Live. Life Lincoln . Live Life Lincoln. Live  Life Lincoln Live. . Life - Lincoln . Live Life Lipcoln  MINUTES CITY OF LINCOLN Regular Meeting November 13, 2018  CITY COUNCIL, PUBLIC FINANCE AUTHORITY and REDEVELOPMENT SUCCESSOR AGENCY  OPEN SESSION MEETING City Hall. - Third Floor Conference Room 1. CALL TO ORDER by Mayor Nader at 6:02PM. 2. ROLL CALL: Councilmen present: Peter Gilbert  Mayor Pro Tem Mayor  Gabriel Hydrick Paul Joiner Dan Karleskint Stan Nader  Roll Call: 5 members present, 0 members absent, 0 members excused. Staff members present: Bob Adams, Interim City Manager  Kristine Mollenkopf, City Attorney Steve Ambrose, Support Services Director Mike Davis, Fire Division Chief Jennifer Hanson, Public Services Director Doug Lee, Police Chief Ray Leftwich, City Engineer Gwen Scanlon, City Clerk  Matt' Wheeler, Community Development Director  Various City employees, consultants and members of the public were also present.  3. REPORT FROM CLOSED SESSION -I nothing to report. 4. PLEDGE OF ALLEGIANCE led by Ray Leftwich, City Engineer. 5. INVOCATION by Pastor Tom Galovich, Valley View Church. 6. AGENDA REVIEW MODIFICATION: - NONE.  Councilman Joiner requested Item 12B, Purchase of Two Parcels along Auburn Ravine, be moved to the last item on the agenda as he needed to recuse himself because his family owned one of the parcels and  Council consensus was to move this item to the end of the agenda. 7. CITIZENS ADDRESSING COUNCIL - NONE. 8. COUNCIL INITIATED BUSINESS - NONE. 9. PRESENTATIONS- NONE.  10. CONSENT  Mayor Nader stated Councilman Gilbert requested to ask a question. Councilman Gilbert stated several of the consent items were approval of contracts with change orders exceeding the standard 10% and requested an explanation. Ray Leftwich, City Engineer, stated 10% contingency can be reached relatively quickly, especially on small projects that tend to have a lot of change orders. Councilman Gilbert stated he was concerned with approving projects that have large contingencies as contractors may take advantage of  the City.  600 Sixth Strect Lincoln, CA 95648 www.c-incoln. ca.us 916-434-2400    Live - Life Lincoln Live . Life . Lincoln. Live - Life - Lincoln - Live . Life - Lincoln . Live Life Lincoln  Page 2of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes November 13, 2018  Mayor Nader stated he had one speaker card with request to pull Item 10N, Schellbach Drive Street Name Sign Variation, for discussion. Mayor Nader asked if anyone wanted to pull any other items off the Consent Agenda for discussion and hearing none called for a motion. Motion to Approve the balance of the Consent Agenda moved by Councilman Joiner and the motion was seconded by Councilman Hydrick. By the following Vote (Approved): Joiner. Aye, Hydrick - Aye, Karleskint - Aye, Nader- Aye and Gilbert- No, 10.A. Approval of the Minutes of the October 9 and 23, 2018 City Council regular and October 24, 2018 10.B. Adopt RESOLUTION 2018-236 approving the Warrants of October 11,12,19,23 and 26, 2018. 10.C. Adopt RESOLUTION 2018-237 accepting the Downtown Waterline and Street Replacement Project as complete and authorize the City Clerk toi file the Notice of Completion with the Place County Recorder. 10.D. Adopt RESOLUTION 2018-238 approving the plans specifications and authorizing the City Manager to execute a contract for construction with TJR Resources, Inc. ini the amount of $85,550, and authorizing the City Engineer to approve change orders not to exceed $17,000 for the City Hall ADA improvement 10.E. Adopt RESOLUTION 2018-239 approving the plans and specifications; authorizing the City Manager toe execute a contract for construction with FBD Vanguard Construction, Inc. in the amount of $39,602; and authorizing the City Engineer to approve change orders not to exceed $9,900 for the McBean Pool ADA Improvement Project to be paid from Fund 245 - Park & Rec Tax. The project is funded by $130,000 from Fund 245-F Park & Rec Tax as part of CIP 415 - McBean Pool ADA Improvement Project int the FY 2017/18 10.F. Adopt RESOLUTION 2018-240 approving the plans and specifications for the Community Center ADA Improvement Project (CIP 432); authorizing the City Manager to execute a contract for construction with FBD Vanguard Construction, Inc. int the amount of $102,351 for the Base Bid and Alternatives A and B; and authorizing the City Engineer to approve change orders not to exceed $17,000. The project is funded by $165,000 from Fund 540 = Capital Improvement Fund as part of CIP 432 = Community Center ADA 10.G. Adopt RESOLUTION 2018-241 authorizing the City Manager to execute Contracts for On-Call City Survey Services with Andregg-Psomas and' Wood Rodgers. Professional Surveying Services On-Call 10.H. Adopt RESOLUTION 2018-242 authorizing the City Engineer to remove the existing No Parking Zone 10.1. Adopt RESOLUTION 2018-243 authorizing the City Manager to execute Amendment No. 41 to the Professional Services Agreement with Quincy Engineering, Inc. to extend the term of service to December 31, 2020 for the McBean Park Drive Bridge Project (CIP 353) Contract for Engineering Design Services. 10.J. Adopt RESOLUTION 2018-244 authorizing the City Manager to approve. Amendment No. 3 to the Stantec Professional Services Contract for design services for the City of Lincoln WWTRF Phase 1 and 10.K. Adopt RESOLUTION 2018-245 authorizing the City Manager to execute Program Supplement Agreement No. F016 to Administering Agency-State Agreement No.03-5089F15 for Preliminary Engineering  the consent agenda. Those items approved were:  special meetings.  Project. The project is funded by $150,000 from Fund 223 - Street Fund.  Capital Improvement Budget.  Improvement Project in the FY: 2017/18 Capital Improvement Budget.  Consultant Contracts.  on Seventh Street from the intersection of J Street to 130 feet west of J Street.  Phase 2 Expansion CIP 411 Project, in the amount of $48,800 from Fund 725.  600 Sixth Strect Lincoln, CA 95648 www.dlincoln.ca.ux 916-434-2400    Live Life Lincoln . Live . Life - Lincoln. Live Life Lincoln Live Life Lincoln - Live Life Lincoln  Page 3 of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes November 13, 2018  funds for the Joiner Parkway Pavement Rehabilitation Phase 2 Project (CIP 298) ini the amount of $200,000. Engineering Phase of this project is funded by $200,000 from Fund 298-RSTP Grant and $100,000 from Fund 223-Streets TDA, as a part of CIP 298 - Joiner Resurfacing int the FY 2018/19 Capital Improvement Budget. Execution of the Program Supplement Agreement will ensure that $200,000 of 10.L. Adopt RESOLUTION 2018-246 authorizing the City Manager to execute a contract for construction with Omni Pipelines, Inc. in the amount of $46,999, and authorizing the City Engineer to approve change orders not to exceed $10,000 for the East Avenue Storm Drain Modification Project. The project is funded 10.M. Second Reading and adoption of ORDINANCE 978B An Ordinance Repealing Lincoln Municipal Code Chapter 9.28, Sections 9.28.010 through 9.28.030; Re-enacting and Adding Chapter 9.28, Sections 9.28.010 through 9.28.100 Related to Discharge of Firearms; and Finding the Ordinance is Exempt from 10.0. Adopt RESOLUTION 2018-248 authorizing the City Manager to surplus and auction fire engine #1781. Funds received from the sale will be returned to the vehiclelequipment replacement Fund 610 for the express purpose of purchasing of equipment to outfit the Fire Department's new Pierce engines currently on 10.P. Adopt RESOLUTION 2018-249 authorizing the City Manager to: (1) Surplus an old Aires camera system; and (2) Purchase a Standard ROVVER X pipeline video camera system (Wastewater Pipe Inspection Camera Capital Improvement Project #151) from Envirosight, LLC, for an amount of $75,526, using cooperative purchasing under Sourcewell (formerly NJPA) Contract #022014-EVS; and (3) Augment the Fiscal Year (FY) 18-19 CIP budget to include an additional amount of $25,526 from the Wastewater Capital Replacement Fund 721 (remaining balance prior to Augmentation $1,349,364). 10.Q. Adopt RESOLUTION 2018-250 authorizing the City Manager to execute Amendment 2 to the License Agreement (Agreement) that the City of Lincoln executed with the Lincoln Theatre Company (LTC) allowing 10.R. Adopt RESOLUTION 2018-251 authorizing the City Manager to enter into agreements with the vendors lis in Attachment A and encumber funds under blanket purchase orders for authorized expenditures to provide ongc and routine goods and/or services required for the City's daily operations. All of the items listed are included int tl  RSTP Grant funds are available for reimbursement of engineering expenses.  from Fund 221 - Gas Tax $80,000.  Environmental Review Under CEQA.  order.  for the use of the Civic Auditorium located at 511 Fifth Street.  approved FY 2018/19 budget.  10.S. Make a motion cancelling the November 27, 2018 meeting. Item 10N, Schellbach Drive Street Name Sign Variation.  Doug Lee, Police Chief, gave a brief staff report for. Mayor Nader opened the discussion to the public with  the following comments:  a) Chuck Schmidt, a Lincoln resident, stated he was honored to represent the Placer County Retired Law Enforcement Group and asked Council to approve the variation and stated the thin blue line on the sign represents Police Officers who risk their lives daily to keep citizens b) Richard Moore, a Lincoln resident and member of the California Peace Officers' Memorial Foundation,stated he was in support of this item and wondered how many current residents  safe.  600 Sixth Street Lincoln, CA 95648 www.c.lincoln.Cus 916-434- -2400    Live Life Lincoln Live Life - Lincoln. Live - Life - Lincoln Live Life Lincoln Live Life Lincoln  Page 4of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes November 13, 2018  of the City realized why the street name was chosen.  Mayor Nader closed the public discussion at 6:19PM and called for a motion. Motion to Approve this item by Councilman Gilbert and the motion was seconded by Councilman Joiner. By the following Vote (Approved): Gilbert- Aye, Joiner- - Aye, Hydrick- - Aye, Karleskint - Aye and Nader- - Aye. The. item approved was: RESOLUTION 2018-247 approving the following variations to the street name signs for Schellbach Drive in honor of fallen Officer Schellbach of the Lincoln Police Department.  11. PUBLIC HEARINGS  11.A.  (1) Conduct a Public Hearing for a Two-Year Time Extension for Meadowlands Small Lot  Tentative Subdivision Map and Specific Development Plan/Development Permit (Niemi Development Partners, LLC); (2) Determine that no further California Environmental Quality Act (CEQA) analysis is required in accordance with Section 65457 (a) CEQA Guidelines Section 15182; (3) Adopt RESOLUTION 2018-252 approving a two (2) year time extension oft the Small Lot Tentative Subdivision Map for the Meadowlands project conditioned; and (4) Adopt RESOLUTION 2018-253 approving a two (2) year time extension of the Specific Development Plan/Development Permit for the Meadowlands project as Escarlet Mar, Assistant Planner, gave a brief staff report. Mayor Nader opened and closed the public hearing at 6:21PM with no comments. Motion to Approve the first resolution associated with this item by Councilman Karleskint and the motion was seconded by Councilman Gilbert. By the following Vote (Approved): Karleskint- - Aye, Gilbert - Aye, Joiner - Aye, Hydrick - Aye, and Nader - Aye. The item approved was: RESOLUTION 2018-252 approving a two (2) year time extension of the Small Lot Tentative Subdivision Map for the Meadowlands project as conditioned. Motion to Approve the second resolution associated with this item by Councilman Gilbert and the motion was seconded by Councilman Karleskint. By the following Vote (Approved): Karleskint- Aye, Gilbert- - Aye, Joiner- - Aye, Hydrick- - Aye, and Nader- - Aye. The item approved was: RESOLUTION 2018-253 approving a two (2) year time extension of the Specific Development Plan/Development Permit for the Meadowlands project as conditioned.  conditioned.  12. GENERAL BUSINESS  12.A. Adopt RESOLUTION 2018-254 approving the reclassification of a Police Sergeant position to a Lieutenant position; establishment of a Budget Manager classification; establishment of a Budget Manager position in the Support Services Department; incumbent only reclassification of an Accounts Payable Specialist position in the Support Services Department to an Administrative Analyst Il; revision of the salary schedule for the Customer Service Supervisor position in the Support Services Department to mirror the salary schedule of the Public Services Supervisor and establishment of a permanent Office Assistant position ini the City Engineer's Office. Any additional costs associated with the proposed reclassifications will be absorbed in each Department's existing budget resulting in no impact to the City of Lincoln's FY 18/19 Veronica Rodriguez, Human Resources Manager, gave a staff report and powerpoint presentation. Mayor a) Byron Chapman, a Lincoln resident, asked how the changes would affect the City moving forward and stated there may be budget to cover this year but he was concerned how it would affect future budgets. A brief discussion ensued regarding the Support Services and City Engineering budgets. Motion to Approve this item by Councilman Gilbert and the motion was seconded by Councilman Joiner. By the following Vote (Approved): Gilbert - Aye, Joiner - Aye, Hydrick = Aye, Karleskint- = Aye and Nader Aye. The item approved was: RESOLUTION 2018-254 approving the reclassification of al Police Sergeant position toa  budget.  Nader opened the public discussion at 6:43PM with the following comments:  600 Sixth Street Lincoln, CA 95648 www.dl.lincaln.ca.y 916-434-2400    Live. Life - Lincoln  Live Life . Lincoln. Live. Life  Lincoln - Live Life Lincoln Live Life incoln  Page! 5of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes November 13, 2018  Lieutenant position; establishment of a Budget Manager classification; establishment of a Budget Manager position in the Support Services Department; incumbent only reclassification of an Accounts Payable Specialist position in the Support Services Department to an Administrative Analyst Il; revision of the salary schedule for the Customer Service Supervisor position ini the Support Services Department to mirror the salary schedule of the Public Services Supervisor and establishment of a permanent Office Assistant 12.C. Adopt RESOLUTION 2018-256 declaring an emergency and an immediate need to expend funds to repair failing storm sewer lines, authorizing the City Manager to execute a contract for construction with Omni Pipelines, Inc. in the amount of $44,444, and authorizing the City Engineer to approve change orders not to exceed $5,000 for the Emergency Storm Sewer Repair on N Street Project as part of CIP367. Ray Leftwich, City Engineer, gave a brief staff report. Mayor Nader opened and closed the public discussion at 6:52PM with no comments. Motion to Approve this item by Councilman Joiner and the motion was seconded by Councilman Gilbert. By the following Vote (Approved): Joiner- Aye, Gilbert - Aye, Hydrick - Aye, Karleskint - Aye and Nader - Aye. The item approved was: RESOLUTION 2018-256 declaring an emergency and an immediate need to expend funds to repair failing storm sewer lines, authorizing the City Manager to execute a contract for construction with Omni Pipelines, Inc. in the amount of $44,444, and authorizing the City Engineer to approve change orders not to exceed $5,000 for the Councilman Joiner recused himself from Item 12B because his family owns one of the parcels and exited 12.B. Adopt RESOLUTION 2018-255 authorizing: (1) the Public Services Director to serve as the City's negotiator for the potential purchase of two separate parcels located along the Auburn Ravine (APN: 021- 321-079-000 and APN: 021-321-018-000); and (2) the City Manager to execute an agreement with a licensed realtor for the purpose of representing the City during the proposed transaction. There is no financial impact associated with the proposed action. If the City Council were to authorize the purchase of Jennifer Hanson, Public Services Director, gave a brief staff report. A brief Council discussion ensued regarding the definition of a high value oak tree, whether the purchase is part of the Placer County Conservation Plan, the oak tree mitigation fund, health of the oak trees and the number of erosion areas. Mayor Nader opened and closed the public discussion at 7:04PM with no comments. Motion to Approve this item by Councilman Hydrick and the motion was seconded by Councilman Karleskint. By the following Vote (Approved): Hydrick - Aye, Karleskint- - Aye, Gilbert- Aye, Nader-A Aye and Joiner- Recused. The item approved was: ESOLUTION 2018-255 authorizing: (1) the Public Services Director to serve as the City's negotiator for the potential purchase of two separate parcels located along the Auburn Ravine (APN: 021-321-079-000 and APN: 021-321-018-000); and (2) the City Manager to execute an agreement with a licensed realtor for the purpose of representing the City during the proposed transaction.  position int the City Engineer's Office.  The project is funded from Fund 223 - Streets.  Emergency Storm Sewer Repair on N Street Project as part of CIP 367.  the room at 6:54PM.  the properties, the fiscal impact would occur at that time.  13. INFORMATION ITEMS  Councilman Karleskint stated Scott Leaman, Western Placer Unified School District Superintendent gave a presentation regarding the Twelve Bridges High School at the November 7, 2018 Library Advisory Board meeting. Councilman Karleskint continued the Library Memorandum of Understanding would need to be amended because it states only City employees can work in the Library. Mayor Nader and Councilman  Hydrick made brief comments since this was their last regularly scheduled meeting.  600 Sixth Strect L incoln, CA 95648 www.d.lmncoln.ca.us 916-434-2400    Live - Life . Lincoln Live - Life . Lincoln. Live - Life Lincoln Live Life Lincoln - Live Life Lipcoln  Page 6of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes November 13, 2018  14. ADJOURNMENT Mayor Nader adjourned the meeting at 7:10PM.  Submitted by: duxu8 Bk Gwen Scanlon, City Clerk  600 Sixth Street I Lincoln, CA 95648 vw.dincahn.cus 916-434-2400    SPEAKER INFORMATION  Public Comments Request for Councii Meetings  Please complete this card and present it to the City Clerk prior to the start of the  meeting if you wish to speak at this evening's Council Meeting.  NAME:  CHck  ScHMDI  CITY OF RESIDENCE: MEETING DATE: SUBJECT:  LINCOLN Noy 13 2D18 Resdute, 208-247  OITEM NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL MI ITEM# # IDN ON THE CONSENT AGENDA, PULL FOR DISCUSSION  DITEM ON THE AGENDA, ITEM #  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any other item of concern. Speakers are requested to restrict their comments to issues that are within the jurisdiction of the City Council and to stay within the three-minute  time limit.