108-  November 18, 2021 Mid-month meeting minutes  TOWN OF ABINGDON REGULAR COUNCIL MEETING THURSDAY,NOVEMBER 18, 2021 - 2:30 PM ARTHUR CAMPBELL ROOM - MUNICIPAL BUILDING  The mid-month meeting of the Abingdon Town Council was held on Thursday, November  18, 2021 at 2:30 pm ini the Arthur Campbell Room ofthe Municipal Building.  A. WELCOME- - Mayor Webb B. ROLL CALL  Members of Council Present:  Mike Owens Amanda Pillion Donna Quetsch, Vice Mayor Derek Webb, Mayor James Anderson  Member(s) of Council Absent: C.P PLEDGE OF ALLEGIANCE  D. APPROVAL OF AGENDA (VIDE07:15-8.11)  On motion of Mr. Owens, seconded by Mrs. Quetsch, moved Item H-1, discussion regarding advisory boards and commissions, after Item L-4, and  approved the agenda as amended.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb Richard Morgan Walter Jenny Greg Lilly  Aye Absent Not present for vote Aye Aye  E.P PUBLIC COMMENTS (VIDE08:12-17.10)  F. PUBLIC HEARING- Please place your name on the sign-up sheet provided, and comments  are limited to five (5) minutes per person.  G.P PROCLAMATIONS H. NEW BUSINESS  1. Discussion regarding advisory boards and commissions - James Morani, Town  Manager (VIDE0S1-03-1-03.17    -109-  November 18, 2021 Mid-month meeting minutes  Town Manager James Morani discussed forming an advisory Abingdon Arts Commission and Veterans Advisory Board. Discussion ensued and agreed that staff would present Ordinances Mr. Morani also discussed the adoption of "Standard of Excellence" for all boards, commissions and authorities. Mr. Morani advised that Counsel Cameron Bell presented some of the advisory boards with Freedom of Information training. Council agreed to add the Standard of  establishing Commission and Board.  Excellence to the January meeting for discussion. J. FIRST READING OF ORDINANCES  ] RESOLUTIONS MANAGER  L. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN 1. Presentation of quarterly financial reports - Steve Trotman, Director of Finance  (VIDEO: 17:31 1-3 30:19)  Director of Finance Steve Trotman provided Council with a financial report through October 31, 2021. Mr. Trotman stated that the Town's finances are in good order with an unrestrictedrestricted balance of $16 million. Mr. Trotman covered the revenue sources, contributing success to the Barter Theatre and Virginia Creeper Trail. Discussion ensued 2. Discussion regarding Memorandum of Understanding between Enhance Abingdon Foundation, Inc. and Town of Abingdon, Virginia and by-laws of Enhance Abingdon Foundation, Inc. - James Morani, Town Manager (VIDEO 30:20- -3 37:11) Town Manager James Morani stated that the Memo is for the Town to recognize the goal of fundraising. Director of Finance Steve Trotman noted that the Foundation has no assets or rights to install provided an example of needing the Town's permission to create a giving tree on its] property, "The Meadows" to recognize donations. Counsel Cameron Bell stated the Town has been working with other third-party entities, which should have something in writing that delineates that it is a manner of deciding who is doing what, with no confusion going forward. Discussion ensued regarding the Foundation's bylaws and the development of the website and 3. Discussion regarding the Train Depot - Tonya Triplett, Asst. Town Manager/Director of Assistant Town Manager Tonya Triplett advised that the Abingdon Farmers Market is interested in conducting a vendor market on Friday and Saturday from 2 pm - 6 pm beginning November 261 through December 18. Discussion ensued. Council agreed to allow the Abingdon Farmers Market to use the Train Depot as discussed. Town Manager James Morani announced  regarding bonds and ARPA funding.  email address.  Economic Development and Tourism (VIDE03713--25)  that the necessary agreements would be drafted.  4.  Discussion regarding Council meeting dates for January - July, 2022-. James  Morani, Town Manager (VIDEO 44:27-51:01) Council scheduled meeting dates for. January - July, 2022.    -110-  November 18, 2021 Mid-month meeting minutes  M. COUNCIL MIEMBER REPORTS (VIDEO 1:03:19-1:06:02)  Councilmember Mike Owens advised the Council regarding the Historic Preservation Mayor Webbi requested prayers for Councilmember James Anderson, who hasi minor health  Review Board meeting where they discussed the Historic District Boundary Expansion.  issues and hopes he returns soon.  Mayor Webb stated that the next meeting is December 6, 2021.  Mayor Webb declared the meeting adjourned.  Webb  ww bulay J Kimberly Kingsley, Clerk  7004  kvigslly