-9-  February 7,2022 Regular meeting minutes  TOWN OF ABINGDON REGULAR COUNCIL MEETING MONDAY, FEBRUARY 7,2 2022-6:30 pm COUNCIL CHAMBERS MUNICIPAL BUILDING  The regular meeting of the Abingdon Town Council was held on Monday, February 7, *Due to technical difficulties, the video begins at 0:21:57 and audio at 0:31:46.  2022, at 6:30 pm in the Council Chamber of the Municipal Building.  A. WELCOME - Mayor Webb B. ROLL CALL  Members of Council Present:  Mike Owens Amanda Pillion Donna Quetsch, Vice Mayor Derek Webb, Mayor James Anderson  Member(s) )ofCouncil Absent: C.PLEDGE OF ALLEGIANCE D. PRAYER - Pastor Dwayne Knight E.A APPROVAL OF AGENDA (VIDEO )  On motion of Mr. Owens, seconded by Mrs. Quetsch, amended the agenda to  include the following and accepted as amended:  Discussion of assignment, appointment of an interim Town manager Discussion of assignment, appointment ofa' Town manager pursuant to Discussion ofs salaries of Council appointees pursuant to Virginia Code Discussion or consideration of the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect thel bargaining position or negotiating strategy ofthej public body Discussion or consideration of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Virginia Code Section 2.2-3711(A)(3); and Discussion for appointments to boards and commissions pursuant to  pursuant to Virginia Code Section 2.2-3711(A)0); Virginia Code Section 2.2-3711(A)0); Section 2.2-3711(A)(1)  pursuant to Virginia Code Section 2.2-3711(A)(3);  Virginia Code Section 2.2-3711(A)().    -10-  February 7, 2022 Regular meeting minutes  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  F. PUBLIC COMMENTS (VIDEO)  Jack McCready Wayne Craig Steve Trotman Richard Morgan Walter Jenny Emmitt Yeary Col. John Bradley Dwayne Knight  Michael Henningsen (VIDEO 0:21:57) Jennifer Johnson (AUDIO 0:31:46)  Greg Case, Charles Boling, Joel Fields, Barry and Juanita Sample  Robert Saunders on behalf of] Kiwanis Club Tim Webb on behalf of Rotary Club  G.A APPROVAL OF MINUTES (VIDEO 56:21-56:52)  January 3, 2022 meeting January 31, 2022 meeting  On motion of Mrs. Pillion, seconded by Mrs. Quetsch, approved January 3, 2022,  and January 31, 2022 meeting minutes as presented. The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  H. PROCLAMATIONS (VIDE056:53-59.07,  1. Proclamation recognizing Black History Month, February 2022    -11-  February 7,2022 Regular meeting minutes  Mrs. Pillion read the Proclamation into the record.  P PUBLIC HEARING- None J. RESOLUTIONS  1. Resolution adopting the "Commitment to Excellence" policy for boards, commission and Mr. Morani stated this would be an opportunity to implement the policy. Mayor Webb noted the policy was developed to streamline all the boards, commissions, and committees, setting forth  committees. (VIDE0S912-1:02.09)  clear expectations ofwhat the Council hopes to achieve to be more successful.  On motion ofl Mr. Owens, seconded by Mrs. Pillion, approved the Resolution supporting the "Commitment to Excellence" policy as presented.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  K. FIRST READING OF ORDINANCES L. SECOND READING OF ORDINANCES M. CONSIDERATION OF BIDS N. NEW BUSINESS 0. OLD BUSINESS MANAGER 1.  P. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN  Discussion regarding ARPA Funds - Steve Trotman, Director of Finance  (VIDE014216-147.29,  Mr. Trotman updated Council on the U. S. Treasury's final guidance for lost revenue as of January 6, 2022. He explained the changes to calculation, stating the Town could now use the standard allowance for government services. Mr. Trotman said the tranche can be used for immediate needs within the project as long as the money is spent by 2026. He advised that from the $4.0 million received on June 30, 2021, $1.7 million expended, and receipt of the second  tranche by the end of. June or first ofJuly, 2022. (VIDE01:07:21-1 1:12:38) Discussion of] Items 2 and 3  2.  Discussion regarding the Virginia Creeper Trail trestle repair - James Morani,  Town Manager    -12-  February 7,2022 Regular meeting minutes  3.  Memorandum ofUnderstanding between the Town of Damascus and the Town of Abingdon regarding Virginia Creeper Trail trestles - James Morani, Town  Manager  Mr. Morani advised that he and staff have been working on these two items, particularly Mr. Morani stated that in approaching the trestle repairs identified as a priority with the ARPA funds, Mr. Bell recommended that we delineate our responsibilities on these capital improvements. After discussions, it was determined to draft an agreement with the Town of Damascus to allow the Town of Abingdon to improve with coordination. Mr. Morani stated an RFP was issued for engineering services for some work strictly related to the trestle repairs identified, with No. 4b being the most pressing. Mr. Morani advised that Mr. Belll has spoken with the Town of Damascus' legal counsel, and they will be adopting the MOU at their next meeting. Mr. Morani noted there would be ai more expansive MOU dealing with the maintenance oft the trail  the areai maintained by Abingdon and jointly owned with Damascus.  at a later date.  On motion of Mrs. Quetsch, seconded by Mr. Owens, authorized the' Town Manager to endorse the Memorandum of Understanding between the Town of Damascus and the Town of Abingdon regarding the Virginia Creeper Trail trestles repairs in the  area when the Town of Abingdon maintains. The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb 1:31:53)  Aye Absent Aye Aye Aye  4.  Wastewater Operations Report - Woodard & Curran (VIDEO 1:12:40-  Mike Greenburg, Chris Pritt, and Ryan Sullivan with Woodward & Curran provided  Council with an update regarding the WolfCreek Water Reclamation Facility.  5.  Town Manager Report - James Morani, Town Manager  Mr. Morani invited ChiefHolbrook to update on extra speed enforcement on Valley Mr. Morani addressed the Council regarding his last regular meeting. (VIDE01:34:06-  Street. (VIDEO 1:32:10 -1 1:34:04)  1:37:39)    -13-  February 7,2022 Regular meeting minutes  Q. COUNCIL MEMBER REPORTS  Vice Mayor Donna Quetsch thanked Mr. Morani for his hard work and wished him well ine every future endeavor and the best for him and his family. VIDE013738-1a10 Mrs. Pillion conveyed that it was consistently her pleasure to serve with the other members and the mutual respect during disagreements, ability to discuss issues and work through problems together as ai team. Mrs. Pillion stated that Mr. Morani fostered that environment and helped us bel leaders. Mrs. Pillion also addressed the request to reinstate the banner permit.  (VIDE01:42:20-1 1:45:15)  Mr. Owens stated on aj personal note that when he began his position two years ago, he was naive as to how the Town worked and thanked Mr. Morani for being patient. Mr. Morani and his stafft taught him sO much and enriched his experience on1 the Town Council. (VIDEO  1:42:17-1:45:56)  Mayor Webb announced that the sports complex project was not budgeted four years ago when he ran for office and thanked Mr. Morani for leading us in the huge capital project, giving guidance and advice. Mayor Webb thanked Mr. Morani for making decisions in the Town'sl best  interest. (VIDEO 1:45:56- - 1:49:03)  Mr. Morani thanked the tremendous team ofMichael Surrett, Tyler Vencill, and John  Dew for moving along the sports complex. VIDE014903-15114  R. CLOSED SESSION (VIDEO 1:51:51 1-2:44:51)  On motion of Mr. Owens, seconded by Mrs. Pillion, to convene in closed  session for discussion of the following matters:  Assignment, appointment of an interim Town manager pursuant to Assignment, appointment of a Town manager pursuant to Virginia Salaries of Council appointees pursuant to Virginia Code Section 2.2- Consideration of the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant Consideration of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Virginia Appointments to boards and commissions pursuant to Virginia Code  Virginia Code Section 2.2-3711(A)0); Code Section 2.2-3711(A)();  3711(A)(1)  to Virginia Code Section 2.2-3711(A)(3);  Code Section 2.2-3711(A)(3); and Section 2.2-3711(A)(1).    -14-  February 7,2022 Regular meeting minutes  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  On motion by Mr. Owens, seconded by Mrs. Quetsch, reconvened in open session.  (VIDEO: 2:45:24-2:46:21)  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  Mr. Owens moved that the' Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom ofl Information Act cited in the motion. The certification was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Iso certify Absent Iso certify Iso certify Iso certify  MIDE07.4621-24724)  Mayor Webb stated that he is an employee ofK-VA-T and earns more than $5,000 a On motion by Mr. Owens, seconded by Mrs. Quetsch, authorized the Town Manager to enter into a lease agreement with K-VA-T Food Stores, Inc. for  year. Therefore, he abstained from any discussion or motion.  buildings A and C: at the sports complex for concessions.    -15-  February 7,2022 Regular meeting minutes  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Abstain  S. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO2 2:47:25-2:51:03)  1. Abingdon Redevelopment and Housing Authority  Reappointment ofl Dorothea Frazier, who is eligible to serve an additional term  On motion by Mrs. Quetsch, seconded by Mrs. Pillion, reappointed Dorothea Frazier to serve an additional term on the Abingdon Redevelopment and  Housing Authority.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  2.  Sinking Spring Cemetery Committee  A Appointment to fill vacancy for funeral home representative  On motion by Mrs. Quetsch, seconded by Mr. Owens, appointed Kimberly Farris-Luke as the funeral home representative for the Sinking Spring  Cemetery Committee.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  3.  Abingdon Arts Commission  Appointment to fill vacancy for one ex officio Councilmember    -16-  February 7,2022 Regular meeting minutes  Appointment by Town Manager to fill vacancy for ex officio Town employee Appointment to fill three vacancies to serve from date ofa appointment until June Appointment to fill two vacancies to serve from date of appointment until June Mayor Webb conveyed that the appointment by Town Manager to fill vacancy for ex officio Town employee designee to serve as staff support and/or as secretary was tabled. On motion by Mrs. Pillion, seconded by Mrs. Quetsch, appointed Greg Lilly and Summer Apostol to serve from the date of appointment until June 30, 2024; and Matthew Frederick, Dirk Moore, and Ben Jennings to serve from the date of appointment until June 30, 2023, on the Abingdon Arts  designee to serve as staff support and/or as secretary  30, 2023 30, 2024  Commission.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  On motion by Mrs. Quetsch, seconded by Mr. Owens, appointed Amanda Pillion as the Councilmember to serve on the Abingdon Arts Commission.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Absent Aye Aye Aye  Mayor Webb declared the meeting adjourned.  Mayor Derek Webb 2  viglug  Kimberly Kingsley, Clerk