Mnsqv/owngagma  PLANNING COMMISSION  The Planning Commission held a regularly scheduled meeting on Thursday, March 7, 2024, at 5:30 p.m. Planning Commission members present: Jason Horne, Chair; Lonne R. Bailey, Vice Chair; Frances Coles, Secretary; C.G. Stanley, Town Council Representative; Cynthia Gunnoe; and Brock Malcolm  in the Town Municipal Building Council Hall.  Planning Commission members absent: Curtis Marshall  Town Staff present: Mary Zirkle, Director of Planning and Community Development and Cathy  Johnson, Clerk oft the Commission Town Staff absent: None CALLTOORDER:  The Chairman called the meeting to order at 5:30 p.m. DETERMINATIONOF QUORUM:  There was a quorum to conduct business with six members present. REMARKS BY CHAIRMAN & MEMBERS:  The Chairman and the Commissioners welcomed Mr. C.G. Stanley on board as the Town Council  Representative.  APPROVALOFMINUTES:  Upon a motion by Mr. Malcolm and seconded by Ms. Coles, with six members voting aye the January 4,  2024, minutes were approved as presented. STAFF & COMMITTEE REPORTS:  None.  3/7/24 Planning Commission Minutes Page 1of5    PUBLICHEARINGS:  The Chair opened the public hearing to consider a request for a conditional use permit for a "Bed and breakfast lodging" for Crows Nest Properties, LLC located at 807 Grove Street, Bedford, VA (Tax Parcel 194. A128T). The applicant is Eric and Christine Borghoff, 1125 Crows Nest Drive, Huddleston, Mr. and Mrs. Borghoff were present. Mr. Borghoff stated that he and his wife live in Huddleston but are building another residence at 807 Grove Street. He stated that his wife works as a nurse at Centra and will be living at the residence part of the year to be closer to work. He plans to operate as a short-term rental the other times. He stated that regarding concerns, the new "Air BnB" platform prohibits parties. Since they live close by they will address any concerns. Mr. Borghoff stated that tourist lodging is  VA.  needed in the Town. He is excited to be part of the community.  The Chair opened the floor for any citizens present to speak for or against the request.  Ms. Barbara Parker of 804 Grove Street was present to speak for the request. She stated that Mr. and Mrs. Borghoff were informative with the neighbors about their plans. She stated that the new home will Since there were no other citizens present to speak for or against, the Chair closed the public hearing. The Chairman moved action on the current item up on the agenda. The Chair asked for a motion to recommend or not recommend the request for a conditional use permit at 807 Grove Street, Bedford, VA Ms. Gunnoe moved to recommend approval to Town Council for a conditional use permit for a "Bed and breakfast lodging" for Crows Nest Properties, LLC located at 807 Grove Street, Bedford, VA (Tax The Chair opened the floor for discussion. The Planning Commissioners discussed the concerns brought up during the public hearing. Mr. Horne asked could the use be contingent upon the new zoning ordinance amendments. Ms. Zirkle stated that the Commissioners could apply any conditions. She stated that Town Council will consider action on the zoning ordinance and map amendments at its March 12 meeting. Mr. Stanley was concerned why the principal guest age is 18 and not 21 years of age in the draft zoning text. He stated his property management concerns were answered since Mr. Borghoff lives After the discussion, Ms. Gunnoe amended the motion to include the draft "Sec. 808. Homestays" conditions contingent on the new zoning ordinance amendment by Town Council. The Chair asked the  enhance the community and she is grateful to have them as neighbors.  (Tax Parcel 194. A 128T).  Parcel 194. A 128T) and Mr. Malcolm seconded.  close to address any concerns.  Clerk forar roll call and the votes are as follows:  Ms. Coles Mr. Malcolm Ms. Gunnoe Mr. Marshall Mr. Stanley Ms. Bailey  Aye Aye Aye Absent Aye Aye  3/7/24 Planning Commission Minutes Page 20 of5    Mr. Horne  Aye  The Planning Commission voted 6-0 to recommend approval for a conditional use permit for a "Bed and breakfast lodging" for Crows Nest Properties, LLC located at 807 Grove Street, Bedford, VA (Tax Parcel 194 A 128T) to include "Homestays" conditions contingent upon Town Council action meeting to adopt the new: zoning ordinance amendments and that those standards would apply to the request. Ms. Zirkle stated that the recommendation for this public hearing will go before Town Council on Next, the Chair opened the public hearing to consider a request for a conditional use permit for a "multifamily, townhomes & condominium development" for John A. Carter & Richard T. Carter & Anne Carter Heller located on Burks Hill Rd and Roberts Lane, Bedford, VA (Tax Parcel 233 A 20T). Mr. Will Yeager with Peace of Mind Property Services, Inc. was present to speak on behalf of John Carter and Richard Carter whom were also present. Mr. Yeager stated that Mr. Carter wanted to work within the current Planned Residential Development District (PRD) zoning regulations since multifamily uses are permitted as a conditional use permit per Section 606.02 of the Land Development The Chair opened the floor for any citizens present to speak for or against. Since there were no citizens The Chair asked for a motion. Ms. Bailey moved to recommend consideration of a request for a conditional use permit on Burks Hill Rd and Roberts Lane, Bedford, VA (Tax Parcel 233 A 20T). The agent is Peace of] Mind Property Services, Inc. to Town Council and Ms. Coles seconded. The Chair opened the floor for discussion. The Planning Commission discussed the request and asked would the development be workforce housing, would it have an HOA, would the Bedford Regional Water Authority requirements be met? The Commission asked if the townhomes would be condominium ownership or rental units? Mr. Yeager stated the developer wanted to market the entire development for sale. He added that the owner wanted to move forward with the approval before the zoning changes to R1. The design will be determined by the economy, and will consist of three, multifamily buildings each with six two-bedroom attached residential units. The lot density of the Mr. Horne stated that there were not enough details on the site plan provided for the Planning Commission review. The Commissioners agreed that it needs the required parking, landscaping plan, and amenities on the site plan. Mr. Horne asked for a final design submittal and for the applicant to return for additional approval. The Commissioners asked staff should the recommendation be contingent on the new zoning ordinance amendment by Town Council? Staff directed attention to the staff report that the applicant is not requesting a rezoning as the property is already zoned PRD, and the  March 26, 2024.  The agent is Peace ofl Mind Property Services, Inc.  Regulations.  present to speak, the Chair closed the public hearing.  development is less than two acres due to the open space area and the flood plain.  Commission could apply conditions.  3/7/24 Planning Commission Minutes - Page3of5    After the discussion, Ms. Bailey amended the motion to include "Sec. 811. multifamily, townhouse and condominium development" conditions contingent on the new zoning ordinance amendment by Town Council and a condition that the Planning Commission be presented with the final design site plan for their approval action. The Chair asked the Clerk for a roll call and the votes are as follows:  Ms. Coles Mr. Malcolm Ms. Gunnoe Mr. Marshall Mr. Stanley Ms. Bailey Mr. Horne  Aye Aye Aye Absent Aye Aye Aye  The Planning Commission voted 6-0 to recommend approval for a conditional use permit for a "multifamily, townhomes & condominium development" for John A. Carter & Richard T. Carter & Anne Carter Heller located on Burks Hill Rd and Roberts Lane, Bedford, VA (Tax Parcel 233 A: 20T) to include "Sec. 811. Multifamily" conditions contingent upon Town Council action to adopt the new zoning ordinance amendments and that the Commission shall approve the final site plan. The Chair closed the public hearings and moved to the next item on the agenda.  UNFINISHED BUSINESS:  Ms. Zirkle gave an update on the Comprehensive Plan process. She handed out a the main sections of the Request for Proposals (RFP) for the Comprehensive Plan Revision and gave a detail of the timeline. The RFP Release Date was February 27, 2024, and the Proposal Submittal Date is March 22, 2024. She highlighted the Purpose, Schedule of Events, and Instructions to Vendors on page 3, and the Scope of Services on page 4 of the RFP. She mentioned that the Transportation Chapter will be prepared by the Central Virginia Planning District Commission and VDOT will review the whole comprehensive plan. VDOT has 60 days to review. The service will include preparation of the official Land Use map. Ms. Zirkle stated that the project should be completed within 18 months from the Notice to Proceed. Ms. Zirkle explained the Selection Process on page 6 oft the RFP. It reads that a committee consisting of two members will serve on the committee - one each to be appointed from Town Council and the Planning Commission. The committee develops a ranking system for all proposals and issues a report to the Town Council and the Planning Commission. When asked whom the Planning Commission wanted from Town Council and the Planning Commission to meet with consultants, Mr. Stanley, Town Council  Representative, and Mr. Horne, Chair, were willing to serve on the committee.  REMARKS BY CHAIRMAN & MEMBERS (cont.):  Ms. Gunnoe was concerned about the proposed Bedford Primary School zoning uses. She stated that the School Board is moving out the students and is proposing a Pre-K school and IT offices. The current R1 zoning allowed schools by right, but the new ordinance has "school" as a CUP. The Commissioners agreed that Pre-K. school is similar to the existing use, but "offices" are not "schools". Mr. Malcolm stated if the "IT offices" are classified as "Government facilities", it could be allowed as a CUP. Mr. Malcolm read the "Government facility" definition into the record. Mr. Stanley stated that Town Council suggested keeping the use as "schools" only and not allowing other "office" uses in the  3/7/24 Planning Commission Minutes Page 4 of5    buildings. The Commissioners agreed with Town Council that office uses are not ideal in the residential area. Mr. Horne wanted to know what happens to the existing buildings if they are vacated by the school system. He agreed with Mayor Tim Black, present in the audience, and does not want to see buildings in  disrepair.  ADJOURNMENT:  There being no further business, the meeting adjourned at 6:17 pm. The next scheduled meeting on  Thursday, April 4, 2024, is the Organizational Meeting.  Respectfully submitted, Cathy Johnson, Clerk of the Commission Approved on April 4, 2024.  haner B.Colis Frances B. Coles, Secretary  3/7/24 Planning Commission Minutes Page 50 of5