Minutes oft the TownofBedford  The Redevelopment and HousingAuthority  The Redevelopment and Housing Authority held a regular meeting on Thursday, June 13, 2024, at 5:40 p.m. in the Town Municipal Building Council Hall. Prior to the start oft the Authority meeting, the Hilltop CDBG Redevelopment and Housing Authority members present: Jim Messier, Chair; Rusty Mansel, Vice Chair; Frances  Management Team meeting was held.  Coles; Ann Duncan; Georgiann Watts; and David Foster  Redevelopment and Housing Authority members absent: (One vacancy) Official; and Cathy Johnson, Clerk to the Housing Authority  Town Staff present: Mary Zirkle, Director of Planning and Community Development; Gary McIver, Building Other present: CG Stanley, Town Council; and Kathryn Bique, Community Development Specialist with  Department of] Housing and Community Development (DHCD) (via Zoom)  Town Staff absent: Anne Cantrell, Finance Director  CALLTOORDER:  Mr. Messier opened the meeting at 5:30 p.m. and asked the Clerk for the roll call. The Clerk gave the roll call and it was determined that there was a quorum. Ms. Zirkle asked the Chair to start the Hilltop CDBG Management Team first and the member convened into that meeting. After that meeting, the Redevelopment and Housing  Authority meeting reconvened at 5:40 p.m. APPROVALOFMINUTES: approve the minutes as presented. CONSENT AGENDA:  Ms. Coles made a motion to approve the May 9, 2024 minutes and Ms. Duncan seconded. The vote carried 6-01 to  Ms. Zirkle gave the financial reports on behalf of Mrs. Cantrell and stated that the current total balance is $30,653.97 in the Housing Authority account. The Authority reviewed the Year-to-Date Budget Report and the The Authority asked how much of the $30,000 is required for Phase 2. Ms. Zirkle explained that the Town paid $15,000 for the Rehab Specialist in order to apply for Phase 2. She stated that was the leverage for the second. phase, but what is left in the budget will be going back to Phase 1 to pay the Town'ss share oft the leverage. She explained. being overbudget for the Demolition budget line item because more has been spent on demolition for buildings by thc Department. Shc statcd Mrs. Cantrell has found additional funds to cover what was committed in Phase 1. Ms. Duncan asked was there anything on the report that states how much leverage willl be taken out of the $30,000? Ms. Zirkle stated that it depends on how much the construction costs will be over. She reminded the Authority of Mr. Granger's discussion about the leverage going towards the cost oft the 432 E. King Street repairs and explained that everything that the DHCD grant will not pay for, the leverage will fill in the gap. She said that she does not know what that will be and it depends on what the cost will end up being. She stated maybe $20,000 because that is the number she discussed with Mr. Granger previously. Mr. Mansel asked about the 432 E. King Street bid. Ms. Zirkle stated that only one contractor gave a bid. Ms. Zirkle stated the good news is that the Authority has thc moncy but it is coming in higher than thc DHCD allowancc. Shc stated that wc actually parcd. back one item not to allow the stucco to be covered with vinyl as the owner requested but toj paint the stucco. The  Balance Sheet as ofl May 2024.  6/13/24 Redevelopment & Housing Authority Minutes Page 1of3    reason was that being a cosmetic choice and other houses in the neighborhood had been painted. After asking for the owner and contractor to reduce that request, that saved $3,000.00. Ms. Zirkle mentioned a conversation with Mr. Granger about housing repairs at 432 E. King Street. He confirmed that everything on the Rehab Specialist list covers all repairs at 432 E. King Street, sO the cost is coming in at the real cost. Mr. Granger had also confirmed that we are working on thet three-year housing limits from Phase 1 that capped the values at a lower amount. The values were pre-COVID that goes back to 2019 & 2020 but we caught up to market rates in Phase 2. Ms. Zirkle stated this still catches us on Phase 1 on allowable cost per house. Ms. Bique stated that she does not see any issues. Ms. Zirkle appreciated Ms. Bique working with the Town because this will put us very close to the cap. Ms. Zirkle explained the amount that concerned staff so when she, Mr. Granger, and Mrs. Cantrell meet to make sure we are all covered. She is anticipating some legal cost to come in as well for recording, sO they are watching it closely. Mr. Mansel asked ifMs. Zirkle knew what the quote was? Ms. Zirkle stated that the quote came in at $62,500.00. Mr. Mansel referred to the $138,000 on thel Hilltop Phase 11 Financial Report. Ms. Zirkle wanted to consider that outside of what is due for all of the open houses right now and then include the cost ofthe final application. Mr. Mansel stated that basically that willl be net: zero. Ms. Zirkle stated yes, we. hope tol hit even. She reiterated tot the Authority that's what we are watching very closely and that's where the leverage will fill the  gap as needed. ACTIONI ITEMS:  The strategic plan action item was moved up in the agenda for the presence ofthe consultant. Ms. Zirkle turned over the discussion to Mr. Andrew Friedman with Progressive Housing Solutions, LLCto finalize the strategic plan. Mr. Friedman was on Zoom and gave al briefoverall: review of the final draft dated June 2024. Mr. Friedman shared his screen and stated that the strategic plan is based on all thej previous decisions. He stated that this guide is for 5 years or offers a good start. Ms. Zirkle stated that the grant funding for the strategic plan closes out on. June 30. She and Mr. Friedman stated that the final report has to be submitted to Virginia Housing fori its approval. Mr. Mansel liked the idea that the plan states what the Authority is trying to do for the community. He stated that the Mission Statement was clear. Ms. Duncan liked the format and the work that went into plan. The Authority stated that it looks forward to getting the plan out to the public and presenting it to Town Council. Ms. Zirkle gave the next Town Council meeting dates in. July and it was decided the Chairman Messier would give a The Chair asked for a motion to adopt the strategic plan as presented and written. Mr. Mansel made a motion to adopt the strategic plan and Ms. Coles seconded. The motion was approved by acclamation with a vote of6-01 to Next, Ms. Zirkle directed attention toi the Memorandum ofUnderstanding ("MOU") between the Town of Bedford and the Town of Bedford Redevelopment and Housing Authority enclosed in the packet. The MOU pertains toi the CDBG award by the DHCD for the Hilltop Community Phase 2 grant. agreement with the Town for DHCD Contract 23-23-07. Ms. Zirkle stated that" Town Council authorized the Mayor to sign thel MOU at their meeting. She stated that the document was the same one drafted by Town Attorney Michael Lockaby for the Phase1 CDBG grant which required the Authority to authorize the Chair to sign thel Memorandum of Understanding. This continues the relationship with the Authority to carry out the CDBG grant on behalfof Ms. Duncan made ai motion to authorize the Chair to: sign thel Memorandum of Understanding on behalf of the Authority. Mrs. Watts seconded. The motion was approved by acclamation by a vote of 6-0 to authorize the Next, the Authority reviewed the Deed of Gift prepared by the Town Attorney Michael Lockaby for the acceptance ofLots 17a and 19 properties owned by Town of Bedford on South Street by the Authority. The deed ist to transfer the properties to the Town ofE Bedford Redevelopment and Housing Authority. Ms. Zirkle stated that Town Council will pay for thet title insurance and record the plat. She stated that the title insurance accounts for  presentation on behalf oft the Housing Authority at the. July 9 Council meeting.  adopt the: strategic plan as presented. and written.  Council.  Chair to sign the Memorandum ofUnderstanding for the CDBG Phase 2 grant.  the encroaching fence on lot 17.  6/13/24 Redevelopment & Housing Authority Minutes Page 2of3    Ms. Duncan made ar motion to authorize the Chair to sign the deed on behalf oft the Authority. Ms. Coles  seconded. The Chair asked the Clerk forar roll call vote as followed:  Ms. Coles Ms. Duncan Mrs. Watts Mr. Foster Mr. Mansel Mr. Messier  Aye Ayei Aye Aye Aye Aye  The motion carried by a vote of 6-0 to authorize the Chair to: sign the deed on behalfof the Authority. The discussion of the South Street lots continued" before adjourning. The Authority asked ifLot 19 could be subdivided. Ms. Zirkle stated that perhaps a reconfiguration oft the lots could occur. She stated that the lots must meet the required lot size and principal building setbacks. The Authority asked about the access into the property off of South Street. Mr. McIver explained the entrance access is from Otey Street. The Authority decided to visit the site atj its next meeting on July 11. The Authority agreed to meet at the) Municipal Building at 5:30 pm to start Mr. Mansel asked staff about the Plunkett Street update. Ms. Zirkle replied that she has a lead on one ofthe  the meeting before the site visit on South Street.  owners but the deed issue has not been resolved on her part with legal assistance. The next meeting will be held on Thursday, July 11, 2024, at 5:30 pm. There being no further business, the meeting adjourned at 6:10 pm.  NEXTMEETINGDATE:  ADJOURNED:  Respectfully submitted, Cathy Johnson, Clerk oft the Authority Approved on July 11,2024  Mr. lames T.   Messier_Chairman  6/13/24 Redevelopment & Housing Authority Minutes Page 3of3