-17-  February 6, 2023 Regular Meeting  TOWN OF ABINGDON REGULAR COUNCIL MEETING MONDAY, FEBRUARY 6, 2023- - 6:30 PM COUNCIL CHAMBERS - MUNICIPAL BUILDING  Ai regular Council meeting oft the Abingdon Town Council was held on Monday, February  6, 2023 at 6:30 pm in the Council Chamber of the Municipal Building.  A. WELCOME B. ROLL CALL Members of Council Present:  Mayor Amanda Pillion Dwyane Anderson Donna Quetsch Derek Webb Wayne Austin  Members of Council Absent: C. D. PRAYER E.  PLEDGE OF ALLEGIANCE-MEs. Quetsch led the Pledge of Allegiance.  APPROVAL OF AGENDA (VIDE08:18-8:57)  Mayor Pillion said she would entertain a motion to amend the agenda to move item P-1, Swearing in of Abingdon Police Department Sergeant after Public Comments, Item F. On motion of Mr. Anderson, seconded by Mr. Webb, Council approved agenda as  amended.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  F.  PUBLIC COMMENTS - None  G. APPROVAL OF MINUTES (VIDEO 14:19-14:49)  January 3, 2023 minutes January 26, 2023 minutes    -18-  February 6, 2023 Regular Meeting  On motion of Mr. Webb, seconded by Mr. Anderson, approved the January 3, 2023  and January 26, 2023 minutes as presented. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  H. PROCLAMATIONS  PUBLIC HEARINGS (VIDEO 14:52- - 40:41)  1.1 Proposed special use permit to construct a monument sign at the intersection of. Jonesboro Road and Ole Berry Drive; Applicant: Snyder Signs, Inc. on behalf of Berry Home Centers, Inc. The monument sign will be signage for properties and businesses within the Oakstone Development with proposed placement on Tax Parcel 104C212-4, Owner  Archland Property I,I LLC., 1105 Ole Berry Drive  Assistant Town Manager and Director of Community Development Mayana Rice stated Berry Home Center (Applicant) and Snyder Signs (Representative): have requested approval ofa Special Use Permit per Section 15-9ofthe Town of Abingdon Zoning Ordinance to construct ai monument tenant sign structure at the northeast corner of the intersection of Ole Berry Drive and Jonesboro Road, The SUP is for a Comprehensive Sign Plan per Section 21-22-23 of Article 21 Signs. The existing signs within subdivision known as Oakstone Properties are not currently proposed to change. The only sign that will be added as part ofa Comprehensive Plan is this primary entrance sign, which will have identifiers for all oft the existing and future business within the subdivision. Mayor Pillion opened the public hearing. Mayor Pillion recognized Tom Bishop and Chris Brewer to speak. Discussion ensued. Hearing no further comments, Mayor Pillion closed the  The property is currently General Business District (B-2).  public hearing.  J. - RESOLUTIONS (VIDEO 40:42-43:17)  1. Special Use Permit to construct ai monument sign at the intersection of. Jonesboro Road And Ole Berry Drive; Applicant: Snyder Signs, Inc. on behalfof Berry Home Centers, Inc. The monument sign will be signage for properties and businesses within the Oakstone Development with proposed placement on Tax Parcel 104C212-4, Owner Archland Property On motion of Mr. Webb, seconded by Mrs. Quetsch, approved the Resolution as proposed with the same guidelines that the Planning Commission set forth.  I,LLC, 1105 Ole Berry Drive  The roll call vote was as follows:    19-  February 6, 2023 Regular Meeting  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  K. FIRST READING OF ORDINANCES L. SECOND READING OF ORDINANCES M. CONSIDERATION OF ANY BIDS (VIDEO 43:22-49:27)  1. On-call general maintenance and repair services for various facilities owned and operated by the Town. - Michael Surrett, Director of1 Public Works Director of Public Works Michael Surrett said this was a clarification to the RFP and this  request was included in the budget project. Discussion ensued.  On motion of Mr. Anderson, seconded by Mr. Webb, approved on-call general maintenance and repair services for various facilities owned and operated by the Town  with Belfor.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  N NEW BUSINESS O. OLD BUSINESS  P.MISCELLANEOUS: BUSINESS AND COMMUNICATION FROM TOWN MANAGER 1. Swearing-in of Abingdon Police Department Sergeant - Chief. Jon Holbrook  (SEE VIDEO9:09- -1 14:19)  Mayor Pillion recognized and welcomed Lieutenant Eads back after an absence, and invited Chief. Jon Holbrook to introduce Christopher G. Barker. Chief Holbrook announced Mr. Barker promotion as Sergeant for the Abingdon Police Department. Sergeant Barker accepted  oath of office, and Council congratulated him on his promotion.  (VIDEO 49:51-51:56)  Town Manager Mike Cochran provided an update on Valley Street traffic, number of calls for the Abingdon Fire Department, and commented regarding American Pickers coming to  Virginia.    -20-  February 6, 2023 Regular Meeting  Q.COUNCIL! MEMBER REPORTS (VIDE051:56-58:35)  Mrs. Quetsch thanked the staff and the citizens that serve on the boards and for their hard work and dedication. She conveyed that she serves on the Infrastructure Advisory Committee and the Park Street project should be completed by August with VDOT is reviewing the design. She commented on the Valley Street calming and fifty people showed for a public comments with the final recommendation being available in 41 to 6 weeks. Mrs. Quetsch stated the sanitary sewer survey is complete and moving into final design and approved for $3.2 million, with 75% loan forgiveness. Also, the sidewalk near the Dollar General will be completed and fully funded by VDOT. Mrs. Quetsch reported on the Finance Committee and thanked Steve Trotman for the financial reports and departmental budget meetings will be held on March 23rd. She also reported that Davenport & Associates gave a financial report ati the recent  Council retreat assuring the Town was in good standing.  Vice Mayor Anderson reported he attended the Rotary Frolics with a nice turnout. The Historic Preservation Review Board heard two certificates of appropriateness and staffi is working on amending an Mayor Pillion thanked the Abingdon Police Department and the Historic Preservation Review Board: for presenting the Valley Street traffic study. She also reminded businesses and organizations with stories/events to consider getting the information out through "Monday with the Mayor."  ordinance to allow an individual to serve more than two years.  Mr. Webb announced that the Council Retreat was very beneficial and he is now serving on the Tree Commission. The Recreation Advisory Committee is working with bringing the State Little League event in July to The Meadows, planning a warm reception for players throughout Virginia with an  estimated 500 guests for the tournament.  R. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDE0835-11628)  On motion of Mr. Webb, seconded by Mrs. Quetsch, to convene in closed session pursuant to Code ofVirginia, 1950, as amended, Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for position(s) on Sustain Abingdon, Tourism Advisory Commission and the Economic  Development Authority.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  On motion by Mr. Webb, seconded by Mrs. Quetsch, reconvened in open  session.  The roll call vote was as follows:    -21-  February 6, 2023 Regular Meeting  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom of Information Act cited in the motion. The certification was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion Sustain Abingdon  Absent Iso certify Iso certify Iso certify Iso certify  Reappointment of Kathlyn Terry Baker, who is eligible to serve an additional term  -Appointment to fill expired term of Ricky Bray -Appointment to fill unexpired term of Sydney deBriel Appointment to fill unexpired term of Ashby Dickerson  On motion of Mr. Anderson, second by Mr. Webb, reappointed Kathlyn Baker for an additional term and appointed Laura Nagle to the Sustain Abingdon committee.  The roll call vote was as follows:  Mr.Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  Tourism Advisory Committee  -Appointment to fill vacancy for hotel/motel entity Appointment to fill vacancy for Arts and Culture - WKMA entity  On motion of Mrs. Quetsch, second by Mr. Anderson, appointed Danny Owens as the hotel/motel representative and Alyssa Justice as the Arts and Culture WKMA  representative.    -22-  February 6, 2023 Regular Meeting  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  Economic Development Authority  Appointment to fill unexpired vacancy of William Lloyd  On motion of Mr. Webb, second by Mr. Anderson, appointed Doris Shuman to the  Economic Development Authority. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Absent Aye Aye Aye Aye  Mayor Pillion declared the meeting adjourned.  Amanda Mayor  Qsllna  Pillion  Kim Kingsley/Cler