fiscal impacts, housing, and other specialty areas. Our team has extensive resources and can serve as aone- Regarding access, EPR's offices are in Charlottesville, allowing for day trips to Bedford. The combination of proximity and prior work experience in Bedford and your region can facilitate the efficient use of your  stop shop for all the needs listed in your request for proposals.  consultant dollars. Staff Project Roles  Websites And Interactive On-Line Engagement Facilitation And Stakeholder Engagement Policy Development Implementation And Code Guidance Demographic And Technical Data Future Land Use Plan GIS And Mapping Economic Development Document Design Facility And Infrastructure Planning/Costing Multimodal Transportation Urban Design Small Area Planning - lead esupport  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA 22902  p.9    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  SECTIONIII. PROJECT APPROACH  An updated Comprehensive Plani is essential to guide Bedford through the coming decades.  TOWN-LEVELSTRATECIC PLANNING  EPR staff bring wide experience working on vision, strategy and implementation for localities of all types and sizes, from rural counties to small towns and major cities. Our staff's experience planning for established Virginia small towns includes Bedford, Abingdon, Orange, Vinton, Ferrum, Middleburg, Woodstock, and many more. We understand the unique issues facingestablished communities and Virginia's southwest, including limited development and redevelopment opportunities within incorporated areas, competition between traditional downtowns and suburban shopping, and the important link between outdoor We pride ourselves on producing planning studies that are necessarily Comprehensive. EPR's portfolio includes plans focusing on and incorporating housing, land use, transportation, historic preservation, environment, public facilities, utilities, public safety, and more. We envision a plan that incorporates all of the complex and interconnected issues that define Bedford, both in vision and ini implementation, using innovative maps and graphics that make the plan usable and engaging. PUBLIC ANDS STAKEHOLDER ENGAGEMENT Public and stakeholder engagement is what EPR does. Itis core to all our projects, including federal facilitation work with communities throughout the United States. Effective engagement processes start with an engagement plan. EPR will coordinate with Town staff to define engagement goals that influence outreach strategies, media design, survey questions, and enhance public understanding of all aspects of the work. In working with stakeholders, EPR staff bring a commitment to reaching a diverse group of residents, civic leaders, businesses,  TANGIBLE RECOMMENDATIONS LAMDUSE  recreation and town vitality. COMPREHENSIVE ISSUES  Other PROGRANS progr nd Lxamples  BEST SERVICE  IMITIATIVES  and more.  GOVERNMENTAL COORDINATION  EPR can provide comprehensive services to coordinate Bedford's planning process between Town departments, Bedford County departments, and regional authorities, including cooperation with the Central Virginia Planning District Commission on the plan'stransportation chapter. Our staffi includes top planners with local government experience who understand how to best to connect with governmental  authorities inside and outside of the Town.  EPR, P.C., 902 E.. Jefferson St. Suite 101, Charlottesville, VA: 22902  p.10    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  IMPLEMENTABLE STRATEGIES  In all EPR'swork, we believe in SMART recommendations and tangible outcomes. Action tables and profile sheets shouldi identify ther recommendations, whyi iti isi important, responsible departments, costs, funding sources, timelines, and other notes. We use our fiscal impact, engineering, zoning, and other experience to chart realistic tasks for your community's future. This plan can be a user-friendly to-do list that guides  decisions and investments. PROPOSED METHODOLOGY  The EPR team envisions a highly collaborative community process that engages residents and stakeholders. EPR employs aj proven planning process that uses data and community engagement to craft a detailed guide for local officials. The plan recommendations should be SMART, offering Strategic, Measurable, Achievable, Relevant, and" Time Bound approaches. Another main deliverable is the planning process itself, whichi is essential for establishing partnerships that help implement recommendations and  build community support for thei future. OVERVIEW OF TASKS  Task 1- Project Management: There should be frequent, consistent, and clear communication Task 2 - Public and Stakeholder Engagement: The process will require a robust engagement Task 3- Data Gathering and Analysis: Data will be the starting point, and will guide community Task 4- Community Needs: Data from the previous step, along with public and stakeholder input, Task 5 - Town Vision: With a clear understanding of trends and needs, the community will be Task 6- - Solutions and Recommendations: The vision, including goals and objectives, will guide the development of SMART recommendations to implement a clear direction for Bedford. Task 7 - Plan Development and Approval: Completing the plan is only the beginning. The document, gives directions and details on achieving the community's vision, one step at a time.  between the consultant team, Town staff, and stakeholders. approach that feeds into each step of the planning process. goals, recommendations, and engagement.  will help the project team and community identify Bedford's needs. well-informed and ready to define a vision for its future.  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA 22902  p.11    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  Comprehensive Plan  PLANNING PROCESS STEP #1  STEP #2  STEP #3  STEP #4  STEP #5  DkGathering and/nalysis Pevew'Past Plang  Identy Community Needs  Visioning -  Devolop and Evaluate Recommendaions  Plan Development  Onyoing Ingagement  TASK 1: PROJECT MANAGEMENT  We believe in close coordination with our local partners. EPR schedules regular communication with staff to set goals, define action items, and track progress. In this way, our team acts as an extension of the Town's staff. This consistent communication does not only apply to Town staff but to the community too. A kickoff retreat with the Town Council will officially begin the process. The initial meeting may be used to finalize the scope of work, methodology, measures of success, schedule, and other matters. Successful projects rely on effective kickoff meetings that set expectations and clear milestones. EPR will meet with Town staff on a regular monthly basis. The call schedule will be discussed at the project kickoff meeting. EPR will develop an agenda and document action items for each call. Additionally, we believei ini regular informal communication. so that Town staffa are constantly updated. EPR's role ist to provide a structure for residents and: stakeholders to establish their vision. Establishing a community steering committee is thel best wayt to facilitate those outcomes. We recommendasmall group of residents, property owners, business owners, civic leaders, and others, meeting approximately quarterly to oversee engagement, help define goals, identify stakeholders, and review draft products. Planning Commission and Town Council representation on1 the committee is ideal.  Sub-Task 1.1:Kickoff Meeting  Sub-Task 1.2: Regular Coordination  Sub-Task 1.3: Citizen Steering Committee  Task 1: Deliverables  Kickoff meeting: agenda and notes Regular meeting agendas and notes  Steering Committee roster, agendas, presentations, and notes EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA22902  p.12    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  TASK2: PUBLICAND STAKEHOLDER ENGAGEMENT  The Town's Request for Proposals emphasized the need for robust public engagement and promotion. EPR takes this to heart and is proud of our nationally-tested approach to community involvement. The process will produce feedback that directly influences the final plan and our steps along the way.  Sub-Task 2.1:Public Engagement Plan  While this document will be relatively brief, it willl lay out a more detailed plan for public engagement, building ont thet framework ini this scope. EPR recommends that engagement focus ont four main areas: Defining Community Needs: The consultant team will collect secondary datasets to identify demographic trends and economic indicators. However, direct communication with the community Visioning and Goal Setting: Once the project team understands the community's needs and processes the datai fromi task 3, consultants can begin working with stakeholders to draft goal themes. Acommunity meeting can help to confirm and prioritize those statements. Strategies and Alternatives: With finalized goals and additional engagement from previous steps, consultants would begin to develop specific solutions and recommendations. Validation: The final step would be to validate and affirm the planning document. The best approach would be an open house format to present the plan and final recommendations. Recent planning efforts in the Town or region may have yielded useful public input. EPR will process notes and survey results to identify and catalog community comments. An engagement log will store EPR commonly develops project websites to establish an ongoing online presence. The website should reflect the needs of any given process phase. EPR will create thei initial website and conduct updates EPR will maintain communications strategies, update talking points, and coordinate with the Town's communications staff. This effort also includes developing graphics and approaches for social media. Surveys are ideal fori identifying community needs and concerns, as well as providing an engagement outlet for those who are not able to join in-person meetings. During Task 2, EPR will work with staff and the Steering Committee to develop an online survey, with hardcopy versions available. Small-group or one-on-one discussions with businesses, neighborhood groups, community groups, and other organizations offer the deep nuance neededi to develop goals and objectives. Stakeholders should be consulted during needs assessment and implementation phases of the process.  will help complete this needs assessment.  Sub-Task 2.2:Mining of Past Results all engagement activity andi results. Sub-Task 2.3: Project Website  aligning with the major work products and phases. Sub-Task2.4: Communications and Social Media  Sub-Task:2.5: Community Survey  Sub-Task: 2.6: Stakeholder Meetings  EPR, P.C., 902E. Jefferson! St. Suite 101, Charlottesville, VA2 22902  p.13    EPRPC  Town of Bedford RFP-2024-007 Comprehensive Plan Revision  Sub-Task 2.7: Community Meetings with unique phases of the planning process.  During the planning process, EPR proposes two in- -person community meetings, designed to coincide Community Needs Forum: An open house format would display information, help define needs, Plan Review Open House: The format would include a poster series summarizing the plan goals and recommendations. Participants can comment on deliverables and validate thei final documents.  present survey results, and aim to evaluate draft goal statements.  Task 2: Deliverables Apublic engagement, plan The project website  A comments database and summary of past engagement processes Thec community survey and distribution materials Public meeting materials and promotionalmateriais Public engagement summary, memos TASK 3: DATA GATHERING AND. ANALYSIS  Data collection and analysis is an essential early step and the foundation of wise policymaking. Task3 willl bei the first substantive step in the planning building process. The effort will include work on all chapters, as each element will have maps, data, and analysis of each component.  Sub-Task 3.1: Data Management Plan  Comprehensive plan updates are typically significant, lengthy efforts. A data management plan will help the project team identify data needs, document validity, list organizations that maintain each dataset, and determine the need for primary data (collected through fieldwork or firsthand). As an initial step, EPR will collect known data sets for the Town and region, including information on historic resources, environmental features, existing businesses, utilities, parks, schools, and other community assets. EPR: staff will develop a base map of the Town, including known mapping data. EPR has a GIS coordinator who develops thematic, stylized maps for communities. She will focus on creating a map series for each chapter or element. The materials will be user-friendly, helping to While collecting existing data sets, EPR may find that vital information is missing from official records. If critical information is unavailable, staff will conduct field visits to collect data on housing, traffic, land use or other needs. EPR's prior experience in Bedford will help withi fieldwork tasks. EPR will pull the data analysis and public engagement results into a SWOT report. This document will guide the development of goals, recommendations, and policies. The SWOT analysis will include  Sub-Task 3.2:Data Collection by Chapter  Sub-Task: 3.3:Mapping and Data Analysis communicate and: support Town policies. Sub-Task 3.4: Field Data Collection  Sub-Task 3.5:SWOT Analysis  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA 22902  p.14    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  commentary on how to build on existing strengths, overcome weaknesses, take advantage of Materials from sub-tasks 3.1 through 3.5 combine into a State of the Town and Trends Report. The document will identify the existing conditions for all plan elements. It can also serve as a stand-alone document, posted on the project website, and presented at engagement events.  opportunities, andi mitigate threats.  Sub-Task3.6:State of the Town and Trends Report  Task 3: Deliverables A data management plan Maps and analysis for each element A townwide SWOT report The State of the Town and Trends Report TASK 4: COMMUNITY! NEEDS  With data from Task 3 and public comments from Task 2, the project team will define and document community needs. The needs analysis will help to formulate goals and visioning statements, determine recommendations and policies to resolve those needs, and help to prioritize recommendations.  Sub-Task 4.1: Needs Methodology  A community can identify and prioritize needs in various ways. The purpose of policymaking is to recognize and distinguish these needs and to chart next steps. The policymaking process should start Using data from Task 3 and engagement results from Task 2, EPR will develop a needs inventory. This deliverable will include a map and table that catalogs the type of issues, the theme (connected with Using the methodology and inventory from the previous steps, EPR will work with the community to prioritize needs. Issues of the highest importance willl help form the Town's core policy statements.  with a clear methodology that is right for Bedford. Sub-Task 4.2: Needs Inventory  each Comprehensive Plan chapter or element), and details on each. Sub-Task 4.3: Needs Prioritization by Chapter  Task 4: Deliverables Aneeds methodology memo  The community needs inventory with a map, detailed table, and prioritization  TASK 5: VISIONING  Building on previous tasks, EPR willy work with Town staff andi the communityt to develop visioning activities that guide recommendation and policy development in Task 6, This work will include a vision statement,  goals (strategies), objectives (tactics), and policies (guiding principles).  EPR, P.C., 902 E.. Jefferson St. Suite 101, Charlottesville, VA22902  p.15    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  Sub-Task 5.1:Townwide Vision Statement  EPR will help craft a guiding vision statement by working closely with stakeholders. The vision statement should clearly and effectively communicate the Town's vision of; 1) Who they are as a community, 2) Where they would like to go, and 3) How they would like to get there. Under this task, EPR will work with staff and stakeholders to draft various goals and objectives for each Comprehensive Plan chapter or element. Goals will not only define recommendations but will There are limited resources, especially in local government. While there are multiple priorities, this plan should prioritize its goals, which will later organize recommendations. Data from Task 3 and  Sub-Task5.2: Goals and Objectives by Chapter  help prioritize the next steps. Sub-Task 5.3: Goal Prioritization  public engagement from Task 2 will guide the prioritization process.  Task 5: Deliverables A townwide vision: statement  Townwide goals (strategies) and objectives (tactics)  TASK 6: SOLUTIONS. AND RECOMMENDATIONS legislative to- do list for the Town. Sub-Task 6.1:Solutions Alternatives  Task 6 will be the most technical part of the planning process. EPR believes recommendations should be SMART (Specific, Measurable, Achievable, Relevant, and Time- Bound) and function as a user-friendly  Referring to the needs in Task 4 and goals in Task 5, EPR will develop various solutions or approaches to address community needs under each chapter. These recommendations will address issues with There may be various solutions or approaches to a community need. In this step, EPR will evaluate and prioritize recommendations to find the most appropriate and cost-effective approaches. EPR brings experts from various fields, including civil engineering, floodplain management, transportation, outdoor recreation, and other areas. In this technical step, consultants will develop Action Tables that detail high-priority recommendations, identifying purpose, responsible parties, timelines, funding resources, and other information. EPR hopes these tables will guide a continuing partnership between the Town and other stakeholders that can help achieve Bedford's vision. Every  infrastructure, parks and recreation, the environment, and other themes. Sub-Task 6.2:Solution Evaluation and Prioritization Sub-Task 6.3:SMART Recommendations  recommendation will bet tangible and connected to thet following: Land use regulations, such as the zoning and subdivision ordinances,  Capital investments, through the CIP, Recurring programs, or One-time initiatives.  EPR, P.C., 902 E., Jefferson St. Suite 101, Charlottesville, VA 22902  p.16    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  SMART Approach  How willl Imrasurom. progress? How doiknow mv ccommendation:  Isthis Meconmnendation related tony overall success?  o S Specitic Whois involved? nat dol want to achieve? Wnendol Ineedtoschieve ttis? Wnwisthis actioni impurtant?  il M Measurable  & A Achievable Wil it bec clear wtien the nction 1s conolete? 10 comptete thes sction inthe tne. allotied?  0 R Retevant  O T Time Bound  How long shou Aditt tahe 10 accomplishthis. aclion? When, willl check in on wwhether or not the. action has beers completed?  Sub-Task 6.4: Policies and Approaches  This effort will also discover policies or guiding principles for each chapter. Policies will function as detailed statements that help to refine objectives (tactics). Policies may not be tied directly to land use regulations, capital investments, programs, or initiatives. For example, one approach could be to follow the Future Land Use Map when processing Zoning Map Amendments (ZMAs).  Task 6: Deliverables  Townwide (SMART) recommendations and actions for each goal and objective, by chapter  Action Tables for high-priority recommendations Townwide policies or guiding principles  TASK 7: PLAN DEVELOPMENT  Thei final task will be the development and approval of the Comprehensive Plan. While EPR will assemble elements of the plan throughout the process, those various materials will come together tot form the final document. This task includes required public hearings before the Planning Commission and Town Council. At each stage, the planning process will produce pieces of each chapter. Those parts include needs (by chapter), visioning statement, and recommendations (by chapter). In this sub-task, EPR will  Sub-Task 7.1: Document Assembly by Chapter  consolidate those parts into a draft plan document and complete the narrative.  EPR, ,P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA 22902  p.17    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  Sub-Task 7.2: Draft Comprehensive Plan Planning Commission and Town Council. Sub-Task7.3: Final Comprehensive Plan executive summary for presentation. Sub-Task7.4: Presentations to Local Officials Council via the required public hearing process. Task 7: Deliverables Draft Bedford Comprehensive Plan Presentation materials Final Bedford Comprehensive Plan  EPR will work with staff to review the draft plan, coordinating with the Steering Committee and reviewing materials with local officials. The project manager will prepare to present materials to the This sub-task includes revising the draft Comprehensive Plan, final formatting, and creation of an EPR will present the final Comprehensive Plan document to the Planning Commission and Town  SECTION IV. ESTIMATED TIMEFRAME  EPR presents a schedule below to meet the Town's request for an 18-month planning process. Our staff  is available to begin this important work as soon as notified.  Months  Tasks  2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18  1-P Project Management 2-Public Engagement 3-Data Gathering & Analysis . 4-Community Needs 5-Town Vision 6-Recommendations 7-Plan Development =t task deliverable  e  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA2 22902  p.18    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  SECTIONV. COST ESTIMATE  The estimated cost for Comprehensive Planning services outlined in this proposal is $80,000. The following table presents a detailed breakdown of costs by task. The proposed scope and fee can be  tailored to meet the Town's budgetary needs. Task1 Project Management Task2 Public Engagement Task3 Data Gathering & Analysis Task4 4 Community Needs Task5 5 Town Vision Task 6 Recommendations Task7 Plan Development  Task  Hours 68 154 96 32 40 108 161 814  Budget $9,468 $17,496 $10,768 $4,552 $4,912 $14,148 $16,856 $1,800 $80,000  Direct Expenses (travel, printing, etc) (3% of total)  Totals:  EPR,P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA 22902  p.19    EPRPC  Town of Bedford RFP -2024-007 Comprehensive Plan Revision  APPENDIXA. RESUMES  EPR, P.C., 902 E. Jefferson St. Suite 101, Charlottesville, VA 22902    TODD GORDON, AICP, PMP  SENIOR PLANNER  Todd Gordon has over 19 years of professional experience as a planning and project management consultant for local, regional, and state governments. His work is focused on creating clear and concise community strategies based on sound analysis and local participation. He is well-versed in public involvement workshops, community surveys, and stakeholder facilitations that drive Todd has also worked extensively in the real estate development industry on site analysis, entitlement, site planning, and project management, guiding numerous private sector real estate projects from concept to construction. Todd's experience in both public and private sector planning allows him a unique perspective on the growth and development of rural, suburban, and  YEARS OF EXPERIENCE 19 EDUCATION University of Virginia Master of Urban and Environmental Planning, 2004 University of Virginia Bachelor of Urban and Environmental Planning, 2003 REGISTRATIONS Ameriçan Institute of Certified Planners (AICP) No. 024955 Certified Project (PMP)  engaging and realistic plans.  urban places and produces integrated and realistic REPRESENTATIVE PROJECTS  for  plans neighborhood and  community growth.  Comprehensive Plan Update - James City County, Virginia Todd managed ar multi-disciplinary team of consultants in the update of James City County's Comprehensive Plan. Promoting al balanced growth vision fora fast-growing Virginia community, this Comprehensive Plan goes well beyond planning work. The project convened multiple avenues of public involvement, from online surveying to in-person engagement in each of the county's voting districts. Specialized scenario planning applied computer models to assess the land use, transportation, and economic impacts of potential future Madison Heights Master Plan - Amherst County, Virginia Todd led a small area master plan for Madison Heights, a key riverfront gateway corridor to Amherst County. The plan, incorporated into the County's Comprehensive Plan, studied urban design, economic, and infrastructure elements of future area growth. Based expensive community input via surveys, collaborative online maps, and stakeholder focus groups, the Madison Heights Master Plan combines transportation corridor analysis, economic projections, utilities analysis, zoning ordinance updates, and urban design buildout for key parcels to create a compelling vision and sense of place for Madison Heights.  Management Professional typical Comprehensive Plan efforts in its public engagement and scenario  development scenarios.  tgordon@eprpc.com 1 EJefferson  EPRPC  902  St., Unit 101, Charlottesville, VA: 22902    Comprehensive Plan Update - Town of Abingdon, Virginia  Todd served as project manager and primary author as EPR: staff updated the long-range strategic vision of this southwest Virginia community. Based in both in-person and virtual public input, this plan advanced strategies for Abingdon's traditional strengths of tourism and outdoor recreation as well as new strategies for economic development and the protection of community character. The plan's major elements include Todd worked with the City of Winchester to support the update of the city's Comprehensive Plan Future Land Use Map by creating and updating development scenarios for select local sites, along with al broad land use strategy for the City overall. This work created illustrated plan-view and three-dimensional graphics imagining future infill, redevelopment, and new development in line with the plans and goals of Comprehensive Economic Development Strategy - Commonwealth Regional Council The Commonwealth Regional Council is a planning district commission representing the southern Virginia counties of Amelia, Buckingham, Charlotte, Cumberland, Lunenburg, and Prince Edward, and including the Town of Farmville. For this region with strong educational assets but declining agricultural and manufacturing economies Todd worked with a consultant team to build an economic strategy for the next 20 years. Built in partnership with' Virginia Commonwealth University's Center for Urban and Regional Analysis, this plan looks carefully at demographic and economic data, as well as at emerging local, regional, and nation-wide markets to suggest actions that diversify and strengthen the regional economy. The resulting plan points the region toward educational investments to develop a string regional workforce, and toward land development projects taking advantage of local water, land, and transportation infrastructures to secure a balanced and prosperous future. [with The Berkley Group] Comprehensive Plan Update - Town of Middleburg, Virginia Todd was the primary author of an updated Comprehensive Plan for this town in Loudoun County. Middleburg sought a plan that aggressively protected scenic and historic assets from rampant growth in the surrounding county and Washington D.C. region while capitalizing on local hospitality and tourism economies. The plan was conceived as a concise and engaging graphic presentation based on community input and maps. The plan contained growth and land use analysis and mapping as well as a proposal for buildout and transportation improvements in the Federal Street corridor, a neglected parallel route to the  plans for future land use and enhanced transportation infrastructure. Comprehensive Plan Character Map - City of Winchester, Virginia  the city's Comprehensive Plan.  Town's main business district along Washington Street. [with The Berkley Group]  tgordon@eprpc.com  EPRPC  I 902EJefferson St., Unit 101, Charlottesville, VA22902    WILL COCKRELL, AICP  SENIOR PLANNER  Will Cockrell spent much of his career in the public sector, working in local government and regional planning. For ten years, Will worked with the Thomas Jefferson Planning District Commission (TJPDC), serving many different roles, including Director of Planning and MPO Coordinator. He managed the CharotteyileAbemarte Metropolitan Planning Organization (CA-MPO), TJPDC Rural Transportation Program, the Planning Program, and Environmental Planning Programming. Before joining the Planning District, Will worked as the senior planner for Louisa County. During that time, he also took on the role of Will holds several leadership positions throughout the Commonwealth. He is on the American Planning Association, Virginia Chapter Board, where he served since 2011. He also sat in leadership positions with the Virginia Association of Metropolitan Planning Organizations (VAMPO) Board and the Rural Planning Caucus Board. In 2013, he started teaching at the University of Virginia, where he currently teaches government and planning methods in the School of Architecture. In 2018, the American Planning Association, Virginia Chapter recognized Will with the President's Award for leadership qualities. Uniontown Neighborhood Action Plan - City of Staunton, Virginia Will was the project manager on this small area planning effort for al historically African American neighborhood in the City of Staunton. The Action Plan involved a set of eighteen detailed recommendations, including housing rehabilitation and redevelopment. A group of residents, property owners, and stakeholders guided the process with a community-driven approach. Port Republic Neighborhood Action Plan - City of Waynesboro, Virginia Will was the project manager on this small area planning effort for al historically African American neighborhood in the City of Waynesboro. The Action Plan consisted of detailed action tables, including housing rehabilitation and redevelopment. A group of residents, property owners, and stakeholders guided the process with a community-driven: approach.  YEARS OF EXPERIENCE 20 EDUCATION University of Virginia Master of Urbana and Environmental Planning, 2005 University of Virginia Bachelor of Urban and Environmental Planning with Architecture Minor, 2003 REGISTRATIONS American Institute of Certified Planners No. 185643 AFFILIATIONS American Planning Association, Virginia Chapter, Board Member: Vice President of Sections, 2011 to 2014 Vice President of Chapter Affairs, 2014 to 2016 Vice President of External Affairs,2016 to: 2018 Chair of the Community Planning Assistance Program, 2019 Rural Planning Caucus Board  Acting-Director of Community Development.  REPRESENTATIVE PROJECTS  w.cockrell@eprpc.com  EPRPC  I 902 EJefferson St., Unit 101, Charlottesville, VA    Comprehensive Plan - Town of Irvington, Virginia  EPR is currently assisting the Town of Irvington with its comprehensive plan update. The process involved an extensive public and stakeholder engagement process-the community survey resulted ina nearly 100% response rate. Will and his team interviewed dozens of stakeholders and the Town's local officials. The updated comprehensive plan has a new user-friendly format and more detailed policies to help Irvington decide on zoning updates and capital investments. The Town Planning Commission will The Town of Ashland secured EPR to assist with updating its comprehensive plan. Will continues to assist the Town, supplementing staff efforts. His team helped design engagement strategies, reformat the document into a more user-friendly structure, collect and update data, develop al buildout analysis, and perform other tasks. The Town of Ashland tentatively anticipates adoption in early 2024. Will was the EPR project manager on the Envision Hanover Comprehensive Plan process. His team supplemented County staff's capacity on various tasks, including public and stakeholder engagement, project branding, data collection and analysis, and general planning approaches. EPR also developed  review the draft plan in Fall 2023.  Comprehensive Plan - Town of Ashland, Virginia  Comprehensive Plan - Hanover County, Virginia  and maintained a project website that created an active online presence. Comprehensive Plan, Transportation Chapter - Henrico County, Virginia  EPR is currently a sub-consultant working on Henrico County's Comprehensive Plan Update, Henrico Next. Will is the EPR project manager, overseeing the development of Henrico's transportation chapter. He also works on a countywide Bike and Trails Plan withi the County's Public Works Department. This  process will conclude in mid to late 2024.  West End Economic Strategies Small Area Plan City of Staunton, Virginia  Will is currently the project manager on this small area planning effort for the City of Staunton's West End, designated as an Opportunity Zone. The Action Plan involves an economic analysis and will set strategies for revitalizing several neighborhoods that have undergone long-term disinvestment. This effort willi involve a one-year process. The current phase involves data analysis and initiating a thorough Recreation Economy for Rural Communities - Environmental Protection Agency (EPA) Will was a lead facilitator for a Recreation Economy for Rural Communities (RERC) effort for the City of Monte Vista, Colorado. He worked with a local steering committee to develop outdoor recreation and economic development goals for this community in Southwest Colorado. This process included an intensive engagement process with the public, area stakeholders, and government agency partners. The final deliverable was a Community Action Plan that detailed specific actions, steps, and resources  and ambitious engagement schedule.  that will make the communiysrecreation and economic goals a reality.  w.cockrell@eprpccom  EPRPC  I 902 EJefferson St., Unit 101, Charlottesville, VA    LYNETTE WUENSCH, P.E., CFM, RS Ms. Wuensch is a civil engineer with engineering and planning experience across al broad spectrum of projects, including civil site design, site master planning, public involvement, design of traffic control devices, pedestrian safety improvements, stormwater/drainage design and improvements, erosion & sediment control design, and construction administration Her mix of design experience for private and public sector design projects provides a strong base for providing infrastructure designs, cost estimates, and working as an owner representative for the completion of a broad array of project types.  PRINCIPAL CIVIL ENGINEER  YEARS OF EXPERIENCE 31 EDUCATION University of Central Florida BS, Environmental Engineering, 1992 REGISTRATIONS MD, NC, TN, FL, GA,KY, WVA, District of Columbia, SC Certified Floodplain Manager Certified Stormwater Plan Reviewer Certified Reserve Specialist AFFILIATIONS American Society of Civil Engineers Environmental. and' Water Resources Institute Virginia Floodplain Managers Association Association of State Floodplain Managers  REPRESENTATIVE PROJECTS Evans Spring Small Area Plan, Roanoke, VA  Lynette is providing support to a small area planning effort in Roanoke Virginia approximately 150-acre site situated adjacent to 1-581 across from Valley View Mall. The parcel has prime development potential though will require completion of the west side of the Valley' View interchange. The planning process carefully considered impacts to the adjacent neighborhoods, topography and site conditions, market realities, infrastructure needs, and costs. Lynette assessed stormwater strategies, availability of water and sewer, and costs to complete the interchange to serve the site. Buena Vista CDBG Preliminary Engineering Report, Buena Vista, Asa a required element of the CDBG process, Lynette conducted a study of infrastructure conditions for a CDBG grant driven streetscape project. She coordinated with utility owners and performed site visits to develop a summary of existing infrastructure condition and needs to inform the  Professional Engineer in VA, for the City. The project is examining development potential of an  Virginia  process and grant  ultimate design effort. Lovingston, Virginia  Lovingston Streetscape CDBG Preliminary Engineering Report, Asar required element of the CDBG process, Lynette conducted a study of infrastructure conditions for a CDBG grant driven streetscape project. She coordinated with utility owners and performed site visits to develop a summary ofexisting infrastructure condition and needs to inform the grant process and ultimate design effort. Subsequent to this effort, Lynette was engaged by' VDOT  wuensch@eprpccom  Jefferson  EPRPC  I 902 E.  St., Unit 101, Charlottesville, VA    to develop VDOT compliant cost estimates for Transportation Alternatives grants to complete the project. Old Forest Road Sidewalk Design and Signal Modification for Pedestrian Improvements, Lynchburg, Virginia. Lynette is the engineer of record for the design of approximately 27001 feet of new sidewalk between the RR bridge to Kings Drive. The 6-foot sidewalk provides pedestrians a safe travel way along Old Forest Road and replaces existing non-standard and missing sidewalk sections. The design met the PROWAG recommendations, ADA ramps, signage, crosswalk markings, and signal modification Culpeper Virginia Revenue Share Grant Applications, Culpeper County, VA  The project was broken in to two phases to comply with TA funding limitations.  requirements.  The County engaged EPR, through our On-call Contract to develop detailed concepts and VDOT cost workbook estimates for their year 2023 grant round. The County has $10M to invest and, with EPR's assistance, has selected two important road improvement projects. Lynette is leading the effort with the County and has created detailed road design concepts and cost estimations, along with extensive coordination with VDOT. The resulting products are essentially 30% design plans and detailed costs that Through VDOT Contracts, Lynette developed detailed concepts and the VDOT cost estimation tools and current' VDOT workbook to prepare grant cost estimates. A sampling of representative projects include: Route 8 at 1-81 Interchange Reconstruction (ramp intersections) in Christiansburg Roanoke River Greenway from Rotary Park to Apperson Drive in. Route 15/29. Access and Capacity Improvements in Gainesville, VA Military Highway Multimodal Improvements, Norfolk, VA Candlers Mountain Corridor Improvement Plan, Lynchburg, VA Macon Street, Bedford County, VA Liberty Mountain Roundabout, Lynchburg, VA  will be used to engage a design-builder for completion of the project.  VDOT SMART SCALE Application Support  Route 122 at Route 24 Intersection in Bedford Apperson Drive at Orchard Drive  Reserve Studies - Certified as a Reserve Specialist by the CAI, Lynette has performed over 1000 Reserve Studies in VA, MD, SC, NC, KY, and TN. These efforts involve assessing infrastructure condition, identifying life cycle and replacement costs, and financing strategies for owner associations to maintain common elements of their development. Lynette's.civil design expertise couple with meeting facilitation skills provide the ability to effectively work with associations for the gamut of development types and individual  HOAS leadership needs.  wuensch@eprpc.com - 902E EJ Jefferson Unit101, Charlottesville,  EPRPC  St.,  VA    AMANDA PONCY, AICP  SENIOR PLANNER  Amanda Poncy, AICP, is Senior Planner with over 15 years of experience in both the public and private sectors, serving a wide range of public clientele including local governments, MPOs, regional, state, and federal agencies. She has committed her career to helping communities create healthy and resilient communities through sustainable transportation planning and community design. Amanda excels in project coordination, public involvement, and communication with project partners and the public. She strives to build community consensus and translate that into dynamic and actionable community plans. Amanda is an adjunct faculty member at the University of Virginia's Urban and Environmental Planning Program. REPRESENTATIVE PROJECTS Program. US EPA  EDUCATION University of Virginia Master ofl Urban and Environmental Planning, 2006 University of Miami (FL) Bachelor of Artsin American Studies, 2000 PRIOR EXPERIENCE City of Charlottesville Bicycle and Pedestrian Coordinator, 2012-2022 Renaissance Planning Group Deputy Project Manager/ Planner, 2006-2012 REGISTRATIONS American Institute of Certified Planners 026614 No. AFFILIATIONS American Planning Chapter of APA Virginia Statewide Bicycle Association of Bicycle and Pedestrian Professionals (APBP) Society of Outdoor Recreation Professionals (SORP) National Outdoor Leadership School Alumni (NOLS) EPRPC  Recreation Economy for Rural Communities Planning Assistance Amanda is currently leading a team of consultants on behalf of the U.S. Environmental Protection Agency's Office of Community Revitalization, the USDA Forest Service, and the Northern Border Regional Commission, to develop at toolkit and deliver a planning assistance program designed to help rural communities identify strategies to grow their outdoor recreation economy and revitalize their Main Streets to create a resilient future. The planning assistance process takes place over four to six months, with a focal af facilitated community workshop where residents and stakeholders work together to create an action plan that will implement community goals. Amanda led the process for three communities in Alaska, Maine and South Two of these communities were recovering from recent natural disasters. Amanda is serving as the project manager for Albemarle County's Comprehensive Plan update (AC44), which will integrate equity, resilience and climate action as an overarching theme. In the first phase of the project, EPR developed a Framework for Growth and Resilience which will serve as common ground as more detailed policies are developed in later phases. The project is utilizing multiple avenues of public engagement, from online surveying to pop- up events and working groups, and roundtable discussions in a variety of county locations to reach a range of constituents. Amanda helped design and facilitate the working group and roundtable discussions.  point being  Association (APA)- Virginia Carolina and assisted with three more in Maryland, California and New York. and Pedestrian Committee AC44 Comprehensive Plan Update - Albemarle County, Virginia  aponcy@eprpc.com I EJefferson  902  St., Unit101, Charlottesville, VA: 22902    City of Suffolk Comprehensive Plan - City of Suffolk, Virginia  EPR is working as a subconsultant to PlanningNext to update the City of Suffolk's Comprehensive Plan. Amanda is leading EPR's efforts related to Transportation, Utilities, Alternative Energy and Coastal Management. Amanda supported public engagement initiatives led by PlanningNext.  Uniontown Neighborhood Plan - City of Staunton, Virginia  Amanda worked with a Steering Committee and local community/agency partners to create an action plan for the Uniontown neighborhood, an historic African. American neighborhood. Amanda helped develop a survey that could be taken electronically and mailed to all owners and residents to ensure their voice was considered. In addition, monthly meetings were held over a series of 6 months to gather feedback and achieve consensus. The final plan highlighted strategies to preserve their history and increase economic EPRi is working as a subconsultant to Clarion Associates on Henrico County's Comprehensive Plan Update. As part of the update, the County is creating a Bicycle and Trails Plan as a sub-element of the Transportation Plan. Amanda is leading efforts to develop this plan, which includes summarizing public feedback related to biking and walking to develop plan goals and objectives, providing technical analysis, and coordinating proetrecommendations in conjunction with the larger Comprehensive Plan public  opportunities.  Bicycle and Trails Plan - Henrico County, Virginia  engagement.  5th Street Safety Study - City of Charlottesville, Virginia  Amanda led the corridor study to identify strategies to improve safety by slowing travel speeds while also enhancing the multimodal environment. The analysis considered a road diet, roundabouts, signalization warrants, enhanced pedestrian features at intersections, and shorter-term improvements such as addition of guardrails, removal of trees, and installation of supplemental traffic control devices. Amanda led the coordination with stakeholders and the public meetings, and provided overall project management for this EPR served as a subconsultant to VHB and ATCS to assist with bicycle and pedestrian planning for five Fredericksburg District Project Pipeline projects (2022) and four Staunton District projects (2023). Amanda led the development of concepts for a bike/ped improvements including sidewalks, shared-use paths, and pedestrian crossings for several miles of road segments and at ten intersections. In Fredericksburg, Amanda assisted with implementing a public engagement survey and analyzing results to inform recommendations. Amanda served as the chapter champion for the Transportation Chapter of the City of Charlottesville's Comprehensive Plan (2013, 2018 DRAFT and 2021). She was the primary author of the chapter for each Amanda co-led the development of the City's Streets that Work Plan and Standards and Design Manual Update, an effort toi institutionalize the City's adopted Complete Streets policy with multimodal design  study effort.  Project Pipeline - Fredericksburg and Staunton Districts  City of Charlottesville Comprehensive Plan Transportation Chapter  plan update, coordinating input from the community and multiple city departments. Streets that Work Plan/Standards and Design Manual Update (2016/2019)  standards and priority projects. EPRPC  a.poncy@eprpc.com  EJ Jefferson I 902  St., Unit101, Charlottesville, VA: 22902    MATTHEW LOOMIS REHNBORG Matthew isa planner with EPR with 15 years of experience in community development. He has worked in a diverse range of settings, including public, private, non-profit, and religious organizations. He has served as a planner for multiple transportation improvement plans and studies in Virginia and is also an  PLANNER  YEARS OF EXPERIENCE 15 EDUCATION Duke University Master of Divinity, 2020 University of Virginia Master of Urban and Environmental Planning, 2014 Virginia Tech University Bachelor of Public and Urban Affairs, 2007  experienced facilitator in community visioning exercises.  REPRESENTATIVE PROJECTS  Montgomery County Transportation Plan--Montgomery County, Virginia EPR worked with Montgomery County, Virginia to develop the county's first stand-alone transportation plan. As one of the lead planners of this effort, Matthew assessed existing conditions and trends, administered the project website, and helped develop a process for documenting and recommendations from numerous transportation studies and plans. Stafford County Transportation Master Plan --Stafford County, Virginia EPR is currently working with Stafford County, Virginia to create a master plan for the County's transportation investments through 2040. Matthew has helped create public surveys, perform a multimodal transportation analysis, construct ap project funding blueprint, and develop a project rating tool that will prioritize Central Virginia Long Range Transportation Plan 2040 Update- Matthew served as a lead planner for the 2040Long Range Transportation Plan update. In addition to documenting existing conditions and facilitating public meetings, he also was instrumental in helping the region develop a new data- driven, performance-based project evaluation tool. This tool identified multiple projects that were successfully awarded screlonalvysate-unding and Community Conversatons-rauquer County, Virginia Matthew worked as a planner for a long-term community visioning project in Fauquier County, Virginia. He helped create graphics and tables that documented existing and forecasted conditions and assisted in the facilitation ofm multiple charette exercises with key community stakeholders.  project  prioritizing  hundreds of potential projects. Central Virginia TPO  continues to be used by the region today.  mrehnborg@eprpccom I EJ Jefferson  EPRPC  902  St., Unit 101, Charlottesville, VA    Route 24 Multimodal Access Improvement Study--Vinton, Virginia  EPR assisted the Town of Vinton in producing street improvement recommendations to support bicycle and pedestrian travel in downtown Vinton andi its surrounding neighborhoods and shopping centers. Matthew conducted a comprehensive review of prior planning efforts in the area, created a series of maps depicting existing conditions, and helped to produce mppvemetrscommenditions that were appropriate to the  town's.context and funding constraints.  River District Bicycle and Pedestrian Study-Danville, Virginia  Matthew served as al lead planner for a study of Danville's historic downtown "River District" that provided recommendations to enhance bicycle and pedestrian travel in the area. The study utilized robust public engagement to identify keyi improvement intersections and corridors and coordinated its  recommendations with major public and private investment projects. Mount Cross Road Corridor Study, Phase II--Danville, Virginia  EPR conducted a study of a road corridor in Danville, Virginia that serves multiple major shopping centers and a collegiate athletic complex. Matthew helped to produce graphics and traffic models of major intersections, and produced recommendations for transit service and multi-use paths that would serve the  destinations.  Recreation Economy for Rural Communities -US EPA  Matthew served as a co-manager and co-facilitator for multiple communities as part of the Recreation Economy for Rural Communities (RERC) program. In each of these communities, he worked with a local steering committee to define community goals and develop an Action Plan that will bolster the local economy through outdoor recreation. This process includes an intensive engagement process with the  public, local stakeholders, and government agency partners.  Local Foods, Local Places-US EPA  EPR provides facilitation services to a community development program sponsored by the US EPA called "Local Foods, Local Places." Communities that participate in the program organize a series of meetings and ar multi-day workshop to convene community stakeholders and residents to identify strategies that can support and enhance their local food system. Matthew has served as a co-facilitator for multiple workshop efforts, and has helped to prepare meeting materials and final report documents for the programs.  mrehborg@eprpccom 902 EJefferson  EPRPC  P  St., Unit 101, Charlottesville, VA    RACHEL FLEISHER  GIS PLANNER  Asa planner for EPR, Rachel specializes in working with GIS software to create maps for both internal and public use. She has worked with EPR on projects across' Virginia, focusing on both land use and transportation. Rachel has worked with many different forms of GIS and data analysis software for over  EDUCATION James Madison University Bachelor of Geography, AGIS Concentration, 2022 CERTIFIÇATIONS Worker Safety Training, 2023  five years.  REPRESENTATIVE PROJECTS  Albemarle Comprehensive Plan - Albemarle County, Virginia EPR is a consultant for developing a new Comprehensive Plan for Albemarle County. EPR took on an innovative approach, by focusing on transportation and engagement, as well as data-driven analysis, are included in this project. Using the Multimodal State Guidelines, Rachel creates current and planned activity densities to find holes in their transportation network. This project will culminate in a completed comprehensive plan featuring future land use and Stafford Transportation Prioritization Tool - Stafford County, Virginia EPR is currently subcontracted to a team of consultants, spearheading a new way to prioritize transportation projects in the county of Stafford. The process will include assessing the current open projects, land use in the area, and equity assessments. Rachel has created maps of existing conditions and the results of public engagement surveys to aid in producing the final deliverables. She also created the ArcGIS Pro models used to collect data for project scoring. This work allowed her to enter results into the final project scoring tool. The final project will include a prioritized list of transportation projects budgeted out to 2040. This tool will allow for more organization in the county and faster  Norfolk Southern On-Track how the infrastructure will cope with more growth in the county. Public  transportation suggestions to control county growth.  response times for high priority projects. South Ridge St Connection - Danville, Virginia  The city of Danville is trying to revitalize and redevelop its downtown. As more traffic will come in, downtown Danville needs to be more connected to reduce traffic congestion. EPR is working alongside Kimley-Horn to create connecting road alignments for the city. These road alignments must consider VDOT safety standards, the varying topography, and private land ownership. Rachel has located and produced these potential alignments as well, as background maps to understand the topography and other features in the area.  eisher@eprpc.com I EJefferson  EPRPC  902  St., Unit101, Charlottesuile,VA    New Kent Comprehensive Plan - New Kent County, Virginia  EPRI has taken on the Comprehensive Plan for New Kent County as they focus on their expansion in the coming years. Rachel has created a wide range of visualizations to support the publics' data consumption. These visualizations include mapping county infrastructure, demographics, environmental factors, and current projects. As well as charting Census 2020 and ACS 2021 data to get al better understanding of the county. This project will culminate in a finished Comprehensive Plan that the county can look to and use for EPR is currently working on an accelerated timetable to find solutions for Uniontown in Staunton, VA. Historically: al black community, Uniontown was rezoned as an industrial area during the 1970's. This has led to public outrage and mistrust. The goal of the Uniontown project is to create a Neighborhood Action Plan that helps the current residents and city revitalize the area. This project includes a lot of public engagement to understand residents' visions for the area. Rachel created maps of existing conditions in the EPR is working in conjunction with STV to provide assessments of new passenger stations. These stations willi improve connectivity to other areas ini the region. EPR is working on traffic analysis at the stations and the surrounding areas. Multimodal connectivity is another focus on this project, as Amtrack wants these sites to be accessible. Rachei has created a range of products for this project including visualizations of the site footprints, traffic congestion analysis, existing multimodal infrastructure as well as impact write-ups for each site. Viewshed. analysis was done in ArcGIS Pro's 3D Local Scenes, to provide Amtrack and  years to come.  Uniontown - Staunton, Virginia  area for the visioning and recommendation assessments.  River Valley, Amtrack Study Locations - Christiansburg, Virginia  Christiansburg with an idea of how each site could affect the landscape. NSVRC's Hazard Mitigation Plan - NSV Region, Virginia  EPR is working with the Northern Shenandoah Valley Regional Commission to update their Hazard Mitigation Plan. This allows localities to plan for and reduce risks of natural hazards before they happen. This project was worked on at an accelerated time schedule to make sure the region does not have a lapse in plan coverage as this plan needs to be updated every five years. Actions created from this plan are then used to apply for federal funding by localities. Rachel worked on the HAZUS analysis, a FEMA modeling tool, which provides each jurisdiction an estimate of social, economic, and physical damages. A tier 2 analysis was run for this project, meaning data was collected from each locality, manipulated, and entered the HAZUS directory. Rachel also worked on collecting data for and the visualization of historic hazards in the area. She used this data for additional GIS analysis and risk assessment write-ups in the plan. Other work included coordination with electrical co-ops and companies that provide power to the area, debriefing them on the project and providing guidance and documents for separate analyses. This is the first NSVRC plan to include this level of analysis and coordination with electric companies.  eisher@eprpc.com  EJefferson I 902  EPRPC  St., Unit 101, Charlottesville, VA    EPRPC  Town of Bedford RFP-2024-007 Comprehensive Plan Revision  APPENDIX B. REQUIRED FORMS  EPR,P.C., 902E.J Jefferson St. Suite 101, Charlottesville, VA22902    EPRPC TRANSPORTATION COMMUNITY PLANNING URBAN DESIGN  902 EAST JEFFERSON ST., #101, CHARLOTTESVILLE, VA: 22902  Form 2: Proposal Signature Sheet  My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP. My signature also certifies that by submitting a proposal in response to this Request for Proposals, the offeror represents that in the preparation and submission of this proposal, said offeror did not, either directly or indirectly, enter into any combination or arrangement with any person, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section 1 et seq.) or S 59.109.1 through 59.1-9.17 or $ 59.1-68.6 through 59.1-68.8 of the Code of Virginia. In addition, my signature certifies that the offeror has been made aware of the initial Request for Proposals, as well as any and all addenda. Certification of Eligibility: The firm is not ineligible to receive award of a contract due to the firm's inclusion on any Federal or Virginia State lists of debarred contractors, or otherwise ineligible to be awarded a contract using Federal or State funds. Ihereby certify thatlam authorized to sign as a Representative for the Firm:  NAME OF OFFEROR: EPR, P.C.  ADDRESS: 902 East Jefferson Street, Suite 101  Charlottesville, VA 22902 KMh  FED ID NO.: 27-5485495 SIGNATURE: PRINTED NAME:  Todd Gordon  TITLE: Project Manager TELEPHONE: 434-882-1376 EMAIL: Lgordon@eprpc.com FAX: 866-233-8801 DATE: 03.22.2024    Form 3: Addenda Received and Acknowledged  By signing this form, offeror acknowledges receipt of any and all Addenda published  after initial RFP was issued.  Mhh  addenda  ZK  Receipt of  acknowledged:  Signature Date: 03.22.2024  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan    Form 4: Litigation Disclosure Form  Respond to each of the questions below by checking the appropriate line. Failure to fully and truthfully disclose the information required by this Litigation Disclosure Form may result in the disqualification of your bid or proposal from consideration or termination of the contract, once awarded. For purposes of this disclosure form, "you" means the individual or entity in whose name the bid or Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant this solicitation, been convicted of a felony, or a misdemeanor involving moral turpitude, during the last ten  proposals were submitted.  (10)years?  Yes  X No  Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant this solicitation, been terminated (for cause or otherwise) from any work being performed for the Town or any other governmental or private entity during the last ten (10) years?  Yes  X No  Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant this solicitation, been involved in any claim or litigation with the Town or any other governmental or private  entity during the last ten (10) years?  Yes  X No  Has any parent company or wholly owned subsidiary of your company been involved in any claim or litigation with the Town or any other governmental or private entity during  the last ten (10) years?  Yes  X No  Ifyou answered "Yes" to any of the above questions, please state the name(s) of the person(s), the nature, and the status and/or outcome of the conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid or  proposal.  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan    Form 5: Proprietary Information  Trade secrets or proprietary information submitted by an Offeror in response to this Request for Proposal shall not be subject to public disclosure under the Virginia Freedom of Information. Act; however, the Offeror must invoke the protection of this section prior to or upon submission of data or materials and must identify the data or other materials to be protected and state the reasons why protection is necessary Please enclose all proprietary information in a sealed envelope and attach ONLY  ($2.2-4342F of the Code of Virginia).  tothe ORIGINAL proposal.  Below, please reference appropriate page numbers, section numbers, paragraph numbers, etc. where this data should be inserted, along with an explanation as to why it isp proprietary and protected by $2.2-4342(F) of the Code of Virginia.  N/A  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan    Form 6: References  Name of Firm: Northern Shenandoah Valley Regional Commission  Address: Contact: Name: Title: Email: Phone:  400-E Kendrick Ln. Front Royal, VA 22630 Brandon Davis Executive Director bdavs@nsvregion.org (540) 636-8800  # Years in Relationship: 2  Name of Firm: City of Staunton, Virginia  Address: Contact: Name: Title: Email: Phone:  City Hall, 3rd Floor 116 W. Beverley St. Staunton, VA: 24401 Rodney Rhodes Senior Planner moesp@csauntonyaus 540)332-3862  #) Years in Relationship: 3  Name of Firm: James City County, Virginia  Address: Contact: Name: Title: Email: Phone:  101 Mounts Bay Road, Building A Williamsburg, VA: 23185 Tammy Rosario Senior Planner osaro@.ames-clyvaus 757)253-6685  #Yearsi in Relationship: 6  Request for Proposals RFP-2024-007  Town of Bedford VA Comprehensive Plan    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Ordinance Readopting and Reenacting Code Provisions Dealing with Traffic Laws  DATE OF COUNCIL MEETING: May 14,2024  DATE: May3.2024  PRESENTATION:  Attached is an ordinance whichi readopts andi reenacts $34-2ofthe Town Code, incorporating by reference current provisions ofthe Code of Virginia dealing with trafficl laws andi motor vehicle operation. Failure to adopt this ordinance would mean that offenders would havet tol be charged under the State! law rather than the' Town! law. Any fines collected would then be payable tot the State rather than toi the Town. The  ordinance has been posted in three locations ini the Town, in accordance with $2-54 ofthe Town Code.  ACTION REQUESTED:  Town Council is requested to adopt the ordinance readopting and reenacting code provisions dealing with traffic laws.  YES NO OTHER  ROUTING  DATE: DENIED DEFERRED TO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM. .DEV. () POLICE C) () () ELECTRIC () PUBLICSERV. () C) () () ENGINEERING ( ) OTHER C) () () FINANCE () () () FIRE DEPT. () () () () H.R.  () (C) ()  APPROVED () FOREMAN  () C)    ORDINANCE NO.  AN ORDINANCE TO READOPT AND REENACT SECTION 34-2 OF' THE TOWN CODE INCORPORATING BY REFERENCE CURRENT PROVISIONS OF THE CODE OF VIRGINIA DEALING WITHTRAFFIC LAWS AND MOTOR VEHICLE OPERATION BEITORDAINED BY THE COUNCIL OF THE TOWN OF BEDFORD,  VIRGINIA: follows:  Section1. Sec. 34-2 of the Town Code is hereby readopted and re-enacted as  Pursuant to the authority of Section 46.2-1313 of the Code of Virginia, the provisions and requirements ofthel lawsofthe Commonwealth of Virginia contained in' Title 46.2i in Article9 (Sec. 16.1-278 et seg) of Chapter 11 ofTitle 16.1, and in Article 2 (Sec. 18.2-266 et seq) of Chapter 7 ofTitle 18.2, ofthe Code ofVirginia, except those provisions and requirements the violation ofwhich constitute a felony, and except those provisions and requirements which by their very nature can have no application to or within the Town, are hereby adopted and incorporated herein by reference and made applicable within the Town. References to "Highways ofthe State" contained ins such provisions and requirements hereby adopted, shall be deemed to refer to streets, highways and other public ways within the Town. Such provisions and requirements: arel hereby adopted, mutatis mutandis, and made aj part tofthis Chapter as fully as those set forth at length herein, and it shall be unlawful for any person, within the Town, to violate or fail, neglect or refuse to comply with any provision of Title 46.2 or of Article 9 of ChapterllofTite) alwAs-etCaye7en. 18.2ofthe Code ofVirginia, which are adopted by this Section; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed for a Section 2. This Ordinance shall become effective on July 1, 2024, upon publication one time, immediately following its passage, in some: newspaper published int the Town or upon posting at three or more public places in the Town for one week, as required by Section 19 oft the Town Charter.  similar offense under such titles oft the Code ofVirginia.