Live Life Lincoln - Live Life - Lincoln. Live. Life . Lincoln. Live.Life. Lincoln Live Life Lipcoln.  MINUTES CITY OF LINCOLN Regular Meeting January 8, 2019  CITY COUNCIL, PUBLIC FINANCE AUTHORITY and REDEVELOPMENT SUCCESSOR AGENCY  OPEN SESSION MEETING City Hall - Third Floor Conference Room 1. CALL TO ORDER by Mayor Joiner at 6:00PM. 2. ROLL CALL: Councilmembers present: Holly Andreatta  Peter Gilbert Dan Karleskint Alyssa Silhi Paul Joiner  Mayor  Roll Call: 5 members present, 0 members absent, 0 members excused. Staff members present: Bob Adams, Interim City Manager  Kristine Mollenkopf, City Attorney Mike Davis, Fire Division Chief Doug Lee, Police Chief Ray Leftwich, City Engineer Gwen Scanlon, City Clerk  Jennifer Hanson, Acting Support Services & Public Services Director  Matt Wheeler, Community Development Director  Various City employees, consultants and members of the public were also present.  3. REPORT FROM CLOSED SESSION - Kristine Mollenkopf, City Attorney, stated there was nothing to Mayor Joiner stated Bob Adams, Interim City Manager, was leaving the City as he had worked the California Public Employees' Retirement System (CalPERS) maximum allowed hours. Mayor Joiner continued there was an item on the agenda to appoint Jennifer Hanson as the Interim City Manager while the City undergoes  report from the December 11, 2018 or December 18, 2018 meetings.  asecond recruitment for a permanent City Manager.  4. PLEDGE OF ALLEGIANCE led by Bob Adams, Interim City Manager.  5. INVOCATION - Mayor Joiner stated Staff was unable to line up a pastor for the meeting but Councimember Andreatta's husband was a pastor and he was willing to do the invocation. Pastor Mark  Andreatta came to the podium and gave the invocation.  6. CITIZENS ADDRESSING COUNCIL  a) Fran Neves, Lincoln Women's Club President, thanked Bob. Adams for his work and stated she supports Jennifer Hanson. At the last meeting Ms. Neves had stated the Lincoln Women's Club had not received an inspection from the City but that was because their vendor had not called for an inspection and b) Ted Jones, LIFT member (LIFT is a group unified to lifting Lincoln to new heights through integrity, Financial responsibility and total Transparency), stated the Meyers Nave water report came out a year ago and wondered if City Council would consider taking up this issue again to consider issuing more  apologized to City Staff.  refunds.  c) Jessica Booth, al Lincoln resident, added her thanks to Bob Adams and her support for. Jennifer  Hansonand: also thanked former Mayor Nader for hisyears of service.  600 Sixth Strcet Lincoln, CA 95648 wwwg.imcohn.c.u 916- 34-2400    Live. Life. . Lincoln . Live. . Life - Lincoln. Live  Life.Lincoln . Live . Life - Lincoln . Live.Life: Lipcoln  Page 2of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes January 8, 2019  d) Albert Scheiber, a Placer County resident residing on Moore Road, congratulated Mayor Joiner and the two new councilmembers. Mr. Scheiber stated the former City Council said they wanted to hear from e) Byron Chapman, a Lincoln resident, also congratulated the new councimembers and reported that an agreement between him and the City of Lincoln has been made settling the litigation he had filed for Americans with Disability Act (ADA) issues. Mr. Chapman continued the City has a current ADA Transition Plan, has an Accessibility Advisory Committee, policies and procedures in place and al knowledgeable ADA Coordinator, Ray Leftwich. Mr. Chapman concluded by stating he wasn't surprised there weren't any public comments on the ADA Transition Plan as most aren't aware of issues that disabled folks deal with. f) Paul Schechter, Lincoln Theatre Company President, thanked Bob Adams, stated he looks  everyone but did not listen to the comments and hopes this Council is better than the last.  forward to working with Jennifer Hanson and invited all to My Fair Lady.  7. AGENDA REVIEW MODIFICATION - none. 9. PRESENTATIONS = none. 10. CONSENT  Mayor Joiner stated Items 10C, 10E, 10G and 10H had been pulled off the consent agenda by Councimembers and members of the public who had completed speaker cards. Mayor Joiner asked if any other members of the public would like to pull anything, hearing none he called for a motion. Councilmember Gilbert motioned approval of the balance of the consent agenda and the motion was seconded by Councilman Karleskint. By the following Vote (Approved): Gilbert - Aye, Karleskint - Aye, Andreatta- Aye, Silhi- Aye and Joiner - Aye, the balance of the consent agenda. Those items approved were: 10.A. Approval oft the Minutes of the December 11, 2018 City Council regular meeting. 10.B. Adopt RESOLUTION 2019-001 approving the Warrants of December 7, 14 and 21,2018.  10.D. Adopt Resolution 2019-003 accepting the Clover Meadows Subdivision Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder. All costs associated with 10.F. Adopt RESOLUTION 2019-005 approving the improvement plans and technical specifications and authorizing the Engineering Department to proceed with the bidding process for the construction of the Water and Sewer Rehabilitation East Side Project, in East 9th, 8th, 7th, and 6th Streets along with S. Herold Avenue, CIP 442. 10.1. Adopt SUCCESSOR AGENCY RESOLUTION 2019-01S: approving and adopting the Recognized Obligation Payment Schedule for the period July 1, 2019 through June 30, 2020 ("ROPS 19-20"). AI larger printout oft the Lincoln Recognized Obligation Payment Schedule (ROPS 19-20)- - ROPS Detail was  the project were paid by the developer.  distributed at the meeting, made a part of these minutes by mention thereof.  600 Sixth Street . Lincoln, CA 95648 www.i-lincaln.c.uUX-916-342400    Live - Life  Lincoln . Live . Life Lincoln. Live - Life. Lincoln . Live. Life. - Lincoln . Live Life Lincoln.  Page 3of6  City Council, Public Finance Authority and Redevelopment Successor. Agency Regular Meeting Minutes January 8, 2019  ITEMS PULLED FROM THE CONSENT AGENDA:  Item 10C, Temporary Employment Agreement with Jennifer Hanson to serve as Interim City Manager. Kristine Mollenkopf, City Attorney, gave a brief staff report. Albert Scheiber, a Placer County resident residing on Moore Road, stated he wasn't sure about the recruitment process was for a permanent City Manager but thought Jennifer Hanson was a great choice and encouraged City Council to approve as permanent City Manager. Councimember Gilbert stated the City is currently in the process of a second recruitment (a second recruitment was included in the original contract amount should the first recruitment be unsuccessful) so there is no benefit to not moving forward with the recruitment. A brief discussion ensued regarding Council's confidence with Jennifer Hanson. Mayor Joiner opened and closed the discussion to the public Motion to Approve this item by Councilman Gilbert and the motion was seconded by Councilman Andreatta. By the following Vote (Approved): Gilbert - Aye, Andreatta - Aye, Karleskint - Aye, Silhi- Aye and Joiner -Aye. The item approved was: RESOLUTION 2019-002 authorizing the Mayor to execute ai temporary Item 10E, Memorandum of Agreement between Placer County and the City of Lincoln regarding Ray Leftwich, City Engineer, gave a brief staff report. Albert Scheiber, a Placer County resident residing on Moore Road, stated he had met with Staff back in 2015 about the maintenance of Moore Road and lack of weed abatement on his side of the road. Mr. Scheiber stated the City cannot honor this existing agreement before they enter into a new maintenance agreement. A brief Council discussion ensued regarding maintenance of Moore Road. Mayor Joiner opened and closed the discussion to the public with no  with no comments at 6:17PM.  employment agreement with Jennifer Hanson to serve as interim City Manager. Maintenance of Nelson Lane from Highway 65 to Nicolaus Road.  comments at 6:22PM.  Motion to Approve this item by Councilman Karleskint and the motion was seconded by Councilman Gilbert. By the following Vote (Approved): Karleskint - Aye, Gilbert - Aye, Andreatta - Aye, Silhi- Aye and Joiner Aye. The item approved was: RESOLUTION 2019-004 authorizing the City Manager to execute a Memorandum of Agreement between the County of Placer and the City of Lincoln Regarding Maintenance of Item 10G, Ordinance 981B amending sections to the Lincoln Municipal Code establishing source Ray Leftwich, City Engineer, gave a brief staff report. Ted Jones, LIFT member (LIFT is a group unified to lifting Lincoln to new heights through integrity, Financial responsibility and total Transparency), stated the City is moving in the right direction with this action but wanted to know the exact amount that was over collected in Funds 225 and 715. Mr. Jones continued interfund loans are a concern and the City should refund the amount that was over collected. A brief Council discussion ensued regarding bringing the General Motion to Approve this item by Councilman Karleskint and the motion was seconded by Councilman Silhi. By the following Vote (Approved): Karleskint - Aye, Silhi- Aye, Gilbert - Aye, Andreatta = Aye, and Joiner  Aye. The item approved was: Second reading and adoption, by title only, ORDINANCE 981B of the City of Lincoln amending Sections 13.04.160 and 13.04.360 to the Lincoln Municipal Code establishing source water  Nelson Lane from Highway 65 to Nicolaus Road.  water connection charges.  Plan up to date to reflect recent municipal code changes and over collected funds.  connection charges.  600 Sixth Street Lincoln, CA 95648 ww.s.lincoln.ca.us 916-434-2400    Live Life Lincoln Live - Life Lincoin. Live.Life - Lincoln - Live Life Lincoln: Live Life Lincoln  Page 4of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes January 8, 2019  Item 10H, Contract with PFM Asset Management to provide investment management services. Jennifer Hanson, Acting Support Services Director, gave a brief staff report. Councimember Andreatta asked ifit was common practice to pay the management fee from the yield rather than augmenting the funds. Ms. Hanson stated the manner of fees was consistent among all RFP responders. Mayor Joiner opened the discussion to the  public at 6:46PM with the following comments:  a) Gerald Harner, City Treasurer, thanked Bill Zenoni, City of Lincoln consultant, for his efforts creating the Request for Proposal (RFP) for investment management services and also the members of the Fiscal & Investment Oversight Committee for reviewing the RFP responses and interviewing the top vendors. b) Jessica Booth, al Lincoln resident, stated it didn't look like custodial fees were included in PFM's sliding scale of fees and that could cost the City another $50,000. Ms. Booth stated she agreed with Councimember Andreatta's concern about the fees coming from the General Fund rather than the yield. Ms. Booth concluded by stating the City should use Placer County Treasurer sO all oft the City's eggs aren'ti in one basket. c) Stan Nader, a Lincoln resident, stated his concern with the fixed fees and asked what the  incentive was for the firm to get the best return on investment.  Ms. Hanson stated PFM would not be acting as custodian because the City would be using a bank for those services to provide better security and a brief discussion ensued regarding custodian services, fees and Mayor Joiner closed the public discussion at 6:57PM and called for a motion. Motion to Approve this item by Councilman Gilbert and the motion was seconded by Councilman Karleskint. By the following Vote (Approved): Gilbert - Aye, Karleskint - Aye, Silhi- Aye, Andreatta - Aye and. Joiner- Aye. The item approved was: RESOLUTION 2019-006 authorizing the City Manager to execute a professional services contract with PFM Asset Management LLC to provide investment management services for a three year period with the option fori three one-year renewals; and al budget augment of $40,000 for the remainder of 18/19 fiscal year from Water Connection Fund 225, General Fund 100, Water Operation Fund 710, Water Capital Replacement Fund 711,PFE Transportation Fund 240, Water Non-Operations Fund 715 and' Wastewater Fund 720.  incentives for performance.  11. Public Hearings  11.A. Waive full reading and introduce, by title only, ORDINANCE 983B amending Sections 3.26.030 through Ray Leftwich, City Engineer, gave al brief staff report. Mayor Joiner opened the public hearing at 7:06PM with the a) Stan Nader, a Lincoln resident, asked if this would apply to emergency projects or projects that had been budgeted and stated his concern with the fiduciary duty being transferred from City Council to staff. Mayor Joiner closed the public hearing at 7:07PM with no further comments. Ray Leftwich stated emergency projects would need to be brought before City Council for approval and this ordinance would apply to all projects. Mr. Leftwich also stated this ordinance was cleaning up the City Manager's signing authority soi it  3.26.050 to the Lincoln Municipal Code regarding public contracts bidding requirements.  following comments:  was consistent throughout the municipal code.  600 Sixth Street 1 Lincoln, CA als'swsad.linahn.l6-2i00    Live. Life. Lincoln Live Life Lincoin. Live Life Lincoln Live Life Lincoln  Live . Life Lincoln  Page 5of6  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes January 8, 2019  Motion to Approve this item by Councilman Silhi and the motion was seconded by Councilman Gilbert. By the following Vote (Approved): Silhi- Aye, Gilbert- Aye, Karleskint - Aye, Joiner- Aye and Andreatta - Abstain. The item approved was: Waiver of the full reading and introduce, by title only, ORDINANCE 983B amending Sections 3.26.030 through 3.26.050 to the Lincoln Municipal Code regarding public contracts 11.B. Waive the full reading and introduce, by title only, ORDINANCE 984B amending Section 15.32.080 to the Ray Leftwich, City Engineer, introduced Roland Neufeld, Associate Civil Engineer, who gave al brief staff report and powerpoint presentation. A brief Council discussion ensued regarding only those with federally backed mortgages are required to comply with the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRMs), 100-year versus 200-year maps, which waterways are included in this map: and the fact that the City cannot opt out as the insurance rates for their residents may be increased dramatically. Mayor Joiner a) Albert Scheiber, a Placer County resident residing on Moore Road, stated it was very frustrating & irritating that he was told tonight he could build in the flood plain but when Village 5 came before City Council it was stated he could not build. He continued his property is in Placer County but the City limits is just on the other side of his fence. Mr. Scheiber stated he had problems 10 years ago when the City was working on the floodplain maps and he was told by City staff that it was a long process to update the FEMA maps and that the work needed to be done by the City but he has since learned that is not true. He stated in 2014 he made comments on the Village 5 Notice of Preparation (NOP) & Draft Environmental Impact Report (DEIR) but before these documents were released he met with Clifton Taylor, Richland Properties, to express his concern with the floodplain on his property being wayl larger than it should be. Mr. Sheiber detailed other meetings with the City to discuss this issue and showed two maps showing the ditferences in what was included in Village 5 and what the floodplain should be but this was swept under the rug. He concluded by asking if this ordinance is approved will the City make Richland go back to reflect accurate Al lengthy Council discussion ensued regarding flood insurance, how to build int floodplain, the maps being created by FEMA, applying to FEMA for a map amendment, Placer County would be approving the updated map for Village 5 area because it hasn't been annexed yet, working with citizens who have concerns about the updated maps and assisting these citizens ini the process to amend the map and that iti is ai formality for Council to approve the map because ift they choose not to approve the City's municipal code would not bei in compliance with federal Motion to Approve this item by Councilman Gilbert and the motion was seconded by Councilman Karleskint. By the following Vote (Approved): Gilbert - Aye, Karleskint - Aye, Andreatta Aye, Silhi- Aye and Joiner -A Aye. The item approved was: Waiver of the full reading and introduce, by title only, ORDINANCE 984B amending Section 15.32.080 to the Lincoln Municipal Code establishing areas of special flood hazard. 11.C. (1) Conduct al Public Hearing for a Tentative Parcel Map to Divide Twelve Acres into Nine Parcels, for Commercial Development (Guggenheim Retail Real Estate, APN: 330-012-028); and (2) Determine that no further California Environmental Quality Act (CEQA) analysis is required pursuant to CEQA guidelines Section 15162; and (3). Adopt RESOLUTION 2019-007 approving the Ferrari Pavilion Tentative Parcel Map. Robert Poetsch, Senior Planner, gave a brief staff report and powerpoint presentation, made a part of these minutes by mention thereof. Mayor Joiner opened the public hearing at 7:39PM with the following comment: a) Jason Reed, Frayji Design Group representing the applicant, thanked Staff and stated the project was  bidding requirements.  Lincoln Municipal Code establishing areas of special flood hazard.  opened the public hearing at 7:17PM with the following comments:  information and if so, when; but if not, why not?  law.  600 Sixth Streer-Lincoln, CA 95648 "www.dllincaln.tA.us-916-34.2400    Live Life Lincoin Live - Life Lincoln. Live Life Lincoln Live Life  Lincoln . Live . Life Lincoln.  Page 6of6  City Council, Public Finance. Authority and Redevelopment Successor Agency Regular Meeting Minutes January 8, 2019  unanimously approved by Planning Commission.  Mayor Joiner closed the public hearing at 7:40PM with no further comments. Motion to Approve this item by Councilman Gilbert and the motion was seconded by Councilman Karleskint. By the following Vote (Approved): Gilbert - Aye, Karleskint - Aye, Andreatta - Aye, Silhi-Aye and Joiner- Aye. The item approved was: RESOLUTION 2019-007 approving the Ferrari Pavilion Tentative Parcel Map.  12. GENERAL BUSINESS = none. 8. COUNCIL INITIATED BUSINESS-  Councilman Gilbert requested Council consensus to add to the next City Council Work Session an item to discuss further refunds due to over collecting water connection fees. Mayor Joiner stated Staff is working on ar nexus study to bring the water connection charges back to City Council. Jennifer Hanson, Interim City Manager, suggested the Council wait until the Joint Legislative Audit Committee (JLAC) results have been released before prioritizing any items. Councilman Gilbert agreed that the JLAC audit findings may impact  City priorities, no action was taken on this request.  16. INFORMATION ITEMS  Mayor Joiner invited Bob Adams to make a brief comment. Bob Adams, a Utah resident, stated he is a private citizen as of 7PM and thanked the Council for their confidence. Mr. Adams thanked City Staff and  made ai few comments about issues currently facing the City. 17. ADJOURNMENT Mayor Joiner adjourned the meeting at 7:52PM.  Submitted by: Guen &couh - Gwen Scanlon, City Clerk  600 Sixth Street Lincoln, CA 95648    SPEAKER INFORMATION  Public Comments Request for Council Meetings  AP34N9  Please complete this card and present it to the City Clerk prior to the start of the  meeting if you wish to speak at this evening's Council Meeting.  NAME FaAes CITY OF RESIDENCE: DAdeln  MEETING DATE: SUBJECT: OITEM#  8& /9  Ctz zens & ddysscs Colunc,  E4TEM NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL  ON THE CONSENT AGENDA, PULL FOR DISCUSSION  DITEM ON THE AGENDA, ITEM #  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any other item of concern. Speakers are requested to restrict their comments to issues that are within the jurisdiction oft the City Council and to stay within thet three-minute  time limit.  N  SPEAKER INFORMATION  Public Comments Request for Council Meetings  Please NAME: CITY OF RESIDENCE: MEETING DATE: SUBJECT: OITEM#_  CAIRYT  complete this card and present it to the City Clerk prior to the start of the  meeting if you wish to speak at thiseyening's Council Meeting.  TEA fbes  Laoha 1-B-17  EAI  ZITEM NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL  ON THE CONSENT. AGENDA, PULL FOR DISCUSSION  OITEM ON THE AGENDA, ITEM#_  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any other Item of concern. Speakers are requested to restrict their comments to issues that are within the jurisdiction of the City Council and to stay within thet three-minute  time limit.    SPEAKER INFORMATION  Public Comments Request for Council Meetings  CRA  Please complete this card and present it to the City Clerk prior to the start ofthe  meeting if you wish to speak at this evening's Council NAME: Alhet Scheber CITYC OF RESIDENCE: Lsscol MEETING DATE: 1/8/19  j6c  Meeting.  SUBJECT: EITEM#  AITEMI NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL  ON THE CONSENT AGENDA, PULLI FOR DISCUSSION/OC C/OE  ITEM ON THE. AGENDA, ITEM# # 3  Public Comments provides you an opportunity to: speak to the City Council about an issue on the agenda or any other item of concern. Speakers are requested to restrict their comments to issues that are within the jurisdiction oft the City Council and to stay within the three-minute  time limit.  SPEAKER INFORMATION  Public Comments Request for Council Meetings  Please complete this card and present it to the City Clerk prior to the start ofthe <  meeting if you wish to speak at this eyening's Council Meeting.  NAME: CITY OF RESIDENCE: MEETING DATE: SUBJECE  HAINER  KNCOLN  EXAY  D ITEM NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL OITEMBO-H ON THE CONSENT AGENDA, PULL FOR DISCUSSION  DITEM ON THE AGENDA, ITEM: #  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any other item of concern. Speakers are requested to restrict their comments to issues that are within the jurisdiction oft the City Council and to stay within the three-minute  time limit.    SPEAKER INFORMATION  Public Comments Request for Council Meetings  Please complete this card and present it to the City Clerk prior to the start oft the  meeting #f you wish to speak at this-evening's Council Meeting.  NAME: CITY OF RESIDENCE: MEETING DATE:. SUBJECT:  dessica DDootb  Lucolin g 1204  1oH PFM: Civetvot  OITEM NOT ON THE AGENDA, CITIZENS ADDRESSING COUNCIL  OITEM#_ oH  ON THE CONSENT AGENDA, PULLI FOR DISCUSSION  OITEM ON THE AGENDA, ITEM #  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any other item of concern. Speakers are requested to restrict their comments to issues that are within thej jurisdiction ofthe City Council and to stay within the three-minute  time limit.  SPEAKER INFORMATION  Public Comments Request for Council Meetings  Please complete this card and present it to the City Clerk prior to the start of the  meeting if you wish to speak at this evening's Council Meeting.  NAME: CITY OF RESIDENCE: MEETING DATE: SUBJECT:.  Stan Nader  Lcm [-63-19  DITEM NOTONTHEAGENDA, CHIZENS ADDRESSING COUNCIL E-TEM # I6HAp ON_THECONSENT AGENDA, PULLI FOR DISCUSSION  DITEM ON THE AGENDA,TTEM: #  Public Comments provides you an opportunity to speak to the City Council about an issue on the agenda or any other item of concern. Speakers are requested to restrict their comments to issues that are within the jurisdiction of the City Council and to stay within the three-minute,  time limit.  Tvooid Lke to  the nic - h  pan    Lincoln Recognized Obligation Payment Schedule(  July1,2019 through. June 30, (Report Amounta Inw Whole Dol  ProiectNama/Debe Obligation ObigationT Type Execution  TerminationD 0/5/2033 M5/203 0/15/2020  Payee VCC CityofLincoin  DmoylawPvisauge PrjectArua Totalo DebtorObligalion Outstanding  ROPS1 19-20 Retired Total 12,590,013 2498,863 4,111,337 10,174 N 10,174 312,180 960,000 60,000 6,345,000 852213  an(Pric 1288 County Loant Costs AdminCosts 6/2/2012 Bonds AB After1 12/31/10 12/152016 A2016  Prignal dissalviondRDA Original ndBBonds service Original    ROPS 19-20)-ROPS Detall 2020 llars)  19-20A (July-December) Fund Sources 686,153 688,153  19-20B (January-June) Fund Sources Baland Reserve OtherFunds RPTTF AdminRPTTF Total 106,785 368,40715 30,000 106.795 234,194  BondProceeds Reserve Balancel OtherFunds RPTTF Admin RPTTF 10-20A Total BondP Procooda  19-200 762213 30,000 132213  1,0184975 30,000 1,736,6505 10,174 156,110 852,213  10,174 30,000 844,263 2,213  30,000  30,000  132,213    Ferrari Pavilion Tentative Parcel Map  EE