Live. Life . Lincoln . Live. Life - Lincoln. Live. Life - Lincoln. LiveLife - Lincoln . Live. Life Lincoln  MINUTES CITY OF LINCOLN Regular Meeting June 26, 2018  CITY COUNCIL, PUBLIC FINANCE AUTHORITY and REDEVELOPMENT SUCCESSOR AGENCY  OPEN SESSION MEETING City Hall-7 Third Floor Conference Room 1. CALL TO ORDER by Mayor Nader at 6:00PM. 2. ROLL CALL: Councilmen present: Peter Gilbert  Dan Karleskint Gabriel Hydrick Stan Nader  Mayor Pro Tem: Mayor:  Councilmen absent: Paul Joiner  Roll Call: 5 members present, 0 members absent, 0 members excused.  Staff members present:  Matt Brower, City Manager Kristine Mollenkopf, City Attorney Steve Ambrose, Support Services Director Doug Lee, Police Chief Ray Leftwich, City Engineer Gwen Scanlon, City Clerk  Various City employees, consultants and members of the public were also present.  3. 4. 5. 6. 7.  REPORT FROM CLOSED SESSION - Mayor Nader stated the following item was pulled and would be heard at the. July 10, 2018 regular meeting: Item B2, Conference with Real Property Negotiators, Lincoln Brand Feed - Bill Falconi /Tri Counties Bank, 400-490 Lincoln Boulevard, Lincoln, CA 95648.  PLEDGE OF ALLEGIANCE led by Travis Mickel. INVOCATION by Pastor Fred Benzel, Gracelife Church, AGENDA REVIEW MODIFICATION - none. CITIZENS ADDRESSING COUNCIL  a) Mary Nader and Fran Neves, Lincoln residents, thanked City Council on behalf of Friends of the Lincoln Library (FOLL) for passing the budget and including support for FOLL and asked the three City Councilmembers who aren'tmembers of FOLL toj join. They concluded by thanking Matt Brower, City Manager, for the improvements done to the library during his tenure. b) Ted Jones, LIFT member (LIFT is a group unified to lifting Lincoln to new heights through Integrity, Financial responsibility and total Transparency), thanked the Council for pulling the Falconi closed session item and asked for refunds for water loss/City utility usage from the oak tree fund which is a slush fund. He stated he would be filing a claim regarding oak tree and water connection fees he c) Tony Manning, LIFT member, stated he was outraged regarding the Falconi closed session item that could be considered a gift of public funds and asked why the property was not foreclosed upon as  paid for his property and encouraged others to do so as well.  there were no loan payments made.  600 Sixth Strect Lincoln, CA 95648 "www.di.lincolhn.ca.uA.UX-916-4342400    Live . Life . Lincoln . Live Life - Lincoln. Live Life. . Lincoln . Live Life . Lincoln . Live. Life Lincoln  Page 2of6  City Council, Public Finance Authority and Redevelopment Successor. Agency Regular Meeting Minutes June 26, 2018 8.  COUNCIL INITIATED BUSINESS  Councilman Hydrick stated the Subway on Lincoln Boulevard had been closed for a couple months but there iss still food inside inviting pests and blight and asked if Staff could reach out. Kristine Mollenkopf, City Attorney, stated she would have code enforcement look into this and reach out to Placer County Health. Councilman Karleskint requested an item be added to the next Council meeting to discuss having two Councilmembers take part in the Joint Legislative Audit Committee (JLAC) Audit and received Council  consensus. 9.  PRESENTATIONS  Councilman Hydrick motioned approval of Proclamations 2018-10 and 2018-11 and Councilman Karleskint 9.A. PROCLAMATION 2018 - 10 honoring Lincoln High School Fighting Zebras Boys Swim Teamon Mayor Nader presented the proclamation to Lincoln High School Swimming Coach Lori Stanley who made brief  seconded. Unanimously Approved the following items: receiving the 2018 Pioneer Valley League Banner.  comments about the team.  9.B. PROCLAMATION 2018-11 declaring July 2018 as Parks Make Life Better Month.  Mayor Nader presented the proclamation to Park & Recreation Committee Chairman Richard Moore who made  brief comment about the City's parks.  10. CONSENT  Mayor Nader asked Council and public if they would like to remove any items from the Consent Agenda for discussion and Item 10G, Third Amendment to the City of Lincoln Bicycle Transportation Plan, was removed. Motion to Approve the balance of the Consent Agenda moved by Councilman Gilbert and the motion was seconded by Councilman Karleskint. By the following Vote (Approved): Gilbert- Aye, Karleskint - Aye, Hydrick - Aye, Joiner- - Aye and Nader- - Aye the balance of the consent agenda. Those 10.A. Minutes Approve minutes of June 5, 2018 Work Session and June 12, 2018 Regular City Council 10.B. Warrants Adopt RESOLUTION 2018-124 approving warrants of June 5,7,11a and 14, 2018. 10.C. Master Fee Schedule amendment adding a Public, Educational and Government Access ("PEG") fee Adopt RESOLUTION 2018-125 amending the Master Fee Schedule, adding a new Public, Educational and Government Access (PEG) fee ini the statutory amount of 1% of gross revenues as set forth in Public Utilities 10.D. League of California Cities Annual Conference Delegate - Adopt RESOLUTION 2018-126 designating the City of Lincoln's voting delegate and alternate(s) to the League of California Cities Annual  items approved were: meetings.  Code S 5870(n).  Conference.  600 Sixth Strect Lincoln, CA 95648 ww.s.limcolhn..ux"SAX-9164142400    Live.Life . Lincoln . Live: . Life - Lincolncbive-Lie . Lincoln - Live Life Lincoln Live. Life Lipcoln.  Page 30 of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes June: 26, 2018  10.E. Revisions to limited time parking restrictions in the downtown area - Adopt RESOLUTION 2018- 127 approving 2-hour limited time parking restrictions on 5th Street between Lincoln Boulevard and F Street between 7:00am and 6:30pm, except for Saturdays, Sundays and holidays; removing 20-minute limited time parking restrictions on 5th Street between Lincoln Boulevard and F Street; removing 2-hour limited time parking restriction in front of the Chamber Office at 540 F Street; and to remove the 2-hour limited time parking restriction on 5th street in front oft the Civic Center (Lincoln Theatre) building and on E Street frontage of the Civic Center. 10.F. Labor Negotiation Services Budget Transfer- Adopt RESOLUTION 2018-128 authorizing a transfer of $28,000 from Fund #100-General Fund to Fund #600-Internal Services Fund for labor negotiation services, and authorizing an allocation in the amount of $28,000 to Professional Services, account #600-104060400.000. 10.H. Notice of Completion for the Lakeside 6 Phase 2 Subdivision Improvements Adopt RESOLUTION 2018-130 accepting the Lakeside 61 Phase 2 Subdivision Improvements as complete and authorize the City Clerk 10.1. Lincoln Blvd Improvements Phase 2 and 1A Project (CIP 354) = Budget. Augmentation Adopt RESOLUTION 2018-131 augmenting $46,320 from unencumbered balance of Water Fund 711, $34,0001 from unexpended balance of professional services operating Streets fund 223-6830-50400, and $153,552 from unexpended balance from completed CIPS 420 $72,585;221-6870-6870-0420), 390 83.7322354870.85060. 0390 and 4151222948/0800002 and 362 ($35,682; 223-6870.85060.0362 to CIP 354 - Lincoln Blvd Improvements Project Phase 2 and 1A, authorizing the City Engineer to approve change orders not to exceed $463,217 for the construction ofl Lincoln Blvd Improvements Phase 2 and 1AI Project and authorizing the City Manager to approve an amendment to the Work Order with 41 Leaf, Inc. in the amount of $34,0001 for additional construction management and inspection of the Lincoln Blvd Improvements Phase 2 and 1AI Project. 10.J. Sacramento Area Council of Governments for Aerial Digital Imagery Adopt RESOLUTION 2018- 132 authorizing the City Manager to approve a Purchase Order with Sacramento Area Council of Governments (SACOG) for Aerial Imagery Digital Files for a total purchase order amount not to exceed $28,854. Funding for this work is included within the Engineering Department Operating Budget for FY 2017/18 int thei following funds: Fund 223-1 Transportation, Fund 248 - Development, Fund 710 - Water and Fund 720 - Sewer, with cost of 10.K. Wilson Park Playground Resurfacing Project (CIP 389) - Adopt RESOLUTION 2018-133 authorizing the City Manager to execute a contract for construction with John McGuire DBA McGuire-Pacific Constructors, in the amount of $49,780, for the Wilson Park Playground Resurfacing (CIP 389), and authorizing the Public Services Director to approve change orders not to exceed $7,467. The FY 2017-18 CIP Budget includes $82,000 10.L. Mann, Urrutia, Nelson CPAs & Associates, LLP. Amendment #1 for Professional Auditing Services for 2016/17 Adopt RESOLUTION 2018-134 authorizing the City Manager to execute an $18,000 Contract Amendment to the Professional Auditing Services for FY: 2016-17 with Mann, Urrutia, Nelson CPAS & Associates, 10.M. Purchasing One New 2018 Caterpillar D Skid Steer with High Flow Hydraulic System and a PC306B Planer Adopt RESOLUITION 2018-135 authorizing the City Manager to purchase one Caterpillar 279D skid steer for the Public Services Department, using National Joint Power Allegiance (NLPA) contract # 032515-CAT for $103,000 with the cost split evenly between the unencumbered budget remaining in the Fiscal  to file the Notice of Completion with the Placer County Recorder.  Purchase Order evenly split amongst the four funds.  inf funding for the Wilson Park Playground Resurfacing (CIP 389).  LLP.  Year 17/18. Annual Budget in Fund 710 (Water) and Fund 720 (Wastewater).  600 Sixth Strect Lincoln, CA 95648 wwa.d-lincoln.aux"GAX-916-1342400    Live . Life . Lincoln Live . Life . Lincoln. Live . Life . Lincoln ive Life Lincoln . Live Life Lincoln  Page 40 of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes June 26, 2018  ITEMS PULLED FROM CONSENT  10.G. Third Amendment to the City of Lincoln Bicycle Transportation Plan.  Roland Neufeld, Associate Civil Engineer, gave a brief staff report. Councilman Karleskint questioned the width of four to eight feet for shared bike lanes as he though the minimum for neighborhood electric vehicles (NEV) was seven feet. Ray Leftwich, City Engineer, stated the dimensions are boilerplate language and Councilman Karleskint motioned approval of the item and Councilman Gilbert seconded the motion. By the following Vote (Approved): Karleskint - Aye, Gilbert- Aye, Hydrick - Aye, Joiner- - Aye and Nader- Aye the following item: RESOLUTION 2018-129 approving the third amendment to the City of Lincoln Bicycle  when there is sufficient pavement width the lanes will be extended.  Transportation Plan. 11. PUBLIC HEARINGS  11.A. Amendment of City of Lincoln Municipal Code Title 17- Subdivision Regulations.  Steve Prosser, Planning Manager, gave a brief staff report. Mayor Nader opened and closed the public hearing at 6:31PM with no comments. Councilman Karleskint motioned approval of the item and Councilman Gilbert seconded the motion. By the following Vote (Approved): Karleskint- = Aye, Gilbert- Aye, Hydrick-Aye, Joiner - Aye and Nader Aye the following item: Ordinance 971B is Categorically Exempt from the California Environmental Quality Act, introduction and waiver off full reading by substitution of title only, ORDINANCE 971B 11.B. Authorization of Initiation of Annexation Proceedings for the Lincoln Meadows Project. Steve Prosser, Planning Manager, gave al brief staff report and powerpoint presentation, made a part of these minutes by mention thereof. Councilman Joiner questioned the .28 acres of open space and Marcus Lo Duca, attorney representing the applicant, stated it was where the only oak tree on the property was located and also a small wetland. Mayor Nader opened the public hearing at 6:35PM with the following comment. a) Marcus Lo Duca, attorney representing the applicant, thanked Council and Staff and said they hope Mayor Nader closed the public hearing at 6:35PM with no further comments. Councilman Gilbert motioned approval of the item and Councilman Joiner seconded the motion. By the following Vote (Approved): Gilbert- Aye, Joiner- - Aye, Hydrick - Aye, Karleskint = Aye and Nader Aye the following item: RESOLUTION 2018-136, thereby initiating the annexation process for the Lincoln Meadows project. 11.C. Lincoln Ranch Self Storage to adjust certain Public Facilities Element Fees.  Amending Section 17.28.220 of Title 17 oft the City of Lincoln Municipal Code  tos start construction in 2019.  Steve. Ambrose, Support Services Director, gave a brief staff report. A lengthy Council discussion ensued regarding adjustments to police, fire and solid waste public facility element (PFE) fees; consistency of fee adjustments; and conditional use permit conditions and terms. Ryan Smith, Lincoln Ranch Self Storage applicant, informed Council how they handle trash at their other 15 facilities. Mayor Nader opened the public a) Ted Jones, LIFT member (LIFT is a group unified to lifting Lincoln to new heights through Integrity, stated the City should not be arbitrary but should be consistent with their fees as they are too high  hearing at 7:05PM with the following comment:  600 Sixth Strect Lincoln, CA 95648 ww.d.Incoln.a.us"CA-X-916-43+2400    Live - Life . Lincoln . Live - Life - Lincoln. Live Life-Lincoln . Live - Life . Lincoln . Live . Life Lincoln  Page! 5of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes June 26, 2018  and can'tjustify them as demonstrated in the 961 oak trees removed in Village 1 without fees while Mayor Nader closed the public hearing at 7:08PM with no further comments. Councilman Karleskint motioned approval of the item and Councilman Joiner seconded the motion. By the following Vote (Approved): Karleskint = Aye, Joiner- - Aye, Gilbert- Aye, Nader- Aye and Hydrick = No, the following item: RESOLUTION 2018-137 authorizing the City Manager to execute an agreement with Lincoln Ranch Self  individual homeowners had to pay thousands.  Storage to adjust certain Public Facilities Element Fees.  12. GENERAL BUSINESS 12.A. Fiscal Year 2018/19 Budget.  Steve Ambrose, Support Services Director, gave a brief staff report and stated Council had requested this item be continued from the last meeting to research the Development Services Fund #248 and al line item for the Joint Legislative Audit Committee (JLAC) Audit. Mr. Ambrose distributed a memorandum dated June 26, 2018 related to $397,000 in revenue not included in the draft budget the Development Services Fund #248, made a part of these minutes by mention thereof. A Council discussion ensued regarding how to fund the JLAC audit. Mayor Nader exited the room at 7:25PM and returned to the dais at 7:27PM. Mayor Nader opened and closed Councilman Joiner motioned approval of the item with inclusion of $397,000 additional revenues in the Development Services Fund #248 and freezing hiring of a Purchasing Manager until the audit has been completing in order to fund the JLAC audit and Councilman Gilbert seconded the motion. By the following Vote (Approved): Joiner- = Aye, Gilbert- Aye, Karleskint- - Aye, Hydrick - Aye and Nader - Aye and the following item: RESOLUTION 2018-138 approving the Annual Budget and Capital Improvement Plan for Fiscal Councilman Karleskint motioned approval and Councilman Hydrick seconded the motion. By the following Vote (Approved): Karleskint = Aye, Hydrick - Aye, Gilbert- Aye, Joiner- - Aye and Nader- Aye and the following item: RESOLUTION 2018-139 approving revisions to the General Fund Reserves policy.  the discussion to the public at 7:33PM with no comments.  Year 2018-19 and adopting an Appropriations Limit for the City of Lincoln.  12.B. Delegation of City Engineer Duties.  Matt Brower, City Manager, gave a brief staff report. Councilman Karleskint questioned the provision that Mr. Wheeler may not approve or revise city adopted standards and Ray Leftwich, City Engineer, stated City Council approves the city adopted standards. Councilman Hydrick expressed concern with use of names rather than job titles ini the report. Mayor Nader opened the discussion to the public at 7:42PM with the a) Ted Jones, LIFT member (LIFT is a group unified to lifting Lincoln to new heights through Integrity, expressed concern as he thought development department has too much power and isn't accountable with Village 1 fees and LIFT didn't have any problems with the City Engineer. b) Tony Manning, LIFT member, also expressed concerns that the checks and balances currently done by the City Engineer, there is too much power in the Community Development Department and if  following comments:  that department is overworked why they would be getting additional duties.  600 Sixth Strect Lincoln, CA 95648 sw.clincolmn.ca.us 916-434-2400    Live . Life - Lincoln - Live Life. Lincoln. Live life.Lincoln, . Live . Life - Lincoln . Live Life Lincoln  Page 6of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes June 26, 2018  Mayor Nader closed the public discussion to the public at 7:45PM with no further comments. A Councilman Joiner motioned approval and Councilman Hydrick seconded the motion. By the following Vote (Approved): Joiner- - Aye, Hydrick - Aye, Gilbert- Aye, Karleskint- - Aye and Nader- Aye and the following item: RESOLUTION 2018-140 delegating city engineering duties regarding private development services to Matthew' Wheeler, Community Development Director, and city engineering duties regarding  brief Council discussion ensued regarding fees and staffing.  public works and infrastructure to the current City Engineer, Ray Leftwich.  13. INFORMATIONITEMS  Councilman Gilbert stated this is the last City Council meeting for Matt Brower, City Manager, who resigned  and brief Council comments ensued thanking him for his efforts.  Mayor Nader reminded everyone of the State of the City breakfast the following morning. 14. ADJOURNMENT - Mayor Nader adjourned the meeting at 8:03PM.  Submitted by: sBwen &anh Gwen Scanlon, City Clerk  600 Sixth Street Lincoln, CA 95648 Mww.dalincola.caisCAX-9164912400    VRGIS  CVOW  QVou A3NLNNOOON  OVOBA  AHONAH  4blel  wls    Live Life. Lincoln - Live Life Lincoln. Live. Life Lincoln Live Life Lincoln Live Life Lipcoln.  City Council Memo  SUBJECT: DATE:  FY2018-19 Draft Budget - Development Services Fund #248  June 26, 2018  During the City staff review of the activity for the Development Services Fund #248 as directed by City Council, it was noted that not all of the offsetting revenues for projected professional services in the City Engineer division for FY 2018-19 were The draft budget for Fund #248 was projecting expenses to exceed revenues by $268,923. With the addition oft the appropriate offsetting revenues of $397,000 for CFD annexations and construction management, projected revenues will exceed Staff will be requesting the inclusion of the additional revenues of $397,000 fori the Development Services Fund #248 in the adopted budget for FY: 2018-19.  included in the draft budget document.  expenses by $128,077 for the fiscal year.  1481612.1 13583-009  G00Sisth Strect 1 incoln. CA 5648.  2494    City of Lincoln    Fiscal Year. 2018-2019 Budget Document  SPECIAL REVENUE FUNDS - DEVELOPMENT SERVICES - 248  Accounts for monies received in relation to all aspects of new development within the City. Monies are received from license and permit costs and fees for additional  services.  Amended Budget FY17-18 3,334,475 1,414,000 1,224,360 5,972,835 $  Adopted Budget FY18-19 2,979,303 1,901,600 1,253,226  Actuals FY2016-17 3,633,923 1,397,965 772,606 $ 5,804,494 $  Projected FY17-18 3,741,333 1,230,047 737,060 5,708,440 $ 6,134,129  Funding Sources Cash Balance Forward License & Permits Development Fees Total  Sources by Category  20.43%  48.57%  Cash Balancel Forward License & Permits DevelopmentFees  31.00%  Amended Budget FY17-18 1,424,133 954,452 12,631 332,305 197,939 3,051,375 5,972,835 $  Adopted Budget FY18-19 1,323,985 1,098,983 1,500 408,271 194,010 3,107,380  Actuals FY2016-17 959,500 633,591 40,069 291,659 108,131 3,771,544 $ 5,804,494 $  Projected FY17-18 1,186,513 1,030,912 12,632 319,030 180,050 2,979,303  Funding Uses Salaries & Benefits Operations & Maintenance Capital Outlay Allocation Debt Services Reserves Total Uses by Category  5,708,440 $ 6,134,129  21.58%  Salaries & Benefits Operations & Maintenance Capital Outlay Allocation - Debt Services a Reserves  50.66%  17.92%  3.16% 6.66980.02%    SPEAKER INFORMATION  Public Comments Request for Council Meetings  Please complete this card and present it to the City Clerk prior to the start ofthe  meeting if you wish to speak at this evening's Council Meeting.  NAME:  kd fones  CITY OF RESIDENCE: MEETING DATE: SUBJECT:  Lnah 62646  ASKC onmes  ITEM NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL  a ITEM: #  ON THE CONSENT. AGENDA, PULL FOR DISCUSSION  DITEM ON THE AGENDA, ITEM #  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any otheritem of concern. Speakers are requested to restrict their comments to issues that are within thej jurisdiction oft the City Council and to stay within the three-minute  time limit.  SPEAKER INFORMATION  Public Comments Request for Council Meetings  Please complete this card and present it to the City Clerk prior to the start of the  meeting if you wish to speak at this evening's Council Meeting.  NAME:  alir + fran Deves  Ma  CITY OF RESIDENCE: Linc  MEETING DATE: SUBJECT:. IITEM# # 3  Counce  Eviends Thank  CITEM NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL  ON THE CONSENT AGENDA, PULL FOR DISCUSSION  ITEM ON THE AGENDA, ITEM: #  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any other item of concern. 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