-115-  December 5, 2022 Council meeting minutes  TOWN OF ABINGDON COUNCIL MEETING  MONDAY,DECEMBER 5, 2022 - 6:30 pm COUNCIL CHAMBERS - MUNICIPAL BUILDING  The meeting of the Abingdon Town Council was held on Monday, December 5, 2022 at  6:30 pm in the Council Chambers oft the Municipal Building.  A. WELCOME - Mayor Webb B. ROLL CALL Members of Council Present:  Dwyane Anderson Mike Owens Amanda Pillion Donna Quetsch, Vice Mayor Derek Webb, Mayor  C.PLEDGE OF ALLEGIANCE  D. PRAYER  E. APPROVAL OF AGENDA (VIDEO 8:11-8:32)  On motion of Mrs. Pillion, seconded by Mr. Anderson, approved the agenda  as presented.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb Dr. Mark. J. Matney November 7,2022 meeting 7,2022 minutes as presented. The roll call vote was as follows:  Aye Aye Aye Aye Aye  F. PUBLIC COMMENTS (VIDE08:42-13:20) G.A APPROVAL OF MINUTES (VIDEO 13:23-14:00)  On motion of Mrs. Quetsch, seconded by Mr. Owens, approved the November    -116-  December 5, 2022 Council meeting minutes  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye Aye  H. PROCLAMATIONS  1. Proclamation to honor and recognize the Abingdon High School GolfTeam 2022 for winning a Third Straight Class 3 State Golf Championship (VIDEO 14:00-22:05) Mayor Webb welcomed the coaches and members oft the Abingdon High School Golfteam and congratulated them on: a successful season, including six out ofeight years as State champions. Mr. Owens read the proclamation into the record. Mayor Webb presented the team with a framed 2. Proclamation to honor and recognize the. Abingdon High School Cross Country teams  proclamation.  winning the Class 3 State Titles (VIDEO 22:11 - 32:22)  Mayor Webb congratulated the Abingdon High School Men and Women Cross Country team and coaches for winning their first State Titles. Mrs. Pillion read the proclamation into the PUBLIC HEARING- Please place your name on the sign-up sheet provided; comments Public Hearing - pursuant to Article VII, Section 9 ofthe Constitution and Virginia Code Section 15.2-1800 to consider a deed of dedication of1.8 acres of open space land (Parcel Number 105-A-35). This deed is necessary to obtain grant funds from Virginia Outdoor Foundation's Preservation Trust Fund Public Access Program for the consideration of certain portions ofal bicycle pump track. (VIDE032:25-3726) Director of Tourism and Economic Development Tonya Triplett conveyed that the Nicewonders donated 1.8 acres toj join the Virginia Creeper Trail, The Meadows Sports Complex, and Interstate 81. Mrs. Triplett advised for the Town to be eligible to obtain grant funds for certain portions of a bicycle pump track from Virginia Outdoor Foundation's Preservation Trust Fund Public. Access Program, the Town needs to dedicate the 1.8 acres as open space land.  record. Mayor Webb presented the team with a framed proclamation.  are. limited to five (5) minutes per person.  1.  Counsel Cameron Bell stated the public hearing requirement is for the dedication of open space, but it will remain Town property. Mr. Bell noted per statute, should the property is not used for said purposes, it allows it to revert from open space. Mr. Bell advised the deed of    -117-  December 5, 2022 Council meeting minutes  dedication is drafted, along with attachments to the survey, the Nicewonders deed to the Town, and a grant application. The grant application does not require aj public hearing but requires for  dedication to use public space.  Mayor Webb opened the public hearing. The following individual(s) spoke during the  public hearing:  Link Elmore, Abingdon Cycling  Hearing no further comments, Mayor Webb closed the public hearing. Public Hearing - this is a second public hearing to solicit public input on local community development concerning Community Development Block Grant (CDBG) Local Innovation proposal to be submitted to the Virginia Department of] Housing and Community Development for the Appalachian Highlands Community Dental Center expansion project. The project proposal will include the following activities: Funds will be used toj pay aj portion of equipment and construction costs to build and equip 5( (five) additional Operatories. This project will enable the clinic to double patient capacity. Phase 2 would provide training space required to support other residents and current equipment in remaining ops, which will be moved. (VIDE037:26-4 46:13) Director of Tourism and Economic Development Tonya Triplett said the first public hearing was held on July 11, 2021, and this is the second required public hearing required for the pre-application process for the Virginia Community Development Block Grant Local Innovation. Mrs. Triplett requested that Council adopt a Resolution. Should the grant be awarded, a Memorandum of Understanding with the Appalachian Highlands Community Dental Center  2.  would be entered to help with the expansion.  Mayor Webb opened the public hearing. The following individual(s) spoke during the  public hearing:  Jan Hurt Center  Elaine Smith, Executive Director at Appalachian Highlands Community Dental Dr. Dana Chamberlain, Appalachian Highlands Community Dental Center  Hearing no further comments, Mayor Webb closed the public hearing.    -118-  December 5, 2022 Council meeting minutes  3.  Public Hearing Proposed comprehensive updates to the Town's Zoning and  Subdivision Ordinance. (VIDE046.14-10442)  Assistant Town Manager Mayana Rice said the process of updating the Zoning and Subdivision ordinance began with the Planning Commission on March 1, 2021. Mrs. Rice conveyed that comments were recently received, and those corrections will be made before  January 2023 for adoption.  Rebecca Cobb with The Berkley Group presented highlights of the ordinance changes. Mayor Webb opened the public hearing. Hearing no, Mayor Webb closed the public  hearing. J. RESOLUTIONS 1.  Resolution local community development concerning Community Development Block Grant (CDBG) Local Innovation proposal to be submitted to the Virginia Department of Housing and Community Development for the Appalachian Highlands Community Dental Center expansion project. The project proposal will include the following activities: Funds will be used to pay aj portion of equipment and construction costs to build and equip 5 (five) additional Operatories. This project will enable the clinic to double patient capacity. Phase 2 would provide training space required to support other residents and residents and current equipment in remaining ops, which will be moved. On motion of Mrs. Quetsch, seconded by Mr. Anderson, approved the  (VIDEO 1:04:42 -1 1:06:59)  Resolution as presented. The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye Aye  2.  Resolution of the Council for the Town of Abingdon supporting the Virginia America Town Manager Mike Cochran was contacted requesting the Town support this Resolution to be eligible to secure grants for the upcoming 250th Celebration of Virginia. Mr. Cochran conveyed that Martha Keys has agreed to lead a committee, and staff time will not be involved.  250 Commission. (VIDEO 1:07:02-1 1:08:36)    -119-  December 5,2022 Council meeting minutes  On motion of Mr. Owens, seconded by Mrs. Quetsch, approved the Resolution  as presented.  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye Aye  K. FIRST READING OF ORDINANCES  1.  Consideration of proposed comprehensive updates to the Town's Zoning and  Subdivision Ordinance. (VIDEO 1:08:38 8-1:09:16)  Mayor Webb procedurally questioned should the proposal be rejected. Hearing no  response, the ordinance will move to a second reading. L. SECOND READING OF ORDINANCES M. CONSIDERATION OF BIDS  1. Consideration ofa appropriation of $328,771.00 to purchase a 2023 Mack trash truck - Mike  Cochran, Town. Manager (VIDEO 1:09:19-1:12:58)  Director of Finance Steve Trotman stated during the FY22/23 budget discussions, and the critical need for a replacement with the! lead time being 18 to 24 months, with that expenditure not included in this year's budget. The Town has received the truck, and we are requesting to use general fund revenue or funds available at the foresight oft the Finance Committee as a result ofan inability to fill positions and move to the Council contingency line. Mr. Trotman stated there was no bottom-line impact to the budget. Counsel Cameron Bell noted that a 1% adjustment on the  budget would not require an amendment.  On motion of Mrs. Quetsch, seconded by Mr. Anderson, approved the appropriation of $328,771 to purchase a 2023 Mack trash truck from the  The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye Aye    -120-  December 5,2022 Council meeting minutes  N. NEW BUSINESS  1. Presentation of2021/2022 Financial Audit for the Town of Abingdon = Jordan Owens, Senior Audit Manager Jordon Owens of Brown, Edwards & Company provided Council 2. Presentation regarding a wing mural photo-opportunity Jan Hurt (VIDEO 1:25:37- Jan Hurt discussed her desire to bring adult, youth, and tiny "angel wings" for a photo op and #abingdon tag: at thei mural near Humphreys Park on Main Street. Discussion ensued. Council agreed that staff would research, and Mrs. Hurt would begin her search for an artist and present at 3. Consideration ofa deed of dedication of 1.8 acres of open space land (Parcel Number 105-A-35). This deed is necessary to obtain grant funds from Virginia Outdoor Foundation's) Preservation Trust Fund Public Access Program for the consideration of certain portions ofal bicycle pump track. - Mike Cochran, Town Manager (VIDEO Counsel Cameron Bell stated that Virginia Outdoor Foundation wants to approve what the Town says is okay before the Foundation signing. Mr. Bell requested ai motion allowing the Town Manager and Town Attorney to work up the final documents as the signatory authority and the  Brown, Edwards & Company (VIDEO 1:13:03-1 1:25:33)  with the financial audit for FY21/22. Discussion ensued.  1:31:02)  af future Council meeting.  1:31:06-1 1:32:35)  grant documents.  On motion of Mr. Anderson, seconded by Mrs. Pillion, authorized the Town Manager and Town Attorney to sign grant documents, deed, and any  applicable documents The roll call vote was as follows:  Mr. Owens Mr. Anderson Mrs. Pillion Mrs. Quetsch Mayor Webb  Aye Aye Aye Aye Aye  4. Presentation of Sanitary Sewer Evaluation Survey (SSES) conducted for the Town of Abingdon through a Virginia Department of Environmental Quality SSES Pilot Program  The Lane Group (VIDEO 1:32:35-2:01:49)    - 121-  December 5, 2022 Council meeting minutes  Matthew Lane and Mark Osborne with The Lane Group provided a PowerPoint 5. Wastewater Operations Report - Ryan Sullivan, Woodard & Curran (VIDE02:01:50- Ryan Sullivan, Chris Pritt and Mike Greenberg with Woodard & Curran provided Council with an update on the Wastewater Operations, including discussions with Councilmembers. 6. - Consideration of dates for Council meetings for January - July 2023 - Mike Cochran,  presentation regarding the Sanitary Sewer Evaluation Survey and discussion ensued.  2:13:46)  Town Manager MDE021547-121)  Council set meeting dates for January through July 10, 2023.  O. OLD BUSINESS MDE02214I-12439  Town Manager Mike Cochran thanked the Town staff for an excellent Christmas parade and stated he was proud of the organization. Mr. Cochran advised the restrooms were being vandalism after hours and appeared in Google as a] public restroom, and ini the process ofinstalling ai magnetic lock system. He also stated that his monthly report would be posted online. Mr.  Cochran thanked Mr. Owens for his service.  Mr. Owens said it was an honor to serve the citizens as a Councilmember, thanked the Mrs. Quetsch said it had been a blessing working with Mr. Owens and considered him a Mrs. Pillion agreed 100% with Mrs. Quetsch, stating he would be missed. Mrs. Pillion also addressed Dr. Mark Matney's public comments regarding taxes on boats and campers, saying  employees and conveyed that Abingdon would do well into the future.  gentleman and pragmatic and hopefully will find his way back to the Council one day.  she was awaiting an Attorney General's formal opinion from Chuck Slemp. Mr. Cochran added the livestream of the parade had 3400 views.  Mayor Webb stated that thel Kiwanis Club set thel bar high this year regarding the Christmas parade and thanked the volunteers and staff for their time and effort in making it a huge success. Mayor Webb thanked Me. Owens for his service to the Council and the Town citizens and P. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN MANAGER  welcomed Mr. Wayne Austin as ai member of the Town Council.  Q. COUNCIL MEMBER REPORTS S. CLOSED SESSION  R. APPOINTMENTS? TO BOARDS AND COMMITTEES    -122-  December 5,2022 Council meeting minutes  Mayor Webb declared the meeting adjourned.  shuolanlins N  Mayor Derek Webb  Kingsle!  ile Kagl4r