Live . Life - Lincoln - Live - Life . Lincoln. Live - Life . Lincoln . Live . Life . Lincoln . Live - Life Lipcoln.  MINUTES  CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY SPECIAL MEETING MINUTES City Council Work Session September 1, 2020  Work Session  No Physical Location, Meeting conducted electronically on Zoom. CALL TO ORDER by Mayor Karleskint at 4:30PM.  1.  ROLL CALL: Councilmembers present: Holly Andreatta - teleconference  Peter Gilbert -1 teleconference Paul Joiner - teleconference Alyssa Silhi- -1 teleconference Dan Karleskint- teleconference  Mayor  Roll Call: 5 members present, 0 members absent.  Staff members present:  Jennifer Hanson, City Manager teleconference Kristine Mollenkopf, City Attorney teleconference Kathryn Hunt, Library Manager teleconference Gary LeCheminant, Finance Dir. -1 teleconference Doug Lee, Public Safety Chief- teleconference Ray Leftwich, Public Works Dir.-1 teleconference Steve Prosser, Comm. Dev.Dir. -t teleconference Gwen Scanlon, City Clerk-te teleconference  Various City employees, consultants and members of the public were also present via  teleconference. 2. 3.  FLAG SALUTE - led by Councimember Silhi PUBLIC COMMENT ON NON-AGENDAITEMS  a)! Dawn Maurer, Lincoln Theatre Company Treasurer, provided written public comment via email inquiring when a program for use of the Civic Auditorium by non-profits will be available. The email was distributed to Council prior to the meeting and made a part of these minutes by mention thereof.  4. 4.A.  STAFF REPORTS  Allow for a discussion regarding current activities required to be completed to obtain  input from City Council on prioritization.  Jennifer Hanson, City Manager, gave a brief staff report and made notes on her shared screen of the priorities excel spreadsheet, made a part of these minutes by mention thereof. AI lengthy City Council discussion ensued regarding: land swap of affordable housing property on 1st Street/Joiner and another property on Lincoln Boulevard/Gateway Drive; possibility ofi increasing density in Housing Element; utilizing consultants rather than hiring new staff; shortage of engineering staff and consultants; whether to focus on development projects that have already been annexed into the city; South Placer Regional Transportation Authority (SPRTA) traffic model and Lincoln's share of Placer Parkway; and Bond Opportunities for Land Development (BOLD) and Statewide Community Infrastructure Program (SCIP) funding opportunities for new development requiring significant staff time. Ms. Hanson highlighted a number of one-time items in blue and then highlighted the critical items in orange that would have a significant impact on creating revenue for the City and also added a couple ofi items that weren't included int the original list of priorities. Another City Council discussion ensued on: possibility of utilizing executive level consultants;  600 Sixth Strect Lincoln, CA 95648 . www.ci.lincoln.a.us 916-434-2400    Live - Life . Lincoln - Live - Life . Lincoln. Live . Life - Lincoln Live - Life Lincoln . Live - Life Lipcoln  Page 2of2  City Council, Public Finance Authority and Redevelopment Successor Agency Work Session Meeting Minutes september 1, 2020  process ofi implementing citywide financial software; Wastewater Treatment Facility (WWTRF) expansion; and number of vacant staff positions. Mayor Karleskint opened the discussion to the  public at 6:00PM with the following comment:  a)  Randy Carver, a Lincoln resident, stated his concern that engineering consultants cost  more than hiring staff and the City is not taking care ofi its current community by not maintaining its Ms. Hanson explained there is an ebb and flow to work and int the long run it is usually cheaper to utilize consultants but there is a shortage of engineers in the marketplace. She also stated the funding is not available to maintain the infrastructure which is related to priority 26.  current infrastructure.  4.B.  Joint Legislative Audit Committee (JLAC) Audit Update.  Jennifer Hanson, City Manager, gave a brief staff report and powerpoint presentation. Councimember Andreatta asked how long the City is required to provide annual updates and Ms. Hanson responded five years. Mayor Karleskint opened and closed the public discussion at  6:10PM with no comments.  5. COUNCIL INITIATED BUSINESS - none.  6. ADJOURNMENT- adjourned by Mayor Karleskint at 6:16PM.  Dwar &cah Submitted by Gwen Scanlon, City Clerk  600 Sixth Street Lincoln, CA 95648 vww.dlimcoln.caas 916-434-2400    Fiscal Year2 2020/2021 Priorities LeadStaff Status Doug, Ray, Gary Ongoing Notinitiated InProgress ristine InProgress, Consultant updatingf fiscal model Kristine Gary InProgress, Consultant updatingfi fiscalmodel Kristine, InProgress, Consultant updatingfi fiscal model Kristine InProgress, Consultant updating fiscal model Inprogress Onholdbutr needs tober restarted Notinitiated Ongoing Ray Ongoing ofRFPtoSolicitP Proposals Approved Program Not ted Ong  Department  Comments Verytime consuming DLACR DLACR Recommendation, Associated with Bonds Fiscal Sustainability Fiscal Developer request. RequiredforA Annexation Developer request. RequiredforA Reatedtointerfindloan: andf financial Relatedtof fiscal volatility Outdated, causesi issuesy labor Needtode develop CAMF Fee, ands solicit development MitigationF FeeA Actissue. PartofAffordable! Housing Program. Agreementy with County. CoundilD Direction, Outdated Requiredbys stater regulations Massive amount developmento tcurrentlyb beingprocessed Neededf for General Fundtoimprove Public Safety Administrativet allowf for accuratef financial UpdatedA Actuarial Reporti Progress Requires assessment Needs priority CIPapproved! byC City lin2 2020-2 2021E Budget tobondi andi Related toProp2 218 Compliancea andR Rates Studies Related toother parki needs LLADI Relatedt toLIADissue 20year oldmodelt Contractwilla waste rates Financingfor 12Bridges Village 10. Other Acquisitions coming Amend assessments for Independence development  Suggested Prioritylevel Comments  Lookf for additional consultanta assistance. Continuet focus on documentingthe Monitor staffr Maintenance tinglnfrastructure.  Rate eduction Ordinance InterfundLoan Payoffs TaxSharing MbmiaaSAvE reement AndF Regulations Village Housir Project at1st Street PCCP Zoning Update Element Develo opment 18 Fiscal Resiliencys Strategy Implementation off financial Software 20 OPEB andUAL FinancialO Overhaul Lakeside Bond Reissuance Increases Servicel Levels for Police andFire Currently ApprovedCIPs Sewer ands Solid Waste Rates LIADIs Issues PFEA Adoption Re-Negotiate COJA Skatepark Playground andtrail disrepair SPRTA TrafficModel WPWMAN MRF BOLDinffastructure: Financing Independence CFD2 2019-1A Amendment ExpansionV WWTRF ITimprovement Overhaul Sho Works-Engineering Dist Multiple nments for Executives Staff  CityManager Works  unitsper acre.  notbeena  Finance Finance Finance Finance Finance Publics Safety Public Works PublicV Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works PublicWorks  Gary Jennifer, Ray, Kristine Jennifer, Ray, Kristine Ray Jennifer,Ray, Kristine Ray Ray Ray Ray Ray Ray Ray JenBrown  Ongoing Inprogress Inprogress RequiresDirection Ongoing InProgress, consultants tselection InProgress, RFP preparation InProgress InProgress InProgressa andOngiong  Ratestudy underway, requiresfullPROP2 218Process RequiredforP Prop2 218 Compliance for fiscal sustainability Ongoing, need public information campaign Imperativet thatt thisg gets resolved.  for fees 20yrs.  Importantfor Placer  PW-Enghastwo open engineer positionsa andA Admin Analystisonn maternityleave. Dificulttorecruita tandon-boardr replacementsv with covD19rulesinplace. Staffwiths schoola lagechildrenh havet thea addedo challengeo ofessentiallyl homes schoolingtheird childrent thato competesw withtheira abilitytoperforma additionaltasks. DougandRayb botho overseet two departments. Wearec currentlyy withouta anE Economict DevelopmentN Manager, whose assignments! havel beens shiftedtoremaining Executive Staff.    Gwendolyn Scanlon  From: Sent: To: Subject:  Dawn Maurer City Clerk  Tuesday, September 01, 2020 1:45 PM  Comment for Today's City Council Meeting re: Item 4A  Hi = My name is Dawn Maurer. Ia am the treasurer of the Board of Directors for the Lincoln Theatre Company. lam a resident of Citrus  Heights, CA.  This is a comment to be read related to Item 4A on the September 1, 2020 Agenda. Iti is within Since October, 2019 the Lincoln Theatre Company Board has, on many occasions, requested meeting with the Cityt to resolve issues related to our contract, our patrons' investment in the Civic Auditorium, and our continued use oft the Civic Auditorium. LTCI has made several detailed proposals that would clearly meet the City's needs. Despite those efforts, and despite several promises that meetings would occur, the City has never followed through or responded to  comment time limits.  proposals.  On. July 17, 2020, in response to yet another meeting request from LTC, City Manager Hanson wrote: "Staffi is currently working on a program to allow use oft the Civic Center by non-profits that will allowi for a reduced fee or an opportunity to have the fee waived based on improvements made or contributions to the facility." While she addedi that the "current crisis" impacts the immediate use of the building, this is no different from other items on the list that are affected by Covid limitations. Although Covid-19 conditions prevent full reopening oft the Civic Auditorium, we have repeatedly pointed to the current need to negotiate an agreement. Ifs successful, this would allow planning for resumption of activity in the Civic Auditorium, reinstallation ofe equipment and current use of the building The charti in this staff report makes no reference to any such program. Inasmuch as the issues and needs have been previously identified, this is not a difficult or a time consuming project, but iti is of significant economic and cultural benefit. On behalf of LTC, the impacted downtown business community, and our patrons and donors, we ask that you confirm whether this program exists and what staff member is responsible fori its execution and thati it be scheduled to  by performing arts organizations to prepare "virtual" presentations.  proceed. Thank you.  CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you  recognize the sender and know the content is safe.