Live . Life - Lincoln - Live . Life - Lincoln. Live Life - Lincoln - Live Life - Lincoln - Live Life Lincoln  MINUTES  CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY SPECIAL EMERGENCY MEETING MINUTES  March 17, 2020  4:00PM - 5:00PM -City Council Chambers  Technical difficulties prevented the meeting from being livestreamed, audio was recorded and uploaded to the City's website the following day. Councimember Joiner was in the Council Chambers prior to meeting being called to order but because of the difficulties he exited and attended meeting telephonically. Meeting moderated by Jennifer Hanson, City Manager.  1.  CALL TO ORDER by Mayor Karleskint at 4:07PM  ROLL CALL Councilmembers present: Holly Andreatta (telephonically)  Peter Gilbert (telephonically) Paul Joiner (telephonically) Alyssa Silhi (telephonically) Dan Karleskint (telephonically) Jennifer Hanson, City Manager Jennifer Brown, IT Manager Doug Lee, Public Safety Chief Gwen Scanlon, City Clerk  Mayor:  Roll Call: 5 members present, 0 members absent.  Staff members present:  Kristine Mollenkopf, City Attorney telephonically) Ray Leftwich, Public Works Directorl City Engineer Steve Prosser, Community Development Director Shawn Tillman, Economic Development Director  Two members of the public were also present: Matthew Nobert, Reporter from Lincoln News  Messenger and Mike Garabedian, Lincoln resident. 2. PUBLIC COMMENT ON NON-AGENDAITEMS - none.  3. EMERGENCY REPORTS  3.A. Adopt RESOLUTION 2020-53 ratifying the Proclamation of a Local Emergency in The City 2. Compensate staff that are sent home with Paid Administrative Leave, as necessary;  of Lincoln and specifically grants authority to the City Manager, if needed, to:  1. Reduce staffing levels, as necessary; 3. Suspend water shutoffs, as necessary; 4. Waive all late fees, as necessary;  5. Order the closure of facilities, services, and buildings, as necessary; 6. Enter into contracts for the purchase of supplies, services, and/or equipment needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the spread of COVID-19, including those contracts with an estimated value equal to or greater than the contract and purchasing authority allowed by the Lincoln Municipal Code; 7. Suspend, as necessary, competitive bidding requirements for purchase of supplies, services, and/or equipment needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the spread of COVID-19; 8. Suspend City services and programs, including applicable deadlines, as necessary, 9. Suspend and reschedule public meetings of the City Council, Boards, Commissions, and Committees including applicable deadlines, as necessary; 10. Issue any order or regulation necessary to enforce Federal, State, County, and/or local requirements, orders, and/or regulations, including any orders and regulations necessary to provide for the protection of life and property, and the Council hereby ratifies any such action.  600 Sixth Streer Lincoln, CA 95648 "www.d.limcolm.ca.us +916-434-2400    Live Life Lincoln Live Life Lincoln. Live - Life. - Lincoln . Live Life Lincoln Live Life Lincoln  Page 2of3  City Council, Public Finance Authority and Redevelopment: Successor. Agency Special Emergency Meeting Minutes March 17,2020  Jennifer Hanson, City Manager, gave a brief staff report and powerpoint presentation, made a part oft these minutes by mention thereof. Ms. Hanson invited each Councimember to comment: Councilmember Joiner stated the action was an appropriate and timely step. He asked the 1. Why the City is issuing an emergency proclamation since it is redundant to recent State & Ms. Hanson responded the emergency proclamation allows Staff to react quickly and greatly assists the City in getting reimbursement for expenses during the emergency from State & 2. Ifthe City had to close fire stations would we be able to tap into County or State resources? Ms. Hanson responded to a certain degree but in a wide-scale event other fire agencies' resources would also likely be constrained but American Medical Response (AMR) medical 3. Has the City contacted Beale Air Force Base and CalFire to see if they would be able to provide assistance as they did during the propane tanker emergency? Doug Lee, Public Safety Chief, stated he had not but that he would contact.  following questions:  Federal actions?  Federal funds.  support will continue.  4. How would the expansion of the City Manager's authority be reported back to City Council? Ms. Hanson stated Staff had created a new account for COVID-19 and would be tracking all expenses under this account. She continued she would send frequent reports to  Councilmembers. Federal ends?  5. What is the duration of the Proclamation of Emergency, will it end when State does or when Ms. Hanson stated it would be the last agency unless directed by City Council to end earlier. Councilmember Andreatta echoed Councimember Joiner's questions and comments. She asked  the following questions:  1. How many Staff members are out sick?  Ms. Hanson responded some Staff are sick but is unknown if it is the common cold or the  COVID-19 virus.  2. Has the City received many complaints from reduced services?  Ms. Hanson stated a few complaints but most are appreciative that the City is taking Councilmembers Silhi and Gilbert stated they were on board with the proclamation of emergency sO the City can be in a position to respond quickly to rapidly changing conditions.  precautions.  600 Sixth Strect Lincoln, CA 95648 www.d.lincaln.a.us 916-434-2400    Live: Life Lincoln Live Life Lincoln. Live - Life Lincoln Live Life Lincoln Live Life Lincoln  Page 3of3  City Council, Public Finance Authority and Redevelopment: Successor. Agency Special Emergency Meeting Minutes March 17, 2020 following questions:  Mayor Karleskint stated he was also supportive and echoed previous statements. He asked the 1. Staff may have a difficult time tracking regular sick leave versus time directly attributable to the virus. He asked if Administrative Leave caused by COVID-19 would be tracked in order  for the City to get reimbursed?  Ms. Hanson responded Staff is working on this issue.  Mayor Karleskint suggested the City Council decide when to end the local emergency and suggested that not be done until all potential reimbursement funds have been exhausted. Mayor Karleskint stated the proclamation is flexible enough to allow the City to handle anything that may Ms. Hanson opened the public hearing at 4:37PM and Gwen Scanlon, City Clerk, read the only email comment she had received from Mike Garabedian, made a part oft these minutes by mention thereof. Ms. Hanson closed the public hearing at 4:40PM with no further comments and Staff Ms. Hanson asked the Councilmembers if they had any further comments. Hearing none, Mayor Karleskint requested a motion. Councimember Gilbert motioned approval of Resolution 2020-52 and the motion was seconded by Councimember Andreatta. Gwen Scanlon, City Clerk, stated there was a typo in the agenda and the resolution number should be 2020-53; maker and second of the motion amended their motion to include the correct resolution number. By the following Vote (Approved): Gilbert- Aye, Andreatta = Aye, Joiner- Aye, Silhi-Aye and Karleskint  Aye RESOLUTION 2020-53 ratifying the Proclamation of a Local Emergency in The City of Lincoln and 2. Compensate staff that are sent home with Paid Administrative Leave, as necessary;  happen and he is fully supportive.  briefly responded to Mr. Garabedian's concerns.  specifically grants authority to the City Manager, if needed, to:  1. Reduce staffing levels, as necessary; 3. Suspend water shutoffs, as necessary; 4. Waive all late fees, as necessary;  5. Order the closure of facilities, services, and buildings, as necessary;  6. Enter into contracts for the purchase of supplies, services, and/or equipment needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the spread of COVID-19, including those contracts with an estimated value equal to or greater than the 7. Suspend, as necessary, competitive bidding requirements for purchase of supplies, services, and/or equipment needed to assist in preparing for, containing, responding to, mitigating 8. Suspend City services and programs, including applicable deadlines, as necessary; 9. Suspend and reschedule public meetings of the City Council, Boards, Commissions, and 10. Issue any order or regulation necessary to enforce Federal, State, County, and/or local requirements, orders, and/or regulations, including any orders and regulations necessary to provide for the protection of life and property, and the Council hereby ratifies any such action. Ms. Hanson thanked City Council for their support. Councimember Gilbert motioned the meeting  contract and purchasing authority allowed by the Lincoln Municipal Code; the effects of, and recovering from the spread of COVID-19; Committees including applicable deadlines, as necessary;  be adjourned - Unanimously Approved.  8. ADJOURNMENT - adjourned by Mayor Karleskint at 4:45PM. Submitted by Gwen Scanlon, City Clerk SwaScarl  600 Sixth Street Lincoln, CA 95648 "www.di-lincoln.a.uR+916-4342400    -  S  a 6 8 R E 9 - I  5 - 3  -  5    9 0 00 a  8 y @ E  a a f   C 5 de  -  a  e f 0  8 D 3 o dE a 83 B!  8 E    & L C I  of  € € a e * 2 S a : I I E  a  le  IE a 8 3 of I 8 e à à  00 a 8 a e N l 8 8 8 5 e 3 s - 8 I I  E  -    1 a S N o A 10 a  D a  5  -  o E  in @ S 6 E a a is E 6 of : 8 4 oD - de S  I I  3  a 8 a C le e le I 0 A S 8  - e Y    S I of  - y o oD e 3  aD m 9  e  - 9  00  A  C  e  -  e    9 5 C S U C S a C 1 @ 9 a0 e S e e a e  B  2  @  e  S    @ 9 a 5 9 6 3 9  e   - - 8 8 8 I E lE E I M NY NN o e a a € M -  3 8 E  8o S A  0 -    8 s2 € e E 3 & N @ E - : : € I 3  8 t S e    @ a  0 6 8 8 E I 9  E 3 E : C  ls I I  s 00    @ o @ 0 E C @ a 9  5 n la : 9 @ i.s o a - 00 S 00 e 3 L D 9 0 XX  s is -  1 2 0  8 s  e  C  S  E 8 >    y @ o  2 le a  S 8  3 de e 9 in in I o 80 de € 8 a  8  CO  s de C - de 2 60 2 2. la E le  0   : A    d0 8 9 S  de e 8 O de f 00 10 de  & e e a XXX  8  0  D  XXX    n @ E I e  00 N 0 € 9 - e D aD X a  S 8  M e C  8  C  au E 8 BE a E 3 38 e E 59  a    E 8 -  9 d0 E > e A 9) e e M a 8  O0  S 8  8 co  6  E C 8 o @ E E o de a 0 e a I H 8  -  e y fy  e a    00 I  8 9 > a 3 9  o 8  a @ f o 9 &  a  2  S)  M    S -  e  o0 00 @ a    uun - I 1  : :  : - : : - I : I - I - -  : Huu -  :  : : : I - - I :  i : - - - - - : - - - - - : I : - : I I I - I - : I I - - - : - - : I : 6 2 1 > *>  :  I  6L-GIAOD 01 pegeje. Jebeuew Auo o1 Kyjoygny  oyoeds que.s %8 Kouebews je0o1! jo uopewejoo.d Aynes    Gwendolyn Scanlon  From: Sent: To: Subject: City Manager.  Michael Garabedian michaelgarabedian@earthinknet>  Tuesday, March 17, 20203:08PM EBulletin; City Clerk  Re: City of Lincoln eBulletin for March 17, 2020 - Emergency Proclamation Issued  My observation is the the City Council regularly takes "bold and aggressive actions" and that the  announcement is an example such as:  "all City Departments shall review and revise their department emergency and contingency plans to address the risks of COVID-19 poses to their critical  functions..."  This does sO without meaningful and necessary opportunity for the public to bet fullyi informed and for the publict to comment, includingi int the context oft the verbal prohibition on the publici from handing out documents to the City Council ati its meetings which is noti thatl Iknow ofa a policy that was proposed and adopted with public input. This part oft the announcement accurately reflect that it is common for Lincoln to seem regularly to only comply with the minimum required by law, and that what the minimum required is can require that the public point out to the Council  what the law does require:  "The City Manager further proclaims and orders that during the existence of said local emergency, the powers, functions, and duties of the emergency organization of the City shall be as prescribed by federal and state law, and by City ordinances  and resolutions of this City."  Doing the minimum required byl law as the city does for some exercises of discretion but not others can often not be Most troubling about the announcement overall is that there is no mention in it ofa commitment to inform the public about any of the pending activities and actions described between the announcement and March 24. Iti is also of note that the announcement does not cite your or any authority for making this proclamation. The 1:40 p.m. announcement today does not mention the City Council meeting planned fori today March 17at 4:00. Instead the announcement tsays that the City Council can not bei immediately called into session.  good governance.  Mike 916-719-7296    H : : : - - - - - - - - - : I - : : : - - - : I - : : - - - - I : : I : : : : - - : - - I i - : I i - : - - : I I - I - I  6L-GIAOD 01 pejeje Jebeuey Ao 01 Ayoygny oyoeds que.g  Kouebews jeoolyo uogeweoold Aynes  A 63