Live. Life Lincoln . Live - Life. Lincoln. Live . Life . Lincoln . Live - Life . Lincoln - Live. Life Lipcoln  MINUTES CITY OF LINCOLN Regular Meeting April 26, 2022  CITY COUNCIL, PUBLIC FINANCE AUTHORITY and REDEVELOPMENT SUCCESSOR AGENCY  OPEN SESSION MEETING  Meeting conducted in-person at City Hall, 600 6th Street, Lincoln, CA and virtually on Zoom with Live  Stream on City of Lincoln YouTube Channel and' WAVE Channel 18. 1. CALL TO ORDER by Mayor Andreatta at 6:01PM. 2. ROLL CALL: Councilmembers present: Paul Joiner  Dan Karleskint William Lauritsen Mayor Holly Andreatta  Councilmembers absent: Alyssa Silhi Staff members present: Sean Scully, City Manager  Roll Call: 5 members present, 0 members absent, 0 members excused.  Kristine Mollenkopf, City Attorney Matt Alves, Public Safety Chief Jennifer Brown, Chief Innovation & Technology Officer Veronica Rodriguez, Human Resources Director Gwen Scanlon, City Clerk Travis Williams, City Engineer (consultant) Nita Wracker, Finance Director  Various City employees, consultants and members of the public were also present in person and via 3. REPORT FROM CLOSED SESSION - Kristine Mollenkopf, City Attorney, stated was no reportable 4. PLEDGE OF ALLEGIANCE led by' Whitney Eklund, new Economic Development Committee member.  teleconference.  action from the closed session meeting.  5. AGENDA MODIFICATIONS - none. 6.F PRESENTATIONS - none.  7. PUBLIC COMMENT ON NON-AGENDAITEMS  a) Albert Scheiber, a Placer County resident, stated his concern with number of lawsuits on closed session meetings scheduled today and tomorrow. He stated his appreciation with actions taken at past few Council meetings including the hiring of additional staff. Mr. Scheiber gave kudos to Mayor Andreatta and b) Matthew Oliver, Lincoln business owner, stated his concern with actions directed towards him taken by Councimember Lauritsen at the 3rd Congressional District Debate held the night before at William Jessup University. He continued he is disappointed Councimember Lauritsen continues to act on City Council after his physical aggression and verbal altercation with he and his son at the debate. Mr. Oliver stated the City needs to adopt a Code of Conduct and requested Councimember Lauritsen be removed c) Adam, who resides outside of Lincoln and didn't state his last name, spoke in support of Matthew  new City Manager, Sean Scully, for listening to public comments.  from office and go toj jail.  Oliver: and called for the removal of Cuncimeberiaustisent from.office.  600 Sixth Street  Lincoln, CA 95648 "www.d.lincohn.ca.us 916-434-2400    Live . Life - Lincoln Live Life  Lincoln. Live . Life . Lincoln . Live Life Lincoln - Live - Life Lincoln  Page2of5  City Council, Public Finance. Authority and Redevelopment Successor Agency Regular Meeting Minutes April 26, 2022  d) Michael Maldonado, a Lincoln resident, also spoke in support of Matthew Oliver after viewing Mr. Oliver's Facebook Live video. He continued that Councimember Lauritsen has displayed antagonizing actions in a previous Western Placer Unified School District Board meeting when he spoke about mask mandates. Mr. Maldonado concluded that something needs to be done and requested Councimember e) Keela Ruiz Marquez, a Placer County resident and previous City of Lincoln Planning Commissioner, stated she has served this community and was very dismayed when she viewed the video. She continued that Councimember Lauritsen's actions taint the current City Council and she is ashamed to f) Siobhan Oliver, a Lincoln business owner and wife of Matthew Oliver, stated she was watching video as her husband filmed last night and she could tell he was shaken by Councilmember Lauritsen's actions. She stated her husband isn't against vaccinations but he fights for choice because of her; her father has a blood mutation which caused a stroke immediately following his vaccine and she and her daughter also have that mutation and have been recommended not to get vaccinated by medical g) Byron Chapman, a Lincoln resident, stated iti is not required under the Brown Act to fill out a speaker card and stated his concern from previous meetings that hei is unable toi find the ADA information Jennifer Brown, Chief Innovation and Technology Officer, stated staff is actively working on getting the h) Lena Labosky, al Lincoln resident, stated Councilmember Lauritsen is her district representative i) Teri Hern, stated her concern with the video she viewed and it has to be a liability for him to  Lauritsen step down from City Council.  have her name associated with his.  professionals.  on the City's new website.  ADA information on the website but delay was due to staff shortages. and she would rather have no one than have him represent her. represent the City and encouraged him to quit now.  Mayor Andreatta stated she would respond during Council Initiated Business.  8. CONSENT  Mayor Andreatta asked if any members of the City Council or public would like to pull any items from the Consent Agenda. Councilmember Joiner pulled Item 8F, Committee Appointments, and Item 8H, Aitken Park Phase 3. Councilmember Karleskint motioned approval of the balance of the consent agenda and the motion was seconded by Councimember Joiner. By the following Vote (Approved): Karleskint - Aye, Joiner - Aye, Lauritsen - Aye, Andreatta - Aye and Silhi - Absent. Those items approved were: 8.A. Approval of Minutes of April 5, 2022 Special and April 12, 2022 Regular City Council meetings. 8.B. Adopt RESOLUTION 2022-87 accepting the Warrants of April 8 and 15, 2022 to be placed on file  with the City Clerk and available for audit.  8.C. Receive and File Budget to Actual Report for period ending February 28, 2022. 8.D. Receive and File Treasurer's Report for the period ending February 28, 2022.  600 Sixth Street Lincoln, CA sa-vm.diindicawt +916-434-2400    Live - Life. Lincoln Live Life - Lincoln. Live . Life Lincoln . Live Life Lincoln Live - Life Lipcoln.  Page3of5  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes April 26, 2022  8.E. Receive and file Contract Report, identifying contracts, task order and purchase orders executed 8.G. Adopt RESOLUTION 2022-89 adopting Code Enforcement Officer Safety Standards in compliance 8.1. Adopt RESOLUTION 2022-91 appointing Sean Scully, City Manager (or designee), as the City of Lincoln's real property negotiator relative to the disposition of approximately 162 acres of a larger 420.2- acre parcel identified by Assessor's Parcel number 021-283-003. The property is located at the southeast  by the City Manager and filed int the Office of the City Clerk by April 8, 2022. with Senate Bill 296, which became effective January 1, 2022.  quadrant of Fiddyment Road and Moore Road within the City of Lincoln  ITEMS PULLED FROM THE CONSENT AGENDA: 8.F. Committee Appointments.  Councimember Joiner stated he pulled this item to recognize the appointees who were in attendance. a)Whitney Eklund, a Lincoln resident and Economic Development Committee member, thanked Mayor Andreatta closed the discussion with no further public comments and called for a motion. Councilmember Joiner motioned approval of the item and the motion was seconded by Councimember Karleskint. By the following Vote (Approved): Joiner - Aye, Karleskint - Aye, Lauritsen- - Aye, Andreatta - Aye and Silhi- - Absent: RESOLUTION 2022-88 approving the appointments to fill the vacant positions on the Economic Development Committee, Fiscal & Investment Oversight and Library Advisory Boards.  Mayor Andreatta opened the discussion toi the public with the following comments:  Council for their confidence in her.  8.H. Aitken Park Phase 3.  Councimember Joiner stated he pulled this item because he had received a number of requests from the public and various other Councilmembers stated they too had similar requests. Sean Scully, City Manager, gave a brief staff report and a brief City Council discussion ensued regarding parking options and Mayor Andreatta gained Council consensus to get additional input from residents closest to the park. RESOLUTION 2022-90 allowing the City Manager to execute a contract for construction with PBM Construction, Inc. int the amount of $1,149,031.00 for the Aitken Park Phase 3 Project (CIP) 461, authorize the City Engineer to approve change orders not to exceed $172,355, and authorize the City Manager to execute a task order with Coastland Civil Engineering in the amount not to exceed $220,000 for  construction management and inspection services - NO ACTION TAKEN.  9. PUBLIC HEARINGS - none. 10. GENERAL BUSINESS  10.A. Adopt RESOLUTION 2022-92 authorizing the approval of five positions in CDD and augment the FY  21/22 approved budget in Fund 248 and 100 in the amount of $100,426.  Veronica Rodriguez, Human Resources Director, gave a brief staff report. Mayor Andreatta opened the  discussion to the public with the following comment:  600 Sixth Street Lincoln, CA 95648 waclincoln.ch.us +916-434-2400    Live . Life - Lincoln . Live Life . Lincoln. Live . Life . Lincoln . Live . Life . Lincoln - Live Life Lincoln  Page 4of5  City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting Minutes April 26, 2022  a) Tony Frayji, Frayji Design Group, stated his appreciation for the additional staff which he hopes will  benefit his many projects in Lincoln.  Mayor Andreatta closed the discussion with no further public comments and called for a motion. Councimember Joiner motioned approval of the item and the motion was seconded by Councimember Karleskint. By the following Vote (Approved): Joiner - Aye, Karleskint - Aye, Lauritsen - Aye, Andreatta - Aye and Silhi Absent: RESOLUTION 2022-92 authorizing the approval ofi five positions in CDD and augment the FY: 21/22 approved budget in Fund 248 and 100 in the amount of $100,426. 10.B. Enterprise Resource Planning Adopt RESOLUTION 2022-93 authorizing the City Manager to execute a Contract for Services with Tyler Technologies Inc. for city-wide enterprise financial (ERP) Software Implementation, Migration, Training, Maintenance and Hosting in an amount not-to-exceed $1,773,969 which includes a 10 percent contingency for implementation. The City's Financial ERP Software Implementation, Migration and Training will be funded by the CIP and associated Saas maintenance/rene/renewal/nosting, fees for the duration of the 5-year contract will be budgeted annually. Jennifer Brown, Chief Innovation and' Technology Officer, gave a brief staff report and powerpoint presentation, made a part of these minutes by mention thereof. Mayor Andreatta opened the discussion to a) Richard Pearl, City Treasurer and a Lincoln resident, stated this action is long overdue and b) Byron Chapman, a Lincoln resident, stated his concern the project may go off track and suggested the City notify its residents of the top three projects they are working on.  the public with the following comments:  necessary to guide Lincoln into the future and he was very much ini favor.  Mayor Andreatta closed the discussion with no further public comments and a brief City Council discussion ensued. Councimember Karleskint motioned approval of the item and the motion was seconded by Councimember Joiner. By the following Vote (Approved): Karleskint - Aye, Joiner - Aye, Lauritsen = Aye, Andreatta Aye and Silhi  Absent: RESOLUTION 2022-93 authorizing the City Manager to execute a Contract for Services with Tyler Technologies Inc. for city-wide enterprise financial (ERP) Software Implementation, Migration, Training, Maintenance and Hosting in an amount not-to-exceed $1,773,969 10.C. Adopt RESOLUTION 2022-94 authorizing a temporary skate park located at Chief Jimenez Park Sean Scully, City Manager, gave a brief staff report and powerpoint presentation, made a part of these minutes by mention thereof, and stated Staff and the Park & Recreation Committee are recommending the Chief Jimenez Park as a temporary location. A brief City Council discussion ensued regarding returning the temporary site to al basketball court safely, installing a camera at a nearby restroom to improve security and where a permanent skate park could be located. Mayor Andreatta opened the discussion to the public a) Byron Chapman, a Lincoln resident, stated he had spoken to a number of McBean Park visitors and they would prefer to have the skate park at McBean and questioned why the previous site wasn't b) Albert Scheiber, a Placer County resident, also had a concern that the Council wasn't listening to  which includes a 10 percent contingency for implementation. until such time as a permanent skate park is funded and constructed.  with the following comments:  viable.  the publicwho preferred: thel McBean Park location.  600 Sixth Street Lincoln, CA 95648 www.dllincoln.ca.us 916-434-2400    Live . Life . Lincoln - Live Life  Lincoln. Live Life  Lincoln . Live Life - Lincoln . Live  Life Lipcoln  Page! 50 of5  City Council, Public Finance. Authority and Redevelopment Successor Agency Regular Meeting Minutes April 26, 2022  Mayor Andreatta closed the discussion with no further public comments and made a motion to approve the item and the motion was seconded by Councimember Joiner. By the following Vote (Approved): Andreatta - Aye, Joiner - Aye, Karleskint - Aye, Lauritsen - Aye, and Silhi Absent: RESOLUTION 2022- 94authorizing a temporary skate park located at Chief Jimenez Park until such time as a permanent skate  park is funded and constructed 11. COUNCIL INITIATED BUSINESS  Mayor Andreatta gave a brief statement responding to public comments earlier in the meeting about Councimember Lauritsen. She stated he is an elected official and that she and City Council are bound by the legal process and Brown Act and cannot discuss at this meeting but Council has a closed session meeting scheduled tomorrow. Mayor Andreatta concluded by asking Councimember Lauritsen for his resignation. Councilmember Lauritsen stated he would like to respond but Kristine Mollenkopf, City Attorney, stated any discussion at this meeting is inappropriate. Councilmember Joiner stated he is sure  this issue will be on a future meeting agenda to allow discussion at that time.  12. INFORMATION ITEMS - none.  13. ADJOURNMENT - Mayor Andreatta adjourned the meeting at approx. 7:32PM.  Submitted by: Souc Scanlon Gwen Scanlon, City Clerk  600 Sixth Street - Lincoln, CA 95648 . www.d.lincoln.ca.us 916-434-2400    City-Wide  Enterprise  Software  (ERP)  Jennifer Brown, CITO    What is an ERP?  9 Enterprise Resource Planning  FIXED. ASSETS  (ERP)  Software that helps efficiently manage all core business processes in an integrated  CONTRACT MANAGMENT  ACCOUNTS PAYABLE  system.  RE  ERP  HUMAN RESOURCES  FINANCIALS  PURCHASING  PAYROLL  UTILTY BILLING    Proposal Review Process  OF RFQ published November 2021  > Vendor Requirements - 3 Submitted  > Primary components  0 General Ledger e Accounts Payable . Utility Billing . Human Resources e Employee Self Service e Project & GrantAccounting . Time & Attendance . Payroll . Purchasing Bank Reconciliation . Fixed_Assets . Budgeting e Misc Billing & Accounts Receivable e  ACFR  > Minimum of ten years of experience in city wide financial implementations 0S Several references of cities of similar size with comparable implementations  o Non-SAP backend application 0 Vendor or cloud hosted solution  Proven technical ability to design, install, update, and support proposed solution    Who was the chosen vendor?  Tyler Technologies Inc.  Only vendor that met the requirements  0 Well known with local government and public agencies  Scalable  0 Within budget    Resources and Timeline  GS Software is implemented in phases  0 Financials OP Payroll/HR Utility Billing  o Based on resource allocation implementation will take 3-4 years  Backfill staff of 2-4 FTE recommended  01 Mitigation of risks  NOTE: Project will consume a significant amount of staff time.    What areas are we implementing:  eAccounting/Ceneral Ledger  Vendor Management  9 Budget  Grant/T Project Management  61 Procuremenv/Purchasing  Contract Management  Accounts Payable  Business Licenses  0 Fixed Assets  Time and Attendance  Bank Reconciliation  Utility Billing  General Billing/AR  I Payroll  0 Cashiering    Questions?  0)  Lincoln Ctyof    Lincoln 1ty  lemporary Skate Park Location    Possible Locations  Mngeln! Barpars  Lincoln Cityof    Possible Locations  Umpaln Botpas  Lincoln    Possible Locations  Spscsgp  lingonhtro  Gooale  Cityof Lincoln    Possible Locations  salnehyoer  coinshitoc  Goocle  Cityof Lincoln    Possible Locations  4  la transit  B Pharmacies WJAIMS    os  05361  1s158  0s1S1  15351  Cityof Lincoln    Questions?   FH